Fairview Fire District 258 Violet Avenue Poughkeepsie, NY 12601 www.fairviewfd.net Office: (845) 452-7453 Station: (845) 452-7770 Fax: (845) 452-0552 For Emergencies DIAL 911 Integrity, Valor, Excellence and Teamwork Serving Since 1910 BOARD OF FIRE COMMISSIONERS AGENDA August 1, 2017 ATTENDEES: Comm. Art Grace Chief Christopher Maeder Comm. Aldo Milanese Brie Novack, District Secretary Comm. James Doxsey James Passikoff, Treasurer Comm. Ron Diaz {Excused} George Lithco, Attorney Chairman Andrew Calamari I. MEETING CALLED TO ORDER 7:00PM II. III. IV. PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE AGENDA ADDITIONS MINUTES TO BE APPROVED Motion to accept the minutes from July 5, 2017 Monthly Meeting. Moved by: Commissioner Seconded by: Commissioner Poll of Commissioners Commissioner Grace: {Excused} Commissioner Diaz: {Excused} Commissioner Milanese: YES Commissioner Doxsey: YES Chairman Calamari: YES Resolution: 8-2017-11-R V. FIRE COMPANY REPORTS VI. CORRESPONDENCE FFD BOARD OF FIRE COMMISSIONERS MONTHLY MEETING AUGUST 1, 2017 PAGE 1
VII. DISTRICT STAFF REPORTS-No reports and/or discussions unless otherwise noted A. Chief - Christopher Maeder CFA Application for the firehouse completed and submitted Fire Prevention Grant Applied for $1797 o TWO Surface Pro 4 tablets for Fire Prevention o Portable hard drive and CD Rom Drive Ladder Truck Update o Waiting for wiring harness. o Optimistic deadline is end of next week o Pleased with the work done so far Wireless Upgrade for the entire building o Email sent on 7/26 regarding the purchase of equipment o Will be purchasing this week FEMA Disaster Declaration o Meeting regarding March 2017 storm B. Treasurers report Upon Motion made by Commissioner Doxsey and seconded by Commissioner Grace and after discussion was held, the following resolution was approved: Be it resolved to accept the Treasurer s report for the month of July 2017 and the presented at the August meeting. Poll of Commissioners Commissioner Grace: YES Commissioner Diaz: {Excused} Commissioner Milanese: YES Commissioner Doxsey: YES Chairman Calamari: YES Resolution: 8-2017-17-F Accept the Accounts Payable abstract for the August 1, 2017 meeting. Upon Motion made by Commissioner Grace and seconded by Commissioner Milanese and after discussion held, the following resolution was approved: Be it resolved to pay all bills as approved by the commissioners on each specific bill presented at this meeting. All purchases complied with the procurement policy of the fire district and all necessary bids/quotes were obtained prior to recommendation for approval. All of the commissioners in attendance were presented with bills and attached vouchers. Each commissioner approved the bills indicated on such vouchers. Audits of the bills were completed except as discussed in these minutes, no discrepancies or issues were noted. The amended abstract total of $89,724.20 was approved for payment. FFD BOARD OF FIRE COMMISSIONERS MONTHLY MEETING AUGUST 1, 2017 PAGE 2
Poll of Commissioners Commissioner Grace: YES Commissioner Diaz: {Excused} Commissioner Milanese: YES Commissioner Doxsey: YES Chairman Calamari: YES Resolution: 8-2017-18-F C. Chairman Report: Chairman Calamari recognized Mr. Art Grace for joining the FFD Board of Fire Commissioners. D. Attorney Report: Fairview Commons Project Update no change to the Appeal, still waiting on scheduling of Oral Argument. Town for Poughkeepsie for Executive Session Suggested use of video conferencing if a Commissioner(s) are unable to attend meeting to ensure a quorum. Attorney Golden: Hudson Heritage No Report COMMITTEE REPORTS -No reports and/or discussions unless otherwise noted A. Apparatus Committee: Commissioners Calamari and Milanese/ Chief Maeder Meeting was held 7/19/17. Suphen brought a ladder truck to demo. B. Check Audit Committee: Commissioners Grace and Doxsey Check audit for May 2017 and June 2017 will be combined with July 2017. C. Computer Committee: Commissioner Grace/Chief Maeder/Secretary Working on upgrading wireless in firehouse. D. Election Committee: Commissioners Doxsey and Milanese/Secretary E. FFD Hyde Park/Poughkeepsie Representation: Commissioners Doxsey/P.E.C. Bohlmann F. Fiscal Committee: Commissioners Grace and Milanese/Chief Maeder/ Treasurer Presentation by RBT - Audit G. Grant Committee: Chief Maeder/Commissioner Milanese and Diaz H. Negotiating Committee: Commissioners Doxsey and Diaz I. Personnel Committee: Chief Maeder/Commissioners Calamari and Milanese Resolution to Appoint District Captain Resolution located at the end. J. Policy Committee: Chief Maeder/Commissioner Calamari and Diaz K. Property Committee: Commissioners Milanese and Grace/Chief Maeder Commissioner Doxsey talked about discussions with Zoning. Commissioner Grace suggested getting any zoning agreements in writing. L. Records Retention Committee: Commissioner Doxsey/Secretary FFD BOARD OF FIRE COMMISSIONERS MONTHLY MEETING AUGUST 1, 2017 PAGE 3
M. Safety Committee: Chief Maeder/Commissioners Calamari and Doxsey/Anspach/Local 2623/Fire Company VIII. OLD BUSINESS IX. COMMISSIONER ITEMS Dutchess Community College - Letter from the Chairman to the President to set a meet for recognition of the college for their support. X. PUBLIC COMMENTS XI. EXECUTIVE SESSION @ 8:05PM Employment history of a particular person. Medical history of a particular person. XII. RETURN TO OPEN SESSION @ 9:06PM, Motion by Commissioner Milanese, 2 nd by Commissioner Doxsey, all in favor. o No action taken. XIII. ADJOURN MEETING @ 9:08PM Motion by Commissioner Milanese, Commissioner Doxsey, all in favor. FFD BOARD OF FIRE COMMISSIONERS MONTHLY MEETING AUGUST 1, 2017 PAGE 4
Fairview Fire District 258 Violet Avenue Poughkeepsie, NY 12601 Office: (845) 452-7453 Station: (845) 452-8770 Fax: (845) 452-0552 Integrity, Valor, Excellence and Teamwork Serving Since 1910 Resolution: 8-2017-10-P Motion to Appoint One District Captain WHEREAS, the current Permanent District Captain is retiring from the District effective September 21 st, 2017, and WHEREAS, the Fairview Fire District (FFD) is desirous of maintaining the position of District Captain, and WHEREAS, the District wishes to allow for a period where the current and future Captains ample time for the transition, and WHEREAS, the FFD Personnel Committee (hereinafter referred to as the Committee ) interviewed two candidates for the position of Captain, and WHEREAS, Lt. Timothy Gilnack was determined by the Committee as the best candidate to be appointed to District Captain; NOW THEREFORE IT IS RESOLVED the FFD Board of Fire Commissioners, based on the recommendation of the Committee hereby appoints Lt. Timothy Gilnack Temporary Captain effective September 1 st, and Permanent Captain effective September 22 nd. This resolution shall take effect immediately. Moved By: Chairman Calamari Seconded By: Commissioner Milanese Poll of Commissioners: Commissioner Grace: YES Commissioner Diaz: {Excused} Commissioner Milanese: YES Commissioner Doxsey: YES Chairman Calamari: YES FFD BOARD OF FIRE COMMISSIONERS MONTHLY MEETING AUGUST 1, 2017 PAGE 5
Fairview Fire District Bills to be approved on August 1, 2017 Bills to be paid 49,976.98 Bills paid 39,747.22 Total 89,724.20 ============
1 :53 PM Fairview Fire District 07/31/17 Bills to be paid As of August 1, 2017 Type Date Num Open Balance 911 Uniforms - Bill 06/07/2017 76.50 Total 911 Uniforms 76.50 Adams Power Equipment Bill 07101 /2017 74.06 Bill 07106/2017 4,024.96 Total Adams Power Equipment 4.099.02 AGT BATTERY SUPPL Y,LLC Bill 07/17/2017 401.93 Total AGT BATTERY SUPPLY.LLC 401.93 American Printing & Office Supplies Bill 07103/2017 968.20 Total American Printing & Office Supplies 968.20 Bohlmann, Danielle Bill 07/31 /2017 150.00 Total Bohlmann. Danielle 150.00 Burke Miele & Golden LLP Bill 07/19/2017 90.00 Total Burke Miele & Golden LLP 90.00 C.T. Male Associates Bill 07/14/2017 9,180.16 Total C.T. Male Associates 9.180.16 Chmura, Mary Anne Bill 07/3112017 275.00 Total Chmura, Mary Anne 275.00 Commissioner of Finance Bill 07/12/2017 90.00 Tolal Commissioner of Finance 90.00 Complete Wireless Technologies Bill 07/12/2017 101.47 Total Complete Wireless Technologies 101,47 Dormeyer, Richard l. Bill 07/31 /2017 188.25 Total Dormeyer, Richard L. 188.25 Dutchess Fairview Prof. Firefighters Bill 07/ 11 /2017 117.00 Bill 07/22/2017 497.98 Total Dutchess Fairview Prof. Firefighters 614.98 Emergency Medical Products Bill 07/14/2017 418.36 Total Emergency Medical Products 418.36 Friendly Ford Bill 07106/2017 116.53 Total Friendly Ford 116.53 G. E. Pickering Inc. Page 1 of 3
1 :53 PM Fairview Fire District 07/31/17 Bills to be paid As of August 1, 2017 - Type Date Num Open Balance Bill 07/14/2017 175.50 Total G. E. Pickering Inc. 175.50 Garrison Fire & Rescue Bill 06/29/2017 256.08 Bill 07/12/2017 382.20 Bill 07/1312017 350.45 Total Garrison Fire & Rescue 988.73 Goose Diesel Truck Bill 06/2812017 249.08 Total Goose Diesel Truck 249.08 Heritagenergy Bill 07/28/2017 651.62 Total Heritagenergy 651.62 Image Trend, Inc. Bill 07112/2017 400.00 Total Image Trend. Inc. 400.00 Jack Haverty's Auto Parts, Inc. Bill 07/19/2017 113.25 Total Jack Haverty's Aulo Parts, Inc. 113.25 Jacobowitz & Gubits, LLP Bill 07/1712017 580.16 Bill 07/17/2017 1.600.42 Total Jacobowitz & Gubits, LLP 2,180.58 Johnson's Signs & Tees Bill 07/05/2017 369.00 Total Johnson's Signs & Tees 369.00 Maeder, Christopher E. Bill 08/01/2017 85.00 Bill 0810112017 860.00 Bill 08/01/2017 100.36 Total Maeder. Christopher E. 1,045.36 Magna Bill 07125/2017 326.42 Total Magna 326.42 Municipal Emergency Services Bill 06128/2017 28.00 Bill 0710712017 90.00 Bill 07113/2017 42.00 Total Municipal Emergency Services 160.00 NYCOMCO Bill 07/01/2017 2,607.00 Bill 07118/2017 1,259.50 Total NYCOMCO 3,866.50 Passikoff & Scott Bill 08/01 /2017 3,058.00 Page 2 of 3
1:53 PM Fairview Fire District 07/31 /17 Bills to be paid As of August 1, 2017 Type Date Num Open Balance T olal Passikoff & Scott - 3.058.00 Pestech Bill 06/06/2017 39.00 Total Pestech 39.00 Pickett, Gerald F. Bill 07/31/2017 232.69 Tolal Pickett, Gerald F. 232.69 RBT Bill 06/30/2017 7.500.00 Totat RBT 7.500.00 Red Th e Un iform Tailor Bill 07/31 /201 7 1,490.24 T olal Red The Uniform Tailor 1,490.24 Ro berts IT Consulting Bill 07125/2017 1,710.00 Total Roberts IT Consulting 1,710.00 Roemer Wallens Gold & Mineaux LLP Bill 07/19/2017 279.00 Tolal Roemer Wallens Gold & Mineaux LLP 279.00 Royal Carting Service Co, Bill 06/30/2017 151.73 Total Royal Carting SelVice Co, 151.73 Sarjo Industries Bill 07/19/2017 8.79 Total Sarjo Industries 8.79 Stofa's Bill 07120/2017 79.45 Total Slofa's 79.45 Stryker Sales Corporation Bill 07/19/2017 7.321.64 Total Stryker Sales Corporation 7.321.64 Tompkins, Joseph Bill 07/15/2017 85.00 Total Tompkins, Joseph 85.00 Westchester Medical CenterfThe Workplace Bill 06/30/2017 725.00 Total Westchester Medical CenterfThe Workplace 725.00 TOTAL 49.976.98 Page 3 of 3
07131117 Fairview Fire District Transactions by Account As of August 1, 2017 Type Date Num Name Memo Debit Credit 1204. M & T General Fund... 23571 Bill Pmt -Check 0711412017 34361 Bill Pm! -Check 0711412017 34362 Bm Pm! Check 0711412017 34363 Bill Pm! -Check 0711412017 34364 Bill Pm! -Check 0711412017 34365 Bill Pm! -Check 0712112017 34366 Bill Pm! -Check 0712112017 34367 Bill Pm! -Check 0712112017 34368 Bill Pm! -Check 0712112017 34369 Bill Pm! -Check 0712112017 34370 BiI! Pm! -Check 0712112017 34371 Bill Pm! -Check 0712112017 34372 Bill Pm! -Check 0712112017 34373 Bill Pm! -Check 0712812017 34374 Bill Pm! -Check 07128120 17 34375 Bill Pm! -Check 0712812017 34376 Bill Pmt -Check 0712812017 34377 Bill Pml -Check 0712812017 14256 Airgas East Inv. #9500409961 Home Depot June Statement Key Bank June Statement Magna Inv. #4428688 MVP HRA Inv. #2017-06 Exxon/Mobil 7187-8592-5813-5200. MVP Inv. #9289074 MVP Select Care, l.. Inv. #9242607 NYS Employees' H.. Medical Ins. Statement. NYS Prof. Firefighte.. Life Ins 7/17-53 Sunoco 0496-00-123277-6Inv. Time Warner Cable Account 815041015009.. Verizon Wireless 342045163-00001 Inv.#.. Central Hudson (EI.. Electric May16-Jun13 Central Hudson (Gas) Gas Jun13-Ju113 De Lage Landen FL. Act. 249620 copier Inv. Passikoff & Scott 2017 July Treasurer 5e.. Dutchess Fairview. July 2017 Union Dues 125.53 21.97 757.08 325.77 31.50 257.58 11,975.09 121.00 19,620.12 288.95 111.16 387.13 246.49 881.12 165.93 172.80 3,058.00 1,200.00 Total 1204. M & T General Fund - ***23571 TOTAL 0.00 ----- 39.747.22 ====,;0;,;.0,;0 39,747.22 Page 1