COMMISSION MEETING AGENDA PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY EAST WENATCHEE, WASHINGTON JUNE 12, 2017 1:30 P.M. 1. Flag Salute 2. Minutes 3. Vouchers 4. Public Comment 5. Introduce New Employees: Mikayla Sites and Andrea Cuevas Student Trainees, Customer Accounting; Andrew Hodge Student Trainee, Wells Engineering 6. Resolution Authorizing Amendment No. 3 to Professional Service Agreement with Sigma Six Solutions 7. Resolution Authorizing a Professional Service Agreement with Cramer Fish Sciences for Twisp Spring Chinook Egg-to-Fry Study 8. Resolution Affirming Change Order No. 10 to Contract 14-19-W, Wells Hatchery Modernization 9. Resolution Authorizing a Professional Service Agreement with ASL AQFlow, Inc. to Provide Flow Measurement Services for the Wells Hydroelectric Project 10. Resolution Authorizing Change Orders No. 56 through 58 to Contract 06-41-W, Generator Rebuild and Unit Refurbishment for the Wells Hydroelectric Project 11. Resolution Authorizing Acceptance of Work and Final Payment to Halme Builders Under Contract 15-15-W, Construct Meeting Room at the Wells Hydroelectric Project 12. Resolution Affirming Change Order No. 6 to Contract 16-14-W, Construct Wells Hydroelectric Project Interpretive Center 13. Resolution Authorizing Approval of Land Use Permit 311C-02, Dave and Debbie Rohde 14. Resolution Establishing Compensation for the Position of General Manager 15. East Wenatchee Rotary Pikeminnow Derby 16. Financial and Statistical Report Distribution System February and March 2017 17. Budget Report Distribution System February and March 2017 18. Internal Audit Report April 2017 19. Preliminary Disturbance Reports 20. DCCN Reports April and May 2017 21. Other 22. Trips 23. Minutes 24. Executive Session: RCW 42.30.110(i)
RESOLUTION NO. A RESOLUTION AUTHORIZING AMENDMENT NO. 3 TO PROFESSIONAL SERVICE AGREEMENT WITH SIGMA SIX SOLUTIONS 1) Resolution No. 16-170 authorized the District to enter into a Professional Service Agreement with Sigma Six Solutions to commission Veedol Substation. 2) Staff recommends approval of Amendment No. 3 with Sigma Six Solutions to compensate Sigma Six Solutions for time spent trouble shooting wiring and relay control issues. 3) It is in the best interests of the District to issue Amendment No. 3 to amend the Professional Service Agreement with Sigma six solutions as outlined above. Previous amendments increased the not-to exceed amount of the Contract to $121,543.00. Amendment No. 3 will increase the not-to-exceed amount of the Contract by $3,200.00, bringing the total amount of the Agreement, to $124,743.00 with a completion date of July 14, 2017. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the District s General Manager is authorized and directed to issue Amendment No. 3 to the Professional Service Agreement with Sigma Six Solutions. ADOPTED this 12th day of June, 2017.
RESOLUTION NO. A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE AGREEMENT WITH CRAMER FISH SCIENCES FOR TWISP SPRING CHINOOK EGG-TO-FRY STUDY 1) The Twisp spring Chinook egg-to-fry study would close a data gap in the identification of key factors limiting the productivity and abundance of spring Chinook in the Twisp River, where the District operates a Wells HCP hatchery program. 2) Staff recommends approval of the Professional Service Agreement with Cramer Fish Sciences for the Twisp spring Chinook egg-to-fry study to facilitate fulfillment of HCP NNI objectives of contributing to the rebuilding of tributary habitat production capacity and basic productivity and numerical abundance of Plan Species. 3) It is in the best interests of the District to enter into a Professional Service Agreement with Cramer Fish Sciences for the Twisp spring Chinook egg-to-fry Study. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the District s General Manager is hereby authorized and directed to enter into a Professional Service Agreement with Cramer Fish Sciences for the Twisp spring Chinook egg-to-fry study, the cost of which is not to exceed $69,000 (sixty-nine thousand dollars) with an expiration date of June 30, 2018. ADOPTED this 12 th day of June 2017.
RESOLUTION NO. A RESOLUTION AFFIRMING CHANGE ORDER NO. 10 TO CONTRACT 14-19-W, WELLS HATCHERY MODERNIZATION 1) By Resolution No. 15-069 dated April 13, 2015, the District awarded Contract 14-19-W to Lydig Construction, Inc. in the amount of $35,797,000 for the Wells Hatchery Modernization. 2) The following changes to the contract have been affirmed. Resolution No. 15-225 affirmed Change Order No. 1 at a cost of $34,018. Resolution No. 15-262 affirmed Change Order No. 2 at a cost of $41,552. Resolution No. 16-036 affirmed Change Order No. 3 at a cost of $35,526. Resolution No. 16-053 affirmed Change Order No. 4 at a cost of $97,400. Resolution No. 16-101 affirmed Change Order No. 5 at a cost of $65,392. Resolution No. 16-125 affirmed Change Order No. 6 at a cost of $159,737. Resolution No. 16-154 affirmed Change Order No. 7 at a cost of $73,667. Resolution No. 17-021 affirmed Change Order No. 8 at a cost of $141,403 Resolution No. 17-054 affirmed Change Order No. 9 at a cost of $46,899 3) Change Order No. 10 has been prepared to address several constructability issues that have arisen at the hatchery since the last change order was approved. 4) District staff recommends affirmation of Change Order No. 10 in the amount of $87,625. The new not to exceed total for Contract 14-19-W, including this change order, is $36,580,219. 5) It is in the best interests of the District to affirm Change Order No. 10 to Contract 14-19-W. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that Change Order No. 10 to Contract 14-19-W is affirmed by the Commission.
ADOPTED this 12th day of June, 2017.
RESOLUTION NO. A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE AGREEMENT WITH ASL AQFLOW, INC. TO PROVIDE FLOW MEASUREMENT SERVICES FOR THE WELLS HYDORELECTRIC PROJECT 1. The District purchased an acoustic scintillation flow meter (ASFM) system from ASL AQFlow Inc. for measuring water flow through the Wells Hydroelectric Project turbines. 2. ASFM flow measurements performed to date at the Wells Project have demonstrated that ASFM can provide accurate, reliable data for measuring flow and optimizing turbine performance on the Wells units. In 2004 the District initiated a program to conduct off-cam performance tests on all ten Wells turbines. The program calls for two units to be tested in August of each year so that each turbine will be tested periodically on a five-year cycle. Performance testing is scheduled in 2017 on Units 7 and 4, the first two units to be rehabilitated under the generator rebuild contract with Toshiba. ASFM flow measurement is a technique developed by ASL AQFlow, Inc. and ASL supplies the equipment and computer software used for ASFM flow measurement. The District will benefit from ASL assistance in setup and calibration of the ASFM equipment and in the production of a detailed report with thorough data analysis. Given the success of previous measurements, staff recommends that the District enter into a Professional Service Agreement with ASL AQFlow, Inc. for ASFM flow measurement services, data analysis, and a flow test report. 3. It is in the best interests of the District to enter into a Professional Service Agreement with ASL AQFlow, Inc. for ASFM flow measurement services at the Wells Hydroelectric Project. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the District s General Manager is hereby authorized and directed to enter into a Professional Service Agreement with ASL AQFlow, Inc. to provide ASFM flow measurement services at the Wells Hydroelectric
Project, the cost of which is not to exceed $60,000 with an expiration date of December 31, 2017. ADOPTED this 12th day of June, 2017.
RESOLUTION NO. A RESOLUTION AUTHORIZING CHANGE ORDERS NO. 56 THROUGH 58 TO CONTRACT 06-41-W, GENERATOR REBUILD AND UNIT REFURBISHMENT FOR THE WELLS HYDROELECTRIC PROJECT 1. Resolution 07-158 authorized award of Contract 06-41-W to Toshiba International Corporation with a total Contract amount of $151,100,000 and authorized the District to issue a Notice to Proceed for the first Unit at a cost of $21,121,000. 2. Change Orders No. 1 through 55 were previously authorized. Resolution No. 17-069 authorized Change Orders No. 54 and 55 for a combined total of $368,024, making the revised total for the Contract $164,767,722, with $77,600,516 authorized to date. 3. Change Orders No. 56 through 58 have been prepared to address the following changes to the Contract: Change Order No. 56 has been prepared for out-of-scope modifications and repairs to the Unit No. 4 inner head cover with an increase to the contract of $95,618. Change Order No. 57 has been prepared for craft labor for the replacement of the generator rotor rim on Unit No. 4 with an increase to the contract of $823,872. Change Order No. 58 has been prepared for engineering costs for the replacement of the generator rotor rim on Unit No.4 with an increase to the contract of $180,411. 4. It is in the best interest of the District to execute Change Orders No. 56 through 58 in the amount of $1,099,901. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the District is hereby authorized and directed to issue Change Orders No. 56 through 58 to Contract
06-41-W in the amount of $1,099,901, making the revised total for the Contract $165,867,623, with $78,700,417 authorized to date. ADOPTED this 12th day of June, 2017.
RESOLUTION NO. A RESOLUTION AUTHORIZING ACCEPTANCE OF WORK AND FINAL PAYMENT TO HALME BUILDERS UNDER CONTRACT 15-15-W, CONSTRUCT MEETING ROOM AT THE WELLS HYDROELECTRIC PROJECT 1) By Resolution No. 15-152 dated August 10, 2015, the District awarded Contract 15-15-W, Construct Meeting Room at the Wells Hydroelectric Project to Halme Builders. 2) District staff report the Contractor has satisfactorily completed all requirements of Contract 15-15-W and has submitted a Request for Final Payment, Certificate and Release. Therefore, staff recommends that the District accept the completed work and release the retainage bond upon receiving the required notifications from the State of Washington. The total cost of work under this contract is $192,856.23 plus tax. 3) It is in the best interests of the District to accept the work as complete and authorize final payment under Contract 15-15-W. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the work under Contract 15-15-W is hereby accepted as complete, and the retainage bond is released, contingent on receipt by the District of all necessary releases by the State of Washington. This acceptance in no manner waives any claim the District may have against the Contractor for failure to comply with the terms of the contract.
ADOPTED this 12th day of June, 2017.
RESOLUTION NO. A RESOLUTION AFFIRMING CHANGE ORDER NO. 6 TO CONTRACT 16-14-W, CONSTRUCT WELLS HYDROELECTRIC PROJECT INTERPRETIVE CENTER 1) By Resolution No. 16-103 dated June 27, 2016 the District awarded Contract 16-14-W, Construct Wells Hydroelectric Project Interpretive Center to Whitebird, Inc. 2) Change Order No. 6 was prepared to address the following issues: Change Bid Document SC-2, completion inspection date to June 9, 2017 and final completion date to June 15, 2017; Add expansion joints and caulking at plaza concrete slab to prevent cracking; Remove and replace concrete damaged by frost heave during winter; Pour concrete sculpture base per District request for Phase 2 exhibit. Credit to be applied under Bid Document 16-30-W; Install exhaust fan, ductwork, timer, and electrical for ventilating above fountain chlorinator in storage area as recommended by fountain manufacturer; Install additional 160 feet of edging per landscape modifications requested by District. 3) District staff recommends affirmation of Change Order No. 6 in the amount of $14,002.00 which brings the total amount of the contract to $1,289,155.27. 4) It is in the best interests of the District to affirm Change Order No. 6 to Contract 16-14-W. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that Change Order No. 6 to Contract 16-14-W, Construct Wells Hydroelectric Project Interpretive Center is hereby affirmed by the Commission. ADOPTED this 12th day of June, 2017.
RESOLUTION NO. A RESOLUTION AUTHORIZING APPROVAL OF LAND USE PERMIT 311C-02, DAVE AND DEBBIE ROHDE 1) The District has implemented a Land Use Policy which requires adjacent land owners wishing to use properties associated with the Wells Hydroelectric Project to obtain approval through a District issued permit. 2) District personnel recommend approval of the following permit: Dave and Debbie Rohde Wells Permit 311C-02 The permit is for continued use of Project lands for an existing single use dock, wood pile, fire pit, beach, bulkhead and residential landscaping. These uses were previously permitted under the original Wells Project license. The permittees have provided proof of insurance coverage as required by the District s Land Use Policy. The permit was submitted to all required Habitat Conservation Plan Parties for review, from which no comments were received. 3) It is in the best interests of the District to approve Wells Permit 311C-02. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the District s General Manager is hereby authorized and directed to execute, in accordance with the District s Land Use Policy, Land Use Permit No. 311C-02 to the permittees. ADOPTED this 12th day of June, 2017.
RESOLUTION NO. A RESOLUTION ESTABLISHING COMPENSATION FOR THE POSITION OF GENERAL MANAGER 1) It is in the best interests of the District to establish the compensation for the District s General Manager. NOW, THEREFORE BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that effective July 1, 2017, the compensation for the position of General Manager is established at a monthly salary of $ and one additional day of personal leave accrual per month along with group health policy benefits, travel insurance, group life insurance and leave plan benefits applicable to other non-union employees as provided by the most recent District resolutions. ADOPTED this 12th day of June, 2017.