417 September 12, 2016 The City Commission of the City of Plant City, Florida met in a regular session pursuant to laws and rules of said Commission at the City Hall of said City, the regular meeting place of the Commission at 7:32 p.m., on September 12, 2016. The meeting was called to order by Mayor-Commissioner Lott and present were the following: Mayor-Commissioner Rick A. Lott, presiding and the following named Commissioners Nathan A. Kilton, Michael S. Sparkman, Vice-Mayor William D. Dodson. Commissioner Mary Thomas Mathis was absent. Also present were: Michael Herr, City Manager; Kenneth W. Buchman, City Attorney; Kerri J. Miller, City Clerk; Bill McDaniel, Assistant City Manager; Mike Karr, Assistant to the City Manager; Diane Reichard, Chief Financial Officer; Mark Hudson, Planning and Zoning Director; Edward Duncan, Police Chief; Kent Andrel, IT Manager; Tonda Morris, Library Director; Karen Collins, Community Redevelopment Director; Mercedes Perez, Human Resources Director; April Conde, Budget Manager; Dave Burnett, Deputy Fire Chief; Mark Emery, General Services Director; Wayne Everhart, Utilities Maintenance Superintendent; Denise McDaniel;, Utility Billing Manager; Mike Schenk, City Engineer; Jack Holland, Recreation and Parks Director; David Buyens, Assistant Public Works Director and Officers Mark Dunnam and Dennis Pawlowski, Sergeant-at-Arms. Members of the public were present. The invocation was given by Pastor Norman Blanton, Somebody Cares Plant City and the audience joined in the Pledge of Allegiance to the Flag. PUBLIC COMMENTS: The Mayor advised that this was the time for public comments and invited anyone who wished to speak to do so at this time. Hearing none, public comments were closed. CONSENT AGENDA: The following items were considered: RESOLUTION NO.125-2016 - MINUTES OF REGULAR MEETING OF AUGUST 22, 2016: CITY, FLORIDA, APPROVING THE MINUTES OF THE REGULAR COMMISSION MEETING ON AUGUST 22, 2016. RESOLUTION NO. 126-2016 WRITE-OFF OF VARIOUS ACCOUNTS RECEIVABLES: CITY, FLORIDA, APPROVING WRITE-OFF OF VARIOUS ACCOUNTS RECEIVABLE WHICH HAVE BEEN CONSIDERED UNCOLLECTIBLE. RESOLUTION NO. 127-2016 ANNEXATION AGREEMENT SCOTT AND CAROL CROSBY: CITY, FLORIDA, APPROVING AN AGREEMENT FOR WATER SERVICE AND PETITION FOR ANNEXATION WITH SCOTT P. CROSBY AND CAROL H. CROSBY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 128-2016 FUNDING OF TECO CITY S FIBER OPTIC RING PROJECT: CITY, FLORIDA, APPROVING EXPENDITURE FOR TECO PERMITS REGARDING FIBER OPTIC RING PROJECT. Commissioner Sparkman requested that agenda items 4(c) Resolution authorizing Change Order #3 with Kamminga & Roodvoets, Inc. in reference to the Westside Canal Improvement Project and 4(d) Resolution approving agreement with Hillsborough County for Traffic Control
418 Signal Maintenance be removed from the Consent Agenda for further consideration. The Commission concurred. After consideration, motion was made by Commissioner Kilton, seconded by Vice-Mayor Dodson and unanimously carried to approve the Consent Agenda, as amended. The following voted: YEA: Commissioners Kilton, Sparkman, Vice-Mayor Dodson and Mayor-Commissioner Lott. NAY: None. Thereupon, Resolutions No. 125-2016, 126-2016, 127-2016 and 128-2016 were declared duly certified, adopted and passed. WESTSIDE CANAL CHANGE ORDER NO. 3 KAMMINGA & ROODVOETS: CITY, FLORIDA, AUTHORIZING CHANGE ORDER NO. 3 TO THE CONTRACT WITH KAMMINGA & ROODVOETS, INC. RELATING TO WESTSIDE CANAL IMPROVEMENT PROJECT; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME ON BEHALF OF THE CITY. Commissioner Sparkman requested clarification on the total cost and the execution of the change order for the project. City Engineer Schenk advised that any costs accrued over 10% of the original cost for project would need approval by the City Commission. Commissioner Sparkman commented that he would like to refer this item back to City Manager Herr for further review and report back to the Commission his findings later. The Commission concurred. RESOLUTION NO. 129-2016 AGREEMENT HILLSBOROUGH COUNTY TRAFFIC CONTROL SIGNAL MAINTENANCE: The following item was considered: CITY, FLORIDA, APPROVING INTERLOCAL AGREEMENT WITH HILLSBOROUGH COUNTY REGARDING TRAFFIC CONTROL SIGNAL MAINTENANCE, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. Commissioner Sparkman requested clarification on the Traffic Control Signal Agreement with Hillsborough County. City Engineer Schenk advised that the agreement allows the City to maintain traffic signals at some locations in the County at a cost of up to $5,000 per year, per signal. After consideration, motion was made by Commissioner Sparkman and seconded by Vice- Mayor Dodson to adopt the resolution. The following voted: YEA: Commissioners Sparkman, Kilton, Vice-Mayor Dodson and Mayor-Commissioner Lott. NAY: None. Thereupon, Resolution No. 129-2016, was declared duly certified, adopted and passed. PRESENTATION GREENWAYS AND TRAILS MASTER PLAN: Planning and Zoning Director Mark Hudson introduced Michele Ogilvie, Executive Planner of the Hillsborough County Metropolitan Planning Organization. Ms. Ogilvie provided an update on the Greenways and Trails Master Plan. The Commission thanked Ms. Ogilvie for the presentation. CITY MANAGER S REPORT: City Manager Herr made the following report: CITY MANAGER REPORT FOR CITY COMMISSION MEETING SEPTEMBER 12, 2016 1. Verbal Report
419 Storm Debris Collection Update Solid Waste Department 2. Business Tour August 25 Sparkle Skirts 3. Employee Recognition Carlye Vickers, Utility Billing Division Sally Verner, 202 W. Calhoun St., wrote to Utility Billing Manager Denise McDaniel on August 16, It seems the Water Department is always coming to our rescue, and lately it has been through your great employee Carlye Vickers. She has been so helpful and always courteous and pleasant. She warned us of high bills which lead to repairs that qualified for adjustments. I do hope we have pinpointed the weak spots and gotten the attention of the irrigation overseers! I remember your many kindnesses to us in the past and wanted you to know that Ms. Vickers has been a godsend, too. Dominique Nikki Wells, Utility Billing Division Teresa Gutierrez, Hillsborough County Public Schools, wrote on August 24, Thank you so much for letting me know about Marshall Jr. High. I forwarded your email to our maintenance department. You are amazing and I appreciate you going above and beyond for me and Hillsborough County School system. Nikki has been working with Ms. Gutierrez on a number of accounts to update account information for some of the schools. The account mentioned is one of the bills they reviewed and Nikki advised her to have the meter checked by maintenance to make sure that all was working properly. Jared Evans, Utilities Maintenance Division received his Class 3 Distribution Systems Operator license from the Florida Department of Environmental Protection. 4. Building Permits: PERMITS ISSUED REPORT AUG 2016 (F/Y 2015-2016) CURRENT MONTH PRIOR YEAR MONTH Type of Permit Issued # of Permits Estimated Value # of Permits Estimated Value New Residential (SF) Units 10 $1,386,280 9 $1,090,000 New Duplex/Townhouse Units New Multi-Family (MF) Units Residential Repairs, Alterations & Additions 71 $549,292 55 $528,069 New Commercial Construction 1 $2,330,000 New Industrial Construction Non-Res. Building Repairs, Alterations & Additions 9 $649,800 9 $3,162,000 Miscellaneous: Fences, Pools, etc. 19 $154,009 11 $62,319 Mobile Homes 2 $20,000 Demolition 5 $47,500 2 $10,300 Mechanical 63 $631,872 50 $340,465 Plumbing 54 $638,800 28 $185,539 Gas 1 $19,325 3 $5,400 Electrical 34 $1,534,110 45 $813,845 TOTAL PERMITS ISSUED 269 $7,960,988 212 $6,197,937 % CHANGE / PRIOR YEAR 26.8% 28.4% CUMULATIVE YTD 2,717 $80,099,940 2,841 $78,788,389 CUMULATIVE % CHANGE YOY -4.4% 1.67% NOTES 1. "Year" means fiscal year; begins October 1 each calendar year and ends September 30 the follow ing calendar year. 2. "Cumulative YTD" includes all current & prior month totals for the respective fiscal year. 3. "% Change / Prior Year" is the net percentage increase or decrease from the prior fiscal year's monthly totals. 4. "Cumulative % Change YOY" is the net percentage increase or decrease from the prior fiscal year's cumulative totals.
420 Storm Debris Collection Update Solid Waste Department Solid Waste Director Jill Sessions made a presentation regarding collection of storm debris following Tropical Storm Hermine. Mayor-Commissioner Lott commended Director Sessions and her staff on their preparation, dedication and hard work while assisting with the removal of debris from the storm. COMMISSIONER SPARKMAN COMMENTS: Commissioner Sparkman commented that due to the increase of traffic accidents at the intersection of Park and Roberts Ranch Road he would like for staff to conduct a traffic study to see if more traffic signalization is warranted at that intersection. COMMISSIONER KILTON COMMENTS: Commissioner Kilton commented on the commemoration of 9/11 and recognized first responders, veterans and active military personnel in attendance. Commissioner Kilton advised that he has been working diligently on the Public Transportation Commission regarding challenges with public transportation in the county. VICE-MAYOR DODSON COMMENTS: Vice-Mayor Dodson commented that he had attended the Tampa Bay Regional Planning Commission and provided City Manager Herr with information from that meeting. Vice-Mayor Dodson commented that he met with City Manager Herr and City Engineer Schenk regarding traffic flow at the north end of Timberlane Drive, where it exits onto Alexander Street to see if it warrants a traffic study for additional signalization. MAYOR-COMMISSIONER LOTT COMMENTS: Mayor Commissioner Lott commended City Engineer Schenk for working on the Livable Roadways Committee and commented that he will be attending a workshop being held by Hillsborough County Board of County Commissioners to discuss the Zika Virus on September 22, 2016 at 9:00 a.m. 1 ST PUBLIC HEARING - PRODUCTION AND SALE OF CANNABIS FOR MEDICAL PURPOSES: City Clerk Miller read the following entitled ordinance and announced that this was the first of two public hearings, the second public hearing will be held on September 26, 2016, here at City Hall: AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA, REGARDING CANNABIS; AMENDING DIVISION 19 OF ARTICLE VII OF CHAPTER 102, PLANT CITY CODE, REGARDING THE SALE OF CANNABIS AND THE GROWING, CULTIVATION AND PROCESSING OF CANNABIS AND THE PROCESSING OR MANUFACTURING OF CANNABIS BASED PRODUCTS; PROVIDING FOR PENALTIES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mark Hudson, Planning and Zoning Director made a presentation in support of the ordinance and stated that the Planning Board voted 5-1 in favor of the oridance finding it considtant with the comprehensive plan. The Mayor announced that this was the first of two public hearings and invited anyone who wished to speak on this proposed ordinance to come forward at this time. Ellen Snelling, 521 Lakewood Circle, Temple Terrace, spoke in support of this ordinance. Judith Wise, 2706 Pine Club Dr., spoke in support of this ordinance.
421 The Mayor invited others to speak. Hearing none, the public hearing was closed. The Mayor announced the second public hearing would be held on September 26th. PUBLIC HEARING ON TENTATIVE MILLAGE RATE AND TENTATIVE BUDGET: Mayor Lott announced that a public hearing would now be held regarding the tentative millage rate and tentative budget. Chief Financial Officer Reichard read the following: Florida Statute Section 200.065 requires the following announcement prior to the adoption of the millage levy resolution: The name of the taxing authority is the City of Plant City. The rolled-back rate is calculated by using the taxable value within the city for calendar year 2016, exclusive of new construction, additions, and deletions, divided by the 2015 ad valorem tax revenue to calculate a city millage rate which will provide the same ad valorem tax revenue as levied during the prior year. The rolled-back rate is 4.4883 per $1,000 valuation. The millage rate to be levied is 4.7157, which is a 5.07% increase over the rolled-back rate. The $823,265 increase in ad valorem revenues in the general fund is being used to cover the increase in general fund operating cost, such as fuel, contractual services, demolition, and personnel costs, including health insurance. The total budget for fiscal year 2016-17 is $72,685,271. The Mayor announced that this was a public hearing and invited anyone who wished to speak to come forward at this time. Hearing none, the public hearing was closed. RESOLUTION NO. 130-2016 TENTATIVE MILLAGE RATE: The following item was considered: CITY, FLORIDA REGARDING THE ANNUAL MILLAGE RATE; ADOPTING THE TENTATIVE MILLAGE RATE OF THE CITY OF PLANT CITY FOR THE YEAR 2016; PROVIDING FOR PUBLIC HEARING ON FINAL MILLAGE RATE AND ADVERTISING THE SAME AS REQUIRED BY SECTION 200.065, FLORIDA STATUTES. After consideration, motion was made by Commissioner Sparkman and seconded by Commissioner Kilton to adopt the resolution. The following voted: YEA: Commissioners Thereupon, Resolution No. 130-2016, was declared duly certified, adopted and passed. RESOLUTION NO. 131-2016 TENTATIVE BUDGET FY 2016/2017: The following item was considered: CITY, FLORIDA REGARDING THE ANNUAL BUDGET; ADOPTING THE TENTATIVE BUDGET OF THE CITY OF PLANT CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016; PROVIDING FOR PUBLIC HEARING ON FINAL BUDGET AND ADVERTISING THE SAME AS REQUIRED BY SECTION 200.065, FLORIDA STATUTES. After consideration, motion was made by Commissioner Kilton and seconded by Vice- Mayor Dodson to adopt the resolution. The following voted: YEA: Commissioners Sparkman, Kilton, Vice-Mayor Dodson and Mayor-Commissioner Lott. NAY: None. Thereupon, Resolution No. 131-2016, was declared duly certified, adopted and passed. Mayor Lott announced that these resolutions sets the public hearings to adopt the final millage rate and final budget on September 26, 2016, at 7:30 p.m., at the Sadye Gibbs Martin Auditorium, of the Nettie Berry Draughon Municipal Building. RESOLUTION NO. 132-2016 CAPITAL IMPROVEMENTS BUDGET AND ASSET
422 MANAGEMENT PROGRAM: City Clerk Miller read the following entitled resolution: CITY, FLORIDA, DECLARING ITS INTENTION TO ADOPT A CAPITAL IMPROVEMENTS BUDGET FOR THE ENSUING FISCAL YEAR AND FOR THE NEXT FOUR YEARS THEREAFTER, AND ADVISING THE TIME AND PLACE FOR A PUBLIC HEARING THEREON. A public hearing will be held on the Capital Improvements Budget by the City Commission at its meeting in the Sadye Gibbs Martin Auditorium, of the Nettie Berry Draughon Municipal Building, 302 West Reynolds Street (City Hall), Plant City, Florida on September 26, 2016 at 7:30 p.m., or as soon thereafter as the matter may be heard, at which time interested parties and citizens may appear and be heard with respect to the proposed resolution. After consideration, motion was made by Commissioner Sparkman and seconded by Commissioner Kilton to adopt the resolution. The following voted: YEA: Commissioners Thereupon, Resolution No. 132-2016, was declared duly certified, adopted and passed. RESOLUTION NO. 133-2016 DATES FOR RUNOFF ELECTIONS: AN ORDINANCE OF THE CITY OF PLANT CITY AMENDING SECTION 1, ARTICLE VII OF THE CITY CHARTER OF THE CITY OF PLANT CITY, AS CODIFIED IN THE PLANT CITY CODE, REGARDING DATE OF RUNOFF ELECTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. After consideration, motion was made by Commissioner Kilton and seconded by Vice-Mayor Dodson to adopt the resolution. The following voted: YEA: Commissioners Sparkman, Kilton, Vice-Mayor Dodson and Mayor-Commissioner Lott. NAY: None. Thereupon, Resolution No.133-2016, was declared duly certified, adopted and passed. RESOLUTION NO. 134-2016 WALKWAY EASEMENT AND BRIDLE PATH: AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA, CLOSING AND VACATING THAT CERTAIN 10 FOOT WALKWAY EASEMENT AND BRIDLE PATH LOCATED IN THE REAR YARDS OF LOTS 1-13, BLOCK 8, WOODFIELD VILLAGE UNIT III, AS RECORDED IN PLAT BOOK 52, PAGE 20 OF THE PUBLIC RECORDS OF HILLSBOROUGH COUNTY, FLORIDA.
423 After consideration, motion was made by Commissioner Kilton and seconded by Vice- Mayor Dodson to adopt the resolution. The following voted: YEA: Commissioners Sparkman, Kilton, Vice-Mayor Dodson and Mayor-Commissioner Lott. NAY: None. Thereupon, Resolution No. 134-2016, was declared duly certified, adopted and passed. RESOLUTION NO. 135-2016 DELINQUENCY CHARGES FOR STORMWATER FEES: AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA, AMENDING SECTION 74-428, PLANT CITY CODE, REGARDING A DELINQUENCY CHARGE FOR STORMWATER UTILITY FEES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. After consideration, motion was made by Commissioner Kilton and seconded by Vice- Mayor Dodson to adopt the resolution. The following voted: YEA: Commissioners Sparkman, Kilton, Vice-Mayor Dodson and Mayor-Commissioner Lott. NAY: None. Thereupon, Resolution No. 135-2016, was declared duly certified, adopted and passed. RESOLUTION NO. 136-2016 UTILITY DEPOSITS AND INTEREST ON DELINQUENT CHARGES: AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA, REGARDING WATER AND SEWER CHARGES; AMENDING SECTION 74-364, PLANT CITY CODE, REGARDING UTILITY DEPOSITS; AMENDING SECTION 74-368, PLANT CITY CODE, REGARDING INTEREST ON DELINQUENT CHARGES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. After consideration, motion was made by Commissioner Sparkman and seconded by Commissioner Kilton to adopt the resolution. The following voted: YEA: Commissioners Thereupon, Resolution No. 136-2016, was declared duly certified, adopted and passed. RESOLUTION NO. 137-2016 MAP AMENDMENT PC/CPA 16-01 NORTH SHANNON AVENUE:
424 AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA ADOPTING AN AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP, AS PROVIDED BY LAW AND PROVIDING FOR AN EFFECTIVE DATE. (PC/CPA 16-01) CITY, FLORIDA, PROVIDING NOTICE OF PROPOSED ENACTMENT OF AMENDMENT TO THE COMPREHENSIVE PLAN OF THE CITY OF PLANT CITY (PC/CPA 16-01). After consideration, motion was made by Vice-Mayor Dodson and seconded by Commissioner Sparkman to adopt the resolution. The following voted: YEA: Commissioners Thereupon, Resolution No. 137-2016, was declared duly certified, adopted and passed. RESOLUTION NO. 138-2016 SAFETY EMPLOYEES RETIREMENT SYSTEM: AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA, REGARDING THE SAFETY EMPLOYEES RETIREMENT SYSTEM; AMENDING SECTION 2-526, PLANT CITY CODE, REGARDING DEFINITIONS; AMENDING SECTION 2-531, PLANT CITY CODE, REGARDING FINANCES AND FUND MANAGEMENT; AMENDING SECTION 2-532, PLANT CITY CODE, REGARDING CONTRIBUTIONS; AMENDING SECTION 2-533, PLANT CITY CODE, REGARDING BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 2-535, PLANT CITY CODE, REGARDING DISABILITY; AMENDING SECTION 2-541, PLANT CITY CODE, REGARDING MAXIMUM PENSION; AMENDING SECTION 2-557, PLANT CITY CODE, REGARDING DEFERRED RETIREMENT OPTION PLAN; AMENDING SECTION 2-558, PLANT CITY CODE, REGARDING PRIOR POLICE OR FIRE SERVICE; ADDING SECTION 2-560, PLANT CITY CODE, REGARDING SUPPLEMENTAL BENEFIT COMPONENT FOR SPECIAL BENEFITS, AND CHAPTERS 175 AND 185 SHARE ACCOUNTS; PROVIDING FOR SEVERABILITY; PROVIDING THAT THIS ORDINANCE SHALL CONTROL IN THE EVENT OF CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. After consideration, motion was made by Vice-Mayor Dodson and seconded by Commissioner Sparkman to adopt the resolution. The following voted: YEA: Commissioners Thereupon, Resolution No. 138-2016, was declared duly certified, adopted and passed. RESOLUTION NO. 139-2016 SOLID WASTE COLLECTION AND DISPOSAL:
425 AN ORDINANCE OF THE CITY OF PLANT CITY, FLORIDA AMENDING ARTICLE II OF CHAPTER 58, PLANT CITY CODE, REGARDING SOLID WASTE COLLECTION AND DISPOSAL; AMENDING DEFINITIONS REGULATING GARBAGE AND SOLID WASTE COLLECTION AND DISPOSAL WITHIN THE CITY AND TO PROVIDE AN EXEMPTION FOR SOURCE SEPARATED RECOVERABLE MATERIALS COLLECTED BY CERTIFIED RECOVERED MATERIALS DEALERS FROM COMMERCIAL ESTABLISHMENTS; DELAYING THE EFFECTIVE DATE OF RATE INCREASES FOR COLLECTION OF GARBAGE; PROVIDING FOR THIS ORDINANCE TO CONTROL IN THE EVENT OF CONFLICT WITH OTHER ORDINANCES; PROVIDING FOR SEVERABILITY; PROVIDING FOR PENALTIES; AND PROVIDING FOR AN EFFECTIVE DATE. After consideration, motion was made by Commissioner Sparkman and seconded by Commissioner Kilton to adopt the resolution. The following voted: YEA: Commissioners Thereupon, Resolution No. 139-2016, was declared duly certified, adopted and passed. There being no further business to legally come before the Commission, the meeting was adjourned at 8:43 p.m. ATTEST: Rick A. Lott Mayor-Commissioner Kerri J. Miller City Clerk
RESOLUTION NO. CITY, FLORIDA, APPROVING THE MINUTES OF THE REGULAR COMMISSION MEETING ON SEPTEMBER 12, 2016. Whereas, the City Commission has had an opportunity to review the minutes, prepared by the City Clerk, for the regular commission meeting of September 12, 2016; now, therefore BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PLANT CITY, FLORIDA: Section 1. The minutes for the regular commission meeting of the City Commission on September 12, 2016, as prepared by the City Clerk, are hereby approved. Section 2. This resolution shall be effective immediately upon passage. Adopted by the City Commission on September 26, 2016. ATTEST: Rick A. Lott Mayor-Commissioner Kerri J. Miller City Clerk Approved as to form and correctness: Kenneth W. Buchman City Attorney