Government of Punjab Department of Elections (SCO No.29-30, Sector: 17-E, Chandigarh) 0172-2704779, 2704701, 27248749 0172-2707970 Tender Document No. ACT-02 of 2016-2017 For Supply of Envelopes for the Punjab Vidhan Sabha Elections 2017 Name of the Bidder Address Contact numbers of Bidder Last Date of submission of Tender Date of opening of Tender Venue for submission/opening of Tender 28.10.2016 at 12.00 Noon 28.10.2016 at 03.00 PM Office of the Chief Electoral Officer, Punjab SCO No. 29-30, Sector: 17-E, Chandigarh Cost of Tender Document Rs. 1000/- by cash/demand Draft in favour of Deputy Chief Electoral Officer, Punjab, payable at Chandigarh. (No cheque will be entertained) Tender_Document_for_Election_Envelopes_2016_final-approved Page 1 of 35
OFFICE OF THE CHIEF ELECTORAL OFFICER, PUNJAB, SCO NO.29-30, SECTOR 17-E, CHANDIGARH. TENDER NOTICE For the Supply of Envelopes for the Punjab Vidhan Sabha Elections 2017 Sealed Tenders are invited from the Manufactures/Authorized Dealers for supply of 18 types of Envelopes for the use in Punjab Vidhan Sabha Elections 2017 to the Election Tehsildar, Incharge Election Store Punjab, Baradari Gargen, Patiala on or before 25.11.2016. The TENDER DOCUMENT comprises of detailed terms and conditions of the Tender can be purchased from the office of the Chief Electoral Officer by depositing a sum of Rs 1000/- in cash or demand draft in favour of Deputy Chief Electoral Officer, Punjab payable at Chandigarh. These Documents can also be downloaded from the official web site of this department at www.ceopunjab.nic.in. In that case, a demand draft of Rs. 1000/- in favour of Deputy Chief Electoral Officer, Punjab along with earnest money amounting to Rs. 1.00 lakh in the shape of Demand Draft in favour Chief Electoral Officer, and Punjab is to be deposited along with the Tender. Tenders should reach in the office of the Chief Electoral Officer, Punjab (CEO), SCO No. 29-30, Sector: 17-E, Chandigarh by 28.10.2016 (Friday) up to 12.00 Noon and will be opened in the office of CEO on the same day at 3.00 PM in the presence of Bidders, who wish to be present. The CEO reserves the right to reject all or any of the Tender(s) received, and to annul the Tendering process without assigning any reason. The CEO also reserves the right of negotiations with L-1, if considered necessary. Additional Chief Electoral Officer, Punjab Tender_Document_for_Election_Envelopes_2016_final-approved Page 2 of 35
OFFICE OF THE CHIEF ELECTORAL OFFICER, PUNJAB, CHANDIGARH TENDER DOCUMENT No.: of 2016-2017 TERMS AND CONDITIONS FOR THE SUPPLY OF ENVELOPES FOR PUNJAB VIDHAN SABHA ELECTIONS 2017 (Refer: TENDER NOTICE published in newspapers dated 14 th October, 2016) Sealed Tenders are invited from the Manufactures/Authorized Dealers for the supply 8 types of Envelopes for the purpose of Punjab Vidhan Sabha Elections 2017 through a Tender notice published in the national and regional newspapers. A-ENVELOPES:- The Department invites rates for 18 types of Envelopes, the itemwise detail of each item is annexed as Annexure- A. The Quality of Envelopes offered must be as per relevant IS specifications, amended upto date. The quality of supplied stock of Envelopes shall be liable to be got inspected/tested by the Committee or Laboratory as decided by the Competent Authority. And, if any level any stock received is not found upto the mark, the supplies so received shall be rejected. However, if the supplies received comprises minute deviation then it may be accepted after imposing penalty as deemed fit by the Competent Authority. In such a case decision of the Chief Electoral Officer, Punjab, Chandigarh. The Bidder must submit a big Envelope containing separate envelopes for Technical Bids/Financial Bids for each type as above, as applicable. The Bidder will quote rates in INR (Words & Figures) in the prescribed form attached as Annexure B (Financial Bid) for Envelopes mentioned in Annexure A to this Document. The details terms & conditions for filing the Bid are as under:- 1. The Bidder should have an Average Annual Turnover of Rs. 1.00 Crores in the last three financial years. In this regard, an original certificate from a Chartered Accountant should be attached with the Tender clearly stating the year-wise turnover. 2. Tender Document can be purchased from the office of the Chief Electoral Officer, Punjab, SCO 29-30, Sector 17-E, Chandigarh on payment of Rs. 1000/- in cash or demand draft in the name of Deputy Chief Electoral Officer, Punjab payable at Chandigarh which will be nonrefundable. These Documents can also be downloaded from the official website of this Department at www.ceopunjab.nic.in in which case a Tender_Document_for_Election_Envelopes_2016_final-approved Page 3 of 35
demand draft of Rs. 1000/- has to be deposited along with the Tender as Tender fee. 3. The Tender is non-transferable and it will be valid only for the year 2016-2017. 4. The Bidder(s) for the items mentioned in Annexure A of Section A shall submit the 2 sample of each envelop with Technical Bid and in addition 5 samples of each type of paper in legal size along with test report duly certified by any Government/NABL Lab must accompany with the Technical Bid. Each paper sample and envelop sample must bear quality of the offered stock, stamped and signature of the Bidder. 5. All types of Envelopes mentioned in Annexure A are uploaded on the Website www.ceopunjab.nic.in. Bidder has to see and follow the colour, design,, print material and logo scheme of the Election Commission of India of each envelop on respective envelop. 6. Envelopes mentioned at Sr. No.(s) 4 to 17 of Annexure-A of Tender Documents will be prepared as per following specification:- (High Strength Reinforce Net Bituminized Craft paper (RNB) outside white paper & inside Kraft paper finished paper 140 GSM with High Strength fibre yearn 1.2 cm/3.0 cm in cross position. 3.4 kg CM 2 busting strength. Printing as per sample 4 or 5 colours, the Colour scheme of Envelopes is uploaded on www.ceopunjab.nic.in website as mentioned in para 5 above) 7. Grade-A quality paper should be used for preparing the Envelopes. 8. The Tenderer will be liable to supply the Envelopes and Stationery items, as per supply order issued, on or before 25.11.2016 to Election Tehsildar, Incharge Election Store Punjab, Baradari Graden, Patiala as mentioned in Annexure 'A'. In the event of failure of supply of Stationery items within the stipulated period of supply, the difference of excess of cost thus incurred on alternative arrangements will be recovered from the Bidder in a suitable manner, and may be deducted from his pending bills, earnest money or security deposits whichever is available with office. 9. The defected/rejected/sub-standard supplies will be replaced by the Bidder within 7 days at his cost and risk, in case of failure, Department will be entitled to make risk purchases without any further reference to Bidder. 10. No advance payment will be made to Bidder/Supplier. 11. No conditional Tender will be considered. 12. The Tender will be automatically rejected if submitted incomplete or informally. Tender_Document_for_Election_Envelopes_2016_final-approved Page 4 of 35
13. The Financial Bid of only those Tenderer(s) will be opened who qualify technically and comply with the main Terms and Conditions. 14. The Tender of the Bidder who have been black listed due to any reason by Central Government or any State Government will not be entertained. A self declaration on the non-judicial paper of required value will be given by the Bidder that he/she or his/her company/firm has not been blacklisted by any of the Central Government/ State Government. The Tender of such Bidder will be rejected as and when it comes into the notice of the Department. And, in case of time loss to the Department owning to representation of wrong information by such a Bidder, the loss occurred shall be recoverable from any pending/releasable payment, earnest money and security deposits etc. of such Tenderer(s) as deemed fit by the Competent Authority. 15. No Tender will be accepted without Earnest Money. The earnest money of Rs.1.00 Lakh. (Rupees One Lakh only) for each Section of Tender will have to be submitted by the Bidder in the form of demand draft in favour of the Chief Electoral Officer, Punjab payable at Chandigarh. 16. The selected Tenderer will have to deposit 10% of the total amount as security deposit in the shape of Fixed Deposit Receipt (FDR) with validity date 31.03.2017 in favour of Chief Electoral Officer, Punjab, Chandigarh within 7 working days of date of issue of Letter of Indent (LOI). The validity date of security deposit can also be extended if required by this Department. 17. No additional interest will be payable on the earnest money and security deposit of the Firm. All efforts shall be made to make the payments at the earliest possible to the successful supplier(s), however, in case of any delay in payment(s), no any interest, whatsoever, shall be payable to the Tenderer(s) under this contract. 18. The Tenderer must provide photo copy of company/firm s PAN/TAN no. and Bank Account Number including IFSC code along with its branch address in the Tender Document itself. 19. The rates are to be quoted in INR in figures as well as in words in financial bid forms (Annexure 'B ). In the case of an ambiguity in figures, the amount written in words will be treated as final. All the cuttings/over writings should be attested by the Bidder. The rates quoted should be FOR destination. 20. The Tenders will be addressed to the Additional Chief Electoral Officer, Punjab, Chandigarh. Last date for receiving the filled/complete Tenders will be 28.10.2016 at 12.00 noon, which will be opened on the same day at 3.00 PM in the office of the Chief Electoral Officer, Punjab, SCO No. 29-30, Sector:17-E, Chandigarh, in the presence of Tenderer (s) or their authorized representative, who wish to be present. The sealed cover Tender must be super scribed with the following Tender_Document_for_Election_Envelopes_2016_final-approved Page 5 of 35
words TENDER FOR SUPPLY OF ENVELOPES UNDER FROM ITEM NO. TO OF ANNEXURE A FOR PUNJAB VIDHAN SABHA ELECTIONS 2017 and under this having two envelopes. Envelope 'A' (Technical Bid) will contain all the Documents except Annexure 'B' (Financial Bid). The Annexure 'B' containing financial bid form only will be placed in Envelope B and these two envelopes will further be placed in another sealed cover as elucidated above. Only those Bidders' Envelope B (Financial Bid) will be opened who as per Envelope 'A' (Technical Bid) are otherwise found eligible. 21. The 90% payment will be made after getting 100% supplies and inspection report of the Committee constituted for verifying the supplies as per order & specification and 10% payment will be made within 30 days in case no defected/rejected/sub-standard supplies is reported by the Committee. 22. All the payments will be made online, Bidder has to submit the full details of Company s bank account with Bank name, address, IFS Code, supported by cancelled cheque. 23. The payment of bills will be made after deducting the Tax at source and other statutory taxes as applicable under the Central and State Government Acts/Rules. 24. All the material should reach in the office of Election Tehsildar, Incharge Election Store Punjab, Bardari Garden, Patiala on or before 25.11.2016, in case of failure, 2% penalty per consignment per month or part of month will be charges from the supplier. 25. In case of any dispute the Tenderer will be bound by the decision of the Chief Electoral Officer Punjab, Sole Arbitrator, and further dispute if any will be settled in the Civil Court, having jurisdiction at Chandigarh. 26. The Bidder must sign all the pages of this Tender Document and return the same with the Tender to be submitted so as to confirm that he agrees to all the terms and conditions of the Document; 27. In case the Bidder requires any clarification; he may contact Sh. Sukhdev Lal, Deputy Chief Electoral Officer, Punjab on telephone no. 0172-2728749; 2704701 & on mobile no. 97791-15407. 28. Chief Electoral Officer, Punjab reserves the right to reject all or any of the Tender(s) received, and to annul the Tendering process without assigning any reason. CEO also reserves the right of negotiations with L-1, if considered necessary. Additional Chief Electoral Officer, Punjab Tender_Document_for_Election_Envelopes_2016_final-approved Page 6 of 35
Punjab Vidhan Sabha Elections 2017 (List of Envelopes) ANNEXURE A Sr No. Particulars of Envelopes English Material to be procured & print Colour of envelope Size of envelope 1. 2. 3. 4. 5. 1 Envelopes containing the postal ballot paper (Form 13-B) 2 Envelopes addressed to Returning Officers form 13- C 3 Envelopes to be sent to the electors i.e. outer cover. 4 Envelop for Booklet-I 27100 Ref. para 5 of TD, As per colour mentioned in Colour scheme 5 STATUTORY COVER (Envelope-II) Marked copy of electoral rolls and Working copy of Electoral Roll. Register of voters (Form-17 A) Used Tendered ballot papers in sealed envelope Unused Tendered ballot papers. List of used Tendered votes in Form-17B. 300000 White 12 cms x 9.5 cms 80 GSM offset paper 300000 White 14 cms x 10.5 cms 80 GSM offset paper 300000 White 16 cms x 11.5 cms 80 GSM offset paper 27100 Ref. para 5 of TD, As per colour mentioned in Colour scheme 6 Envelop for Booklet III 27100 Ref. para 5 of TD, as per colour mentioned in Colour scheme Envelop size 26 CMS Width x 36 CMS Length on RNB paper as mentioned in para 6 of Tender Document. Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. Envelop size 26 CMS Width x 36 CMS Length on RNB paper as mentioned in para 6 of Tender Document. Tender_Document_for_Election_Envelopes_2016_final-approved Page 7 of 35
7 Envelop for Booklet -IV 400 Khaki Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 8 Cover containing the used, unused, damaged green paper seals/special tags/strip seals. 9 Cover for Metal Seal, Distinguishing Mark Rubber Stamp, Arrow Mark Rubber Stamps 10 Envelope for postal Ballot papers received late. 11 Envelope Declarations found not in order. 12 Envelope declarations found in order. 13 Envelope Postal Ballot Papers-Valid Votes. 14 Envelope Postal Ballot Papers-Invalid Votes. 15 Cover for Accounts of votes recorded (Form-17 C)+ One copy of Presiding Officer's diary. 27100 Khaki Envelop size 15 CMS Width x 42 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 27100 Khaki Envelop size 15 CMS Width x 42 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 2600 Khaki Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 2600 Ref. para 5 of TD, As per colour mentioned in Colour scheme 2600 Ref. para 5 of TD, As per colour mentioned in Colour scheme Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 2600 Khaki Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 2600 Khaki Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 27100 Khaki Envelop size 15 CMS Width x 42 CMS Length on RNB paper as mentioned in para 6 of Tender Document. Tender_Document_for_Election_Envelopes_2016_final-approved Page 8 of 35
16 STATUTORY COVER Sealed Cover Containing Used and Unused Voter's Slips 17 Plain envelop SE-5/6/7/8 and other Documents. 18 Envelop for Used Tendered Ballot Papers 27100 Khaki Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 27100 Khaki Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 27100 Khaki Envelop size 30 CMS Width x 24 CMS Length on 130 GSM Kraft paper NOTE:- Envelopes mentioned at Sr. No.(s) 4 to 17 of Annexure-A of Tender Documents will be prepared as per following specification:- (High Strength Reinforce Net Bituminized Craft paper (RNB) outside with paper & inside Kraft paper finished paper 140 GSM white High Strength fibre yearn 1.2 cm/3.0 cm in cross position. 3.4 kg CM 2 busting strength. Printing as per sample 4 or 5 colours, the Colour scheme of Envelopes is uploaded on www.ceopunjab.nic.in website as mentioned in para 5 above) Tender_Document_for_Election_Envelopes_2016_final-approved Page 9 of 35
TECHNICAL BID (To be submitted in Envelope- A ) Sr. Particulars No 1. Name of the firm and Registration No: Particulars to be filled by the Bidder 2. Correspondence Address 3. Telephone/Mobile No. with STD code/email ID wherever applicable 4. Registered office location (Please enclose of municipal certificate/electricity bill/telephone bill in the name of company) 5. PAN/TAN details 6. Bank Account No. and name of the Bank Branch 7. Number and date of receipt vide which Tender form was purchased. (Attach copy of receipt) 8. Bank Draft No. and Date for Rs. 1000/- towards Tender fee in case downloaded from official website 9. Proof of annual turnover duly certified by chartered Accountant firm for 2013-14, 2014-15 and 2015-16 10. EMD details (DD No., dated and name of the issuing bank) 12 Attach self declaration on Rs. 5/- stamp paper by the Bidder that he or his firm has not been black listed by any Central/ State Government. 13 Experience ( attached proof), as well as Documentary evidence if any, in support of handling single contract worth Rs. 50 lakhs & above during the last 3 years. Signature of the Tenderer/ Bidder with Stamp Tender_Document_for_Election_Envelopes_2016_final-approved Page 10 of 35
FINANCIAL BID FOR ENVELOPES (To be submitted in Envelope- B ) ANNEXURE B Sr No. Particulars of Envelopes English Material Qty. to be procured/print and rate Colour of envelope Rate in INR per envelope in Figures/Words before VAT Rate of VAT & other taxes extra if applicable 1 Envelopes containing the postal ballot paper (Form 13-B)( As per sample) 2 Envelopes addressed to Returning Officers form 13-C (As per sample) 3 Envelopes to be sent to the electors i.e. outer cover. (As per sample) 4 Envelop for Booklet I Envelop Size 26 CMS Width x 36 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 5 STATUTORY COVER (Envelope-II) Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. Marked copy of electoral rolls and Working copy of Electoral Roll. 300000 White 300000 White 300000 White 27100 Ref. para 5 of TD, As per colour mentione d in Colour scheme 27100 Ref. para 5 of TD, As per colour mentione d in Colour scheme Register of voters (Form- 17 A) Used Tendered ballot papers in sealed envelope Unused Tendered ballot papers. List of used Tendered votes in Form-17B. 6 Envelop for Booklet III Envelop Envelop size 26 CMS 27100 Ref. para 5 of TD, As per Tender_Document_for_Election_Envelopes_2016_final-approved Page 11 of 35
Width x 36 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 7 Envelop for Booklet IV Envelop Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 8 Cover containing the used, unused, damaged green paper seals/special tags/strip seals. Envelop size 15 CMS Width x 42 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 9 Cover for Metal Seal, Distinguishing Mark Rubber Stamp, Arrow Mark Rubber Stamps. Envelop Envelop size 15 CMS Width x 42 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 10 Envelope for postal Ballot papers received late. Envelop Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 11 Envelope Declarations found not in order. Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. colour mentione d in Colour scheme 400 Khaki 27100 Khaki 27100 Khaki 2600 Khaki 2600 Ref. para 5 of TD, As per colour mentione d in Colour scheme Tender_Document_for_Election_Envelopes_2016_final-approved Page 12 of 35
12 Envelope declarations found in order. Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 13 Envelope Postal Ballot Papers-Valid Votes. Envelop Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 14 Envelope Postal Ballot Papers-Invalid Votes. Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 15 Cover for Accounts of votes recorded (Form-17 C)+ One copy of Presiding Officer's diary. Envelop size 15 CMS Width x 42 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 16 STATUTORY COVER Sealed Cover Containing Used and Unused Voter's Slips Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 17 Plain envelop SE- 5/6/7/8 and other Documents. Envelop Envelop size 35 CMS Width x 45 CMS Length on RNB paper as mentioned in para 6 of Tender Document. 2600 Ref. para 5 of TD, As per colour mentione d in Colour scheme 2600 Khaki 2600 Khaki 27100 Khaki 27100 Khaki 27100 Khaki Tender_Document_for_Election_Envelopes_2016_final-approved Page 13 of 35
18 Envelope for Used Tendered Ballot Papers Envelop size 30 CMS Width x 24 CMS Length on 130 GSM Kraft paper 27100 Khaki NOTE:- It is certified that the rates quoted above Envelopes mentioned at Sr. No.(s) 4 17 of Annexure-A of Tender Documents are as per following quality, specification and as per colour scheme as also mentioned in para 5, 6 & 7 of tender document:- (High Strength Reinforce Net Bituminized Craft paper (RNB) outside with paper & inside Kraft paper finished paper140 GSM white High Strength fibre yearn 1.2 cm/3.0 cm in cross position. 3.4 kg CM 2 busting strength. Printing as per sample 4 or 5 colours, the Colour scheme of Envelopes is uploaded on www.ceopunjab.nic.in website as mentioned in para 5 above) Signature of the Tenderer/ Bidder along with Stamp Tender_Document_for_Election_Envelopes_2016_final-approved Page 14 of 35
Speed Post/e-mail/FAX dpqr mu`k cox APsr, pmjwb OFFICE OF THE CHIEF ELECTORAL OFFICER, PUNJAB SCO No.29-30, Sector: 17-E, Chandigarh 0172-2704779, 2704701, 2724037 0172-2707970 Email:- ceo_punjab@eci.gov.in, jtceo_punjab@eci.gov.in No.Elec-2016/ACT- Dated 2016 To M/s,, Contact No. E-mail id: Subject: Purchase order for supply of ENVELOPES Items no.(s) under Annexure A from to for the use in Punjab Vidhan Sabha Elections 2017. Please refer to your Bid Ref. no.: on the subject cited above. dated and This office has received your security amounting to Rs. in the shape of Fixed Deposit Receipt (FDR) no. dated issued by (Name of Bank & Address) in favour of Chief Electoral Officer, Punjab, Chandigarh vide your letter dated. We are pleased to inform that you are the lowest Bidder for the supply of Stationery items mentioned in Annexure A of Tender Document at Sr. no.(s) have been approved as L1. Accordingly, the supply order is hereby placed on you with following terms & conditions:- 1. You are requested to supply following Stationery items in following quantity as per the specification of the Tender Document:- a) b) c) d) 2. All the material should reach in the office of Election Tehsildar, Incharge Election Store Punjab, Bardari Garden, Patiala on or before 25.11.2016, in case of failure, 2% penalty per consignment per month or part of month will be charges from the supplier. 3. Mode of Payment :- The Bill/Invoice will be raised in the name of Chief Electoral Officer, Punjab, SCO No. 29-30, Sector 17-E, Tender_Document_for_Election_Envelopes_2016_final-approved Page 15 of 35
Chandigarh. As agreed, 90% payment will be made after getting 100% supplies and inspection report of the Committee constituted for verifying the supplies as per order and specification and 10% payment will be made with 30 days in case no defected/rejected/sub-standard supplies is reported by the Committee. 4. The defected/rejected supplies will be replaced by you within 7 days at his cost and risk. 5. The payment of bills will be made after deducting the Tax at source and other statutory taxes as applicable under the Central and State Government Acts/Rules. 6. In case of any dispute you will be bound by the decision of the Chief Electoral Officer, Punjab, Chandigarh and further dispute if any will be settled in the Civil Court, having jurisdiction at Chandigarh; 7. The Fixed Receipt (FDR) maturity date can be extended, if required; 8. No interest on earnest money and security deposit will be paid. 9. The conditions mentioned in Tender Document will be applicable mutatis mutandis. Addl. Chief Electoral Officer, Punjab *** Endst No. Elec-2016/ACT- Dated Chd., 2016 A copy of the letter is forwarded for information and immediate necessary action to:- 1. The District Election Officer-cum-Deputy Commissioner, Patiala 2. The Election Tehsildar, Incharge Election Store Punjab, Bardari Garden, Patiala. 3. The Superintendent Budget and General Branch. Addl. Chief Electoral Officer, Punjab Tender_Document_for_Election_Envelopes_2016_final-approved Page 16 of 35
SAMPLE ENVELOPES Tender_Document_for_Election_Envelopes_2016_final-approved Page 17 of 35
Envelope Sample Annexure A Sr. No. 1 Envelopes containing the Postal ballot paper (Form 13-B) Tender_Document_for_Election_Envelopes_2016_final-approved Page 18 of 35
Envelope Sample Annexure A Sr. No. 2 Envelopes addressed to Retuning Officer Form 13-C Tender_Document_for_Election_Envelopes_2016_final-approved Page 19 of 35
Envelope Sample Annexure A Sr. No. 3 Envelopes to be sent to the electors i.e. outer cover Tender_Document_for_Election_Envelopes_2016_final-approved Page 20 of 35
Envelope Sample Annexure A Sr. No. 4 Envelope of Booklet-I Tender_Document_for_Election_Envelopes_2016_final-approved Page 21 of 35
Envelope Sample Annexure A Sr. No. 5 Statutory Cover (Envelope II) Tender_Document_for_Election_Envelopes_2016_final-approved Page 22 of 35
Envelope Sample Annexure A Sr. No. 6 Envelope of Booklet-III Tender_Document_for_Election_Envelopes_2016_final-approved Page 23 of 35
Envelope Sample Annexure A Sr. No. 7 Envelope of Booklet-IV Tender_Document_for_Election_Envelopes_2016_final-approved Page 24 of 35
Envelope Sample Annexure A Sr. No. 8 Cover containing the used, unused, damaged green paper seals/special tags/strip seals. Tender_Document_for_Election_Envelopes_2016_final-approved Page 25 of 35
Envelope Sample Annexure A Sr. No. 9 Cover for Metal Seal, Distinguishing Mark Rubber Stamp, Arrow Mark Rubber Stamps Tender_Document_for_Election_Envelopes_2016_final-approved Page 26 of 35
Envelope Sample Annexure A Sr. No. 10 Envelope for postal Ballot papers received late. Tender_Document_for_Election_Envelopes_2016_final-approved Page 27 of 35
Envelope Sample Annexure A Sr. No. 11 Envelope Declarations found not in order. Tender_Document_for_Election_Envelopes_2016_final-approved Page 28 of 35
Envelope Sample Annexure A Sr. No. 12 Envelope declarations found in order. Tender_Document_for_Election_Envelopes_2016_final-approved Page 29 of 35
Envelope Sample Annexure A Sr. No. 13 Envelope Postal Ballot Papers-Valid Votes. Tender_Document_for_Election_Envelopes_2016_final-approved Page 30 of 35
Envelope Sample Annexure A Sr. No. 14 Envelope Postal Ballot Papers-Invalid Votes. Tender_Document_for_Election_Envelopes_2016_final-approved Page 31 of 35
Envelope Sample Annexure A Sr. No. 15 Cover for Accounts of votes recorded (Form-17 C)+ One copy of Presiding Officer's diary. Tender_Document_for_Election_Envelopes_2016_final-approved Page 32 of 35
Envelope Sample Annexure A Sr. No. 16 STATUTORY COVER Sealed Cover Containing Used and Unused Voter's Slips Tender_Document_for_Election_Envelopes_2016_final-approved Page 33 of 35
Envelope Sample Annexure A Sr. No. 17 Plain envelop SE-5/6/7/8 and other Documents. Tender_Document_for_Election_Envelopes_2016_final-approved Page 34 of 35
Envelope Sample Annexure A Sr. No. 18 Envelop for Used Tendered Ballot Papers Tender_Document_for_Election_Envelopes_2016_final-approved Page 35 of 35