CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~ Tuesday, June 27, 2017 6:00 PM City Council Chambers INVOCATION Councilmember McLean delivered the invocation. CALL TO ORDER Mayor Smyth called to order the regular joint meeting of the City Council, Board of Library Trustees and Successor Agency to the former Redevelopment Agency at 6:00 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Kellar led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by McLean, to approve the agenda, pulling item 4 for staff comments, and item 5 for public comment. Councilmember McLean requested an amendment to the minutes of June 13, 2017, clarifying comments made under Councilmember Comments. RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS Mayor Smyth and Council recognized family owned business National Glass for their 50 years of service in the City. PUBLIC PARTICIPATION Addressing the Council was Al Ferdman regarding homelessness and topics related to Measure H; Pierre Sapinault regarding the Educational Homestay Program's need for host families for international students; Steve Petzold regarding the Santa Clarita Valley and Latino Chamber of Commerce; and Ella Clark regarding traffic incidents involving emergency response and law enforcement vehicles. Councilmember McLean inquired regarding the Educational Homestay Program contact information and Mr. Sapinault provided information. STAFF COMMENTS City Manager Ken Striplin commented regarding topics discussed at the Ad Hoc Homeless Committee meeting concerning the homeless issue and Measure H funding; commented regarding the Educational Homestay Program and that staff will contact Mr. Sapinault; and commented regarding laws and campaigns put in place to eliminate distracted driving and traffic incidents involving law enforcement and emergency response vehicles. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented regarding attending the Santa Clarita Valley Senior Center's Touch a Truck fundraiser event on June 17, 2017, and thanked volunteers and staff; commented regarding attending the Southern California Association of Realtors meeting concerning legislation that impacts realtors; mentioned visiting the water color exhibition at the ARTree gallery; commented regarding presenting a certificate at the American Radio Relay League (ARRL) Field Day Event for HAM Radio enthusiasts at Castaic Lake Water Agency. Councilmember Miranda commented regarding the recent Open House fundraiser event at the Santa Clarita Valley Senior Center and encouraged residents to contribute to the funding of the new facility. Mayor Pro Tem Weste commented regarding distributing certificates to survivors and their family members at SCV Cancer Survivor Day and acknowledged the dedication of staff from American Cancer Society, City of Hope, Leukemia and Lymphoma Society, and Michael Hoefflin Society, and recognized Nancy Coulter of the American Cancer Society for her achievements; invited residents to attend Old Town Newhall's art center, The MAIN, and their grand opening on Thursday, June 29, 2017, at 4:00 p.m., and suggested posting an "Arts off Main" sign to promote the building; commented regarding topics related to manufactured home parks and protection of affordable housing, and suggested working with state legislators to generate a statute of limitation on pass-throughs and long-term leases; and requested an adjournment for Joshua Donald Seibert. Page 2
Councilmember Kellar invited residents to enjoy the Fourth of July Parade on Main Street on July 4, 2017. Mayor Smyth commented regarding the Concerts in the Park events which begin at 7:00 p.m. each Saturday from July 8 through August 26 and encouraged residents to visit Santa- Clarita.com/Concerts for more information. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Bob Kellar, Councilmember AYES: Smyth, Weste, Kellar, McLean, Miranda ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES The minutes are submitted for approval. City Council approve the minutes of the June 13, 2017, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES The minutes are submitted for approval. City Council approve the minutes of the June 13, 2017, Regular Meeting. ITEM 3 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 4 FISCAL YEAR 2017-2018 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM The City s budget totals $197.7 million. This includes funding for Capital Projects, Sheriff s budget, Redevelopment Successor Agency, operations and maintenance, capital outlay, and debt services. Fiscal Year 2017-2018 General Fund appropriations total $103.3 million. General Fund revenues total $103.6 million. City Council and City Council acting as Successor Agency for the former Redevelopment Agency of the City of Santa Clarita: 1. Adopt Resolution Adopting the Annual Budget for Fiscal Year 2017-2018, Making Appropriations for the Amounts Budgeted, and Establishing Fiscal Policies. Page 3
2. Adopt Resolution Adopting the 2017-2018 Capital Improvement Program. 3. Adopt Resolution Approving and Adopting the Annual Appropriations Limit for the Fiscal Year 2017-2018. 4. Adopt Resolution Electing to Receive All or a Portion of the Tax Revenues Pursuant to Health and Safety Code (Community Development Law). 5. Adopt Resolution Adopting an Amendment to the Conflict of Interest Code. 6. Adopt Resolution Providing for Compensation of Employees and Amending the Position Classification Plan. 7. Adopt Resolution between the Board of Administration California Public Employees Retirement System and the City of Santa Clarita for Employer Paid Member Contributions. City Manager Ken Striplin provided the staff report. Adopted Resolution Nos. 17-58, 17-59, 17-60, 17-61, 17-62, 17-63, and 17-64 ITEM 5 FINANCIAL SUPPORT FOR HABITAT FOR HUMANITY In Santa Clarita 78 homes will be built as part of the Enriched Neighborhood Affordable Housing Veterans project. Fifty-four affordable homes have been built during phase one and two of the project. To allow their services and programs to continue, Habitat for Humanity has requested funding in the amount of $350,000 from both the City of Santa Clarita and the County of Los Angeles. City Council: 1. Appropriate $350,000 from Developer Fees (Fund 306) to Habitat for Humanity Services Expenditure Account 13410-5161.001. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council on this item was President of the Board of Habitat for Humanity of San Fernando Valley and Santa Clarita Valley Hunt Braly; and Donna Deutchman, representing Habitat for Humanity of San Fernando Valley and Santa Clarita Valley. Page 4
ITEM 6 VISTA CANYON RECYCLED WATER FACTORY - AWARD INSPECTION SERVICES CONTRACT The project will build a tertiary wastewater treatment and recycling plant that treats wastewater generated from the Vista Canyon project. The facility will be owned and operated by the City of Santa Clarita and therefore the services of a well-qualified inspector, with extensive experience in wastewater treatment processes will be needed throughout construction. City Council: 1. Award a professional services contract to MNS Engineers, Inc., in the amount of $370,690 and authorize a contingency in the amount of $74,138 for a total contract amount not to exceed $444,828. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. Appropriate $444,828 to Expenditure Account 14300-5161.001, Engineering Services Administration Contractual Services, and appropriate $444,828 to Revenue Account 100-4531.005, General Fund Sewer Inspection. ITEM 7 APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE CITY TO PURCHASE JANITORIAL SUPPLIES FROM WAXIE SANITARY SUPPLY Contract for purchase of WAXIE Sanitary Supply services for City facilities. City Council: 1. Approve a piggyback contract and award a contract for the City of Santa Clarita (City) to purchase janitorial supplies from WAXIE Sanitary Supply by using the National Intergovernmental Alliance (National IPA) contract National IPA 151148 in an amount not to exceed $62,000, including a 15-percent contingency of $9,300, for a total amount not to exceed $71,300 per year. 2. Authorize the City Manager or designee to approve the use of WAXIE Sanitary Supply contract for a total amount not to exceed $71,300 per year, including a 15-percent contingency of $9,300; this will occur in July 2017 with options to renew through August 1, 2020, subject to City Attorney approval. ITEM 8 SUMMARY VACATION OF A PORTION OF THE PUBLIC RIGHT-OF-WAY KNOWN AS VIA PRINCESSA AND OF EASEMENTS FOR PUBLIC USE AND SIDEWALK PURPOSES, SOUTH OF GOLDEN VALLEY ROAD Resolution for the summary vacation of a portion of the public right-of-way known as Via Princessa and of easements for public use and sidewalk purposes, south of Golden Valley Road. Page 5
City Council: 1. Adopt a resolution for the summary vacation of a portion of the public right-of-way known as Via Princessa and of easements for public use and sidewalk purposes, south of Golden Valley Road, as described in Exhibit A, Legal Description, and as shown on Exhibit B, Plats. 2. Reserve easements for public utility purposes as specified in the attached resolution. 3. Direct the City Clerk to record the certified original resolution in the County of Los Angeles Registrar-Recorder's office. Adopted Resolution No. 17-65 ITEM 9 RESOLUTION ESTABLISHING MULTI-WAY STOP CONTROLS ON PAMPLICO DRIVE AT CARNEGIE AVENUE AND RON RIDGE DRIVE Placement of multi-way stop controls on Pamplico Drive at Carnegie Avenue and Ron Ridge Drive. City Council adopt a resolution authorizing the installation of multi-way stop controls on Pamplico Drive at Carnegie Avenue and Ron Ridge Drive. Adopted Resolution No. 17-66 ITEM 10 LANDSCAPE AND LIGHTING DISTRICT ZONE 21 (GOLDEN VALLEY RANCH) MODIFICATION - INTENT/INITIATION Pursuant to the reduction of landscape improvements identified for maintenance within Landscape and Lighting District (LLD) Zone 21 (Golden Valley Ranch), adopt a resolution to approve the Engineer s Report, declare its intention to modify LLD Zone 21 and to levy assessments beginning in Fiscal Year 2017-18. City Council: 1. Adopt a resolution to approve the Engineer s Report, declare its intention to modify Landscape and Lighting District No. 1 Zone 21 (Golden Valley Ranch), and to levy assessments beginning in Fiscal Year 2017-18. 2. Adopt a resolution to initiate proceedings, make certain designations in connection with the modification of Landscape and Lighting District No. 1 Zone 21, and to levy assessments beginning in Fiscal Year 2017-18. 3. Set a public hearing for August 22, 2017, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. Page 6
Adopted Resolution No. 17-67 and Resolution No. 17-68 ITEM 11 SOUND, STAGE, TRUSSING, LIGHTING, AND POWER CONTRACT FOR CONCERTS IN THE PARK 2017-19 Award a contract for sound, stage, trussing, lighting, and power for the City's Concerts in the Park for 2017-19 City Council: 1. Award a contract to SOS Entertainment for Sound, Stage, Trussing, Lighting, and Power for an initial term of one year, with the option for two additional renewals in an amount not to exceed $63,900 annually. 2. Authorize the City Manager, or designee, to modify the award in the event issues of impossibility of the performance arise, subject to the City Attorney approval; authorize City Manager, or designee, to execute all documents, subject to City Attorney approval, and execute two renewals at an annual cost not to exceed $63,900 plus the cost of any Consumer Price Index (CPI) increases. ITEM 12 CHECK REGISTER NO. 12 Check Register No. 12 for the Period 05/12/17 through 05/25/17 and 06/01/17 in the aggregate amount of $21,620,970.92. Electronic Funds Transfers included in Check Register No. 12 for the Period 05/15/17 through 05/26/17 in the aggregate amount of $16,057,330.01. City Council approve and ratify for payment the demands presented in Check Register No. 12. PUBLIC HEARINGS ITEM 13 FIRST READING OF THE 2017 SIGN ORDINANCE UPDATE Proposal of text amendments to Title 17 Zoning of the City of Santa Clarita UDC in order to implement updates to Chapter 17.51 Property Development Standards-All Zones, Section 17.51.080 Sign Regulations (Private Property) only. The text amendments generally consist of new or modified development standards related to various wall signs, special event banner signs, and community signs. City Council: 1. Conduct a public hearing. 2. Introduce and pass to second reading an Ordinance entitled: AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE NO. 17-054, CONSISTING OF UNIFIED DEVELOPMENT CODE NO. 17-002, AMENDING THE CITY OF SANTA CLARITA UNIFIED DEVELOPMENT CODE. Page 7
Mayor Smyth opened the public hearing. Deputy City Clerk Amanda Santos announced that all notices required by law have been provided. Economic Development Associate Denise Covert provided the staff report. No requests to speak were received. Mayor Smyth closed the public hearing. Councilmember Miranda inquired regarding sign dimensions and supplemental text, and Assistant Planner Vincent Tran responded that the supplemental text would be included in the total allowable sign dimensions, and Economic Development Associate Denise Covert commented that larger signs would be permitted by right through a sign review. Mayor Pro Tem Weste inquired regarding Old Town Newhall sign guidelines and the approval process, and Economic Development Associate Denise Covert responded that Old Town Newhall's sign guidelines are a part of the Old Town Newhall Specific Plan, and that each sign requires approval to ensure it complies with the City s code. Councilmember Kellar commented regarding support of business organizations within the community for these changes. RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Bob Kellar, Councilmember Laurene Weste, Mayor Pro Tem Smyth, Weste, Kellar, McLean, Miranda UNFINISHED BUSINESS ITEM 14 FIRST READING OF THE PROPOSED UPDATES TO THE SANTA CLARITA MUNICIPAL CODE 6.02 - MANUFACTURED HOME PARK RENT ADJUSTMENT PROCEDURES The City Council has given direction on a number of changes to Chapter 6.02 of the Santa Clarita Municipal Code - Manufactured Home Park Rent Adjustment Procedures, and directed staff to return with a redline version to consider. City Council introduce and pass to second reading an ordinance entitled, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 6.02 OF TITLE 6 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARK RENT ADJUSTMENT PROCEDURES. Housing Administrator Erin Lay provided the staff report. Page 8
Addressing the Council on this item was Alan Ferdman; Fifth Panel Member of the Manufactured Home Park Rent Adjustment Panel, Brian Springer; Jay Levine of Parklane Manufactured Home Park; Elaine Ballace; Athena Jinks, representing Cal-Am Properties; Ryan Goodell, representing Parklane Manufactured Home Park management; Kevin Kovac, representing Cal-Am Properties; Ella Clark, representing Cordova Manufactured Home Estates residents; Resident Panel Member of the Manufactured Home Park Rent Adjustment Panel Hadassah Lynn Foster; Chair of the Manufactured Home Park Rent Adjustment Panel, Doug Fraser; Keith Wynn; and Bruce Velie, HOA President of Greenbrier Estates. One written comment card was received by Ray Henry. Councilmember McLean commented regarding resident eligibility, appeal petitions and rent roll; commented regarding hearing officer requirements and suggested amending the language of the requirements; inquired regarding language encompassing the hearing officer qualifications and City Manager Ken Striplin responded that the current language allows for flexibility; and City Attorney Joseph Montes further commented that Council will review all candidates and decide based on criteria provided. Councilmember Miranda commented regarding Capital Improvement notices and to extending the time frame of notice distribution; commented regarding the time frame that a hearing officer is required to determine an appeal; and inquired regarding revising the ordinance to adopt the previous system. Councilmember Kellar commented regarding the time frame that a hearing officer is required to determine an appeal position; and inquired regarding flexibility to modify Chapter 6.02 in the future, and City Manager Ken Striplin responded that the Council has discretion to re-evaluate when they so choose. Mayor Pro Tem Weste commented regarding the appropriate timing and responsibilities of the hearing officer, and City Attorney Joseph Montes responded that the hearing officer would be allotted ninety days to schedule a hearing, conduct the hearing, summarize findings and determine the decision; commented regarding the clarity of the definition of a pass-through, and City Manager Ken Striplin responded that the Council discussion at the June 13, 2017, Council meeting provided clarity and that examples are provided in the proposed ordinance; inquired regarding a swimming pool replacement inquiry from the June 13, 2017, Council meeting, and City Attorney Joseph Montes clarified that the conditions would determine if the modifications would qualify as a Capital Replacement, and confirmed that a reduction in services is means for an appeal; commented regarding the importance of residents understanding long-term leases; and inquired regarding due process rights and City Attorney Joseph Montes responded that legal representation is permitted for all parties. Mayor Smyth inquired regarding the Consumer Price Index (CPI) rent increase methodology and City Manager Ken Striplin responded providing background information and that Council made changes based on the comments of the residents aware of the potential of unintended consequences as a result of the changes; and commented that Council has the ability to make adjustments to Chapter 6.02. Page 9
City Attorney Joseph Montes responded to Council questions and commented regarding resident identification and appeal petition eligibility; commented regarding rent increase notice identification and confirmed that space number and names are included on the notice; Councilmember McLean commented that residents should be given information regarding the rent roll and appeal petition eligibility, and Mr. Montes suggested that the appeal form include language that states an eligible resident can contact their park owner in order to include their name on the rent roll. Councilmember Miranda inquired regarding the amount of signatures per space and Mr. Montes confirmed one signature per space is permitted for an appeal petition; and commented regarding the Capital Improvement/Replacement notice period extension and Council concurred that 30 days is sufficient time. Council concurred to extend the time period for resident notification of Capital Improvements or Capital Replacements from fourteen days to thirty days; add a requirement for the hearing officer to have knowledge and experience with accounting principles; add language clarifying the role of the City Attorney throughout the appeal hearings; and remove duplicative language in Chapter 6.02.160 (F). Councilmember Kellar made a motion to include the four changes above and pass the ordinance to second reading. RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Bob Kellar, Councilmember Bill Miranda, Councilmember Smyth, Weste, Kellar, McLean, Miranda NEW BUSINESS ITEM 15 DESIGNATION OF A VOTING DELEGATE AND UP TO TWO ALTERNATE VOTING DELEGATES FOR THE 2017 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE - The LCC Annual Conference is scheduled for September 13-15, 2017, in Sacramento. An important part of the Annual Conference is the Annual Business Meeting scheduled for 12:30 pm on Friday, September 15, 2017, at the Sacramento Convention Center. At this meeting, the League membership will consider and potentially take action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, the City Council is asked to designate a voting delegate. The City Council may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Only City Council designated delegates and alternates may vote at the Business Meeting. City Council appoint a voting delegate and alternate voting delegates for the City of Santa Page 10
Clarita to the 2017 League of California Cities Annual Conference. Mayor Smyth recommended to mirror the City Council Committee Appointment list and designate Councilmember McLean as Voting Delegate with Mayor Smyth as Alternate Voting Delegate and Council concurred. RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Bob Kellar, Councilmember Laurene Weste, Mayor Pro Tem Smyth, Weste, Kellar, McLean, Miranda ITEM 16 CONSIDERATION OF AN URGENCY ORDINANCE AMENDING SANTA CLARITA MUNICIPAL CODE SECTION 9.60.050.A PERTAINING TO PENALTIES AND ENFORCEMENT FOR VIOLATION OF CHAPTER 9.60 PROHIBITION ON FIREWORKS With the impending Fourth of July holiday, and the likelihood of repeat violations of Chapter 9.60, it is imperative that the City s Municipal Code clearly articulate the various enforcement mechanisms for violations of Chapter 9.60 and the associated fines for violations. It is further necessary that the code be amended on an urgency basis, to ensure that all enforcement tools are available to deter violations to the greatest extent possible for this coming Fourth of July holiday. City Council introduce and adopt as an urgency ordinance via a 4/5 vote of the City Council entitled, AN URGENCY ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SANTA CLARITA MUNICIPAL CODE SECTION 9.60.050.A PERTAINING TO PENALTIES AND ENFORCEMENT FOR VIOLATION OF CHAPTER 9.60 PROHIBITION ON FIREWORKS. City Attorney Joseph Montes outlined the proposed changes to the existing ordinance and Communications Manager Carrie Lujan provided the staff report. Councilmember McLean inquired regarding reporting information included in the City s marketing materials. Mayor Pro Tem Weste commented regarding the amount of complaints concerning fireworks and suggested generating a plan for the future. City Manager Ken Striplin commented regarding the pro-active strategy in place to identify those with fireworks and confirmed that the Sheriff's reporting number will be on all firework signs. No requests to speak were received. Adopted Ordinance No. 17-07 Page 11
RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Marsha McLean, Councilmember Bob Kellar, Councilmember Smyth, Weste, Kellar, McLean, Miranda PUBLIC PARTICIPATION II Addressing the Council was Ken Dean regarding Waste Management fees and the self-haul trash program. Assistant City Manager Frank Oviedo responded that he will report on additional information for the Council. Councilmember McLean inquired, and City Manager Ken Striplin commented that there is a requirement within the franchise agreement stating that residents must have trash service due to enforcement issues, and confirmed that residents may apply for a self-haul permit as an alternative to regular trash service. ADJOURNMENT Mayor Smyth adjourned the meeting in memory of Joshua Donald Seibert at 8:16 p.m. ATTEST: MAYOR CITY CLERK Page 12