V IL LAGE OF FRANK~FORT E ST l 855 MINUTES OF THE REGULAR FRANKFORT VILLAGE BOARD MEETING JULY 5, 2016 Mayor Jim Holland called the regular meeting of the Frankfort Village Board to order on Tuesday,, at 7:00 P.M. Village Clerk Adam Borrelli called the roll. In attendance were Mayor Jim Holland, Clerk Adam Borrelli, Trustees Cindy Heath, Bob Kennedy, Keith Ogle, Mike Stevens, and Dick Trevarthan. Also in attendance were Attorney George Mahoney, Deputy Chief Kevin Keegan, and Village Administrator Jerry Ducay. Trustee Doug Walker was absent. APPROVAL OF SPECIAL ORDERS - UNANIMOUS CONSENT AGENDA [] All items on the Omnibus Agenda are considered to be routine in nature and are enacted in one motion. There is no separate discussion of these items unless a board member makes a request, in which event, the item will be removed from the Consent Agenda and will be considered separately. Trustee Stevens requested Item G: Payroll Approval be removed from the Unanimous Consent Agenda. A. Approval of Minutes 1. Public Hearing Meeting (June 20, 2016) 2. Regular Meeting (June 20, 2016) B. Approval of Bills - $739,325.31 C. Departmental Operations Committee Report 1. Wastewater Treatment Plant Consolidation Report a. Joseph J. Henderson & Son, Inc. RESOLUTION (NO. 16-51) AUTHORIZING EXECUTION OF A CONSTRUCTION AGREEMENT WITH JOSEPH J. HENDERSON & SON, INC, in the amount of $3,529,000 for the construction of a new mechanical screen and grit removal system and laboratory building located at the Village' s Regional Wastewater Treatment Plant associated with the Wastewater Treatment Plant Consolidation Project, and as recommended by Baxter & Woodman. l : b. Williams Brothers Construction, Inc. RESOLUTION (NO. 16-52) AUTHORIZING EXECUTION OF A CONSTRUCTION AGREEMENT WITH WILLIAMS BROTHERS
Page 2 CONSTRUCTION, INC, in the amount of $6,649,000 for the construction of two new lift stations as part of the North Pumping Station and West Pumping Station associated with the Wastewater Treatment Plant Consolidation Project, and as recommended by Baxter & Woodman. 2. Parking Lot Resurfacing: Police Department RESOLUTION (NO. 16-53) AUTHORIZING EXECUTION OF A CONTRACT WITH AUSTIN TYLER CONSTRUCTION, INC., for the resurfacing of the Frankfort Police Department Parking Lot located at 20602 Lincoln-Way Lane, in the amount not to exceed $67,856.35. D. Financial Affairs Committee Report 1. Appropriation Ordinance for FY 2016/201 7: Adoption (Waive 1st and 2nd Readings and Adopt) Accept the recommendation of the Financial Affairs Committee, waive the First and Second Readings and adopt AN ORDINANCE (NO. 3037) PROVIDING AN APPROPRIATION FOR CORPORATE PURPOSES FOR THE FISCAL YEAR BEGINNING MAY 1, 2016 AND ENDING APRIL 30, 2017 IN THE VILLAGE OF FRANKFORT, WILL & COOK COUNTIES, ILLINOIS, in the amount of $56,823,800. E. Plan Commission Report Summary 1. Pomes Variances: 244 W. Nebraska Street - Ordinance (Waive 1st and 2nd Readings and Adopt) Accept the Plan Commission recommendation, waive the First and Second Readings, and adopt AN ORDINANCE (NO. 3038) GRANTING ZONING VARIANCES FOR CERTAIN PROPERTY LOCATED WITHIN THE LIMITS OF THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS (ROBERT POMES RESIDENCE, 244 W. NEBRASKA STREET, FRANKFORT, ILLINOIS), granting a side yard setback variance from 10 feet to 8 feet (*later amended to 3 feet see Motion #2 below) and a lot coverage variance from 20 percent coverage to 21.6 percent coverage to the single family property located at 244 W. Nebraska Street, in accordance with the reviewed plans and public testimony. F. Approval of Salary Adjustment for Finance Director, Jenni Booth Trustee Trevarthan made a motion (#1), seconded by Trustee Stevens, to approve the Unanimous Consent Agenda, as amended with the removal from consideration of the Payroll Approval. Following a motion to approve, Trustees Heath, Stevens, and Trevarthan provided a brief overview of the consent agenda docket items under consideration for approval. Mayor Holland invited trustee and audience comment on the consent agenda items prior to a vote being taken. Mayor Holland applauded efforts by residents to improve existing homes particularly in the historic downtown area to help preserve the unique character and expressed his appreciation for their investment in the community and in their own home.
Page 3 ' 1 * Administrator Ducay addressed the side yard setback variance for the Pomes residence and suggested the motion be amended to reflect a side yard setback variance from 10 feet to 3 feet rather than from 10 feet to 8 feet to reflect the plat provided by the property owner indicating an adjusted western line of the lot in question (Lot 1 ). Trustee Stevens made a motion (#2), seconded by Trustee Trevarthan amending the motion for the Pomes zoning variances and GRANTING A SIDE YARD SETBACK VARIAN CE FROM 10 FEET TO 3 FEET (from the west property line of Lot 1) to the single family property located at 244 W. Nebraska Street. PAYROLL APPROVAL ' 1 ' J Trustee Heath provided a brief overview of the payroll expenses for the July 1, 2016 check date covering payroll period of 6/11/16 to 6/24/16. She noted the increase in payroll from the previous year's average was due to the recent employee salary increase approved in April and the influx of seasonal workers. Some Trustees questioned the new addition of payroll approval on the consent agenda. Mayor Holland stated he requested payroll approval be added to the consent agenda, noting payroll is the Village's largest expense and should be available for Board review and approval. A brief discussion and question session followed and Assistant Administrator Piscia addressed questions brought forth from the Board. Following the overview and discussion, it was the consensus of the Board to include payroll expenses as part of Approval of Bills on the Unanimous Consent Agenda. Trustee Heath made a motion (#3), seconded by Trustee Trevarthan to approve payroll in the amount of $346,957.90. MAYOR'S REPORT Mayor Holland extended a sincere "thank you" to all the community groups involved with the Fourth of July festivities at Main Park. Mayor Holland announced the winners of the "Get Hooked on Frankfort" Fishing Derby.
Page4,- 1 Sales tax revenue received in June for March sales was $519,156, which is $59,156 over budget and $19,111 over last year's amount for the same time. The fiscal year-end total for sales tax is $6,075,003, which is approximately $425,003 over budget for the year and approximately $281,010 more than last year's sales tax receipts of $5,793,993. Two income tax payments were received in June. An income tax payment of $172,080 was received for March and an income tax payment of $242,545.48 for April. The fiscal year-end total for income tax is $1,818,863, which is $118,863 over budget for the year and $27,402 more than last year's receipts of $1,791,461. Mayor Holland announced the following schedule of upcoming events: Bluegrass Festival (July 9 and 10) and Movies on the Green, featuring "Grease - Rockin' Rydell Edition" (July 13). Recipients of the summer beautification awards for outstanding landscaping have been finalized and posted on the Village website under "Hot Topics." Mayor Holland congratulated the residential, business and homeowner group winners on their community beautification efforts. POLICE DEPARTMENT REPORT Deputy Chief Keegan reminded residents to keep their vehicles locked and valuables out of sight and to keep their garage doors closed to reduce crimes of opportunity. VILLAGE ADMINISTRATOR'S REPORT Administrator Ducay announced three committee meetings are scheduled for Wednesday, July 13. VILLAGE ATTORNEY'S REPORT Village Attorney George Mahoney had no report. OTHER BUSINESS Trustee Stevens mentioned he was looking forward to the Bluegrass Festival this weekend and thanked Deputy Chief Keegan for his reminder cautioning residents to keep vehicles locked and garage doors closed. Trustee Trevarthan encouraged residents to remove any remaining dead Ash trees on their property. He stated additional dead Ash Trees in the parkways will removed by the Village later
C Village Board Page 5 l this year. He also requested resident's support and cooperation by watering the newly planted trees on their property to insure their healthy growth. Trustee Ogle questioned signage placed on private property stating "No parking, Violators will be Towed." He also commented on the beautifully landscaped historic downtown district. Clerk Borrelli announced Early Voting would be available to residents at the Village Administration Building for the upcoming General Election in November. More details to follow when available. PUBLIC COMMENTS No public comments were addressed to the Village Board. ADJOURNMENT Hearing no further business, Trustee Trevarthan made a motion (#4), seconded by Trustee Stevens, to adjourn the regular board meeting of Tuesday,. A voice vote was taken. All were in favor. The motion carried. The meeting adjourned at 7:39 P.M. 1 l J Adam Borrelli Village Clerk As Amended olland, Village President Adam Borrelli, Village Clerk