Atchison County Commisssion Meeting

Atchison County Commisssion Meeting Atchison County Courthouse 423 North 5th St Atchison, Kansas 66002 Wednesday, June 28, 2017 REGULAR MEETING AGENDA Commissioner Jack Bower, 1st District Chairman Eric Noll, 2nd District 1. 2. 3. 4. 4.1. Commissioner Henry W. Pohl, 3rd District Call To Order The County Commission is called to order by the Chairman Presentation And Approval Of Claims Pledge Of Allegiance Reading And Approval Of Minutes Approval of Minutes from Last commission meeting Approved 6-28-2017 Atchison County Commission Meeting Minutes Documents: 06-28-2017.PDF 5. 6. Commissioner Comments And Committee Reports Reports Of Elected Officials And Department Heads 6.1. 1:05 PM Joe Bowen, Maintenance Tax Credit Amendment 7. 7.1. New Business Before The Board Election Of Kansas Representative For NACo Board Mail Ballot and Certification for a Kansas Representative for the Governing Board of the National Association of Counties Board. 7.2. 1:30 PM Justin Pregont, City Of Atchison Potential discount on dump fees for a redevelopment project. 8. 9. Old Or Unfinished Business Before The Board County Counselor Updates

10. 11. 12. 13. 14. 15. Public Comment Executive Sessions ( Time Reserved For Executive Sessions) Presentation Of Petitions, Memorials, And Remonstrance's Introduction And Consideration Of Resolutions Notices And Communications Adjournment

Wednesday, June 28, 2017 Pursuant to the law, the Atchison County Commission Board met in Regular Session at 1:00 PM on the 1st floor of the courthouse, 423 N 5 th St. Atchison, KS. Chairman Eric Noll called the meeting to order with Commissioner Henry W. Pohl, Commissioner Jack Bower and County Counselor Patrick Henderson present for the meeting. County Clerk Michelle Phillips recorded the minutes. The Board recited the pledge of allegiance to start the meeting. Minutes of the June 20, 2017 meeting were reviewed with two corrections noted. The dates of the next two meetings will be on a Wednesday not Monday as stated and Commissioner Bower was referred to as Chairman Bower. Commissioner Bower made the motion to approve the minutes as amended. Commissioner Pohl seconded the motion. Chairman Noll called for a vote, all voted aye. Motion carried 3-0. Commissioner Pohl wanted it noted that the next meeting will be on Wednesday July 5, 2017. The times will remain the same. *Reports of Elected Officials and Department Heads: Joe Bowen, Maintenance, was unable to attend the meeting, but previously dropped off a continuation-amendment sheet regarding the tax credits on the River Bluff project for the crossover hallway roof. The amendment needs to be approved by the board so it can be returned to River Bluff Architect. Commissioner Pohl moved to give Chairman Noll the authorization to sign off on the amendment. Commissioner Bower seconded the motion. Chairman Noll called for a vote, all voted aye. Motion passed 3-0. Joe Bowen, Maintenance, also wanted the board to be alerted that there is an issue with the air conditioner unit for the Treasurer s Office. It was currently being serviced; therefore, Joe was unsure whether the unit could be repaired or if it would need to be replaced. He was worried about waiting a full week if the unit would need replacing knowing the expense could potentially be over the allowable limit. Commissioner Bower moved to give Joe the authority to go forth with the repairs up to $5,000. Commissioner Pohl seconded the motion. Chairman Noll wanted to discuss the cap on the amount due to the extra time until the next meeting. Commissioner Bower rescinded his original motion and made a new motion to give the authority to Joe to repair/replace the unit up to the $5,000 cap; however, if the amount was over the cap amount Chairman Noll should be notified for the final decision. Commissioner Pohl seconded the motion. Chairman Noll called for a vote, all voted aye. Motion passed 3-0. National Association of Counties (NACo) sent the board an official ballot to vote for a Kansas Representative for the NACo Governing Board. Previously the board approved the nomination of Richard Malm, Jefferson County Commissioner, for the board seat.

Commissioner Pohl moved to authorize County Clerk, Michelle Phillips, to sign off on the official ballot casting a vote for Richard Malm to be the Kansas Representative for the NACo Governing Board. Commissioner Bower seconded the motion. Chairman Noll called for a vote, all voted aye. Motion passed 3-0. Peggy House, Atchison Senior Village Administrator, appeared before the board for the morning work session and left them with a purchase order for repairs for the bus. The purchase order is for Midwest Bus Sales in the amount of $1,754.07 for repairs on the air conditioning, cranking system and the steering stabilizer. Commissioner Bower made a motion to accept the bid for repairs with Commissioner Pohl second. Chairman Noll called for a vote, all voted aye. Motion passed 3-0. Donna Oswald, District Court Clerk, previously presented the board with her 2018 budget showing no increase. County Clerk, Michelle Phillips, stated that Donna needs to get the approval of the board so she can send the budget back to her Chief Judge for approval. Commissioner Bower moved to approve the budget for the 1 st Judicial Court in the amount of $80,000. This remains unchanged from the 2017 budget request. Commissioner Pohl seconded the motion. Chairman Noll called for a vote, all voted aye. Motion passed 3-0. Every five years Kansas County Association Multi-line Pool (KCAMP) does a reappraisal of the county buildings. This was presented to the board last week. Chairman Noll asked if we could get a copy of the previous appraisals for comparison. Michelle Phillips, County Clerk, presented them with a file consisting of both the 2017 and 2011 appraisals of the county buildings. The board was going to review the documents. Jack Laurie, Sheriff, previously asked the board about a bill that was presented for an extraditions. After further research Counselor Henderson found that the county would not be responsible for any charges and drafted a letter per the suggestions of the Interstate Compact Administrator. Counselor Henderson wanted the board to be aware of the action. *Counselor Updates Counselor Henderson stated he attended the County Counselor Association meeting in Salina last Friday, June 23, 2017. He stated that it was a very productive meeting. Counselor Henderson told the board that he has had an in depth conversation with the lead counsel for the AT&T arbitration case. They have a phone conference set for this coming Friday, June 30, 2017 and is hoping they can have some answers on the case. Counselor Henderson mentioned that Friday morning, June 30, 2017, at 11:00am will be the review of the Slattery nuisance case. Commissioner Bower asked if the sale of the Winn property was still on for the 14 th of July and was told by Counselor Henderson that as of now it was still scheduled.

Commissioner Pohl received a phone call from a citizen with concerns over the beer garden at the Atchison County Fair. He also stated that the citizen didn t feel the county should be paying for the rental of the porta-potty s. Chairman Noll also received a call from the same citizen. They will be hearing from the Fair Board next week and will bring it up the concerns at that time. Justin Pregont, City of Atchison, appeared before the board as a follow-up from a conversation at a meeting a couple months ago in regards to a reduced tipping fee for the demolition of the properties at 10 th and Main. Justin wanted the board to know that the property has been closed on and the demolition will begin soon. Chairman Noll stated that he spoke to Staci Joice, Solid Waste Manager, about how the billing would be presented. The weight tickets per truck will show the full tonnage and the full billing amount; however, the reduction will take place when the statement is sent. Commissioner Pohl suggested everyone involved set up a meeting to keep the communication lines open since this will be a big project. Commissioner Bower made a motion for the Economic Development to allow the demolition of property at 10 th & Main Street with a 50% reduction on the tipping fees from Atchison County Solid Waste. Commissioner Pohl seconded the motion. Chairman Noll called for a vote, all voted aye. Motion carried 3-0. Commissioner Pohl asked about the closing restaurants in town and wondered if Economic Development was working to get them filled back up. Justin stated that they were currently working with some. He also stated that they would work with anyone that has interest in starting a business. Economic Development also worked with the E-Community loan program which is a loan program open for anyone in Atchison County starting up or expanding their business. Justin said that they just had 2 new awards to Muddy River Guitar and The Hardware Store. Chairman Noll asked if Economic Development worked with Teresa McAnerny and NEK Enterprise Facilitation. Chairman Noll stated that he thought the organization was good to have. Justin stated that most of the new businesses and business expansions have worked with her and the organization. She is very helpful to anyone with questions about opening a business. Commissioner Pohl asked how the River Road project was coming. Justin noted that he had received paperwork from Seth Howard, Road and Bridge Superintendent, and mentioned it looked like the project was initially coming in under budget. The chip and seal will be done in a month or two. Chairman Noll asked if the city would have any influence about the speed limit out on US Hwy 59 in front of the ambulance facility. Justin stated that since it is in the city limits there should be some influence especially if both entities went together with the concern. There has been incidents with large trucks not able to slow down fast enough when emergency vehicles are turning into the facility. Justin will present the question to the proper channels. Commissioner Pohl asked about having more meetings with the city to keep communication lines open. It was December since the last meeting. Chairman Noll asked Michelle Phillips, County Clerk, if she has received anything from the auditor on the subsequent event question previously brought up. Michelle has not, but would forward something to them as soon as she did.

Michelle Phillips, County Clerk, presented a list of the entities that have or will be presenting a budget request for 2018. There are still a few that need to get in. Michelle asked if the board would be willing to expand the work session hours to get the appointments done. They stated they would be willing, but to fill the normal time slots first. Michelle will be making phone calls to get appointments scheduled. Commissioner Pohl said that Project Concern has hired for the director position. Chairman Noll had some concerns about the bus schedule but said he would wait to ask the new director. *Executive Sessions(s): Commissioner Pohl moved that the board recess into executive session at 2:12 pm to discuss personal matters of a non-elected personnel as allowed by K.S.A-75-4319(b) (1), and that the purpose of the closed session is to protect the privacy rights of the employees involved, and that the board come out of executive session at 2:25 pm, in the Commissioner room, 1 st floor, courthouse and those present will be the County Commissioners and Counselor Henderson. Commissioner Bower seconded it. Chairman Noll called for a vote, all voted aye. Motion passed 3-0. No action was taken during the executive session. Commissioner Bower moved to direct the County Counselor to secure an extension of the Key Employment Retention Agreement for one year through June 30, 2018 for the key employees at the Atchison Senior Village. Commissioner Pohl seconded the motion. Chairman Noll called for a vote, all voted aye. Motion passed 3-0. Jamie Madison, HR Director, appeared before the board with an e-mail that was returned from the auditor. It was in regards to any subsequent events that would need to be disclosed of for the County that would affect the county budget. Chairman Noll is asking for a checklist for being able to monitor these types of events. Commissioner Bower asked if Jamie could draw up a letter to pass along to the auditor letting them know that we are unaware of anything that would meet the definitions of a subsequent event. *Commissioner Comments and Committee Reports: Chairman Noll had a teleconference with NEK-CAP on Monday, June 26, 2017 on some issues that were time critical and saved a meeting. Commissioner Bower asked if we paid any of our bills electronically. He mentioned that it could be a cost savings if we did. Commissioner Bower also mentioned that it would be

cheaper if we could pay with direct deposit or electronically put it to a debit card. He was informed by Counselor Henderson that our current practice is to pay with direct deposit or card. Chairman Noll wanted to let the other board members know that he had Roger Denton, GIS create a map for the structure critical bridges. One of the townships came to see the board earlier in regards to a bridge closure when the board thought they were going to be discussing the minimum maintenance roads. Chairman Noll thought the map would be good to have in the board room. Jamie Madison, HR Director, came back into the meeting to present the board with a letter she prepared for Reese and Novelly, the auditing firm, in regards to the subsequent events question that has been brought before the board. Commissioner Pohl made a motion to approve the Management ID of Subsequent Events for the auditors to help finish up the 2016 audit. Commissioner Bower seconded the motion. Chairman Noll called for a vote, all voted aye. Motion passed 3-0. Commissioner Pohl asked Jamie about the coverage for when she will be gone later this year. Jamie responded that she was going to have a meeting with Michelle, Wes and Melissa to come up with a game plan for that time frame. Bills were present to be signed. Commissioner Bower made a motion to adjourn the meeting at 2:44 pm. Commissioner Pohl seconded the motion. Chairman Noll called for a vote, all voted aye. Motion carried 3-0. Attest: Michelle Phillips, County Clerk