29 SENATE SPECIAL MEETING Friday, December 11, 2015 at 10:00 AM San Elijo Campus: Conference Room A & B Minutes I. Call to Order & Flag Salute: This meeting of the Student Senate was called to order by Chair Astorga with the Pledge of Allegiance at 10:01 am on the San Elijo Campus. II. Roll Call: The following members, advisors, and staff were present or accounted for constituting a quorum of 17 of 29 members. A. Student Senate Executive Council (P) -- Astorga, Brayan; President & Chair (P) -- Montiel, Brandon; Executive Vice President (P) -- Tahmas, Naweed; Student Trustee (L) -- Curran, Hannah; Vice President of San Elijo (P) -- Duclos, Kelly; Vice President of Programming, San Elijo (P) -- Thornbury, Steven; Vice President of Programming, Oceanside (A) -- Reyes, Juana; Vice President of the Community Learning Center (A) -- Sundar, Sharad; Inter-Club Council Chair (P) -- Xu, Joseph; Vice President of Finance (P) -- Rafferty, Allison; Vice President of Legislation (P) -- Cacho, Alicia; Vice President of Public Relations Senators (P) -- Chappuis, Todd; Senator- San Elijo (P) -- Cogdill, Rachel; Senator- Oceanside (A) -- Davis, Perla; Senator- Community Learning Center (P) -- Donahue, Brian; Senator- San Elijo (L) -- Hamner, Troy; Senator- San Elijo (A) -- Huang, Shiyi; Senator- Oceanside (P) -- Iwaide, Maiko; Senator- Oceanside (P) -- Jimenez, Omar; Senator- Community Learning Center (P) -- Lopez, Lilia; Senator- Oceanside (P) -- Medina, Jaime; Senator- Oceanside (E) -- Mendez, Sarah; Senator- Inter Club Council (P) -- Miller, Mary; Senator- Oceanside (E) -- Polykova, Svetlana; Senator- Inter Club Council Treasurer (P) -- Rajen, Reesha; Senator- Oceanside (A) -- Rincon, Anthony; Senator- Oceanside (A) -- Sowell, Oscar; Senator- Oceanside --------Tapia, Yasmin; Senator- Community Learning Center
(A) -- Velazquez, David; Senator- Oceanside (L) -- Vizzusi, Taylor; Senator- San Elijo B. Advisors (P) -- Gonzales, Jim; Director of Student Activities, Oceanside (E) -- Rice Carroll, Cynthia; Associate Dean, Student Services San Elijo C. ASG Staff (P) -- Beauvais, Maddy; Recording Secretary III. Public Comment: Nothing to report. IV. Approval of the Minutes: Jimenez moved to approve the minutes of December 4, 2015. Motion seconded by Tahmas. Motion was adopted without objection. V. Approval of the Agenda: The following edits were recommended: that Yasmin Tapia name be struck from the roll, that Item VII.C Special Election Referendum, and that the speaker for Item VII.E be changed from Mendez to Jimenez. Rafferty moved to approve the agenda for December 11, 2015, with the recommended edits. Motion seconded by Jimenez. Motion was adopted without objection. VI. Swear-Ins: No swear-ins. VII. Discussion and Possible Action Items: A. Student Success (SSSP and Achieving the Dream): Wojic provided members with a review of the 2014-2015 SSSP and gave information on the 2015-2016 plan. The 2015-2016 plan will focus on the following areas: Student Interaction: ECAP changes, open house, early alert, pilot with Blackboard analytics, student support specialist. Communication: Positive communication- momentum points, early communication based on student input, increase participation in core service. Technology: Transfer credit, college scheduler, COMMGen, e-forms Student input is valued when creating the SSSP. Wojic wishes to keep in contact with the ASG, and appreciates ASG involvement in helping implement the initiatives. B. Smoking Policy: All uses of tobacco on campus are prohibited, including e- cigarettes and vapor-related paraphernalia. Students are permitted to smoke within the confines of their personal vehicles only.
Jimenez moved to approve the smoking policy, with the contingency that the PR Committee be contacted about creating a smoking awareness campaign. Motion seconded by Tahmas. 17:1:1- Motion adopted. (N) -- Donahue, Brian; Senator- San Elijo (A) -- Miller, Mary; Senator- Oceanside C. Special Election Referendum: Item tabled. D. Special Election Dates: Jimenez moved to approve February 23, 24, and 25 as the dates for the special election to be held concurrently at all three campuses. Motion seconded by Montiel. 19:0:0- Motion approved. (Y) -- Donahue, Brian; Senator- San Elijo
E. Spirit Week: Jimenez, substituting for Mendez, discussed the details and deadlines for Spirit Week in February 2016. For further information, members should feel free to contact Mendez. Montiel moved that the Student Senate support Spirit Week, with Rajen seconding. 18:0:1- Motion adopted. (Y) -- Donahue, Brian; Senator- San Elijo (A) -- Hamner, Troy; Senator- San Elijo F. Equity Ad Hoc: Montiel moved to table this item. Motion seconded by Duclos. Motion was adopted without objection. G. Move of Distinguished Alumni Photos: Tahmas moved to approve the SCAC s recommendation that the alumni photos be moved from the Student Center to the John Macdonald Board Room. Motion seconded by Donahue. 14:1:4- Motion adopted. (A) -- Chappuis, Todd; Senator- San Elijo (N) -- Curran, Hannah; Vice President of San Elijo (Y) -- Donahue, Brian; Senator- San Elijo (A) -- Hamner, Troy; Senator- San Elijo (A) -- Medina, Jaime; Senator- Oceanside (A) -- Miller, Mary; Senator- Oceanside
H. Spending Bills: 1. SB-FY16-17: Spartan Mascot Rafferty moved to send SB-FY16-17 back to the Finance Committee, so as to establish where in the budget the funds would come from. Motion seconded by Cogdill. Vizzusi amended the motion to recommend that the Athletics Department be contacted in regards to the costume. Rafferty and Cogdill thus amended their motions without objection. 9:8:2- Motion adopted. (N) -- Cacho, Alicia; Vice President of Public Relations (A) -- Chappuis, Todd; Senator- San Elijo (N) -- Curran, Hannah; Vice President of San Elijo (N) -- Donahue, Brian; Senator- San Elijo (N) -- Duclos, Kelly; Vice President of Programming, San Elijo (N) -- Iwaide, Maiko; Senator- Oceanside (A) -- Lopez, Lilia; Senator- Oceanside (N) -- Tahmas, Naweed; Student Trustee (N) -- Thornbury, Steven; Vice President of Programming, Oceanside (N) -- Xu, Joseph; Vice President of Finance Cogdill moved to extend the meeting time by 10 minutes. Motion seconded by Cacho. Motion adopted without objection. 2. SB-FY16-18: Promotional 10 x 10 Vendor Tent Jimenez moved to approve the Finance Committee s recommendation that SB-FY16-18 not receive funding from ASG. Motion seconded by Montiel.19:0:0- Motion adopted.
(Y) -- Donahue, Brian; Senator- San Elijo VIII. Goal Reports: Nothing to report. IX. ASG Attendance & Office Hours: An updated report of all hours is available. X. Committee Reports: Nothing to report. XI. Student Correspondence: Mendez emailed concerning discussions held with students during the silent protest on December 9, 2015. The email reported that students want more transparency, want programs for younger students/high schoolers that emphasize diversity, more forums on diversity, and more communication. Mendez also highlighted that many students don t know about ASG or its functions. XII. Future Agenda Items: Nothing to report XIII. Communication from the Floor (5 min): Upcoming birthdays were acknowledged as per the courtesy campaign. Rafferty: Region X will take place at 3:00 pm. If anyone is able to attend in person, please contact Rafferty. XIV. Adjournment: This meeting was adjourned by Chair Astorga at 11:49 am without objection. Standing Rules of the Student Senate
1. The Senate will reduce, reuse, and recycle paper properly. 2. Members will respond to emails that state action required and confirm receipt/ understanding of message within two business days. 3. Members will wear their ASG shirt at all student senate meetings. 4. Members will wear their ASG nametags at all ASG events. 5. Members will exercise respect and civility inside and outside of student senate meetings, (you represent ASG at all times). 6. Members will limit use of electronic devices in ASG meetings to the business of ASG. In accordance with the Americans with Disabilities Act, should special assistance or reasonable accommodation be required to participate in this meeting, please notify the Student Activities Office Secretary at (760) 795-6890 or, or (858) 755-5155, extension 6890. The TTY number is (760) 439-1060. Notification of the need for special assistance is requested 48 hours prior to the Student Senate meeting date and time in order to allow sufficient time to prepare. Members of the public may be added to the Meeting Distribution List to receive email copies of agendas. Contact the President Brayan Astorga at bastorga@miracosta.eduif you wish to be added to the list. * Approval of the Agenda: The Chair reserves the right to amend the agenda with Senate approval.