SECURITY, BUS & TRAFFIC COMMITTEE Agenda Administration Conference Room B Wednesday, January 09, 2019 1:00 p.m. 1. Call to Order/Pledge of Allegiance 2. Roll Call/Notice of Quorum 3. Chairs Announcements a. Introduction of Guests and Staff i. Linda Stone, GRF President ii. Randy Ankeny, Executive Director iii. Victor Rocha, Security Services Director iv. Larry Campbell, Security Services Manager v. Grant Winford, Fleet Manager vi. Corina Mancilla, Recording Secretary b. Rules of Order c. Chairs Comments 4. Approval of Minutes a. Minutes of the Meeting, November 14, 2018 (pp. 1-4) 5. Staff Reports a. Security Services Director (pp. 5-6) b. Fleet Manager (pp. 7-9) c. Executive Director 6. Shareholder/Member Comments Agenda Items Only (Limited to 3 minutes per person) 7. Correspondence a. Previous Meeting (N/A) b. New Correspondence (p.10) i. From C. Hesse 8. Unfinished Business a. Gate Access System b. Resident Security, Citation Issuing Update c. Lock Outs 1 of 2
d. Parking Enforcement Specialist e. St. Andrews Gate Hours f. SBPD Sub-Station 9. New Business (N/A) 10. Policies On Hold (Pending Legal Review) a. Traffic, Parking Rules and Regulations Draft 05/09/18 b. Fine Schedule Draft (Suggested) 11. President s Comments 12. Shareholder Member Comments (Limited to 3 minutes per person) 13. Committee Member Comments 14. Next Meeting Wednesday, February 13, 2019 Administration Conference Room B 1:00 p.m. 15. Adjournment 2 of 2
SECURITY, BUS AND TRAFFIC COMMITTEE MINUTES November 14, 2018 The meeting of the Security, Bus and Traffic Committee was held on Wednesday, November 14, 2018 and was called to order at 1:00 p.m. by Chair Gould, in the Administration Conference Room, followed by the Pledge of Allegiance. ROLL CALL Present: Mr. W. Gould, Chair Mrs. L. Perrotti, Vice-Chair Mr. T. Dodero Mr. P. Pratt Mr. R. Stone Ms. L. Stone, Ex-Officio Staff and Guests: Mr. R. Ankeny, Executive Director Mr. T. Fileto, Interim Security Services Director Mr. L. Campbell, Security Services Manager` Mr. G. Winford, Fleet Manager Mrs. C. Mancilla, Recording Secretary Ms. S. Massa-Lavitt, City Council Ms. P. Snowden, GRF Representative, Mutual Two Ms. S. Fekjar, GRF Representative, Mutual Eight Ms. L. Findlay, GRF Representative, Mutual Twelve Mr. B. Lukoff, GRF Representative, Mutual Fourteen Fourteen Shareholders/Members Chair Gould greeted and welcomed everyone to the Security, Bus and Traffic Committee meeting and introduced Foundation members, guests and staff. By unanimous consent, the Chair declared the reading of the quorum notification be dispensed with. In accordance with California Civil Code Section 4090, please be advised that a quorum of the GRF Board of Directors is present at today s posted meeting. The business of the Security, Bus and Traffic Committee will be conducted in accordance with the agenda. As a quorum of the Board is present, this meeting will be conducted as a committee meeting and a Board meeting. The agenda actions of the committee will be limited only to the members of the committee and will only constitute such actions in accordance with stated committee policy and/or provide recommendations to the GRF Board of Directors at its regular Board meeting on the 4 th Tuesday of the month. GRF Board members who are not committee members will be allowed to comment when recognized by the Chair and only during the proscribed Foundation member/shareholder comment period, not to exceed three minutes, as set forth in Policy 5610, Participation by Foundation Members/Shareholders. The minutes of today s Committee Board meeting will be presented to the Board for approval following the approval of the committee meeting minutes in January 2019. 01
SECURITY, BUS AND TRAFFIC COMMITTEE MINUTES 11/14/2018 Page 2 of 4 CHAIR S ANNOUNCEMENTS Chair Gould welcomed the Committee members, guests and staff, including GRF President Linda Stone; Executive Director, Randy Ankeny; Interim Security Services Director, Thomas Fileto; Security Services Manager, Larry Campbell; Fleet Manager, Grant Winford and Recording Secretary, Corina Mancilla. APPROVAL OF MINUTES STAFF REPORTS The minutes of the October 10, 2018, meeting were approved, as presented. Interim Security Services Director The Interim Security Services Director provided the October Security Report. Fleet Manager The Fleet Manager provided the September Transportation and Mini-Bus Report. Executive Director The Executive Director provided information and updates throughout the meeting. CORRESPONDENCE The Committee reviewed one piece of correspondence regarding expiration decals, courtesy reminders. UNFINISHED BUSINESS Gate Access System The Executive Director provided updated information on the Gate Access System. Resident Security Citation Issuing The Committee discussed this agenda item. No action was taken. Lock Outs After a brief discussion, Mrs. Perrotti MOTIONED, seconded by Mr. Dodero TO recommend staff draft a report, on behalf of Security, Bus and Traffic Committee, to send to the GRF BOD, to review the feasibility of charging a fee for lock outs. 02
SECURITY, BUS AND TRAFFIC COMMITTEE MINUTES 11/14/2018 Page 3 of 4 The Motion carried with two no votes (Pratt, Gould). Chair Gould called in for a fifteen-minute break at 2:18 p.m. NEW BUSINESS Questionnaire Survey to Mutuals There was no action taken on this agenda item. Parking Enforcement Specialist After a brief discussion, Mrs. Perrotti MOTIONED, seconded by Dodero and carried unanimously by the Committee members Lock Up TO direct staff to formulate a recommendation to the Executive Committee, to incorporate the hours used as parking specialist, into the hours used in the Security Department, allow the Security Director used set hours as best benefit to the Community, allow Shareholder employees to issue a citation and amend the policy. There was no action taken on this agenda item. Off Property Bus Service The Committee discussed this agenda item and stated that the off-property bus service will run as usual. St. Andrews Gate Hours After a brief discussion, Mrs. Perrotti MOTIONED, seconded by Mr. Gould and carried unanimously by the Committee members TO change Holiday hours for Thanksgiving Eve, Thanksgiving Day, Christmas Eve, Christmas Day, hours to be determined by Security department and early closing for the North and South Gate. The Interim Security Services Director was requested to bring back a proposal, to change the closing hours at the North and South Gate, to the next scheduled meeting. 03
SECURITY, BUS AND TRAFFIC COMMITTEE MINUTES 11/14/2018 Page 4 of 4 SBPD Sub-Station It was Consensus of the Committee to have SBPD have a Sub-station within Seal Beach Leisure World and provide this recommendation to the Facilities and Amenities Review Ad Hoc Committee. POLICIES It was consensus of the Committee to address all policies at the next scheduled meeting: Traffic, Parking Rules and Regulations Draft 05/09/18 Fine Schedule Draft (Suggested) PRESIDENT S COMMENTS The President commented on the items pertaining to the Committee s area of purview throughout the meeting. SHAREHOLDER/MEMBER COMMENTS Four shareholders/members spoke on the proceedings of the Committee meeting. COMMITTEE MEMBERS COMMENTS Four Committee members spoke on the proceedings of the Committee meeting. ADJOURNMENT Chair Gould adjourned the meeting at 3:30 p.m. Wayne Gould, Chair SECURITY, BUS AND TRAFFIC cm 11.14.18 04
Golden Rain Foundation Leisure World, Seal Beach SECURITY SERVICES DIRECTOR REPORT TO: SECURITY BUS & TRAFFIC COMMITTEE FROM: VICTOR ROCHA, SECURITY SERVICES DIRECTOR SUBJECT: MONTHLY DEPARTMENT REPORT DATE: DECEMBER 31, 2018 CC: FILE Accomplishments / Narrative In less than 4 weeks at my new post, the following has been addressed: Created new security reports and logs. Created draft of new Security and Emergency Preparedness Manual. Security Corner will be featured in LW Weekly every week, with the first article to begin on January 10, 2019. All security officers have attended guard training most have already received guard cards. Applied for Proprietary Private Security Employer license awaiting license. Held meeting with Security Manager and Watch Commander to review deployment of personnel. Engaged companies to bid on proposed access control system. Goals and Objectives (for the month of January, 2019): Deployment Re-deploy personnel, move some part time officers to full time, add personnel to assist with access control, and add a scheduler, all without exceeding the 2019 budget plan. Security Officer Training Training on all aspects of working security at LWSB, including training on interacting with people with dementia, Alzheimer s, and others with physical disabilities. This training begins Tuesday, January 29, 2019. CPR/AED/First Aid Training for all Security Officers Security Services Director to Attend all Mutual Meetings in the Month of January 05
Employee Training Begin training all employees regarding all aspects of security and emergency preparedness (in partnership with the Safety Department.) Security Town Hall Meetings Hold monthly meeting for the entire community to discuss security issues and concerns, along with answering questions from the community. Parking Present plan by the end of January to revamp the current parking enforcement process. Security Reports New program and process to be in place to streamline and professionalize security reports. Begin Installation Process of New Access Control System 2 06
AprGolden Rain Foundation Leisure World, Seal Beach SECURITY, BUS & TRAFFIC COMMITTEE TO: MARK WEAVER, COMMUNITY FACILITY DIRECTOR FROM: GRANT WINFORD, FLEET MANAGER SUBJECT: MINIBUS MONTHLY REPORT NOVEMBER 2018 DATE: DECEMBER 3, 2018 CC: FILE TOTAL PASSENGERS: 4888 (5938) ACCESS, T.J. s & EVENT BUS DAILY AVERAGE MON-FRI: 199 2018 YEAR TO DATE: 48240 (66118) ACCESS, T.J. s & EVENT BUS PASSENGER TOTALS FOR WEEKDAY ROUTES FOR THE MONTH AM-BUS A-BUS B-BUS C-BUS D-BUS PM-BUS CALL INS 190 930 1044 850 983 161 50 PASSENGER AVERAGE FOR WEEKDAY ROUTES FOR THE MONTH AM-BUS A-BUS B-BUS C-BUS D-BUS PM-BUS CALL-INS 10 48 60 45 52 7 3 PASSENGER TOTALS/AVERAGE FOR WEEKEND ROUTES FOR THE MONTH D-BUS PM-BUS 385 / 43 295 / 33 THE ACCESS W/C BUS MADE 416 ONE WAY TRIPS FOR A DAILY AVERAGE OF 16 TRIPS PER DAY. THE ACCESS BUS PICKED UP 585 PASSENGERS IN THE MONTH OF NOVEMBER. THE MONDAY & WEDNESDAY BUS TO TRADER JOE S PROVIDED RIDES FOR 379 PASSENGERS ON 4 MONDAYS AND 4 WEDNESDAYS IN THE MONTH OF NOVEMBER PLUS BLACK FRIDAY. THE SATURDAY NOVEMBER 24 BUS TO WESTMINSTER MALL PROVIDED RIDES FOR 62 PASSENGERS. 07
08
09
10