July 13, 2015 BOARD AGENDA REGULAR BOARD MEETING MIDWEST CITY DEL CITY PUBLIC SCHOOLS JULY 13, 2015 7:00 P.M. MID-DEL BOARD OF EDUCATION, BOARD ROOM 7217 S.E. 15 TH STREET MIDWEST CITY, OK 73110 Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting. The Board of Education may discuss, make motions and vote upon all matters appearing on this Agenda. Such votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any Agenda matter. I. Opening Exercises A. Call to Order and roll-call recording of members present and absent B. Flag Salute II. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: A. Approval of the agenda. B. Vote to approve Minutes of the June 3, 2015, Special Board meeting; the June 25, 2015, Special Board meeting; and the June 8, 2015, Regular Board meeting. C. Vote to approve the following items: 1. Monthly Financial Report ending June 24, 2015 a. Treasurer s Report b. Encumbrances through June 24, 2015 c. Warrant Register d. Lease Revenue 2. School Activity Funds: a. Transfers within Bank D. Vote to approve encumbrances for FY16. E. Vote to approve blanket position salary reserves report 2014-2015. F. Vote to approve blanket position salary reserves report 2015-2016.
July 13, 2015 G. Vote to approve out-of-state or overnight travel requests: 1. Janie Weathers, Mid-Del Technology Center, to attend NMSI APSI 2015, AP Calculus AB in North Richland Hills, TX, on July 20-25, 2015. Expenses to be paid by MDTC, Project Code 032. 2. Kay Medcalf and Donna Carlberg, Administration, to attend the International Association of School Business Officials Annual meeting held in Grapevine, TX, on October 23-26, 2015. Expenses to be paid by General Fund 11, Project Code 000. 3. Carl Albert High School Girls Basketball to attend ORU Summer Basketball Team Camp in Tulsa, OK, on June 22-24, 2015. Expenses to be paid by School Activity Funds, Project Codes 705 and 908. 4. Barnes Elementary 5th grade students to attend Camp Classen in Davis, OK, on September 21-23, 2015. Expenses to be paid by School Activity Funds, Project Code 826, Camp Classen. 5. Kathy Dunn, Administration, to attend the Building Common Assessments Workshop in Seattle, WA, on October 17-20, 2015. Expenses to be paid by Title I, Project Code 511, and Title II, Project Code 541. 6. Krystal Ross, Carl Albert HS; Amber Reid, Carl Albert MS; Brittany Manley, Midwest City HS; Jocelyn Fredericksen, Jarman MS; Justin Mann, Monroney MS; Matt Johnson, Del City HS; Dawn Jeffcoat, Del Crest MS; Michelle Knight, Kerr MS; Gina Wright, Administration; Matt Colwell, Administration; Lacey Brown, Administration; Chris Collier, Administration; Kathy Kirk, Epperly Heights; Patrice Tucker, Steed; and Tammy Roberson, Pleasant Hill, to attend the Building Common Assessments workshop in Seattle, WA, on October 18-20, 2015. Expenses to be paid by Title I, Project Code 511, and Title II, Project Code 541. 7. Kathy Dunn, Administration, to attend the On Your Mark Grading Workshop in Sacramento, CA, on October 6-10, 2015. Expenses to be paid by Title I, Project Code 511. H. Vote to approve Sunset Courier to provide courier services for FY16, estimated cost of $20,000.00 to be paid from General Fund, Project Code 000 and estimated cost of $20,000.00 to be paid from Child Nutrition Fund, Project Code 764. I. Vote to approve appointment/designation of the following person to serve in the capacity stated and perform the duties as provided by law, for the 2015-16 school year: 1. Kay Medcalf, Chief Financial Officer, to sign on Oklahoma County Finance Authority Educational Facilities Lease Revenue Bonds (Midwest City Del City Public Schools Project) Series 2012 held with BancFirst. J. Vote to approve renewal of Edline Website Hosting Agreement with Blackboard Inc. for FY16 in the amount of $37,228.96 to be paid from General Fund, Project Code 044. This agreement provides the hosting for the Mid-Del School District s website. 2
July 13, 2015 III. Information A. Public Participation B. Superintendent s Report Dr. Deering C. Teaching and Learning Reports Mrs. Dunn 1. College and Career Readiness 2. Summer School Report 3. RSA Report (3 rd Grade Retention Update) 4. High Reliability Schools Report and Celebration HRS Level 1 Certification: Safe & Collaborative Schools: a. Del City High School Mrs. Hill b. Del Crest Middle School Ms. Parr c. Epperly Heights Elementary School Ms. Kirk d. Midwest City Elementary School Mrs. Skokowski and Mr. Boyer e. Steed Elementary School Mrs. Tucker IV. Vote to approve or not approve revisions to Policy C-13, Student Residency and Policy C-14, Student Transfers. Mrs. Newnam V. Vote to approve or not approve revisions to the following policies: Mrs. Dunn Policy C-18, Notice of Nondiscrimination; Policy C-22, Grievance Procedures for Filing, Processing and Resoluting Alleged Discrimination Complaints; Policy C-27, School Visitors, Unauthorized Visitors, Order to Leave School Grounds, Grievances/Appeals Process; Policy C-37, Safety Program; Policy I-26, Healthy and Fit School Advisory Committee/Safe School Committee; and Policy J-13, Distribution of Student Expectations Policies, Procedures, and Safety Guidelines. VI. Vote to approve or not approve revisions to the Student Expectations Policies, Procedures, and Safety Guidelines handbook. Mrs. Dunn VII. Vote to approve or not approve revisions to Policy B-17, Organizational Chart. Dr. Deering VIII. IX. Vote to approve or not approve the request to engage Crowe and Dunlevy, Attorneys at Law, for the purpose of composing a formal written request to the State Department of Education that the agency fulfill its statutory obligation (1) to correct the erroneous calculations of State Aid, and (2) to recoup the overpayments to the Favored Districts. Dr. Deering Vote to approve or not approve confirmation of ten purchase orders for the Emergency Declaration due to the flooding caused by the May 6, 2015, storms for a total amount of $410,615.06 and one purchase order for the Emergency Declaration 3
July 13, 2015 due to storm related sewer problems on May 19, 2015, to be paid by Insurance Fund 86, Project Codes 113 and 115 for FY2015. Dr. Deering X. Vote to approve or not approve Chris Cochran with BOSC, Inc. for our Financial Advisory Services for FY2015-2016. Ms. Medcalf XI. XII. XIII. XIV. Vote to approve or not approve bids and requests to purchase: Ms. Medcalf A. Purchase 48 11 MacBook Air computers for Carl Albert Middle School and Monroney Middle School in the amount of $49,571.00 to be paid from ACE Technology Funds, Project Code 361. B. Purchase of Achieve 3000 for FY2015-16 for use in all five Mid-Del middle schools. The total cost, including professional development, is $201,979.14, with products and services in the amount of $168,979.14 to be paid by General Fund 11, Project Code 000 and Professional Development in the amount of $33,000.00 to be paid by Professional Development, Project Code 311. This purchase was Board approved on June 8, 2015, with the Professional Development amount of $33,000.00 from Title I, Project Code 511. We are requesting permission to revise this funding to Professional Development, Project Code 311. C. Purchase of 24 Online Site Licenses for iobservation for FY 2015-2016 in the amount of $42,461.52 from General Fund, Project Code 000. D. Purchase of ipad carts for each of the four Mid-Del Gear Up Middle Schools; Del Crest, Jarman, Kerr and Monroney; to run our new Naviance College & Career Readiness online tool and the Achieve 3000 program. The University of Central Oklahoma Gear Up Grant, Project Code 118, will reimburse the Mid- Del School District for the cost of this project up to $94,947.00 with the balance of seventy-five cents paid by School Activity Funds. Vote to approve or not approve professional services for third party Accounting Services to prepare GAAP Schedules for FY15 audit. Ms. Medcalf Vote to approve or not approve to increase blanket purchase order increments for Borden Dairy from $20,000.00 to $250,000.00 and increase blanket purchase order increments for Costley Enterprises from $20,000.00 to $100,000.00 to be paid from Child Nutrition Fund 22. Mrs. Fox Vote to approve or not approve Amendment #1 to Guaranteed Maximum Price Contract with CMSWillowbrook, Inc. for construction management services for the Mid-Del Technology Center in the amount of $3,067,040.11. These expenditures to be paid by Mid-Del Technology Center, Building Fund 23, Project Code 032. Preconstruction fee is not included in the above guaranteed maximum price contract amount. The pre-construction fee is.75% of GMPC which is to be billed separately in the amount of $23,003.00. This expense will also be paid from Mid-Del Technology Center, Building Fund 23, Project Code 032. Mr. Allen 4
July 13, 2015 XV. XVI. XVII. XVIII. XIX. Vote to approve or not approve revisions to the Mid-Del Technology Center Adult Handbook, Policy M-1. Mr. Allen Vote to approve or not approve revisions to the Mid-Del Technology Center Practical Nursing Program Student Handbook. Mr. Allen Vote to approve or not approve revision of funding on Contract with Constellation as Third Party Natural Gas Provider for FY 2015-16. Mr. Bryan Vote to approve or not approve contract renewal of Frontline Technologies, Veritime Customer Agreement for FY 2015-16. The annual subscription cost is $9,950.00 to be paid from General Fund, Project Code 000. This was Board approved at the June 8, 2015 Board meeting with the amount incorrectly stated as $9,500.00. Mr. Mendenhall Human Resources: A. Vote to approve or not approve all employment actions recommended in the Human Resources Report: Mr. Mendenhall 1. Certified 2. Non-Certified 3. Child Nutrition 4. Transportation B. Vote to approve or not approve the following recommendations: Mr. Mendenhall 1. Employment of an Administrative Intern at Carl Albert High School. C. Vote to approve or not approve 2015-16 pay rates. Mr. Mendenhall D. Possible consideration and/or vote regarding the employment of an Information Technology Director. Mr. Mendenhall XX. Executive Session for the purpose of: Discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee [pursuant to Title 25, 307 (B) (1) of the Oklahoma Statutes] including, but not limited to: A. Interviewing and discussion regarding employment of a new Superintendent for the 2015-2016 school year and/or Interim Superintendent for the 2015-2016 school year to include discussion and/or interviewing of individual(s) to fill either position pursuant to Title 25, 307 (B) (1) of the Oklahoma Statutes. 1. Vote to convene in Executive Session 2. Vote to acknowledge Board has returned from Executive Session 3. Statement of minutes of Executive Session 5
July 13, 2015 XXI. XXII. XXIII. Possible consideration and/or vote regarding the employment of a Superintendent or appointment of an Interim Superintendent. New Business Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this Board meeting. Adjourn This agenda was posted at the Board of Education Center, 7217 S.E. 15 th Street, Midwest City, Oklahoma, on July 9, 2015, at 5:00 P.M. in accordance with the Open Meeting Law. Minute Clerk Next Regular Board Meeting is scheduled for August 10, 2015. 6