REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JULY 9, 2015 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any item of Closed Session business may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: 43820 Blueberry Lane (APN 634-061-037), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner: Michael and Anne Finley Under Negotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2
V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. VI. VII. VIII. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Mayor Pro Tem Robert A. Spiegel INVOCATION - Councilmember Jan C. Harnik ORAL COMMUNICATIONS - B Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION TO RECOGNIZE SARA O FLYNN FOR HER SERVICE TO THE CITY OF PALM DESERT AND ITS MARKETING COMMITTEE, 2005-2015. B. PRESENTATION OF PLAQUE TO RECOGNIZE THE CITY OF PALM DESERT S SUPPORT FOR THE 7 TH MARINE REGIMENT APPRECIATION DAY AT THE TWENTYNINE PALMS BASE ON FRIDAY, JUNE 26, 2015. 2
C. ORAL PRESENTATION OF A STATUS REPORT ON THE GENERAL PLAN UPDATE BY MATTHEW BURRIS, ASSOCIATE PRINCIPAL, RAIMI + ASSOCIATES. Oral report to be provided at the meeting. X. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Adjourned Regular City Council Meeting of June 18 and the Regular City Council Meeting of June 25, 2015. Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 5/5/2015, 5/27/2015, and 6/3/2015. Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 6/4/2015-6/5/2015, 6/5/2015, and 6/12/2015 (Joint Consideration with the Palm Desert Housing Authority). Approve as presented. D. CLAIM AGAINST THE CITY (#751) by International Apparel & Accessories/Heiress in an Unspecified Amount. By Minute Motion, reject the Claim and direct the City Clerk to so notify the Claimant. E. MARKETING COMMITTEE MINUTES for the Meeting of May 19, 2015. Receive and file. 3
F. REQUEST FOR ADOPTION OF RESOLUTIONS Setting Forth Findings and Authorizing Destruction of Paper Files from the Department of Building & Safety that Have Been Digitally Imaged (January, February, and March 2015 Records). Waive further reading and adopt the following Resolution Nos.: 1) 2015-63 - January 2015 Records; 2) 2015-64 - February 2015 Records; 3) 2015-65 - March 2015 Records. G. REQUEST FOR AUTHORIZATION to Refund Building Permit Fees in the Total Amount of $20,280.93 for Comstock Homes/Comstock Homes Management VP LLC, and Comstock Crosser & Associates d.b.a. RCS Villa Portofino 211, LLC. By Minute Motion, authorize the refunding of Building Permit Fees in the amount of $20,280.93 for Project Nos. 14-64338, 14-64334, 15-65128, 15-65126, 15-65127, and 15-65129. H. REQUEST FOR AUTHORIZATION to Surplus Four (4) City of Palm Desert Police Department Segway Units. By Minute Motion, authorize the surplus of four (4) Palm Desert Police Department Segway Units as listed on the accompanying staff report (Serial Nos. 072111028533, 072311033898, 072331034476, 072111028522). I. REQUEST FOR DECLARATION of Vehicles and Miscellaneous Office Furniture as Surplus and Authorize Disposal as Proposed Public Works Department. By Minute Motion, declare vehicles and miscellaneous office furniture listed on the accompanying staff report as surplus and authorize disposal as proposed. J. REQUEST FOR APPROVAL of Vendors on the Authorized Public Safety Vendors List for Related Equipment Repairs, Equipment Purchases, and Specialty Services, Utilized by the Palm Desert Police and Fire Departments in Fiscal Year 2015-2016. By Minute Motion, approve the FY 2015-2016 Authorized Public Safety Vendors List as presented in the Riverside County Sheriff s Department Memorandum dated January 6, 2015, and in the Riverside County Fire Department List dated May 5, 2015. 4
K. REQUEST FOR APPROVAL of Amendment No. 2 to Contract No. C33050 Wurms Janitorial Services, Inc. Janitorial Services at the Palm Desert Sheriff s Substation Located at 73520 Fred Waring Drive. By Minute Motion: 1) Approve Second Amendment to the subject contract with Wurms Janitorial Services, Inc., Corona, California, for the period of July 1, 2015, through June 30, 2016; 2) approve a oneyear term extension of the subject contract for the period of July 1, 2015, through June 30, 2016, which includes the Second Amendment; 3) authorize an increase in the monthly Janitorial Services cost, effective January 1, 2016, for said contract from $1,618.95/month to $1,754.99/month funds are currently available in Sheriff Substation Maintenance Account No. 5104195-4369500. L. CONSIDERATION of a Lease Agreement Between the City of Palm Desert and Desert Sands Unified School District to Continue Operating the Palm Desert Early Childhood Education Center Located at 44911 Cabrillo Avenue (Contract No. C34550). By Minute Motion, authorize the City Manager to negotiate and execute a revised Lease Agreement between the City and Desert Sands Unified School District to continue operating the Palm Desert Early Childhood Education Center at 44911 Cabrillo Avenue. M. REQUEST FOR RATIFICATION of the City Manager s Payment Authorization Memorandums to Pete s Road Service, Inc., in the Amount of $4,907.53. By Minute Motion, ratify the City Manager s Payment Authorization Memorandums to Pete s Road Service, Inc., Fullerton, California, in the amount of $4,907.53 funds are available in General Fund Account No. 1104331-4334000 - R/M Motor Vehicles Fleet. N. REQUEST FOR APPROVAL of Extension to Contract for On-Call City Surveyor Services with RBF Consulting, a Michael Baker International Company, in an Amount Not to Exceed $50,000 (Contract No. C34171). By Minute Motion: 1) Approve First Amendment to Contract No. C34170 with RBF Consulting, a Michael Baker International Company, Palm Desert, California, for On-Call City Surveyor Services in an amount not to exceed $50,000; 2) appropriate $50,000 from Unobligated General Funds to Account No. 1104300-4301000 - Professional Services - Architectural/Engineering; 3) authorize the Mayor to execute the Contract Amendment. 5
O. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C27690B Portola Avenue at Fred Waring Drive Masonry Block Wall Project (Project No. 633-07) (John Barajas Masonry, Bermuda Dunes, CA). By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. P. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C34160 Substation Parking Lot Rehabilitation Project (Project No. 750-15) (United Paving Company, Corona, CA). By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. Q. REQUEST FOR APPROVAL of the Joslyn Center s Fiscal Year 2015-2016 Capital Improvement Program Budget. By Minute Motion: 1) Appropriate $33,465 from Account No. 2314164-4400100; 2) approve the FY 2015-2016 Joslyn Center Capital Improvement Program Budget as presented and Palm Desert s Year Two Contribution in the amount of $33,465. R. REQUEST FOR APPROVAL of Funds for CitySourced Smartphone App in the Amount of $9,100. By Minute Motion, approve payment for CitySourced Smartphone App initial setup and one year software subscription in the amount of $9,100 funds are available in Account No. 1104190-4336000. S. REQUEST FOR REVIEW AND APPROVAL of Outside Agency Funding (Charitable Contributions) for ACT for Multiple Sclerosis for Fiscal Year 2015-2016. By Minute Motion: 1) Approve award of charitable contribution in the amount of $5,000 to ACT for Multiple Sclerosis (ACT for MS) with associated restrictions and conditions; 2) authorize the Mayor to execute agreement with said agency for awarded funding. T. REQUEST FOR APPROVAL of Memorandum of Understanding (MOU) for Ophelia Project Support (Contract No. C34560). By Minute Motion: 1) Authorize Mayor to execute the Ophelia Project MOU; 2) appropriate $20,000 for Fiscal Year 2015-2016 from the General Fund, Unobligated General Fund Reserve to Account No. 1104800-438000 for the first year City commitment to the Ophelia Project in Palm Desert Schools. 6
U. REQUEST FOR APPROVAL of the City s 2015 Fall Concert Series. By Minute Motion: 1) Approve the 2015 Fall Concert Series Schedule; 2) approve Contract No. C34570A with Rumors Tribute Show LP in the amount of $3,500; 3) approve Contract No. C34570B with Boogaloo Assassins in the amount of $2,500; 4) approve Contract No. C34570C with Greg Craycraft in the amount of $2,500; 5) approve Contract No. C34570D with Dallas and Doll in the amount of $2,750; 6) approve Contract No. C34570E with Ashley Kingman in the amount of $2,800; 7) authorize Mayor to execute subject contracts; 8) authorize expenditure with Studio Instrument Rentals (SIR) of Palm Springs in the amount of $11,000 for Professional Staff, Instrumental Equipment, and Sound and Lighting Services in conjunction with the concerts (Contract No. C34460); 9) authorize expenditure with Morris Desert Media in an amount not to exceed $6,000 for radio promotion and live remotes in conjunction with the Concert Series; 10) authorize miscellaneous expenditures in an amount not to exceed $3,000 for production of the 2015 Fall Concert Series funds are available in Account No. 1104416-4306100. V. REQUEST FOR AUTHORIZATION to Release Security on File for Tract No. 36554 and Acceptance of Maintenance Bond Therefor (Pearwood Ventures, LLC, Applicant). By Minute Motion, authorize City Clerk to release security on file for improvements for Tract No. 36554 and accept a 10% Maintenance Bond therefor. W. REQUEST FOR AUTHORIZATION to Release Security for Tract No. 36554-2 and Acceptance of Maintenance Bond Therefor (Pearwood Ventures, LLC, Applicant). By Minute Motion, authorize City Clerk to release security on file for improvements for Tract No. 36554-2 and accept a 10% Maintenance Bond therefor. XI. CONSENT ITEMS HELD OVER 7
XII. RESOLUTIONS A. RESOLUTION NO. 2015-66 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, VACATING EXCESS PUBLIC UTILITY EASEMENT ALONG THE COMMON LINE OF LOTS 18 AND 19 OF TRACT NO. 28818-1 IN LOT J, UNDER PROVISIONS OF DIVISION 9, PART 3, CHAPTER 4 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA. Waive further reading and adopt. B. RESOLUTION NO. 2015-67 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THAT SHOULD THE CITY BE SELECTED TO RECEIVE GRANT FUNDING, THE CITY MANAGER OR DESIGNEE MAY EXECUTE AGREEMENTS WITH THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS RELATIVE TO AN ACTIVE TRANSPORTATION SAFETY AND ENCOURAGEMENT CAMPAIGN. Waive further reading and adopt. XIII. ORDINANCES A. For Introduction: None B. For Adoption: 1. ORDINANCE NO. 1287 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING A DEVELOPMENT AGREEMENT FOR A THREE-STORY, 152-ROOM BOUTIQUE HOTEL DEVELOPMENT LOCATED ON THE NORTHEAST CORNER OF LARKSPUR LANE AND SHADOW MOUNTAIN DRIVE, Case No. DA 15-087 (El Paseo Hotel, LLC, Applicant). Waive further reading and adopt. 8
XIV. NEW BUSINESS A. REQUEST FOR APPROVAL OF THE PALM DESERT POLICE DEPARTMENT S PARTICIPATION IN THE POST-RELEASE ACCOUNTABILITY AND COMPLIANCE TEAMS (P.A.C.T.) PROGRAM FOR FISCAL YEAR 2015-2016. By Minute Motion, approve the Palm Desert Police Department s participation in the Post-Release Accountability and Compliance Teams (P.A.C.T.) Program for FY 2015-2016. B. REQUEST FOR EXEMPTION TO BIDDING REQUIREMENT, AS PROVIDED IN PALM DESERT MUNICIPAL CODE SECTION 3.32.090, TO ALLOW SOLE-SOURCE PROCUREMENT FROM GREENDAY, LLC, AND AUTHORIZE PURCHASE OF REPLACEMENT PLANTER BOXES, AND THE APPROPRIATION OF FUNDS IN THE AMOUNT OF $57,842.40 FROM THE UNOBLIGATED RECYCLING FUND FOR SAME (PROJECT NO. 997-16). By Minute Motion: 1) Approve an Exemption from the Bidding Requirement, as provided in Municipal Code Section 3.32.090, to allow sole-source procurement from Greenday, LLC, Indio, California, for replacement Community Garden planter boxes; 2) authorize purchase of 28 replacement Community Garden planter boxes in the amount of $52,584; 3) authorize Director of Finance to set aside a 10% contingency for the project in the amount of $5,258.40; 4) appropriate $57,842.40 from Unobligated Recycling Fund; 5) authorize the City Clerk to advertise and call for bids for the irrigation and soil materials at such time as is appropriate to coordinate with box delivery (Contract No. C34580). 9
C. REQUEST FOR AUTHORIZATION OF A ONE-YEAR CONTRACT EXTENSION WITH GLYN DONALD GRAY, d.b.a. GDG, FOR OPERATION OF THE EL PASEO COURTESY CART SERVICE (CONTRACT NO. C33082). By Minute Motion: 1) Approve a one-year contract with GDG for an amount not to exceed $90,000 for operation ($82,000 for scheduled hours, $3,000 for operating during special events, and $5,000 for vehicle maintenance and repairs) of the El Paseo Courtesy Cart Service, commencing October 30, 2015, through May 14, 2016; 2) authorize reimbursement of $5,000 from El Paseo Business Improvement District Account No. 1104491-4321500 to Courtesy Cart Account No. 1104416-4368100 as contribution toward operations; 3) authorize Mayor to execute said contract funds are available in the approved FY 2015-2016 Budget in Account No. 1104416-4368100 - Courtesy Carts. D. REQUEST FOR AWARD OF CONTRACT FOR CONSTRUCTION OF THE 2016 STREET RESURFACING PROJECT TO MATICH CORPORATION, INC., IN THE AMOUNT OF $1,405,010 (CONTRACT NO. C34390, PROJECT NO. 752-16). By Minute Motion: 1) Award subject contract, including Bid Alternate #1 for Construction of the 2016 Street Resurfacing Project to Matich Corporation, Inc., Highland, California, in the amount of $1,405,010; 2) authorize Director of Finance to set aside a 10% contingency for the project in the amount of $140,501; 3) authorize Mayor to execute the contract funding is available for this project in Account No. 2364311-4332000 - Recycling Fund Street Maintenance, Account No. 2134311-4332000 - Measure A Street Maintenance, and Account No. 2114311-4332000 - Gas Tax Fund Street Maintenance. 10
E. REQUEST FOR AWARD OF CONTRACT FOR CONSTRUCTION OF THE TAMARISK ROW MICRO-MILL PROJECT TO PAVEMENT COATINGS COMPANY IN THE AMOUNT OF $52,720 (CONTRACT NO. C34530, PROJECT NO. 621-16). By Minute Motion: 1) Award subject contract for Construction of the Tamarisk Row Micro-Mill Project to Pavement Coatings Company, Jurupa Valley, California, in the amount of $52,720; 2) authorize Director of Finance to set aside a 10% contingency in the amount of $5,272; 3) authorize Mayor to execute said contract funding is available in Measure A Street Maintenance Account No. 2134311-4332000. F. REQUEST FOR APPROVAL OF MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT AND CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN THE AFTER SCHOOL PROGRAM AT LINCOLN ELEMENTARY SCHOOL (CONTRACT NO. C34590). By Minute Motion, authorize the Mayor to execute an MOU between Desert Sands Unified School District (DSUSD) and the City of Palm Desert relative to the After School Program at Lincoln Elementary School funding in the amount of $75,000 was included in the FY 2015-2016 Budget, Account No. 1104800-4389201. G. REQUEST FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT, PALM DESERT CHARTER MIDDLE SCHOOL, AND THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN THE AFTER SCHOOL PROGRAM AT PALM DESERT CHARTER MIDDLE SCHOOL (CONTRACT NO. C34600). By Minute Motion, authorize the Mayor to execute the subject MOU between Desert Sands Unified School District, Palm Desert Charter Middle School, and the City of Palm Desert relative to the After School Program at Palm Desert Charter Middle School funding in the amount of $75,000 was included within the FY 2015-2016 Budget, Account No. 1104800-4389201. 11
H. REQUEST FOR AUTHORIZATION TO PURCHASE FERTILIZER PRODUCTS FOR THE DESERT WILLOW GOLF RESORT IN AN AMOUNT NOT TO EXCEED $186,470.64 FROM CROP PRODUCTION SERVICES (CONTRACT NO. C34610). By Minute Motion, authorize: 1) Desert Willow Golf Resort to purchase Fertilizer Products from Crop Production Services, San Jacinto, California, for FY 2015-2016 in an amount not to exceed $186,470.64; 2) Mayor to execute the related contract funds are available in Course and Grounds Expenses, Account No. 5204195-4803100. I. REQUEST FOR AWARD OF PURCHASE FOR 148,000 POUNDS OF GRASS SEED TO SIMPLOT PARTNERS FOR FISCAL YEAR 2015-2016 IN THE AMOUNT OF $169,583.20 (CONTRACT NO. C34620). By Minute Motion, authorize: 1) Desert Willow Golf Resort to purchase 148,000 pounds of seed from Simplot Partners, Palm Desert, California, for FY 2015-2016 in an amount not to exceed $169,583.20; 2) Mayor to execute the related contract funds are available in Course and Grounds Expenses, Account No. 5204195-4803100. J. REQUEST FOR AUTHORIZATION FOR CITY MANAGER TO AWARD BID AND EXECUTE CONTRACT TO REPLACE TWO (2) AIR CONDITIONERS AT THE DESERT WILLOW GOLF RESORT CLUBHOUSE IN AN AMOUNT NOT TO EXCEED $40,000 (CONTRACT NO. C34630). By Minute Motion: 1) Authorize the City Manager to award bid and execute contract to Replace Two (2) Air Conditioners at the Desert Willow Golf Resort Clubhouse; 2) declare existing air conditioners surplus and authorize staff to dispose of them funds are available in Fund 441 - Golf Course Capital. 12
K. REQUEST FOR AWARD OF CONTRACT TO H & L PARTNERS TO PROVIDE MARKETING SERVICES TO THE CITY OF PALM DESERT FOR FISCAL YEAR 2015-2016 (CONTRACT NO. C34640). By Minute Motion: 1) Concur with the Marketing Committee s recommendation and award the subject contract to H & L Partners, St. Louis, Missouri, in the amount of $108,000; 2) authorize Mayor to execute said contract on behalf of the City funds have been budgeted for the contract in Account No. 1104417-4309000. L. REQUEST FOR APPROVAL OF FUNDING FOR EVENTS RELATED TO F1RST WEEKEND PALM DESERT IN FISCAL YEAR 2015-2016 AND FOR DIRECTION REGARDING FOOD TRUCKS. By Minute Motion: 1) Approve a sponsorship in the amount of $20,000 with Westfield Palm Desert for November 7, 2015, for a F1RST WEEKend event entitled Street that will be located on the top floor of the western parking structure funds are available in Account No. 1104417-4322200 (Contract No. C34650A). 2) Approve a working budget of $30,000 and for staff to move forward to create a F1RST WEEKend event on February 6, 2016, entitled, PD Mod, along with the following: a) Authorization to close a portion of El Paseo on February 6, 2016, as shown in the Site Map for the event; b) permit the consumption of alcoholic beverages on City-owned property. 3) Appropriate an additional $25,000 from the Unobligated General Fund for the PD Mod Event to Account No. 1104417-4321900. 4) Authorize City Manager to execute any related agreements, and authorize City Attorney to make non-substantive changes to the agreements associated with F1RST WEEKend (Contract Nos. C34650B-Z). 5) Provide direction to staff regarding food trucks at events on El Paseo and throughout the City. 13
XV. CONTINUED BUSINESS A. MINUTES OF THE REGULAR PALM DESERT CITY COUNCIL MEETING OF JUNE 11, 2015 (Continued from the meeting of June 18, 2015). By Minute Motion, approve as presented. XVI. OLD BUSINESS A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 CONTRACT NO. C22310I DYNAMIC ENGINEERING SERVICES, INC., AND OF CHANGE ORDER NO. 2 CONTRACT NO. C22310H POWELL CONSTRUCTORS, INC., AND OFFICIALLY ACCEPT THE FEDERAL AND STATE FUNDING FOR THE MONTEREY AVENUE AT INTERSTATE 10 RAMP MODIFICATION PROJECT (PROJECT NO. 669-02). By Minute Motion: 1) Approve Change Order No. 1 in the amount of $44,929.35 to Contract No. C22310I with Dynamic Engineering Services, Inc., Corona, California. 2) Approve Change Order No. 2 in the amount of $306,844.63 to Contract No. C22310H with Powell Constructors, Inc., Fontana, California. 3) Authorize transfer of $306,844.63 from contingency to base for the project. 4) Officially accept the Federal and State Grants associated with said project. 5) Authorize the Mayor to execute the subject Change Orders funds are available in Account No. 2134389-4400100 - Monterey Avenue at I-10 Ramp Modification. 14
XVII. PUBLIC HEARINGS A. CONSIDERATION OF ACTIONS RELATING TO PRESIDENT S PLAZA I PROPERTY AND BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2015-2016. 1) Waive further reading and adopt: a) Resolution No. 2015-68, declaring results of the Property Owner Protest Ballot Proceedings conducted for the proposed President s Plaza I Property and Business Improvement District Assessments, commencing with FY 2015-2016; b) Resolution No. 2015-69, approving and adopting the Management District Plan and Engineer s Report for the President s Plaza I Property and Business Improvement District - FY 2015-2016; c) Resolution No. 2015-70, ordering the formation/renewal of the President s Plaza I Property and Business Improvement District and the levy and collection of assessments for said District for FY 2015-2016. 2) If approved, by Minute Motion, appropriate $225,835 to Fund 277 - President s Plaza I PBID - for operations and maintenance costs for FY 2015-2016. B. REQUEST FOR APPROVAL OF A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT, DEVELOPMENT AGREEMENT, CHANGE OF ZONE TO ESTABLISH A HIGHER DENSITY, PRECISE PLAN OF DESIGN, AND TENTATIVE TRACT MAP 36874 TO SUBDIVIDE 15.52 ACRES INTO 112 CONDOMINIUM UNITS AND COMMON AREA AMENITIES LOCATED AT 38400 PORTOLA AVENUE, Case Nos. DA/C-Z/EA/PP 15-15 and TTM 36874 (Portola PD, LLC, Applicant) (Continued from the meeting of June 11, 2015). Waive further reading and: 1) Pass Ordinance No. 1285 to second reading, approving Development Agreement No. 15-15; 2) pass Ordinance No. 1286 to second reading, approving Change of Zone No. 15-15; 3) adopt Resolution No. 2015-55, approving a Negative Declaration of Environmental Impact, Precise Plan of Design, and Tentative Tract Map No. 36874, subject to conditions. 15
C. REQUEST FOR ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADDING SECTION 15.17 TO THE PALM DESERT MUNICIPAL CODE, RELATING TO EXPEDITED PERMITTING PROCEDURES FOR SMALL, RESIDENTIAL ROOFTOP SOLAR SYSTEMS. Waive further reading and pass Ordinance No. 1288 to second reading, adding Section 15.17 to the Palm Desert Municipal Code, relating to expedited permitting procedures for small, residential rooftop solar systems. XVIII. REPORTS AND REMARKS A. CITY MANAGER 1. City Manager Meeting Summaries for the Period of June 15-26, 2015. Receive and file. B. CITY ATTORNEY C. CITY CLERK 1. Request for Designation of Voting Delegates and Alternates for the League of California Cities Annual Conference September 30 - October 2, 2015, in San Jose. By Minute Motion, appoint Voting Delegates and Alternates, if desired, to represent the City of Palm Desert at the 2015 League of California Cities Annual Conference in San Jose. 16
D. PUBLIC SAFETY 1. Fire Department 2. Police Department E. MAYOR AND MEMBERS OF THE CITY COUNCIL 1. Mayor s Meeting Summaries Report for the Period of June 1 - July 4, 2015. Receive and file. 2. Council Requests for Action/Committee Reports/Comments: 3. Council Consideration of Travel Requests and Reports: XIX. ADJOURNMENT FUTURE MEETINGS: July 15, 2015 3:00 p.m. Library Promotion Committee -CANCELED- July 21, 2015 2:00 p.m. Marketing Committee Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber July 23, 2015 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. -CANCELED- Summer Schedule July 28, 2015 9:00 a.m. Cultural Resources Preservation Cmte. Administrative Conference Room 10:00 a.m. Audit, Investment & Finance Committee North Wing Conference Room 12:00 p.m. Architectural Review Commission Community Services Conference Room (FUTURE MEETINGS continued on next page) 17
(FUTURE MEETINGS continued) August 3, 2015 1:30 p.m. Oversight Board Administrative Conference Room 6:00 p.m. Youth Committee -CANCELED- Summer Schedule August 4, 2015 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber August 11, 2015 12:00 p.m. Architectural Review Commission Community Services Conference Room August 12, 2015 9:00 a.m. Art In Public Places Commission Community Services Conference Room 3:30 p.m. Housing Commission -CANCELED- Summer Schedule 3:30 p.m. Public Safety Commission -CANCELED- Summer Schedule August 13, 2015 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. -CANCELED- Summer Schedule August 18, 2015 2:00 p.m. Marketing Committee Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber August 19, 2015 3:00 p.m. Library Promotion Committee -CANCELED- Summer Schedule August 24, 2015 2:00 p.m. Citizens Sustainability Committee Administrative Conference Room August 25, 2015 9:00 a.m. Cultural Resources Preservation Cmte. Administrative Conference Room 10:00 a.m. Audit, Investment & Finance Committee North Wing Conference Room 12:00 p.m. Architectural Review Commission Community Services Conference Room August 27, 2015 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 2nd day of July, 2015. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, City Clerk 18