Creative Youth Programme Official Rules

Creative Youth Programme Official Rules

Thematic District Pavilions Design Contest Official Rules ABOUT THE THEMATIC DISTRICT PAVILIONS DESIGN CONTEST As part of its youth engagement strategy, seeks to establish a pavilion design competition ( the Creative Youth Programme ) for the countries participating in event who benefit from the United Arab Emirates financial assistance (the Thematic district Countries ). The Thematic district Countries shall submit to Design Solutions, Creative Expressions, and Theme Statements for their pavilions in accordance with theme Connecting Minds Creating the Future and sub-themes Opportunity, Mobility and Sustainability (the Design Concepts ). The Design Concepts shall be created by students from different youth groups in Thematic district Countries, shortlisted by the Commissioner General / Responsible National Authority (RNA) within the Thematic district Countries, in accordance with these Official Rules and submitted to. A panel created specifically by for the Contest shall than select 1 st, 2 nd, and 3 rd place winners from the selection presented by the Commissioner General / RNA. A monetary prize will be allocated to each winner and will support each Thematic district Country in implementing the 1 st place winning Design Concept in their pavilions in accordance with these Official Rules. OFFICIAL RULES The Thematic district Countries shall be in charge of shortlisting the Design Concepts received from their student contestants and submit it to. Thematic district Countries are encouraged to refer to brand guidelines: https://www./-/media/expo2020/expo-2020-dubai/expo2020-brand-protectionguidelines.pdf and ensure that all their student contestants abide by the following Contest rules and regulations (the Official Rules ). @ 1

I- Eligibility The Contest is restricted to students of Thematic district Countries colleges and universities. The student contestants should be 18 years old or older however a parent, guardian or the university s principal ( Guardian ) may make a Contest entry on behalf of a minor under 18 years of age ( Minor ) that is under its control). Where a Guardian makes an Entry on behalf of a Minor, all obligations, consents, agreements, releases, assignments, licenses, warranties, representations and other such obligations in the Official Rules granted to ( Obligations ) shall be understood to be made by the Guardian on behalf of the Minor. Guardian hereby represents and warrants that it has the Minor s consent to make a Design Concept on the Minor s behalf and to undertake such Obligations. Where necessary, Guardian further agrees to procure that the Minor complies with all of the Obligations. The Guardian shall be expressly liable to for the Obligations and for any breaches of the Obligations by it or by the Minor, and for breach of the warranty in this clause, and shall hold harmless and indemnify for any losses or claims related to any such breach of the Obligations and warranty. II- Contest Period The Contest shall begin at 12:00 AM Arabian Standard Time (AST) on 02/20/2018 and end at 12:00AM Arabian Standard Time (AST) on 10/20/2018 (the Contest Period ). All Thematic district Countries shall submit their shortlisted contestants to within the Contest Period. may, at its own discretion change the dates and times of the Contest Period and notify the Assisted Countries accordingly. III- Entry Conditions Thematic district Countries shall ensure that each and every Design Concept is in compliance with the following entry conditions and ensure that each Entrant is aware of such conditions: 1- Student contestant who submits a Design Concept pursuant to these Official Rules shall be deemed to have entered the Contest ( Entrant ). In the case that a Design Concept is submitted by a Guardian on behalf of a Minor, the Guardian shall be the Entrant for the sake of the Contest and the Official Rules. One proposal may be submitted by any one individual or team. There is no limit on the number of submissions per university. 2- Each Entrant must provide in full, personal information such as (without limitation): The Entrant s full name, address, PO Box, telephone number, email address, date of birth and nationality. 3- Entrant must provide a copy of his / her passport to participate in the Contest. 4- Name of the college or university that the Entrant belongs to and proof confirming the same. @ 2

5- Entrants must be teams composed of individuals / natural person from college or universities companies or businesses are not permitted to enter Contest. 6- Entrants must submit their Design Concept through their country s Commissioner General, who must upload the necessary deliverables through the Participant Portal. 7- Entrants shall submit only one (1) Design Solution, (1) Creative Expression, and (1) Theme Statement during the Contest Period, as outlined in the Curatorial Brief any additional Concept / design received from the Entrant shall be void. 8- Entrants shall be allowed to modify their Design Concept until the end of the Contest Period. 9- The Entrants submission of a Design Concept shall constitute the Entrant s consent (i) to participate in the Contest in accordance with these official Rules; to grant the Assisted Country and the right to use and transfer the Entrant s (and where relevant a Minor s) name, address and other personal information for the purpose of administering the Contest. IV- Shortlisting Conditions Thematic district Countries shall ensure that each and every Design Concept is in compliance with the following shortlisting conditions and ensure that each Entrant is aware of such conditions: 1- All Designs Concept must be received by the deadline of the Contest Period. 2- All Designs Concept must not: (a) be unlawful or promote any unlawful activity; (b) be considered inappropriate, defamatory, abusive, discriminatory, offensive, obscene, threatening, misleading or hateful; (c) include any content or symbols of a religious or political nature; (d) be intended to harass another person or group of people; (e) include personal information of another person or persons, unless the Entrant has such person(s) written consent and submit it with it; (f) contain viruses or corrupted files; (g) be a copy of an image or video previously uploaded or published on any platform (and whether in hardcopy or soft-copy); (h) contain advertising or promotional materials. Incomplete or indecipherable Design Concepts will be deemed invalid. The use of script, macro or automated devices (or any other devices intended to automate or subvert any aspect of creating a Design Concept) to enter the Contest is prohibited and any Design Concept created through such means and any Design Concept that is deemed to be ineligible shall be void. @ 3

Any non-compliance with the Official Rules shall render any Design Concept null and void and the Entrant shall have no rights to claim any damage or compensation whatsoever. V- Copyright Conditions Thematic district Countries shall ensure that each and every Design Concept is in compliance with the following copyright conditions and ensure that each Entrant is aware of such conditions: (a) Each Entrant shall agree that, upon submission, all Designs Concept become the exclusive property of Expo 2020 Dubai and shall not be acknowledged or returned to the Entrant. After the submission of the Design Concept, Entrant shall cease to reproduce, modify, adapt, publish, license, post, sell, translate, incorporate, create derivative works from, exploit, issue or communicate to the public and otherwise use (together Reproduce ) the Design Concept for any purpose, unless given written consent to do so by Expo 2020 Dubai. (b) Each Entrant shall agree that or any of its affiliates, advisers and contractors may Reproduce (as defined above) each Entry as it so wishes, at any time, with or without the consent of the Entrant. (c) Each Entrant shall agree that any Entry shall not be offensive, obscene, derogatory or defamatory in nature, and will be sensitive and respectful, and will adhere to the guidelines set in place for the Contest including these Official Rules. (d) Each Entrant shall agree that upon the Design Concept being received by the Thematic district Countries, the following shall vest entirely and without exception with : i. any copyright, patents, database rights and rights in trademarks, designs, drawings, know-how (whether registered or unregistered) including rights over any accompanying words, slogans or catch phrases ( Intellectual Property Rights ) arising herein from and related to the Design Concept; ii. applications for registration, and the right to apply for such registration, for any of the Intellectual Property Rights arising herein from and related to the Concept Design; and iii. any other right inherently connected with the Intellectual Property Rights of or inherent to the Design Concept. (e) By submitting the Design Concept, the Entrant shall warrant and represent that such Design Concept is an original work created by him/ her (or, as appropriate, by a Minor under your control) and does not violate @ 4

or infringe upon the rights of any third parties, including, without limitation, any Intellectual Property Rights. The Entrant shall agree that he/ she will be liable to (including any of its affiliates, officers and employees) and indemnify it for breach of any warranty. (This means that the Entrant will be responsible to for any loss or damage suffered as a result of his/ her beach of a warranty). (f) The Entrant shall grant an exclusive, royalty-free, transferable, irrevocable, worldwide license in perpetuity to use the Concept Design for any purpose including the right to Reproduce the Concept Design and the right to sublicense any or all of those rights to a third party. (g) The Entrant shall do whatever is requested by, acting reasonably, (including procuring that a Minor takes any necessary action) to effect the transfer of any Intellectual Property Rights to Expo 2020 Dubai, including entering into a binding agreement with for the assignment of Intellectual Property Rights in the Concept Design. (h) The Entrant acknowledges that will receive many Design Concepts, some of which may be similar to or identical to other Design Concepts. Entrant acknowledges that it will not be entitled to any prize or compensation as a result of s use of any such similar or identical Concept Design to its own Concept Design. (i) The Entrant shall irrevocably assign to absolutely with full title guarantee all Intellectual Property Rights and/or any Copyrights in and related to the Entry, including but not limited to the right to use, reproduce, distribute, change, edit, alter, caveat, publish, exhibit or otherwise exploit, for any and all commercial and/or non-commercial use, the Design Concept (or parts of the Design Concept) and the right to sublicense any or all of those rights to a third party ( Legal Assignment ). No additional fees or compensation shall be paid by or any other party to the Entrant in relation to the Legal Assignment. (j) The Entrant, being the sole owner of the Design Concept, so far as legally possible under any applicable laws, hereby waives absolutely and agrees not to enforce his moral rights in the Design Concept. (k) Any Design Concept once received by cannot be shared or distributed by the Entrant in the public domain without the prior written approval of. (l) (including any of its affiliates, officers and employees) shall have no responsibility of any nature for late, lost, stolen, incomplete, misdirected, delayed, garbled, damaged, inaccurate, or @ 5

undelivered Design Concept; or for telephonic, human or computer failures, problems or errors, defects or delays in any transmission, interruptions in service due to system upgrades, repairs, modifications, maintenance or other causes, failures or malfunctions of connections, satellite, network, cable, Internet Service Provider (ISP), phones, phone lines or telephone systems, traffic congestion on the internet, technical or mechanical malfunctions, or other malfunctions or errors, whether caused by equipment, programming, human error or otherwise relating to or in connection with the Contest, including, without limitation, errors which may occur in connection with the administration of the Contest, the processing of Design Concepts or emails, the announcement of the prizes, for any injury or damage to participant s or any other person s computer or other device relating to or resulting from participation in this Contest, or for printing, typographical, human or other errors appearing in these Official Rules or other Contest-related materials. (m) reserves the right, in its sole discretion, to void any Design Concepts and disqualify such Entrant whom believes (in its sole discretion) have attempted to tamper with or impair the administration, security, fairness or proper play of this Contest and/or who are in violation of these Official Rules. VI- Submission Process Within 10 days from the expiration of the Contest Period, the Thematic district Countries shall submit to Expo 2020 Dubai all the shortlisted Concept Designs by uploading them onto the Participant Portal, through the Commissioner General to have the Design Concepts considered valid for the purpose of the Contest and these Official Rules. VII- Selection Process and Prizes (a) There shall be three (3) final winners ( Grand Prize Winner (s) ) for each Thematic district Country whose Design Concepts shall be used as the basis for a design for such Thematic district Countries pavilions. The Grand Prize Winner(s) will be selected among all valid Design Concepts received by the Thematic district Countries during the Contest Period, and the Grand Prize Winner(s) shall be announced at a later time, following the Contest Period, with such time to be decided by. (b) By entering, Entrants agree to be bound by these Official Rules and to the decisions of and judges as designated by s sole discretion, which decision shall be final and binding in all respects and cannot give rise to any dispute or claim by the winner or any third party, including any other Entrant in the Contest. (c) Each Grand Prize Winner will be notified by email and telephone, and through the Portal @ 6

(d) Each Grand Prize Winner shall be entitled to one (1) prize as set out in these Official Rules. (e) In the event the Grand Prize Winner fails to respond within five (5) days of the notification by Expo 2020 Dubai to the Grand Prize Winner s contact details, such Grand Prize Winner shall be deemed by Expo 2020 Dubai as having relinquished the right to his prize and subject to the s sole discretion another winner may be chosen or the prize not awarded. (f) Each Grand Prize Winner shall receive: (a) 4,000 USD; (b) 2,000 USD; and (c) 1,000 USD. (g) The first prize Concept Design of each Thematic district Countries will be implemented and materialized in the Assisted Country s pavilion. will review such Concept Design and support the Thematic district Country s in implementing such design into their pavilions. (h) will have the ultimate right to amend the design as necessary to conform with the budget allocated to each Thematic district Country or for a technical or practical reasons and which shall be decided solely by. VIII-General (a) Under no circumstances is the transfer, assignment, cash redemption, or substitution of a prize (or any portion thereof) permitted, except by, who reserves the right to substitute, at any time, for any reason, a prize (or applicable portion thereof) with one of comparable or greater value, at its sole discretion. (b) A designated winner shall execute and return an Affidavit of Eligibility, Liability and Publicity Release as well as any other documents required by as soon as possible and in any event within forty-eight (48) hours of date of notification. (c) Non-compliance by an Entrant with any provision of these Official Rules may result in disqualification, at s sole discretion. (d) If a prize notification letter or prize is returned as undeliverable, the designated winner shall be disqualified. @ 7

(e) By submitting a Design Concept, Entrant agrees to be bound by these Official Rules and agree that: i. and any of its employees, officers and affiliates may use (to the fullest extent permitted by applicable law) Entrant s name, city and state of residence, photograph, any oral or written statements, footage, and/or likeness for advertising, trade and/or any other purposes in any media now or hereafter known throughout the world in perpetuity, without further compensation, permission or notification; ii. any Entrant in the Contest authorizes all verifications required by concerning the Entrant s identity; iii. any indication of falsified, fraudulent, false, untruthful, incorrect or inexact identity or address of any Entrant, may, in s sole discretion, lead to that Entrant being disqualified from the Contest; iv. (including its affiliates, officers and employees) shall, except where caused by their gross negligence, have no liability and shall be held harmless by the Entrant for any claims, demands, obligations, liability, suits, actions, proceedings, judgments, fines, losses, damages, penalties, charges, costs and expenses (including, without limitation, attorney s fees) in relation to the Entrant or any other person or entity, including, without limitation, personal injury or death to Entrant or any other person or damage to personal or real property, arising from or related to this Contest, or due in whole or in part, directly or indirectly, to (i) the acceptance, possession or use of the prize, (ii) any physical activity, travel or travel-related activity in relation to the Contest or participation in this Contest; and v. reserves the right, in its sole discretion, to modify, suspend, and/or terminate this Contest and the Official Rules (or portion thereof) without any notice to the Entrant, at any time and for any reason whatsoever especially if virus, bugs, non-authorized human intervention or other causes corrupt or impair the administration, security, fairness or proper play of the Contest or for any other reason. IX- Deliberate Damage (a) Any attempt to deliberately damage or undermine the legitimate operation of this Contest may constitute (where applicable) a violation of criminal and civil laws and should such an attempt be made, Expo 2020 Dubai reserves the right to seek damages (including attorneys fees) and/or other remedies from any such person(s) responsible for the attempt to the fullest extent permitted by law and shall be reported to @ 8

the relevant courts in the emirate of Dubai or in the according to the applicable laws of Dubai or the. (b) Failure by to enforce any of its rights under these Official Rules, at any stage, does not constitute a waiver of those rights. (c) These Official Rules are governed by the laws of the emirate of Dubai and the laws of the United Arab Emirates, where applicable. The Courts of Dubai shall have exclusive jurisdiction to hear and decide any suit, action or proceedings, and/or to settle any disputes, which may arise out of or in connection with these Official Rules. @ 9

Contact info: For further information and enquiries please contact us at creativeyouthprogramme@expo2020.ae T: +971 4 555 2020 @ expo2020uae