Minutes of Board Work Study Meeting Monday, November 16, 2015 Board of Trustees Katy Independent School District A Work Study Meeting of the Board of Trustees of the Katy Independent School District was held on Monday, November 16, 2015 in the Board Room of the Education Support Complex located at 6301 South Stadium Lane with the following Board Members present: Joe Adams, Courtney Doyle, Rebecca Fox, Charles Griffin, Bryan Michalsky, and Ashley Vann. Henry Dibrell arrived after the start of Closed Meeting. Others present: John Alawneh, John Bremer, Shard Butterfield, Christine Caskey, Joe Christoffersen, Denisse Coffman, Freda Creech, Lee Crews, Debbie Decker, Scott Donahue, Scott Dunlap, Yolanda Edmond, Russell Faldyn, Marcus Forney, Alton Frailey, Nathan Fuchs, Andrea Grooms, Tom Gunnell, Tory Hill, Bonnie Holland, Clarence Howard, Jamey Hynds, Lisa Kassman, Kim Lawson, Alene Lindley, Brian Malechuk, Sarah Martin, Kathy McDonald, Peter McEIwain, Fran McTigrit, Linda Menius, Sharon Nowak, Kerry Rampelli, Darlene Rankin, Steve Robertson, Mike Robinson, Chris Smith, Regina Stephenson, Alan Summers, Mark Teidt, Scott Walker, Rhonda Ward, and other interested patrons of the district.. Call to Order At 5:46 p.m., Board President Charles Griffin opened the meeting.. Closed Meeting Board President Charles Griffin announced that the Board was convening in Closed Meeting as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. concerning any or all purposes permitted by the Act including but not limited to the sections and purposes listed below. The Board then adjourned to Closed Meeting. 2.1 Conduct a Level Three FNG grievance (FNG-14-028B) pursuant to Katy Independent School District policy FNG (LEGAL) and FNG (LOCAL) regarding student and parent complaints/grievances. (Texas Government Code 551.0821: For the purpose of deliberating a matter regarding a public school student if personally identifiable information about the student will necessarily be revealed by the deliberation.) 2.2 Update on Superintendent's reassiqnment for the principal for Katy Elementary School. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.3 Discuss and consider Board approval of accepting professional staff resiqnations and hiring of professional contractual personnel. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.4 Discuss Board duties. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) = Reconvene from Closed Meetinq The Board reconvened into Open Meeting at 6:56 p.m. Board President Charles Griffin called the meeting to order. Superintendent Alton Frailey verified that the provisions of Section 551.001 et seq. of the Texas Government Code were met in accordance with the public notice of the meeting.
3.1 Consider Board action reqardinfl a Level Three FNG grievance (FNG-14-028B) pursuant to Katy Independent School District policy FNG (LEGAL) and FNG (LOCAL) re.qardinfl student and parent complaints/grievances. Moved by Joe Adams, seconded by Ashley Vann that the Board of Trustees denies the Level Three FNG grievance in FNG-14-028B, thereby upholding the decision of the Level One and Level Two hearing officers. Motion passed by a 6 to 0 vote. Henry Dibrell abstained. 3.2 3.3 Update on Superintendent's reassiqnment for the principal for Katy Elementary School. The Superintendent is reassigning Beth Grimet as principal for Katy Elementary School. Consider Board approval of accepting professional staff resiqnations and hiring of professional contractual personnel. Moved by Bryan Michalsky seconded by Joe Adams that the Board of Trustees approves the personnel report as recommended by the Superintendent in Closed Meeting. Motion passed by a 7 to 0 vote.. Reports 4.1 Planning for Growth: Attendance Boundary Modification (ABM) for 2016-2017 School Year. Mr. Tom Gunnell, Chief Operations Officer and Dr. Kris Pool of Population and Survey Analyst (PASA), presented. 4.2 Transportation Sustainability Update. Mr. Mike Robinson, Assistant Superintendent for Support Services, presented. 5, Consent Aqenda 5.1 Consider future Board approval of the proposal for the college and career counselinq program agreement. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of Trustees awards the contract for college and career counseling program solution to Naviance, Inc. 5.2 Consider future Board approval of the contract for the Katy Online Learninq Academy pro.qram. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of Trustees awards the contract for the Katy Online Learning Academy (KOLA) to Edgenuity., DiscussionlAction 6.1 Discuss and consider future Board approval of design services associated with elementary school #40. Mr. Peter McEIwain, District Architect/Planner, presented. It was recommended that the Board of Trustees approves the contract to retain VLK Architects for design services associated with elementary school #40 for a fee of 3.5% of the final construction cost. This item was moved to Consent Agenda. 6.2 Discuss and consider future Board approval of a proposal for a Construction Manager at Risk contract for the build out of the Education Support Complex second floor shell space and associated renovations and the exterior athletic facility improvements at Katy Hi qh School. Mr. Peter McEIwain, District Architect/Planner, presented. It was recommended that the Board of Trustees awards a Construction Manager at Risk contract to Drymalla Construction Company, Inc. for the construction of the build out of the Education Support Complex second floor shell space and associated renovations and the exterior athletic facility improvements at Katy High School for a fee not to exceed 3.46% of the cost of the work and for preconstruction services totaling $7,500. This item was moved to Consent Agenda. For videos of Board meetings go to www.katyisd,org Page 2
6.3 Discuss and consider future Board approval of a proposal for the construction of the South Transportation Center expansion. Mr. Peter McEIwain, District Architect/Planner, presented. It was recommended that the Board of Trustees awards a contract to Teal Construction Company for the construction of the South Transportation Center expansion in the amount of $11,095,000 and approves the total project cost not to exceed $13,997,900. This item was moved to Consent Agenda. 6.4 Discuss and consider future Board approval of materials testin.q services associated with the construction of the South Transportation Center expansion. Mr. Peter McElwain, District Architect/Planner, presented. It was recommended that the Board of Trustees awards a contract to Terracon Consulting, Inc. for materials testing services for the construction of the South Transportation Center expansion in an amount not to exceed $70,000. This item was moved to Consent Agenda. 6.5 6.6 6.7 6.8 6.9 6.10 Discuss and consider future Board approval of Amendment Three to the Durotech, Inc. Construction Manager at Risk contract for the Guaranteed Maximum Price related to the construction of the new Student Activity Facility: Second Stadium. Mr. Peter McEIwain, District Architect/Planner, presented. It was recommended that the Board of Trustees approves Amendment Three to the Durotech, Inc. Construction Manager at Risk contract for the construction of the Student Activity Facility: Second Stadium for the total Guaranteed Maximum Price of $48,822,924 and approves the total project cost associated with Amendment Three not to exceed $53,821,958. This item was moved to Consent Agenda. Discuss and consider future Board approval of Amendment Four to the Durotech, Inc. Construction Manager at Risk contract for the Guaranteed Maximum Price related to the construction of the new Student Activity Facility: Second Stadium. Mr. Peter McEIwain, District Architect/Planner, presented. It was recommended that the Board of Trustees approves Amendment Four to the Durotech, Inc. Construction Manager at Risk contract for the construction of the Student Activity Facility: Second Stadium for the total Guaranteed Maximum Price of $2,694,312 and approves the total project cost associated with Amendment Four not to exceed $2,904,312. This item was moved to Consent Agenda. Discuss and consider future Board approval of the annual course additions and deletions for the 2016-2017 school year. Mrs. Rhonda Ward, Executive Director for Secondary Curriculum and Instruction; Ms. Alene Lindley, Director for Secondary Curriculum and Instruction and GT and Advanced Academics; and Dr. Sarah Martin, Director of Career and Technical Education, presented. It was recommended that the Board of Trustees approves the course additions for 2016-2017 school year. This item was moved to Consent Agenda. Discuss and consider future Board approval of an a.qreement for the purchase of attendance credits. Mr. Christopher J. Smith, Chief Financial Officer, presented. It was recommended that the Board of Trustees approves an agreement for the purchase of attendance credits. This items was moved to Consent Agenda. Discuss and consider future Board adoption of a Resolution to cast Katy Independent School District votes for Fort Bend County Appraisal District (FBCAD) Board of Directors. Mr. of Trustees adopts the Resolution to cast its 645 votes for the Fort Bend County Appraisal District Board of Directors. This item was not moved to Consent Agenda. Discuss and consider future Board adoption of a Resolution to cast the Katy Independent School District vote for Harris County Appraisal District (HCAD) Board of Directors. Mr. of Trustees adopts the Resolution to cast its vote for Harris County Appraisal District (HCAD) Board of Directors. This item was not moved to Consent Agenda. For videos of Board meetings go to www.katyisd.org Page 3
6.11 Discuss and consider future Board adoption of a Resolution to cast Katy Independent School District votes for Waller County Appraisal District (WCAD) Board of Directors. Mr. of Trustees adopts the Resolution to cast its 709 votes for Waller County Appraisal District (WCAD) Board of Directors. This item was not moved to Consent Agenda. 6.12 Discuss and consider future Board approval of an Order authorizinq the issuance of Katy Independent School District Unlimited Tax School Building Bonds in one or more series; settinq certain parameters for the Bonds; authorizing a Pricing Officer to approve the amount, the interest rate, price, including the terms thereof and certain other procedures and provisions related thereto. Mr. Christopher J. Smith, Chief Financial Officer, presented. It was recommended that the Board of Trustees approves the Order authorizing the issuance of Katy Independent School District Unlimited Tax School Building Bonds in one or more series; setting certain parameters for the Bonds, authorizing a Pricing Officer to approve the amount, the interest rate, price, including the terms thereof and certain other procedures and provisions related thereto. This item was not moved to Consent Agenda. 6.13 Discuss and consider future Board approval of an Order authorizinq the issuance of Katy Independent School District Unlimited Tax Refunding Bonds (Convertible Direct Purchase Bonds); appointing a Pricing Officer and delegating the Pricinq Officer the authority to Officer; approving the use of an escrow agreement and paying agent/re.qistrar agreement; relating the subiect. Mr. Christopher J. Smith, Chief Financial Officer, presented. It was recommended that the Board of Trustees approves an Order authorizing the issuance of Katy Independent School District Unlimited Tax Refunding Bonds (Convertible Direct Purchase Bonds); appointing a Pricing Officer and delegating the Pricing Officer the authority to relating the subject. This item was not moved to Consent Agenda. 6.14 Discuss and consider future Board approval of an Order authorizinq the issuance of Katy Independent School District Limited Tax Refunding Bonds (Convertible Direct Purchase Bonds); appointing a Pricing Officer and delegating the Pricinq Officer the authority to levying an annual ad valorem tax for the payment of the Bonds; and enactinq other provisions relating the subject. Mr. Christopher J. Smith, Chief Financial Officer, presented. It was recommended that the Board of Trustees approves an Order authorizing the issuance of Katy Independent School District Limited Tax Refunding Bonds (Convertible Direct Purchase Bonds); appointing a Pricing Officer and delegating the Pricing Officer the authority to relating the subject. This item was not moved to Consent Agenda. 6.15 Discuss and consider future Board approval of the annual review of investment policies and strategies. Mr. Christopher J. Smith, Chief Financial Officer, and Ms. Shard Butterfield, Director of Budget and Treasury, presented. It was recommended that the Board of Trustees For videos of Board meetings go to www.katyisd.org Page 4
approves the annual review of investment policies and strategies. This item was moved to Consent Agenda. 6.16 Discuss and consider future Board approval of.qrant ratifications. Ms. Sharri Butterfield, Director of Budget and Treasury, presented. It was recommended that the Board of Trustees ratifies the district's participation in the grant projects presented. This item was moved to Consent Agenda. 6.17 Discuss and consider future Board approval of the November 2015 bud qet amendments. Ms. Sharri Butterfield, Director of Budget and Treasury, presented. It was recommended that the Board of Trustees approves the district's November 2015 budget amendments. This item was moved to Consent Agenda.. Information Items 7.1 Board Member Activities Update - State Board of Education Community Conversations and Because Everyone's Attitude Matters ('BEAM) Advisory Council. Board Member Courtney Doyle provided a brief update on her attendance at the BEAM Advisory Council meeting.. Future Meetinq 8.1 Re qular Board Meetinq. Monday, November 23, 2015. Adiournment Board President Charles Griffin adjourned the meeting at 9:33 p.m. / / / i/" / Charles Griffin President, Board of Trustees rustees Approved: December 14, 2015 For videos of Board meetings go to www.katyisd.org Page 5