Personnel Committee MINUTES OF MEETING January 7, 2019 Items related to the personnel of Chemung County Minutes of a meeting of the Personnel Committee of the Chemung County Legislature held in the Legislative Chambers, 5th Floor, Hazlett Building, 203 Lake Street, Elmira, New York on Monday, January 7, 2019 Members and officials present: John Pastrick, David Manchester, L. Thomas Sweet, Joseph Brennan, Mark Margeson, Brian Hyland, Christina Sonsire, Peggy Woodard, John Burin, Martin Chalk, Robert Briggs, William McCarthy, Scott Drake, Michael Smith, Rodney Strange, Bryan Maggs, Steve Hoover, Vincent Azzarelli, Michael Mucci, Jennifer Furman, Andrea Fairchild, Peter Buzzetti, Michael Youmans, Tina Hager, Stephen Wilber, Kimberly Salisbury, Andy Avery, Mark Cicora, Matthew Hourihan, Brian Hart, Anthony Rudy, Nicolette Wagoner, Thomas Freeman, Robert Harris, William Schrom, John Brennan, Mark Watts, Donald Bishop, Zachary Cicora The meeting was called to order by the Chairman of the committee, Martin Chalk. Newly elected County Treasurer, Jennifer Furman, provided the Legislature with an overview of the Staff Restructuring Plan and the personnel changes she is requesting for the Treasurer's Office. She noted that job specifications for some positions have been reevaluated and work has been shifted to the appropriate position. The Staff Restructuring Plan also creates some much needed backup and systems control where none currently exists. Due to the overlap in personnel that is necessary for training, staff changes will increase payroll costs for the Treasurer's Office for 2019, however, by 2020 the Staff Restructuring Plan will result in a decrease in payroll costs. Mrs. Sonsire noted that the Southern Tier Economic Growth Project Review Committee (the "Committee") does not currently exist as a functioning body and therefore confirming the Legislative appointment to the Committee is not necessary at this time. Motion to TABLE Resolution confirming appointment to the Southern Tier Economic Growth Committee was made by Christina Sonsire, seconded by Michael Smith. Motion carried. Motion made by Scott Drake, seconded by Michael Smith, and Passed with a vote of 7-0, confirming appointments to the Chemung County Transit Board. Motion made by Scott Drake, seconded by Michael Smith, and Passed with a vote of 7-0, confirming appointment to the Cornell Cooperative Extension of Chemung County Board of Directors. Motion made by Scott Drake, seconded by Michael Smith, and Passed with a vote of 7-0, confirming appointment to the Chemung County Property Development Corporation Board of Directors.
Motion made by Scott Drake, seconded by Michael Smith, and Passed with a vote of 7-0, confirming appointment to the Chemung County Quality Assurance and Assessment Committee and Chemung County Compliance Committee. Motion made by Scott Drake, seconded by Michael Smith, and Passed with a vote of 7-0, confirming appointment to the Chemung County Board of Health. Motion made by Scott Drake, seconded by Michael Smith, and Passed with a vote of 7-0, confirming appointment to the Chemung County Jury Board. Motion made by Scott Drake, seconded by Michael Smith, and Passed with a vote of 7-0, confirming appointment to the Chemung County Water Quality Strategy Executive Committee. Mrs. Sonsire stated that the Legislature should be provided with background information members of the public that are being appointed to various County Boards and/or Committees, including any experience or expertise that would qualify them to serve. Mrs. Sonsire made a motion to TABLE Resolution confirming appointments to the Chemung County Agricultural and Farmland Protection Board. The motion failed for lack of a second. Motion made by Scott Drake, seconded by Michael Smith, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointments to the Chemung County Agricultural and Farmland Protection Board. Due to the lack of supporting documentation for the appointments to various County Boards and/or Committees, Mrs. Sonsire made a motion to TABLE Resolutions #10,13, 14, 15, 17, and 18. The motion failed for lack of a second. Motion made by Scott Drake, seconded by John Pastrick, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointment to the Catskill Regional Off-track Betting Corporation. Motion made by L. Thomas Sweet, seconded by Brian Hyland, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointments to the Chemung County Soil and Water Conservation Board of Directors (Chairman of the Legislature). Motion made by Brian Hyland, seconded by Michael Smith, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointments to the Chemung County Soil and Water Conservation District Board of Directors (County Executive). Motion made by L. Thomas Sweet, seconded by John Pastrick, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointments to the Southern Tier Central Regional Planning and Development Board. Motion made by John Pastrick, seconded by L. Thomas Sweet, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointment to the Chemung County Planning Board. Motion made by L. Thomas Sweet, seconded by Brian Hyland, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointments to the Chemung County Planning Board. Motion made by L. Thomas Sweet, seconded by Brian Hyland, and Passed with a vote of 7-0, confirming appointment to the National Soaring Museum Board of Directors. Motion made by L. Thomas Sweet, seconded by Brian Hyland, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointments to the Chemung County Community Services Board. Motion made by L. Thomas Sweet, seconded by Brian Hyland, and Passed with a vote of 6-1,
with Christina Sonsire opposed, confirming appointment to the Chemung County Sewer District No. 1 Administrative Board. Motion made by L. Thomas Sweet, seconded by Brian Hyland, and Passed with a vote of 7-0, confirming appointment to the Chemung County Historical Society Advisory Board. Motion made by L. Thomas Sweet, seconded by John Pastrick, and Passed with a vote of 7-0, establishing temporary committee relative to a travel policy for Chemung County Legislators. Motion made by Scott Drake, seconded by Michael Smith, and Passed with a vote of 7-0, confirming appointment of David Sheen as the Deputy Chemung County Executive. Mrs. Sonsire noted the County Executive's request for significant decreases in compensation for returning Department Heads. The Legislature has not been provided with any information or background as to how the compensation levels were determined. She pointed out that Section 309 of the Chemung County Charter gives the Legislature the authority to approve appointments and set salaries. Mrs. Sonsire stated that people's livelihoods are at stake and encouraged the Legislature to do its due diligence in determining appropriate salaries. She asked that information be provided to the Legislature regarding salaries for these positions from comparable counties. She is not necessarily opposed to reducing salaries, she just wants to be sure that compensations are fair. Regarding the County Attorney's position, Mrs. Sonsire asked what rationale was used to keep the salary at the 2018 level when other Department Heads, with many years experience, are having their salaries decreased. Mr. Burin noted that he agrees with Mrs. Sonsire that everyone deserves to make a fair wage and that nothing he has seen supports decreasing salaries. There is nothing wrong with taking some extra time to ensure that employees compensation is set at a fair and reasonable level. Mr. Sweet stated that the Committee should approve the appointments so they can be moved to the Legislative Floor. Information regarding rationale for salary levels can be provided to the Legislature prior to the next Full meeting of the Legislature. Mr. Smith stated that he would also like to see background information that justifies the reduction in wages. Motion to TABLE Resolutions #22, 23, 24, 25, 26, and 27 was made by Mrs. Sonsire. The motion failed due to a lack of a second. Motion made by L. Thomas Sweet, seconded by John Pastrick, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointment of the Chemung County Attorney. Motion made by Michael Smith, seconded by Scott Drake, and Passed with a vote of 7-0, confirming appointment of Steven Hoover as the Chemung County Director of Budget and Research. Mr. McCarthy inquired as to why the Airport Director was being appointed on an Interim basis. Mr. Azzarelli replied that the County Executive is considering recruiting outside of the County for the position. In the mean time, the position will be filled on an Interim basis. Motion made by L. Thomas Sweet, seconded by Brian Hyland, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointment of Thomas Freeman as the Interim Chemung County Director of Aviation. Motion made by John Pastrick, seconded by Scott Drake, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointment of Stephen Wilber as the Chemung County Director of Information Systems. Motion made by Brian Hyland, seconded by Scott Drake, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointment of Andrew Avery as the Chemung County Commissioner of Public Works. Motion made by Michael Smith, seconded by Scott Drake, and Passed with a vote of 6-1, with Christina Sonsire opposed, confirming appointment of Vincent Azzarelli as the Chemung County Director of Public Information.
Motion made by Scott Drake, seconded by John Pastrick, and Passed with a vote of 7-0, creating temporary Undersheriff position. Motion made by Michael Smith, seconded by Christina Sonsire, and Passed with a vote of 7-0, creating parttime Administrative Assistant position on behalf of the Chemung County Executive. Motion made by Michael Smith, seconded by Christina Sonsire, and Passed with a vote of 7-0, creating parttime Administrative Assistant position on behalf of the Chemung County Executive. Mr. Burin asked if a salary had been established for the Deputy Treasurer position. Mrs. Furman stated that she will be working with the Personnel Department to establish a salary range for the position. Once the range has been established the salary will be set based upon experience. Motion made by John Pastrick, seconded by Michael Smith, and Passed with a vote of 7-0, re-creating Deputy Treasurer position. Motion made by Michael Smith, seconded by Christina Sonsire, and Passed with a vote of 7-0, creating Controller position on behalf of the Chemung County Treasurer. Motion made by Michael Smith, seconded by Christina Sonsire, and Passed with a vote of 7-0, re-creating Tax Office Account Clerk position on behalf of the Chemung County Treasurer. Motion made by Michael Smith, seconded by John Pastrick, and Passed with a vote of 7-0, authorizing salary for Andrea Whitmarsh, Fiscal Services Supervisor, on behalf of the Chemung County Treasurer. Motion made by Christina Sonsire, seconded by L. Thomas Sweet, and Passed with a vote of 7-0, authorizing stipend for Nancy Skelly, Disbursements Officer, on behalf of the Chemung County Treasurer. Motion made by Scott Drake, seconded by John Pastrick, and Passed with a vote of 7-0, confirming appointment of Joycelyn Bermingham as part-time Secretary to the Chemung County Civil Service Commission. Motion made by L. Thomas Sweet, seconded by Brian Hyland, and Passed with a vote of 7-0, creating Personnel Administrator position and abolishing Civil Service Administrator position on behalf of the Chemung County Personnel Department. Motion made by John Pastrick, seconded by L. Thomas Sweet, and Passed with a vote of 7-0, re-creating two full-time Assistant Public Defender positions on behalf of the Chemung County Public Defender. Motion made by John Pastrick, seconded by L. Thomas Sweet, and Passed with a vote of 7-0, re-creating Administrative Assistant position on behalf of the Chemung County Public Defender. Motion made by John Pastrick, seconded by L. Thomas Sweet, and Passed with a vote of 7-0, re-creating Central Stores Courier position on behalf of the Chemung County Purchasing Department. Motion made by John Pastrick, seconded by L. Thomas Sweet, and Passed with a vote of 7-0, re-creating Deputy Sheriff position on behalf of the Chemung County Sheriff. Motion made by L. Thomas Sweet, seconded by John Pastrick, and Passed with a vote of 7-0, creating two Airport Maintenance Worker I positions on behalf of the Elmira Corning Regional Airport. Motion made by John Pastrick, seconded by L. Thomas Sweet, and Passed with a vote of 7-0, re-creating positions as contained in the Staffing Plan for the Chemung County Department of Social Services (including Chemung County Department of Mental Hygiene). Motion made by John Pastrick, seconded by L. Thomas Sweet, and Passed with a vote of 7-0, re-creating position as contained in the Staffing Plan for the Chemung County Department of Health. Motion made by John Pastrick, seconded by L. Thomas Sweet, and Passed with a vote of 7-0, re-creating
position as contained in the Staffing Plan for the Chemung County Jail (Correction Officer). Motion made by L. Thomas Sweet, seconded by Christina Sonsire, and Passed with a vote of 7-0, establishing salaries for elected officials. Motion made by L. Thomas Sweet, seconded by Brian Hyland, and Passed with a vote of 7-0, authorizing agreement with Clinical Social Work and Counseling Services of the Finger Lakes on behalf of the Chemung County Personnel Department. OLD BUSINESS: Mr. Chalk asked for background information for all nominees for committee/board appointments as well as for those people appointed to Department Head positions that were approved by the Personnel committee and will go before the Legislature on January 14th. He also requested the comparative salary information that was used by the County Executive as justification to reduce certain Department Head salaries. Mr. Azzarelli noted that the 2018 County Salary Survey and Benefit Report is available online through the NYSAC website. Mr. Drake noted that job specifications for the same title can vary widely from county to county so he wants to be sure that titles are being compared "apples-to-apples" when determining salaries. NEW BUSINESS: Motion to enter into Executive Session for the purpose of discussing a personnel issue was made by the Chairman of the Legislature, seconded by Mr. Sweet. Motion carried. The Chairman requested that the Legislative Attorney be present for the Executive Session. Motion was made by Mr. Sweet to come out of Executive session with no action taken at 8:44 p.m. The motion was seconded by Mr. Pastrick. Motion carried. The meeting was adjourned on the motion by Mr. Sweet, seconded by Mr. Pastrick. Motion carried.
Item # 1
Resolution confirming appointment to the Southern Tier Economic Growth Project Review Committee Resolution #: 01 OTHER Representative for the Chemung County Legislature: Rodney J. Strange, four-year term expiring December 31, 2022 1/4/2019 11:29:27 AM Legislature Chairman 1/4/2019 11:31 AM Approved Legislature Chairman appointment_- _Strange_STEG.pdf Chairman's appointment letter Resolution Letter Item # 1
Item # 2
Resolution confirming appointments to the Chemung County Transit Board Resolution #: 02 OTHER Representatives for the Chemung County Legislature: Scott Drake and Rodney Strange, four-year terms expiring December 31, 2022 1/4/2019 10:41:09 AM Legislature Chairman 1/4/2019 10:49 AM Approved Legislature Chairman appointment_- _Transit_Board.pdf Chairman's appointment letter Resolution Letter Item # 2
Item # 3
Resolution confirming appointment to the Cornell Cooperative Extension of Chemung County Board of Directors Resolution #: 03 OTHER Representative for the Chemung County Legislature: Rodney J. Strange, four-year term expiring December 31, 2022 1/4/2019 11:27:20 AM Legislature Chairman 1/4/2019 11:30 AM Approved Legislature Chairman appointment_- _Strange_CCE.pdf Chairman's appointment letter Resolution Letter Item # 3
Item # 4
Resolution confirming appointment to the Chemung County Property Development Corporation Board of Directors Resolution #: 04 OTHER Representative for the Chemung County Legislature: L. Thomas Sweet - three-year term expiring December 31, 2021 1/4/2019 10:38:45 AM Legislature Chairman 1/4/2019 10:48 AM Approved Legislature Chairman appointment_- Chairman's appointment letter _Sweet_Property_Development.pdf Resolution Letter Item # 4
Item # 5
Resolution confirming appointment to the Chemung County Quality Assurance and Assessment Committee and Chemung County Compliance Committee Resolution #: 05 OTHER Representative for the Chemung County Legislature: John Burin, four-year term expiring December 31, 2022 1/4/2019 11:15:38 AM Legislature Chairman 1/4/2019 11:16 AM Approved Legislature Chairman appointment_- _Burin_QAA_CCCP.pdf Chairman's appointment letter Resolution Letter Item # 5
Item # 6
Resolution confirming appointment to the Chemung County Board of Health Resolution #: 06 OTHER Representative for the Chemung County Legislature: Joseph Brennan, four-year term expiring December 31, 2022 1/4/2019 10:43:00 AM Legislature Chairman 1/4/2019 10:47 AM Approved Legislature Chairman appointment_- _Brennan_BOH.pdf Chairman's appointment letter Resolution Letter Item # 6
Item # 7
Resolution confirming appointment to the Chemung County Jury Board Resolution #: 07 OTHER Representative for the Chemung County Legislature: David L. Manchester, four-year term expiring December 31, 2022 1/4/2019 11:20:14 AM Legislature Chairman 1/4/2019 11:25 AM Approved Legislature Chairman appointment_- _Manchester_Jury.pdf Appointment letter Resolution Letter Item # 7
Item # 8
Resolution confirming appointment to the Chemung County Water Quality Strategy Executive Committee Resolution #: 08 OTHER Representative for the Chemung County Legislature: Peggy Woodard, four-year term expiring December 31, 2022 1/4/2019 11:10:15 AM Legislature Chairman 1/4/2019 11:13 AM Approved Legislature Chairman appointment_- _Chalk_Water_Quality.pdf Chairman's appointment letter Resolution Letter Item # 8
Item # 9
Resolution confirming appointments to the Chemung County Agricultural and Farmland Protection Board Resolution #: 09 OTHER Representatives for four-year terms expiring December 31, 2022: Agri-business - Mark Watts, Watts Dairy Farm Legislator - John C. Pastrick, Jr. 1/4/2019 11:22:54 AM Legislature Chairman 1/4/2019 11:24 AM Approved Legislature Chairman appointment_- _Ag Farmland.pdf Chairman's appointment letter Resolution Letter Item # 9
Item # 10
Resolution confirming appointment to the Catskill Regional Off-track Betting Corporation Resolution #: 10 OTHER Representative for the County of Chemung: Joseph Valeant, four-year term expiring December 31, 2022 1/4/2019 11:18:20 AM Legislature Chairman 1/4/2019 11:24 AM Approved Legislature Chairman appointment_- _Valeant_OTB.pdf Chairman's appointment letter Resolution Letter Item # 10
Item # 11
Resolution confirming appointments to the Chemung County Soil and Water Conservation District Board of Directors (Chairman of the Legislature) Resolution #: 11 OTHER Representatives for the Chemung County Legislature: Brian Hyland and John C. Pastrick, Jr. - one year terms expiring December 31, 2019 1/4/2019 10:45:09 AM Legislature Chairman 1/4/2019 10:48 AM Approved Legislature Chairman appointment_- _Soil Water.pdf Chairman's appointment letter Resolution Letter Item # 11
Resolution confirming appointments to the Chemung County Soil and Water Conservation District Board of Directors (County Executive) Resolution #: 12 OTHER David Boor, Farm Bureau Representative, term ending 12/31/2021 Joel Klose, Grange Representation, term ending 12/31/2021 Thomas Rhodes, term ending 12/31/2021 Richard Gunderman, term ending 12/31/2021 12/28/2018 3:38:45 PM County Executive 1/2/2019 7:53 AM Approved Budget and Research 1/2/2019 11:39 AM Approved County Executive 1/2/2019 3:38 PM Approved Legislature Chairman No Attachments Available Item # 12
Resolution confirming appointments to the Southern Tier Central Regional Planning and Development Board Resolution #: 13 OTHER Resolution confirming appointments to the Southern Tier Central Regional Planning & Development Board pursuant to Article B of General Municipal Law, Article 27, Section 2704 of the County Charter. Terms are for a period of two years (1/1/19-12/31/2020) Christopher J. Moss David Manchester L. Thomas Sweet Michael Collins Ernest Hartman Randy Reid G. Thomas Tranter, Jr. 12/28/2018 3:11:50 PM County Executive 1/2/2019 7:54 AM Approved Budget and Research 1/2/2019 11:41 AM Approved County Executive 1/2/2019 3:39 PM Approved Legislature Chairman No Attachments Available Item # 13
Resolution confirming appointment to the Chemung County Planning Board Resolution #: 14 OTHER Resolution confirming appointment of Joseph F. Colletta, 408 Hendy Avenue, Elmira, NY 14905, to the Chemung County Planning Board pursuant to Article XIV, Section 1403, of the Chemung County Charter, Local Law No. 4 of the year 1957. Term will be for a period of four years (January 1, 2019 - December 31, 2022). 12/28/2018 3:05:49 PM County Executive 1/2/2019 7:52 AM Approved Budget and Research 1/2/2019 11:33 AM Approved County Executive 1/2/2019 3:31 PM Approved Legislature Chairman No Attachments Available Item # 14
Resolution confirming appointments to the Chemung County Planning Board Resolution #: 15 OTHER Resolution confirming reappointments to the Chemung County Planning Board pursuant to Article XIV, Section 1403 of the Chemung County Charter, Local Law 4 of the year 1957. Term 4 years, commencing January 1, 2019 - December 31, 2022 Ronald Panosian, 73 Morningside Drive, Elmira, NY 14905 Henry M. Dalyrmple, 2105 South Broadway, Pine City, NY 14871 Mary Jo Yunis, 214 E. Church Street, Elmira, NY 14901 Robert L. Lewis, 2 Royal Crest Road, Horseheads, NY 14845 12/28/2018 2:56:15 PM County Executive 1/2/2019 7:51 AM Approved Budget and Research 1/2/2019 11:49 AM Approved County Executive 1/2/2019 3:27 PM Approved Legislature Chairman No Attachments Available Item # 15
Resolution confirming appointment to the National Soaring Museum Board of Trustees Resolution #: 16 OTHER Resolution confirming appointment of Mark A. Margeson, 85 Talarico Road, Horseheads, NY 14845 to the National Soaring Museum Board of Trustees, for a three year term expiring on December 31, 2021. 12/28/2018 3:42:57 PM County Executive 1/2/2019 7:52 AM Approved Budget and Research 1/2/2019 11:22 AM Approved County Executive 1/2/2019 3:30 PM Approved Legislature Chairman No Attachments Available Item # 16
Resolution confirming appointments to the Chemung County Community Services Board Resolution #: 17 OTHER Pam Overdurf's term has expired. Sean Eagen will replace Pam Overdurf commencing January 1, 2019 and expiring December 31, 2022. Sean Eagen Chemung County Chapter, NYSARC, Inc. 711 Sullivan Street Elmira, NY 14901 607-734-6151 Melanie Rahr's has resigned. Heather Hargraves will fill the unexpired term which shall expire December 31, 2021. Heather Hargraves Steuben Church People Against Poverty, Inc. Arbor Housing and Development 26 Bridge Street Corning, NY 14830 607-382-0578 12/19/2018 2:50:55 PM Mental Hygiene 12/27/20183:22 PM Approved Budget and Research 12/28/20182:48 PM Approved County Executive 1/2/20193:28 PM Approved Legislature Chairman No Attachments Available Item # 17
Resolution confirming appointment to the Chemung County Sewer District No. 1 Administrative Board Resolution #: 18 OTHER Resolution confirming appointment of Donald W. Zeigler, 535 Watkins Road, Horseheads, NY 14845, to the Chemung County Sewer District No. 1 Administrative Board, pursuant to Article 29, Section 2901 of the County Charter, Section 286 of County Law and Resolution 73 of the year 1977. Term is for a period of five years ending April 9, 2024 12/28/2018 3:27:36 PM County Executive 1/2/20197:53 AM Approved Budget and Research 1/2/201911:34 AM Approved County Executive 1/2/20193:36 PM Approved Legislature Chairman No Attachments Available Item # 18
Resolution confirming appointment to the Chemung County Historical Society Advisory Board Resolution #: 19 OTHER Resolution confirming appointment of William M. McCarthy, 780 Perine Street, Elmira, NY 14904, to the Chemung County Historical Society Advisory Board, pursuant to Article 27, Section 2704, and Article 3, Section 309 of the County Charter. Said term will run concurrent with Mr. McCarthy's Legislative term. 12/28/2018 3:32:03 PM County Executive 1/2/2019 7:51 AM Approved Budget and Research 1/2/2019 11:21 AM Approved County Executive 1/2/2019 3:21 PM Approved Legislature Chairman No Attachments Available Item # 19
Resolution establishing temporary committee relative to a travel policy for Chemung County Legislators Resolution #: 20 OTHER Special temporary committee to establish new travel policy for the Chemung County Legislature as appointed by the Chairman of the Legislature: Brian Hyland, Chair John Pastrick Scott Drake Michael Smith Rodney Strange 12/5/2018 1:59:47 PM Legislature Chairman 12/10/2018 4:08 PM Approved Legislature Chairman No Attachments Available Item # 20
Resolution confirming appointment of David Sheen as the Deputy Chemung County Executive Resolution #: 21 PERSONNEL Appointment of the Deputy Chemung County Executive, pursuant to Article III, Section 304 of the Chemung County Charter, at an annual salary of $123,410 Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $123,410 / grade 13 Range: Budget Account Number: 1010 Funds Available? No Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 12/26/2018 11:23:10 AM Sheriff's Office 12/27/2018 3:22 PM Approved Budget and Research 12/28/2018 2:45 PM Approved County Executive 1/2/2019 3:28 PM Approved Legislature Chairman No Attachments Available Item # 21
Resolution confirming appointment of the Chemung County Attorney Resolution #: 22 OTHER Resolution confirming the appointment of Mohammed H. Hussain as the Chemung County Attorney pursuant to Article XVI, Section 1601 of the Chemung County Charter at an annual salary of $74,973. Said appointment serves at the pleasure of the County Executive 1/4/2019 9:53:08 AM County Executive 1/4/2019 10:12 AM Approved Budget and Research 1/4/2019 10:32 AM Approved County Executive 1/4/2019 10:56 AM Approved Legislature Chairman No Attachments Available Item # 22
Resolution confirming appointment of Steven Hoover as the Chemung County Director of Budget and Research Resolution #: 23 PERSONNEL Appointment of Chemung County Director of Budget and Research, pursuant to Article III, Section 306 of the Chemung County Charter, at an annual salary of $114,623. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $114,623 / grade 11 Range: Budget Account Number: 1340 Funds Available? Yes Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 12/26/2018 11:29:31 AM Sheriff's Office 12/27/2018 3:21 PM Approved Budget and Research 12/28/2018 2:23 PM Approved County Executive 1/1/2019 10:33 AM Approved Legislature Chairman No Attachments Available Item # 23
Resolution confirming appointment of Thomas Freeman as the Interim Chemung County Director of Aviation Resolution #: 24 PERSONNEL Chemung County Director of Aviation pursuant to Article XIII, Section 1301 of the Chemung County Charter at an annual salary of $112,256. Background investigation completed. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $112,256 / grade 11 Range: Budget Account Number: 56-5610 Funds Available? Yes Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 12/26/2018 11:36:59 AM Sheriff's Office 1/2/2019 7:50 AM Approved Budget and Research 1/2/2019 11:21 AM Approved County Executive 1/3/2019 2:53 PM Approved Legislature Chairman No Attachments Available Item # 24
Resolution confirming appointment of Stephen Wilber as the Chemung County Director of Information Systems Resolution #: 25 PERSONNEL Appointment of Chemung County Director of Information Systems pursuant to Article XXVI, Section 2601 of the Chemung County Charter, at an annual salary of $92,358 Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $92,358 / grade 10 Range: Budget Account Number: 1680-1680 Funds Available? Yes Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 12/26/2018 11:48:40 AM Sheriff's Office 12/27/2018 3:22 PM Approved Budget and Research 12/28/2018 2:23 PM Approved County Executive 1/2/2019 3:29 PM Approved Legislature Chairman No Attachments Available Item # 25
Resolution confirming appointment of Andrew Avery as the Chemung County Commissioner of Public Works Resolution #: 26 PERSONNEL Appointment of Chemung County Commissioner of Public Works Charter, pursuant to Article VIII, Section 801 of the Chemung County Charter, at an annual salary of $117,344 Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $117,344 / grade 12 Range: Budget Account Number: 20-5010 Funds Available? No Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 12/26/2018 1:31:15 PM Sheriff's Office 12/27/20183:21 PM Approved Budget and Research 12/28/20182:25 PM Approved County Executive 1/2/201911:26 AM Approved Legislature Chairman No Attachments Available Item # 26
Resolution confirming appointment of Vincent Azzarelli as the Chemung County Director of Public Information Resolution #: 27 PERSONNEL Appointment of Chemung County Director of Public Information, pursuant to Article XXV, Section 2501 of the Chemung County Charter, at an annual salary of $72,925 Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $72,925 / grade 7 Single Rate Range: Budget Account Number: 1460-1460 Funds Available? No Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 12/26/2018 11:43:37 AM Sheriff's Office 12/27/2018 3:21 PM Approved Budget and Research 12/28/2018 2:27 PM Approved County Executive 1/2/2019 3:35 PM Approved Legislature Chairman No Attachments Available Item # 27
Item # 28
Item # 28
Resolution creating temporary Undersheriff position Resolution #: 28 PERSONNEL Requesting Resolution authorizing the creation of a temporary Undersheriff position and the appointment of Sean D. Holley as the Acting Undersheriff at an annual salary of $99,000 effective January 1, 2019, also requesting that all Mr. Holley's accrued health insurance/sick leave escrow benefits gained through his previous full-time employment be held in abeyance. Further requesting that the accrued benefits Mr. Holley earned be reactivated upon his separation from his new position as a future date. (Please see attached letter) Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: 10 Range: $73,753-$114,459 Budget Account Number: Funds Available? Yes Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 1/3/2019 1:59:14 PM County Executive 1/4/2019 10:15 AM Approved Budget and Research 1/4/2019 10:46 AM Approved County Executive 1/4/2019 11:03 AM Approved Legislature Chairman Letter to Chairman Manchester Sean_Holley_Acting_Undersheriff_1_3_2019.pdf Cover Memo Item # 28
Resolution creating part-time Administrative Assistant position on behalf of the Chemung County Executive Resolution #: 29 PERSONNEL Part-time Administrative Assistant to County Executive (JEC) at a 2019 at an hourly salary of $34.5665/hour. Re-creation Part-time Salary Only Civil Service approval required: No Salary/Grade: $34.5665/hour Range: Budget Account Number: 1010 Funds Available? Yes Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 12/27/2018 11:55:20 AM Sheriff's Office 12/27/2018 3:20 PM Approved Budget and Research 12/28/2018 2:45 PM Approved County Executive 1/2/2019 3:28 PM Approved Legislature Chairman No Attachments Available Item # 29
Resolution creating part-time Administrative Assistant position on behalf of the Chemung County Executive Resolution #: 30 PERSONNEL Administrative Assistant to County Executive part-time hours for LDL at a 2019 hourly rate of $34.5665 Re-creation Part-time Salary Only Civil Service approval required: No Salary/Grade: $34.5665/hour Range: Budget Account Number: 1010 Funds Available? Yes Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 12/27/2018 12:00:39 PM Sheriff's Office 12/27/2018 3:21 PM Approved Budget and Research 12/28/2018 2:46 PM Approved County Executive 1/2/2019 3:28 PM Approved Legislature Chairman No Attachments Available Item # 30
Resolution re-creating Deputy Treasurer position Resolution #: 31 PERSONNEL Recreate the position of Deputy Treasurer effective January 1, 2019 as the current Deputy will assume the position of Treasurer on that date. This is an exempt position Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: Grade 9 Range: 66,442-103,117 Budget Account Number: 10-1325-50100 Funds Available? Yes Reinbursment / Federal: 0 Due to: Promotion Reinbursment / State: 0 Due to (Other): 11/30/2018 12:44:07 PM County Treasurer 12/3/2018 2:54 PM Approved Budget and Research 1/3/2019 3:14 PM Approved County Executive 1/4/2019 11:06 AM Approved Legislature Chairman No Attachments Available Item # 31
CONTROLLER-CHEMUNG COUNTY TREASURER S OFFICE Chemung County Treasurer s Office Classification: Competitive Adopted: December 4, 2018 By: Regional Civil Service Commission DISTINGUISHING FEATURES OF THE CLASS: Under the general supervision of the Chemung County Treasurer, the incumbent is responsible for various accounting and financial operations, audits, and required financial reporting for the County of Chemung, NY and also for various clients of the Shared Services Financial Division (SSFD) of the Chemung County Treasurer s Office. The incumbent directs the development and preparation of financial policies, procedures, systems, reports, and financial controls over all financial operations within this arena. Also administers numerous accounting, cash management, and computer processing systems to maximize security, productivity, and efficiency of operations. Supervision is exercised over professional and clerical employees within the department and with shared service division client staff. Provides direction and assistance to numerous financial staff throughout the county financial operations structure. Does related work as required. TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples only and in no event shall an employee be limited to only those examples listed here.) Assists with development and implementation of financial policies, procedures, and systems to ensure compliance with Federal, State, and County laws and regulations, as well as all rules that govern municipal finance; Assists in preparation of and accuracy, reliability, timeliness, and compliance of all accounts and required financial reports, including management reports, NYS Comptroller required reports, and audited financial statements prepared in accordance with governmental accounting standards; Manages work and directs and assists staff of various functional areas within the Chemung County Treasurer s Office, including cash management; budget maintenance; general ledger and subsidiary ledger work; payroll administration; trust account maintenance, and more; Plans, directs, and performs critical analysis and troubleshooting techniques with SSFD client staff and direct staff of County Treasurer s Office working toward stated project objectives; Develops and implements countywide internal audit programs to test areas of identified risk or internal control weakness, as well as assist with the development and implementation of corrective action plans to address areas of deficiency; Works with County Treasurer, Budget Director, County Executive, County Legislature, County Department Heads and staff, federal and state representatives, and other outside agencies as required toward stated project objectives. Assists County Treasurer and Budget Director in monitoring the County s financial performance and developing financial recommendations for County Administration; Administers numerous accounting, cash management/banking, state and federal government, and other data processing systems to maximize security, productivity and efficiency of financial operations; Directs various year-end financial closing processes and procedures through consultation with County Treasurer, department staff, independent auditors, and others. May perform other incidental tasks, as needed. Item # 32
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of modern accounting, financial reporting, budgeting and auditing theory, practices, and processes for municipal governments. Thorough knowledge of principals used in financial management and control; proficient knowledge of automated financial system design and techniques; ability to plan and direct and guide the work of direct employees and other county financial staff; in addition to various external clients of the share services division. Skill with other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments; ability to communicate effectively orally and in writing; initiative; resourcefulness; integrity; good judgment; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Bachelor s Degree or higher in Business or Public Administration, Accounting, Finance or Economics with a minimum of twenty-four credit hours in Accounting and four (4) years of experience where the primary function of the position was accounting, one (1) year of which must have been in an administrative, managerial, or supervisory accounting level. SUBSITUTIONS: Certification as a Public Accountant may be substituted for two (2) years of experience. Item # 32
Resolution creating Controller position on behalf of the Chemung County Treasurer Resolution #: 32 PERSONNEL New Position, Controller, will replace Accounting Systems and Services Coordinator Job Specification approved by Regional Civil Service Commission on 12/4/18 New Position Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: Grade 10 Range: $71,259-$110,589 Budget Account Number: 10-1325-50100 Funds Available? Yes Reinbursment / Federal: Due to: Retirement Reinbursment / State: Due to (Other): 12/7/2018 12:32:04 PM County Treasurer 12/7/20181:45 PM Approved Budget and Research 1/3/20193:00 PM Approved County Executive 1/4/201911:01 AM Approved Legislature Chairman Controller- Chemung_County_Treasurer_s_Office.doc Controller, Job Spec Exhibit Item # 32
Resolution re-creating Tax Office Account Clerk position on behalf of the Chemung County Treasurer Resolution #: 33 PERSONNEL Request to re-create Tax Office Account Clerk position to be vacated by NB on 12/31/18, by resignation. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: CSEA B/B1, GR6 Range: Budget Account Number: 10-1325-50100 Funds Available? No Reinbursment / Federal: Due to: Resignation Reinbursment / State: Due to (Other): 12/13/2018 12:09:54 PM County Treasurer 12/14/2018 4:18 PM Approved Budget and Research 1/3/2019 3:16 PM Approved County Executive 1/4/2019 11:08 AM Approved Legislature Chairman No Attachments Available Item # 33
Resolution authorizing salary increase for Andrea Whitmarsh, Fiscal Services Supervisor, on behalf of the Chemung County Treasurer Resolution #: 34 PERSONNEL Increase the salary for the Fiscal Services Supervisor-Treasurer in the Shared Services Division from $32.7641 per hour to $39.1352 per hour effective January 1, 2019. This increase is requested because this position will be taking over the administrative shared services duties of the Accounting Systems and Services Coordinator retiring March 11, 2019. Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: from $32.7641 to $39.1352 Range: Budget Account Number: 10-1325-50100 Funds Available? Yes Reinbursment / Federal: shared ser Due to: Other Reinbursment / State: Due to (Other): 9/11/2018 4:38:26 PM County Treasurer 9/13/2018 7:57 AM Approved Budget and Research 9/13/2018 2:32 PM Approved County Executive 1/1/2019 12:23 PM Approved Legislature Chairman No Attachments Available Item # 34
Resolution authorizing stipend for Nancy Skelly, Disbursements Officer, on behalf of the Chemung County Treasurer Resolution #: 35 PERSONNEL The Disbursements Officer for the County will be taking over the supervision of the payroll function for all municipalities in the Municipal Services Division (Town's of Elmira, Big Flats and the Village of Horseheads). This responsibility previously belonged to the Accounting System and Services Coordinator who will be March 11, 2019.The stipend will be effective January 1, 2019 in the amount of $200 per pay period ($5,200 annually) Full-time Salary Only Civil Service approval required: No Salary/Grade: CSEA, Grade 6 Range: $200 per pay period Budget Account Number: 10-1325-50100 Funds Available? Yes Reinbursment / Federal: shared ser Due to: Retirement, Other Reinbursment / State: Due to (Other): 9/11/2018 4:01:50 PM County Treasurer 9/13/2018 7:57 AM Approved Budget and Research 9/13/2018 2:32 PM Approved County Executive 1/1/2019 12:22 PM Approved Legislature Chairman No Attachments Available Item # 35
Resolution confirming the appointment of Joycelyn Bermingham as part-time Secretary to the Chemung County Civil Service Commission Resolution #: 36 PERSONNEL Appointment of a part-time Secretary to the Chemung County Civil Service Commission, pursuant to Article XXVII, Section 2704 of the Chemung County Charter, at an annual salary of $29,950. New Position Part-time Salary Only Civil Service approval required: No Salary/Grade: $29,950 Range: Budget Account Number: 1430 Funds Available? No Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 12/26/2018 1:35:46 PM Sheriff's Office 12/27/20183:22 PM Approved Budget and Research 12/28/20182:47 PM Approved County Executive 1/2/20193:30 PM Approved Legislature Chairman No Attachments Available Item # 36
Resolution creating Personnel Administrator position and abolishing Civil Service Administrator position on behalf of the Chemung County Personnel Department Resolution #: 37 PERSONNEL The current Civil Service Administrator would be assuming the title of Personnel Administrator as reclassified by the Chemung County/City of Elmira Regional Civil Service Commission at its regular meeting held on the 6th day of November. The reclassification is to reflect involvement in the employee contract administration/negotiations as well as personnel policies interpretation, implementation, and training in addition to managing the civil service duties and serving as Secretary to the Commission. This reclassification will not result in additional personnel to handle former Civil Service Administrator nor will former duties be undertaken by other current personnel. The incumbent will cover the duties for both job descriptions. This appointment is effective October 5, 2018. The salary of the incumbent will increase from $61,368 to $65,664, Single Rate Grade 8. Re-creation Full-time Salary Only Civil Service approval required: No Salary/Grade: 8 Range: $57,836-$89,757 Budget Account Number: 10-1430 Funds Available? Yes Reinbursment / Federal: Due to: Promotion Reinbursment / State: Due to (Other): 10/18/2018 1:21:04 PM County Executive 10/22/20181:58 PM Approved Budget and Research 10/22/20183:34 PM Approved County Executive 1/1/2019 11:11 AM Approved Legislature Chairman Item # 37
No Attachments Available Item # 37
Resolution re-creating two full-time Assistant Public Defender positions on behalf of the Chemung County Public Defender Resolution #: 38 PERSONNEL Recreation of two Assistant Public Defender positions. Salary range: Grade 8: $57,836 - $89,757 Civil Service approval required: No Salary/Grade: Range: Budget Account Number: Funds Available? No Reinbursment / Federal: Reinbursment / State: Due to: Due to (Other): 12/19/2018 1:38:02 PM Public Defender 12/24/201811:22 AM Approved Budget and Research 1/3/20192:57 PM Approved County Executive 1/4/201910:58 AM Approved Legislature Chairman No Attachments Available Item # 38
Resolution re-creating Administrative Assistant position on behalf of the Chemung County Public Defender Resolution #: 39 PERSONNEL Recreation of Administrative Assistant replacing (JET) CSEA - Salary: Grade 11 Annual $47,822 Civil Service approval required: No Salary/Grade: Range: Budget Account Number: Funds Available? No Reinbursment / Federal: Reinbursment / State: Due to: Due to (Other): 12/19/2018 1:52:40 PM Public Defender 12/24/2018 11:26 AM Approved Budget and Research 1/3/2019 3:14 PM Approved County Executive 1/4/2019 10:56 AM Approved Legislature Chairman No Attachments Available Item # 39
Resolution re-creating Central Stores Courier position on behalf of the Chemung County Purchasing Department Resolution #: 40 PERSONNEL There is a need to re-create the Courier position at Chemung County Central Stores due to a sudden vacancy in that position. There is a need to fill the vacant Courier position with a full time employee. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: B-2 Grade 3 Range: Entry $12.31 Budget Account Number: 10-1345-1346-50100.01 Funds Available? Yes Reinbursment / Federal: Due to: Resignation Reinbursment / State: Due to (Other): 11/6/2018 3:53:56 PM Purchasing 11/29/2018 9:31 AM Approved Budget and Research 11/29/2018 10:48 AM Approved County Executive 1/1/2019 10:27 AM Approved Legislature Chairman No Attachments Available Item # 40
Resolution re-creating Deputy Sheriff position on behalf of the Chemung County Sheriff Resolution #: 41 PERSONNEL Re-Create a Deputy Sheriff Position due to the resignation of J.A. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: Grade 4 Range: $24.47 - $36.08 Budget Account Number: 10-3120-3110-50100 Funds Available? Yes Reinbursment / Federal: Due to: Resignation Reinbursment / State: Due to (Other): 12/7/2018 1:32:17 PM Sheriff's Office 12/14/20184:11 PM Approved Budget and Research 1/3/20193:01 PM Approved County Executive 1/4/201911:04 AM Approved Legislature Chairman No Attachments Available Item # 41
Resolution creating two Airport Maintenance Worker I positions on behalf of the Elmira Corning Regional Airport Resolution #: 42 PERSONNEL The Director of Aviation, on behalf of the Elmira Corning Regional Airport, is requesting authorization to reclassify two existing temporary/seasonal maintenance workers to full time employees with the title of Maintenance Worker I. Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: Schedule C-2/Grade 1 Range: Entry $13.75-$14.83 Budget Account Number: 56-5610-5610-50100.01 Funds Available? Yes Reinbursment / Federal: Due to: Other Reinbursment / State: Due to (Other): 11/20/2018 2:46:43 PM Aviation Department 11/21/2018 3:30 PM Approved Budget and Research 11/26/2018 3:30 PM Approved County Executive 1/1/2019 10:13 AM Approved Legislature Chairman No Attachments Available Item # 42
ATTACHMENT-PERSONNEL REQUISITION ROUTE SLIP DEPARTMENT: Social Services DATE: 1. Position Title: Eligibility Clerk FT X PT Prior Resolution Action Requested: Creation Re-Creation X Other Salary/Grade: $15.25/hr/GR 8 Wage Range $29.63-$41.19/hr Civil Service Approval: Y Budget Account: 10-6010-0100 Funds Avalailable: Y X N Reimbursement: Federal 50 % State 25 % Local 25 % Salary/Fringes Covered: Y Vacancy Due To: Resignation X Retirement Promotion Other Attachments: Y X N 2. Position Title: (2) Caseworkers FT X PT Prior Resolution Action Requested: Creation Re-Creation X Salary/Grade: $20.19/hr/GR12 Wage Range NA Civil Service Approval: Y Budget Account: 10-6010-0200 Funds Avalailable: Y X N Reimbursement: Federal 35 % State 32 % Local 33 % Salary/Fringes Covered: Y Vacancy Due To: Resignation X Retirement Promotion Other Attachments: Y X N 3. Position Title: (4) Senior Social Welfare Examiners, withft X PT Prior Resolution Action Requested: Creation Re-Creation X Other Please see attached backfill memo Salary/Grade: $19.34/hr/GR11 Wage Range $19.34-$31.59/hr Civil Service Approval: Y Budget Account: 10-6010-0100 Funds Avalailable: Y X N Reimbursement: Federal 50 State 25 % Local 25 % Salary/Fringes Covered: Y Vacancy Due To: Resignation Retirement X Promotion Other Attachments: Y X N 4. Position Title: Senior Clerk FT X PT Prior Resolution Action Requested: Creation Re-Creation X Other Salary/Grade: $13.35/hr/GR6 Wage Range NA Civil Service Approval: Y Budget Account: 10-6010-0100 Funds Avalailable: Y X N Reimbursement: Federal 50 % State 25 % Local 25 % Salary/Fringes Covered: Y Vacancy Due To: Resignation Retirement Promotion X Other Attachments: Y X N Item # 43
11/15/18 N X X N N X X N o X N X N N X X N Item # 43
TO: Personnel/Legislature FROM: Kim Stantz RE: Route Slip DATE: 11/15/18 This is the information for the backfill positions behind the recreation of Senior Social Welfare Examiners: Social Welfare Examiner Grade 9 Entry-level salary-$16.58/hr Account No.: 10-6010-0100 Reimbursement-50% Federal-25% State-25% Local Item # 43
ATTACHMENT-PERSONNEL REQUISITION ROUTE SLIP DEPARTMENT: Social Services/Mental Health DATE: 1. Position Title: Social Welfare Examiner FT X PT Prior Resolution Action Requested: Creation Re-Creation X Other Salary/Grade: $16.58/hr/GR9 Wage Range NA Civil Service Approval: Y Budget Account: 10-6010-0100 Funds Avalailable: Y X N Reimbursement: Federal 50 % State 25 % Local 25 % Salary/Fringes Covered: Y Vacancy Due To: Resignation Retirement X Promotion Other Attachments: Y X N 2. Position Title: Community Services Aide FT X PT Action Requested: Creation Salary/Grade: $11.03/hr/GR2 Wage Range Civil Service Approval: Budget Account: Y X N Reimbursement: Federal 62 % State 38 % Local % Salary/Fringes Covered: Y Vacancy Due To: Resignation Attachments: Y 10-4310-4510 N X Re-Creation Retirement X Funds Avalailable: Promotion Other Prior Resolution Y 3. Position Title: FT PT Prior Resolution Action Requested: Creation Re-Creation Other Salary/Grade: Wage Range Civil Service Approval: Y Budget Account: Funds Avalailable: Y N Reimbursement: Federal State % Local % Salary/Fringes Covered: Y Vacancy Due To: Resignation Retirement Promotion Other Attachments: Y N 4. Position Title: FT PT Prior Resolution Action Requested: Creation Re-Creation Other Salary/Grade: Wage Range Civil Service Approval: Y Budget Account: Funds Avalailable: Y N Reimbursement: Federal % State % Local % Salary/Fringes Covered: Y Vacancy Due To: Resignation Retirement Promotion Other Attachments: Y N Item # 43
11/15/18 N X X N N X X N N N N N Item # 43
CASEWORKER This vacancy is in the Children and Family Services/Child Protective Services Team that is responsible for tasks, including but not limited to: Investigation of hotline reports alleged child abuse and neglect. Providing ongoing case management services for open cases. Referring and networking with community agencies to provide services to families. Some agencies include school districts, law enforcement, pediatricians, drug/alcohol services, counseling services and Family Court. Documentation of all casework activities. Correspondence including letters to service providers, affidavits for court proceedings, reports, referral packets, etc. Face to face contacts/interviews with clients. On call responsibilities. Local and state mandated paperwork requirements. Formulating service plans, including the identification of strengths and needs. Continual risk/safety assessment. Coaching/counseling for families. This position requires a great deal of flexibility, strong oral and written communication skills, critical thinking skills, independent decision-making, problem-solving skills, the ability to engage families, conduct thorough assessments and to identify potential safety and risk factors for families. Caseworkers in these positions receive between 3-5 new cases per week and are also responsible for investigations of subsequent reports on open investigations. They draft affidavits for Family Court for Abuse/Neglect petitions and are called upon for testimony. As we are mandated to provide 24/7, 365 days per year coverage for alleged repots of child abuse and neglect, workers are also required to provide on call coverage for Chemung County. Item # 43
Rationale for Senior Social Welfare Examiner 9-2016 This position involves the supervision of up to six (6) Social Welfare Examiners/Social Welfare Examiner Trainees with caseloads of up to 1,200 each in the Medicaid and/or Temporary Assistance Units. Functions of this position include, but are not limited to: o Coordinate daily coverage for the Unit o Address emergencies immediately o Monitor daily incoming workflow for the Unit o Ensure that applications, recertifications, and case changes are processed within the required 30/120 day timeframe o Perform quality control case reviews o Respond to questions and complaints from the public (walk-in or over the phone) o Identify training needs of the examiners and provide training and coaching o Assist in case processing o Identify and recommend policy and procedural changes o Conduct 100% case reviews for all trainee staff and those examiners not meeting established accuracy rates. o Case supervisory review for permanent examiners meeting established accuracy rates. o Research Fair Hearing requests, attempt to resolve issues, and prepare Fair Hearing Summaries to present in front of an Administrative Law Judge o Review and interpret changes to policies, rules, and regulations according to the Local, State, and Federal Governments to ensure accurate and effective implementation o Utilize various reporting systems (Salient, Workflow, Case Reviews) to monitor deadlines/outcomes o Monitor and/or complete performance appraisals within prescribed time frames o Meet regularly with staff to evaluate timeliness and accuracy of work as defined by established performance measures Outcomes: Local, state, and federal government policies, rules, and regulations are adhered to, which averts law suits, increased state and federal audits, costly Fair Hearings, financial penalties Reduces program sanctions Ensures appropriate case actions are being taken to avoid over grants and/or cases that are ineligible not being closed Provides TA/ Medicaid benefits to Chemung County families to assure eligible families are getting necessary financial and medical care. Provides Medicaid supports necessary for the timely release of children returning home from foster care. Reduces Medicaid expenditures through timely case processing; benefits are appropriately authorized as errors are detected through case review Item # 43
Eligibility Clerk Rationale Temporary Assistance Division The position serves to divert calls from the Social Welfare Examiner staff to a dedicated unit available to answer basic eligibility inquiries. This improves the efficiency of examiner staff by allowing them to focus on determining eligibility, rather than answering and processing requests that can be handled in a more generic manner. More specifically, requests for replacement cards, information on how to apply, when a client can expect benefits to be issued, how and when to report a change in household or income can be answered by staff trained in eligibility rules, but not to the level of the case specific training needed for Social Welfare Examiners. In addition, they check documents for accuracy and completeness and research available resources. Duties include, but are not limited to: Provides phone assistance to individuals inquiring about all programs in the Temporary Division, including Temporary Assistance, Supplemental Nutrition Assistance Program (SNAP), Medicaid, HEAP, and Employment. Keeps abreast of Temporary Assistance regulations, policies, and procedures to respond to customer inquiries and provide eligibility support functions to program staff in an effective manner. Researches paper and electronic records to obtain missing information to assist in completing case summaries and records of actions taken. Reviews customer applications for various benefits for completeness; advises customers of missing information or if other documentation and/or forms are needed to complete the application process by referring to, and following established guidelines, policies, and procedures. Creates, maintains and/or updates internal departmental tracking documents and logs to assist in case management, retention, and/or destruction. Interprets and verifies Examiner case actions to disseminate correct information to clients regarding case specific program eligibility. Refers customers to other departmental program services based on the information provided by the customer. May interview applicants for the SNAP program by using MyWorkspace and data entering information provided by the applicant into MyWorkspace to assist Social Welfare Examiners in the eligibility process. Generates notices to applicants/recipients of agency actions based on established departmental procedures. Receives a variety of documents and scans and indexes as needed; uses a variety of database management systems to maintain, query and retrieve agency records. Performs eligibility and clerical support functions involving simple work processing duties such as preparing routine correspondence; forms, and spreadsheets. Uses computer applications or other automated systems and databases such as email, OnBase & Salient to complete work assignments. May perform other incidental tasks as necessary. Item # 43
Senior Clerk TA-Reception This position provides clerical support for the Temporary Assistance Division. This position is responsible for performing support tasks that will assist Examiners in meeting deadlines/compliance with state regulations for provision of service. This position maintains several databases performing data entry and tracking information going to and from Examiners and community agencies as well as data entry activities related to incoming applications. The work involves exercising independent judgment in the application of procedures. The Senior Clerk should have good knowledge of office terminology, procedures, equipment; ability to understand and carry out oral and written directions; ability to meet and deal with the public; exhibit good judgment and accuracy. Item # 43
Community Services Aide Rationale These positions report to the Community Services Worker within the Department of Mental Hygiene/Division of Children s Integrated Services. The position is part of the County Person In Need of Supervision Diversion Program and carries out activities related to children and families and provides direct child and family contact to assist with school attendance, transportation, appointments, and community activities. The position supports the outcome of diverting children and adolescents from higher levels of the systems including family court involvement, placement, detention and hospitalizations. Further outcomes include a reduction in disciplinary referrals, attendance issues and improvement in academic performance. Item # 43
Resolution re-creating positions as contained in the Staffing Plan for the Chemung County Department of Social Services (including Chemung County Department of Mental Health) Resolution #: 43 PERSONNEL True Social Services: (2) Caseworkers (HH/QK) Eligibility Clerk (RS) Senior Clerk (4) Senior Social Welfare Examiners (MC/CG/DM/SR) Social Welfare Examiner (MW) Mental Health: Community Services Aide (AL) Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: Please see attached Range: Budget Account Number: Funds Available? Yes Reinbursment / Federal: Due to: Retirement, Resignation Reinbursment / State: Due to (Other): 11/16/2018 1:15:12 AM Social Services 11/20/2018 10:23 AM Approved Budget and Research 11/21/2018 2:32 PM Approved County Executive Item # 43
11/21/2018 4:13 PM Approved Legislature Chairman Personnel_Requisition_Slip- Recreation_11-2018.xls Back Up Material Cover Memo Backfill_Info_SRSWE.doc Back Up Material Cover Memo Personnel_Requisition_Slip- Recreation_11-2018._p._2.xls Caseworker_Rationale_ (CPS).doc Back Up Material Rationale Cover Memo Cover Memo SRSWE_Rationale_9_2016.doc Eligibility_Clerk_Rationale_ (TA).doc Senior_Clerk_Rationale_ (Reception).docx Rationale Rationale Rationale Cover Memo Cover Memo Cover Memo CSA_Rationale_(CIS).doc Rationale Cover Memo Item # 43
Resolution re-creating position as contained in the Staffing Plan for the Chemung County Department of Health Resolution #: 44 PERSONNEL The following position is requested for re-creation in the Health Department's Staffing Plan: 1 Nutrition Service Aide, fulltime, in the Women, Infants, Children (WIC)) program (Prior resolution number not available). This vacancy is due to the retirement of a long-serving member of the WIC team. Our goal is to fill this position by promoting a contract staff member already in the program. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: CSEA - Grade 2 Range: $11.22/hour Budget Account Number: 10-4010-4082-50100 Funds Available? Yes Reinbursment / Federal: Due to: Retirement Reinbursment / State: 100 Due to (Other): 12/14/2018 2:25:16 PM Health Department 12/20/2018 8:26 AM Approved Budget and Research 1/3/2019 3:05 PM Approved County Executive 1/4/2019 11:05 AM Approved Legislature Chairman No Attachments Available Item # 44
Resolution re-creating position as contained in the Staffing Plan for the Chemung County Jail (Correction Officer) Resolution #: 45 PERSONNEL To re-create a Correction Officer position due to the resignation of S.E. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: 3 Range: $18.83 - $28.31 Budget Account Number: 10-3120-3150-50100 Funds Available? Yes Reinbursment / Federal: Due to: Resignation Reinbursment / State: Due to (Other): 12/13/2018 8:46:52 AM Sheriff's Office 12/14/20184:14 PM Approved Budget and Research 1/3/20193:11 PM Approved County Executive 1/4/201911:05 AM Approved Legislature Chairman No Attachments Available Item # 45
Resolution establishing salaries for elected officials Resolution #: 46 PERSONNEL Annual resolution establishing 2019 annual salaries for elected officials beginning a new term: Chemung County Executive at $141,332 Chemung County Treasurer at $129,778 Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $141,332 and $129,778 Range: Budget Account Number: 1010 and 1325 Funds Available? No Reinbursment / Federal: Due to: Retirement Reinbursment / State: Due to (Other): 12/26/2018 11:19:40 AM Sheriff's Office 12/27/20183:22 PM Approved Budget and Research 12/28/20182:43 PM Approved County Executive 1/2/20193:25 PM Approved Legislature Chairman No Attachments Available Item # 46
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