Council Minutes Wednesday, October 3 rd, 2012 COUNCIL OF THE TOWN OF SPANISH Regular Meeting 7:00 PM, Council Chambers Present: Gary Bishop Mayor Ted Clague Deputy Mayor Jocelyne Bishop Councilor Anthony Diodati Councilor Gerrie Von Pickartz Councilor Brent St. Denis CAO/ Clerk The Mayor called the meeting to order at 7:05 PM and asked for the disclosure of any pecuniary interest and the general nature thereof. None was declared. Presentation: Senior Citizen of the Year - Mrs. Pat Shelp Delegation: Randy Lepine - garbage pick-up issues on Brennan Harbour Rd (7:15-7:45PM) Delegation: Russell Christensen and Jean Kirkland from Almenara en el Rio re: dredging concerns at the mouth of the Spanish River (7:40-8:35PM) Resolution #12-10-01 Resolved that the agenda be adopted with addition of first reading of a bylaw to renew the lease with Alternative Funerals (lower suite in the Medical Building) Mayor Bishop presented Mrs. Pat Shelp with the Senior of the Year Certificate and thanked her for her contributions to bettering our community and the help she quietly provides to many people.
Randy Lepine, a resident 340 Brennan Harbour Rd., outlined issues he and his wife have had with garbage pickup at their driveway. He indicated he was also speaking on behalf of several neighbours: Absent adequate road-side pick-up he would prefer a bin at the Public Works Garage gate rather than the Marina bin which has been made available to residents in this area. Felt the contractor was not doing their job Roadside pickup has often been before 6 AM according to Mr. Lepine. Concerned that recyclables will go into the landfill if a bin is used in lieu of roadside pickup The Town would raise his concerns with the Contractor A bin at the PW Yard gate would be installed as soon as one with a proper and lockable lid was available Resolution #12-10-02 Resolved that the Randy Lepine be thanked for his presentation this evening on issues he has over garbage collection on Brennan harbour Road. Russell Christensen and Jean Kirkland explained how many boaters they have lost due to dredging issues at the river mouth and were requesting Council s help by a combination of dredging and opening an alternate channel. Several interested citizens/boaters accompanied them. They provided evidence of lost boater business due to silt build-up in the Spanish River entry channel The Great Lakes are at historic lows which in combination with silt build-up has created serious boat access problems to the private marinas and the Town s marina as well Their preferred solution is to open an alternate natural back channel which heads southerly just up river from their marina. The depths in this alternate are on average much deeper than the main channel Dead heads would require removal from the back channel Use of the alternate would still mean some dredging including some adjacent to the municipal marina There are very shallow areas within the Town s marina basin as well.
New buoys would be required and DFO would need to approve. The question arose whether DFO would maintain buoys in two channels. Mr. Christensen would survey the back channel and main channel for depth and report same to the Town which for its part would consider a dredging project in the Spring with MNR approval and if feasible. Resolution #12-10-03 Resolved that Russell Christensen and Jean Kirkland of Almenara en el Rio Marina and Campground be thanked for their presentation this evening concerning the apparent need for dredging in the entry channel at the mouth of the Spanish River. Resolution #12-10-04 Resolved that the Open Council Minutes of September 19 th, 2012 be adopted Resolution #12-10-05 Resolved that plans and estimated costs be established for the completion this fall of the first of several wastewater projects namely; The installation this fall of approximately 4000 feet of 4 ft. page wire fencing with metal posts to enclose the accessible perimeter of the sewage lagoons The replacement this fall of one of the two the wood log release gates with a suitable concrete/steel alternative to be determined. For this year one cell discharge gate would be replaced and the second one next year each to be scheduled with the annual MOE approved release of a lagoon. Resolution #12-10-06
Resolved that the Treasurer/Deputy Clerk, Pam Lortie is hereby authorized to attend the AMCTO Clerk's Course in Sudbury Nov 7/12 with the registration fee approved and the usual expense reimbursement as per the by-law Resolution #12-10-07 Resolved that a payment in the amount of $ 11,115.65 plus HST be approved for K J Beamish Construction Ltd. as per the recommendation of Genivar Engineering (Spanish-Public road improvement project of 2010-11). A Holdback of $5000 pending completion of certain paving works shall be withheld. Resolution #12-10-08 Resolved that John Berthelot of Blind River be thanked for information he has submitted concerning new road products he is bringing to the area including a proposed cold mix plant and that Council responds as follows to his offer to perform some work in the Town of Spanish and to possibly locate a cold mix plant in our community Show Mr. Berthelot the landfill building Resolution #12-10-09 Resolved that Wayne St-Michel of MWRC be asked for more information and a quote for the purchase and/or rental of the 22 ton BOMAG landfill packer that he has for sale Resolution #12-10-10 that whereas the quote for the flushing of the sewer lines versus the actual costs did not allow for the clean-out of the lift station sumps at Algoma LS
and the Lagoon LS be it resolved that subject to a cost at $3324.06 that we approve these 2 smaller projects as part of our OSWAP 3 project approval. The sump cleanouts will promote pumping efficiencies thereby reducing hydro costs. Resolution #12-10-11 Resolved that the following schedule items be noted; a) Next regular Council meetings October 17 th and November 7 th b) Public Works Wed. October 10th starting with a 6:0 PM visit to the Lagoon Lift Station and Brennan Harbour Pit During Council Member reports the following were raised; Councillor Bishop attended the ADAM meeting the previous Saturday and recommended the annual dues be paid, that Council be briefed on its due diligence obligations, OPP costing, federal riding boundaries and cell phone coverage Mayor Bishop reviewed the NWMO conference that he and the CAO attended in Toronto on Oct 1-2 Resolution #12-10-12 Resolved that the following municipal Minutes, Reports etc. be received; a) Reports by Members of Council b) CAO's Report c) Library Minutes Sept 26th(see action item below) d) Disbursements list (distributed at the meeting) e) General Ledger to Sept 30, 2012 Business from Minutes, Reports Resolution #12-10-13
Resolved that Council hereby declares the week of October 14-20 as Library Week in the Town of Spanish Resolution #12-10-14 Resolved that payment of the 2012 Algoma District Municipal Association (ADMA) dues of $100 be paid. Correspondence Resolution #12-10-15 Moved by: G Von Pickartz Seconded by: A Diodati Resolved that the following items of correspondence be noted; a) OPP Cost Recovery formula update b) Queen's Jubilee medal c) 211 non-emergency social service line d) North Eastern Ontario Economic Development Report e) ADMA Minutes Sept 22 f) Provincial Policy Statement Review g) Algoma Public Health (excerpts) h) Misc Periodicals By-Laws Resolution #12-10-16 Resolved that By-Law #2012-15 being a by-law to appoint an auditor for the year 2012 (Freelandt-Caldwell-Reilly) be read a first, second, third and final time and be adopted, be signed by the Mayor and CAO, be engrossed in the by-law book, be sealed with the corporation s seal and numbered #2012-15 Resolution #12-10-17 Moved by: G Von Pickartz
Seconded by: A Diodati Resolved that Resolved that By-Law #2012-16 being a by-law to appoint Glenn Tunnock, Planner working in association with Paul Torrance, OLS to undertake the renewal of the Town's Official Plan, Zoning By-law and Strategic Plan at a cost of $35,350 plus HST be read a first, second, third and final time and be adopted, be signed by the Mayor and CAO, be engrossed in the by-law book, be sealed with the corporation s seal and numbered #2012-16 Resolution #12-10-18 Resolved that By-Law #2012-17 being a by-law to renew the annual lease with Alternative Funerals for use of the lower suite in the Medical Building be read a first time New Business Question Period Notices of Motion Closed Session Resolution #12-10-19 Resolved that we enter Closed Session to discuss personnel matters. Resolution #12-10-20 Moved by: G Von Pickartz Seconded by: A Diodati Resolved that we return to Open Session. Resolution #12-10-21 Moved by: G Von Pickartz Seconded by: A Diodati
Resolved that this meeting be adjourned and Council meet again at 7:00 PM on Wednesday, October 17 th, or at the Call of the Chair. The meeting adjourned at 10:46 PM. Gary Bishop Mayor Brent St. Denis CAO