MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING ***TUESDAY, OCTOBER 26, 2010*** (These minutes have been approved by the Board of Education.) MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION OFFICE 7:00 P.M. The Miami Trace Local School District Board of Education met in regular session pursuant to O.R.C. Section 3313.15 at the Central Office, 3818 SR 41 NW, Washington C. H., Ohio. President Bruce Kirkpatrick presided. Call to Order Pledge to Flag Roll Call: Bruce Kirkpatrick, President Gordon McCarty, Vice President Rob Dawson Whitney Gentry Mike Henry Others Present: Dan Roberts Superintendent Joe Black Asst. Superintendent Debbie Black Treasurer/CFO Bill Franke Business Manager Katy Zink Technology Coordinator Kim Pittser Curriculum Director 6-12 Jeff Spears MTHS Principal Jeff Conroy MTMS Principal Julie Reisinger MTES Principal Bryan Sheets Athletic Director Matt Barga MTHS Counselor Shawn Edmonds Herb Carson Debra Lindsey Jane Henry Sue Walker Bryan Wolfe Quandel Janet Carson Russ Lindsey Tabby Weidman Brian Pettit Buckeye Country Radio Minutes: The minutes of the October 5, 2010 meeting were submitted for approval. 1
Motion 10/306: Mr. Dawson moved to approve the minutes. Mrs. Gentry seconded the motion. Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes. Motion carried. Revised Elementary Field Trip List: The superintendent recommended that the revised field trip list for Miami Trace Elementary School be approved. Grade Date Destination Kindergarten April 28, 2011 and Newport Aquarium April 29, 2011 First May 12, 2011 Columbus Zoo Second April 21, 2011 Caesar s Creek (Fossil Hunting) (Rain date-may 4, 2011) Third May 6, 2011 Columbus Zoo (Scavenger Hunt) (Focus on habitats and ecosystems) Fourth May 19, 2011 Center of Science and Industry Fifth November 16, 2010 and Biz Town November 18, 2010 (Paid for by Junior Achievement) Fifth May 18, 2011 Carillon Park (Dayton) Motion 10/307: Mr. McCarty moved to approve the revised elementary field trip list. Mr. Dawson Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. Public Participation: Mr. Russell Lindsey expressed his opinion regarding volunteers. He stated that the Ohio School Board Association recognizes board members who volunteer and further commented that the OSBA Legal Review states that there is not a conflict of interest for a board member to volunteer. He expressed that he believes public perception, student athletes and the recommendations of district officials should be considered when approving volunteers. Mr. Brian Pettit presented a letter to the board and superintendent, signed by numerous parents and taxpayers, concerning a request for a bus stop at Tric s Gymnastic Academy. Pay Rate and Reclassification: Mr. Bill Franke, Business Manager, recommended that the board approve a pay rate of $9.19 per hour for the position of Substitute Educational Support Personnel and that all individuals who have already been hired as substitute educational aides and/or substitute building secretaries be reclassified to this position. Motion 10/308: Mrs. Gentry moved to approve the pay rate and reclassification. Mr. McCarty Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. Employment: The superintendent recommended that the following individuals be employed as indicated: 2
A. Certificated: (FY2011) 1. Amy Bush - Tutor (MA/9) (effective October 20, 2010) 2. Mark Hackney - Substitute Teacher 3. Pamela Hurtt - Substitute Teacher 4. Shawn Lachat - Substitute Teacher 5. Stacy Leyda - Tutor (MA/9) (effective October 20, 2010) B. Classified: (FY2011) 1. Kimberly Butcher - Assignment: 4.5 Hour Educational Aide/ Step 0 (effective October 25, 2010) 2. Substitute Cooks: (effective October 25, 2010) a. Melissa Dewees b. Brenda Goolsby c. Patricia Harper d. Tiffany Wray-Ferguson 3. Substitute Educational Support Personnel a. Dawn Dawson (effective October 7, 2010) b. Melissa Dewees c. Kelli Frantz d. Brenda Goolsby e. Patricia Harper f. Jennifer Pendergraft g. Camey Vernier h. Beverly Walters i. Kim Weidman C. Supplementals: (FY2011) 1. Randy Ater Middle School Wrestling Coach 2. David Bowers - Assistant Wrestling Coach (1/2) 3. J.R. Cook Middle School Wrestling Coach 4. Jeff King - 7th Grade Girls Basketball Coach 5. Jeff King - 8th Grade Girls Basketball Coach 6. Tim Leisure - Assistant Softball Coach 7. William (Dan) Sheets - Assistant Wrestling Coach (1/2) 8. Terry Smith - Head Softball Coach D. Kyle McConnaughey - 2011 Baseball Camp Director at a stipend not to exceed $600.00 to be paid from the Baseball Camp account. The superintendent informed the board that Teresa Swarts is listed for employment as a substitute cook and should be deleted. The superintendent recommended that all individuals be employed but further recommended that Dawn Dawson and Kim Weidman be acted on by separate motion. Motion 10/309: Mr. Dawson moved to employ all individuals with the exception of Teresa Swarts, who has been deleted, Dawn Dawson and Kim Weidman. Mr. Henry Roll Call: Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes. Motion carried. Motion 10/310: Mr. Henry moved to employ Dawn Dawson as listed. Mr. McCarty Roll Call: Mr. McCarty, yes; Mr. Dawson, abstain; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes. Motion carried. 3
Motion 10/311: Mr. Dawson moved to employ Kim Weidman as listed. Mrs. Gentry Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, abstain; Mr. Kirkpatrick, yes; Mr. McCarty, yes. Motion carried. Volunteers: The superintendent recommended that the following individuals be approved as volunteers for the 2010-2011 school year: A. Athletic: 1. Dana Byrne - Swim Team 2. Blake DeWeese - Wrestling 3. Mark Holloway - Gymnastics B. Miami Trace Elementary School: 1. Jill Grooms 2. Beth Lewis 3. Aimee Lindsey 4. Christine Shepard 5. Robin Webb Motion 10/312: Mrs. Gentry moved to approve the volunteers. Mr. McCarty seconded the motion. Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. Financial Reports: (See Exhibit A.) The treasurer recommended that the September 2010 financial reports be approved. Motion 10/313: Mr. McCarty moved to approve the financial reports. Mr. Dawson Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. Five Year Forecast: (See Exhibit B.) The treasurer recommended that the Five Year Forecast be approved as presented. Motion 10/314: Mrs. Gentry moved to approve the forecast. Mr. McCarty seconded the motion. Roll Call: Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes. Motion carried. Use of Facilities: The superintendent recommended that the board approve the request by Joyce Schlichter to use the Miami Trace Elementary School art room on November 13, 2010 from 8:00 a.m. to 1:00 p.m. for a Deer Creek Daisies Garden Club meeting. The superintendent also recommended that the Y.M.C.A. basketball league for 5 th and 6 th grade students be granted permission to use the Miami Trace High School gymnasium from 1:00 p.m. to 4:00 p.m. on selected weekend days from October 31, 2010 to January 23, 2011. Dates are subject to the availability of the gymnasium in regard to the high school schedule. Motion 10/315: Mr. Henry moved to approve the use of facilities. Mr. Dawson seconded the motion. 4
Roll Call: Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes. Motion carried. Donation: The superintendent recommended that the board approve the following donations: A. HP Photosmart Pro B8850 photo printer from Heather Noble (daughter of John Halliday) valued at $500. B. $50.00 from John Lint (former teacher at Miami Trace Junior High) to be used toward the purchase of a tree to plant at the new middle school to honor all staff who served at the old building. Motion 10/316: Mr. McCarty moved to approve the donations. Mrs. Gentry seconded the motion. Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes. Motion carried. Administrative Reports: Board Member Reports A. Superintendent s Report - Mr. Dan Roberts 1. Race to the Top Update Application and budget submitted 2. Land Transfer Update No decision yet 3. Appreciation expressed for storm preparation efforts from law enforcement personnel and administrative staff 4. October 28 First superintendent s advisory council meeting 5. Congratulations to student athletes for post season advancement B. Assistant Superintendent s Report - Mr. Joe Black 1. Vocal music concert last evening (October 25) 2. OGT testing at MTHS 3. Friday, October 29 2 hour delay C. Building Projects Update - Mr. Bill Franke 1. Moved in new bus garage 2. Core Meeting Thursday (October 28) at 4 p.m. 3. Middle School Project Update - Shawn Edmonds D. Future Board Meeting Dates 1. November 9 Miami Trace Board Office 7:00 a.m. 2. November 23 Miami Trace Bus Garage 7:00 p.m. 3. December 14 Miami Trace Board Office 7:00 a.m. 4. January 4 Miami Trace Board Office 7:00 p.m. 5. January 18 Miami Trace Board Office 8:00 a.m. Strategy Session Mr. McCarty distributed a Great Oaks summary update to the board. (See Exhibit C.) Public Participation: Mr. Jeff Conroy informed the board that the middle school had enough students, 50 to 51, signed up for the Washington D.C. trip. All building principals expressed their appreciation for their respective staffs during today s storm. Mr. Bryan Sheets informed the board that visiting teams expressed compliments on how well they were treated when they come to Miami Trace, the conduct of the athletes and the new facilities. 5
Mrs. Jane Henry asked why her husband, Mike Henry, was not going to be able to volunteer as a boys basketball coach given his record of service to the district. She expressed her dissatisfaction on the matter and asked the board to reconsider. Adjournment: 8:37 p.m. Motion 10/317: Mr. McCarty moved to adjourn the meeting. Mrs. Gentry seconded the motion. Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. President Treasurer/CFO 6