OFFICIAL PROCEEDINGS DUNN COUNTY BOARD OF COUNTY COMMISSIONERS March 16, 2016 MEMBERS PRESENT: Commissioners Pelton, Scott and Kleemann OTHERS PRESENT: Pat Merriman, Tracey Dolezal, Mike Zimmerman, Del Olson, Dave Leftwich and Julie Karey. The meeting was called to order by Vice-Chairman Kleemann at 9:00 a.m. Motion by Commissioner Pelton, seconded by Commissioner Scott, to remove Forsgren s Task Order 002 from the table. The motion carried. Ken Good, Forsgren & Associates, appeared to discuss the scope of services provided for site plan and subdivision reviews and inspections. Site inspection services will be conducted for platting, paving, grading, drainage, utility and general site improvements associated with the County s approval of new site plans and subdivisions. Motion by Commissioner Scott, seconded by Commissioner Pelton, to approve Task Order 002 for one year with compensation provided on a percent of fee basis (80% for engineering services and 20% to the County). The motion carried. Mike Zimmerman and Del Olson, appeared to report on the road department. Presented Specific Authorization No. 11 from Bartlett and West for engineering on 2 nd St. NW. Motion by Commissioner Pelton, seconded by Commissioner Scott, to approve. The motion carried. Motion by Commissioner Scott, seconded by Commissioner Pelton, to approve the Construction and Maintenance Agreement with NDDOT for the McKenzie Bay SRF Project. The motion carried. Motion by Commissioner Pelton, seconded by Commissioner Scott, to approve the utility permits. The motion carried. At 9:30 a.m., per call for wheel loader bids, the following bids were found to be in order and opened: Company Gross Bid Less Trade Grand total RDO 644K $220,800.00 $50,000.00 $170,800.00 Butler 950M $228,600.00 $39,000.00 $189,600.00 Titan Machinery $224,672.00 $36,350.00 $188,322.00 Dooson $205,226.15 $45,000.00 $160,226.15 Volvo $230,761.00 $35,000.00 $195,761.00
Road Superintendent Zimmerman recommended tabling a decision until the April 6 th meeting to allow time to check through the bids and report back with a recommendation. Motion by Commissioner Scott, seconded by Commissioner Pelton, to table decision to award the wheel loader bid until the April 6 th meeting. All voted aye, and the motion carried. Portfolio Reports: SW Correctional Center & Women s Prison: Commissioner Scott reported that the Board is looking at budget cuts. A meeting will be scheduled for legislators to discuss needs. Sheriff: Deputy Sarnicki will be resigning to take a position in Minnesota. The position will not be filled at this time. A TMI bid of $4823 for workspace in the Sargent s office was presented for authorization. Motion by Commissioner Scott, seconded by Commissioner Pelton to approve. All members voted aye, and the motion carried. Airport Authority: Plans are moving forward to build a hanger. The Dunn County Airport/Weydahl Field was named the 2015 General Aviation Airport of the Year. Sandy Rohde, Code Administrator appeared to present the conditional use permit applications that were approved at the March 8 th Planning and Zoning hearing. Motion by Commissioner Scott, seconded by Commissioner Pelton, to approve the following Conditional Use Permits: 1. Jason Cheyne, Garret Bush, Chris Flippo and Michael Marschuete of Eureka MO, filed a Conditional Use Permit for a Batch Plant located on Lot 13 in JR s Industrial Park Subdivision lying in section 21-145-95. The property is zoned Rural Development and owned by Agricultural Express. 2. Jason Cheyne, Garret Bush, Chris Flippo and Michael Marschuete of Eureka MO, filed a Conditional Use Permit for Equipment and Materials Storage located on Lot 13 in JR s Industrial Park Subdivision lying in section 21-145-95. The property is zoned Rural Development and owned by Agricultural Express. The motion carried unanimously. Motion by Commissioner Pelton, seconded by Commissioner Scott, to approve the second reading of the Flood Plain D Ordinance. Upon roll call vote, the motion carried unanimously. Motion by Commissioner Scott, seconded by Commissioner Pelton, to table the appointment of the Planning & Zoning Board member until the April 6 th meeting. The motion carried.
Becky Buchmann, County Extension Agent, appeared to report on the activities of the Extension Office. The annual review was recently conducted by the ND Extension Service. Joey Bogers, Eldon Rohde and Warren Smith appeared on behalf of the Halliday Fire Department to request funds to assist with the new fire hall. Bids were opened on March 2 nd with $602,000 being the low bid. Currently, $100,000 has been committed to the project, with the possibility of additional funds from the Halliday Fire District and City of Halliday. The HFD was awarded $416,000 grant from the Energy Impact Office, but the grant has been suspended due to the downturn in oil prices. The consensus of the Commission is to hold a special meeting on March 23 rd at 9:00 a.m. to allow the HFD to accept the bid which is good until April 2 nd, and too come back with a definite amount needed to proceed with the project. Carie Boster, JDA Director, appeared to report on the JDA. Director Boster informed the Commission that the Willis family from Dunn Center is interested in a concession business selling food and bait at Little Missouri Bay. Since the County holds the lease with the Corps, a third party vendor agreement will need to be executed. Motion by Commissioner Pelton, seconded by Commissioner Scott, to support the Willis business plan. The motion carried unanimously. Director Boster will continue to work with the Willis and the Corps on the proposal. Denise Giffin, Human Resource Director, appeared to discuss the Tax Director position. Motion by Commissioner Pelton, seconded by Commissioner Scott, to appoint Deputy Tax Director, Nicole Carlson to the Tax Director position, effective March 27 th. The motion carried unanimously. The Commission discussed purchasing property in Halliday for a new shop. The consensus of the Commission is to not build on the old dump site. Commissioner Pelton will check on land availability across the road from the current county shop. Motion by Commissioner Pelton, seconded by Commissioner Scott, to approve the Representation letter in reference to Rath & Mehrer s audit of the 2015 county financial statements and records. The motion carried unanimously. Motion by commissioner Pelton, seconded by Commissioner Scott, to authorize payment of the following vouchers: Paid List of Bills March 16, 2016 Commissioner's Meeting GENERAL FUND Warr # TO: FOR: AMOUNT: 172843 American Bank Center Filing fees 11.65
172844 Braun Distributing Janitorial $126.76 172845 Chief Supply Supplies 105.65 172846 Comfort Inn Travel expense 160.00 172847 Country Media Publishing 1082.54 172849 Ellingson Plumbing Co Building maintenance 1179.83 172850 Galls, LLC Supplies 145.98 172851 Giffin, Denise Registration 30.00 172852 Information Systems Office equipment 485.00 172853 Information Technology Tech support 1588.89 172854 Jeske, Chris Mileage 5.40 172855 Kadrmas, Ray Mileage 34.56 172856 Kenmare One Stop Uniforms 345.62 172857 Killdeer, City of Utilities 366.08 172858 MDU Utilities 600.74 172859 Menards Courthouse maintenance 515.19 172860 ND Clerks Association Dues 60.00 172861 NDACo Resource Group Tech support 1522.77 172862 NDACS Dues 50.00 172863 Newby's Ace Hardware Janitorial 13.49 172864 Norby, Jeremy Mileage 16.20 172865 Pelton, Craig Mileage 18.36 172866 Prairie Auto Parts Parts 76.63 172867 Right Choice Auto Glass Repairs 60.00 172868 Rohde, Sandy Registration 30.00 172869 Sanford Health Drug testing 51.00 172870 Schmidt, Andrew Mileage 44.28 172871 Stein, Russ Mileage 31.32 172872 Streichers Supplies 3024.00 172873 Streifel, Leonard Housing 107.40 172874 Tyler Technologies Doc Pro 1300.00 172875 Uniform Center Uniforms 706.80 172877 Western Choice Fuel 23.71 172878 Western Choice Fuel 2256.21 172903 AmeriPride Janitorial 337.98 172904 Brew, Denise Janitor supplies 16.17 172905 Consolidated Telephone expense 1757.63 172906 VISA Supplies,postage,fuel 3020.70 172907 McKenzie Electric Utilities 98.00 172908 Roughrider Electric Utilities 1147.00 172909 SW Business Machines Office supplies 2671.25 172910 Verizon Wireless Telephone expense 1574.49 ROAD & BRIDGE 172803 American Welding & Gas Shop Supplies $37.95 172804 Ameripride Service Office Supplies $492.74 172805 Badlands Trailers Parts $20.00 172806 Bartlett & West Engineering $243.75 172807 Basin Hydraulic Co. Parts $77.56 172808 Bauer Built Tires $4,506.63 172809 Braun Distributing Office Supplies $23.95 172810 Consolidated Telcom Telephone $538.92 172811 Dickinson Supply Inc Shop Supplies $1,352.20 172812 First International Bank Parts $735.24 172813 Hedahls Headquarter Parts / Supplies $164.83 172814 IBS, Inc Shop Supplies $249.37 172815 J & J Operating, LLC Parts $77.48
172816 JD Fencing Fencing $20,455.00 172817 John Deere Financial Parts $747.01 172818 Just-In Glass Repairs $214.79 172819 Killdeer, City Of Water $126.81 172820 Kohler Communications Radios $209.85 172821 Lawson Products Inc Shop Supplies $1,422.45 172822 Lyle Signs Signs $258.26 172823 Mac's Shop Supplies $510.39 172824 Martin Construction Gas Plant/Tank battery Rd $31,255.25 172825 MDU Electricity $1,191.70 172826 Menards Shop Maintenance $589.64 172827 ND Surplus Property Tools $70.00 172828 Newby's Ace Hardware Shop Supplies $10.79 172829 OK Tire Store Tires $358.64 172830 Praxair Distribution Shop Supplies $2,783.91 172831 Power Plan Parts $429.76 172832 Prairie Auto Parts Parts / Supplies $1,006.60 172833 Pride Solutions Parts $832.44 172834 Pump Systems Shop Supplies $475.84 172835 Road Equipment Parts $3,588.68 172836 Roughrider Electric Cooperative Electricity $864.00 172837 SW Business Machines Office Supplies $2,436.60 172838 Uline Shop Supplies $1,633.87 172839 United Truck & Equipment Parts $21.40 172840 Verizon Wireless Telephone $400.34 172841 Western Choice Cooperative Fuel/supplies $2,622.14 172842 Westlie Motor Company Parts $7.53 PARK 172907 McKenzie Electric Utilities 28.00 INSURANCE 172883 Dickinson Collision Center Repairs $13,423.64 172891 Farmers Union Insurance Insurance $32.00 COUNTY AGENT 172894 NDSU Ext Service Salaries $22,453.70 172905 Consolidated Telephone Telephone expense $221.66 172906 VISA Travel, postage, supplies $229.86 DEM 172882 Gabe Brew Assistance $210.00 172904 Denise Brew Supplies $11.62 172906 VISA Supplies $206.01 172909 SW Business Machines Office supplies $259.95 172910 Verizon Wireless Telephone expense $50.91 WEED CONTROL 172898 Praxair Distribution Repairs 58.63 172903 AmeriPride Janitorial 30.90 172908 Roughrider Electric Utilities 113.00 E911 172893 NDACo Wireless E911 684.45 172899 Reservation Telephone E911 80.00
24-7 FEES 172895 Pharm Chem Supplies $475.00 CO BUILDINGS 172902 TMI Woodwork $4,495.00 SHERIFF GRANT 172879 AK Investments Housing $500.00 172880 Belfield Housing Authority Housing $500.00 172881 Bren, Raymond & Kathleen Housing $500.00 172886 Dohrmann, Art Housing $500.00 172887 Dunn Co Auditor Office Housing $500.00 172888 Dunn Co Housing Authority Housing $500.00 172889 Dunn Co Housing Authority Housing $500.00 172890 Dvirnak, Tim Housing $500.00 172892 Merriman, Brenda Housing $500.00 172896 Prairie Gold Real Estate Housing $500.00 172897 Prairie Gold Real Estate Housing $500.00 172901 Stark Co. Housing Authority Housing $500.00 VISION WEST 172884 DLN Consulting, Inc Vision West $20,000.00 172885 DLN Consulting, Inc Vision West $23,974.75 Upon roll vote, Commissioners Scott, Pelton and Kleemann voted aye, and the motion to approve the vouchers carried. Motion to adjourn by Commissioner Scott, seconded by Commissioner Pelton. The meeting was adjourned at 11:55 a.m. Reinhard Hauck, Chairman ATTEST: Tracey Dolezal, Auditor _ April 6, 2016 Date