130 6 th STREET WEST PHONE (406) 892-4391 ROOM A FAX (406) 892-4413 COLUMBIA FALLS, MT 59912 AGENDA MONDAY JANUARY 7, 2019 COUNCIL CHAMBERS CITY HALL FINANCE COMMITTEE 6:30 P.M. (Barnhart, Piper, Robinson) 1. Claims Review 1. CALL TO ORDER A. Roll Call B. Pledge of Allegiance REGULAR MEETING 7:00 P.M. 2. APPROVAL OF AGENDA 3. CONSENT AGENDA: *A. Approval of Claims -$ 100,273.56 -January 7, 2019/Dec 21 2018 Approval of Claims $ 12,025.00 December 19, 2018 *B. Approval of Payroll Claims - $ 64,782.75 - December 28, 2018 Approval of Payroll Claims - $20,760.77 Dec 31 st Quarterly payments *C. Approval of Regular Meeting Minutes December 17, 2018 *D. Approval of Memorandum of Understanding Flathead County EMS, November 1, 2018 May 31, 2019 and authorize City Manager to sign. *E. Approval of Easement Agreement with Whitefish Credit Union Association for placement of Wayfinding Sign. *F. Approval of Task Order 04A- HDR Engineering (Lift Station #2 Rebid) and authorize City Manager to sign. 4. VISITORS/PUBLIC COMMENT (Items not on agenda) 1
5. NOTICE OF PUBLIC HEARINGS/PUBLIC HEARINGS: A. Public Hearing Municipal Code Amendments Continued until complete: The City Council of the City of Columbia Falls, shall conduct public hearings for the purpose of adopting changes to the Columbia Falls Municipal Code Title 1, 2, 3, 5, 6, 8, 9, 10, 12, 13, and 15 pursuant to a comprehensive legal analysis of the codes for compliance with state and federal statutes. The City Council is proposing completing the suggested text changes as recommended by the legal analysis and to update other outdated or necessary text changes as identified by City staff or Council. This hearing will be continued until the code changes are complete. Text review will be continued in January and February. The proposed changes are available for review at the office of the City Clerk, City of Columbia Falls 130 6 th Street West, Columbia Falls, MT. Persons may contact the City Clerk or City Manager at 406-892-4391 or 130 6 th Street West, Columbia Falls, MT for more information about the hearing. *B. Notice of Hearing January 21, 2019 TIF Fund Budget Hearing: NOTICE IS HEREBY GIVEN, that the City Council of the City of Columbia Falls, Montana, will hold a public hearing on January 21, 2019 at 7:00 p.m. in the Columbia Falls City Hall, 130-6 th Street West, Columbia Falls, Montana, to adopt an amended 2019 FY budget for the Tax Increment District Fund. The City received the estimated tax funding for the Tax Increment District Fund at the end of October, 2018. Based on the estimated tax funding of $294,605, the City Council will amend the 2019 FY appropriations for the 2019 FY. The funds will be spent as provided for in the Tax Increment District Statement of Need. Taxpayers are encouraged to attend the hearing and give written or oral comments on the budget-related item. Written comments may be mailed to the City Clerk, 130 6 th Street West, Room A, Columbia Falls, Montana, 59912. Questions regarding the proposed items can be made by contacting City Manager Susan Nicosia at 892-4391. 6. UNFINISHED BUSINESS: None 7. NEW BUSINESS: None 8. ORDINANCES/RESOLUTIONS: *A. Resolution # 1786 - A Resolution of the City Council of the City of Columbia Falls, Montana, Amending Fund 4020 General Equipment Capital Projects Fund Revenues and Appropriations for the Fiscal Year Ending June 30 2019. 2
*B. Resolution #1787 - A Resolution of the City Council of the City of Columbia Falls, Montana, Authorizing a Loan from the Cedar Creek Trust Fund for the Purchase of a Fire Apparatus. 9. REPORTS/BUSINESS FROM MAYOR & COUNCIL *A. Mayor Proclaiming May 3, 2019 Columbia Falls Arbor Day 10. CITY MANAGER REPORT A. Manager s Update On-going projects and activities 11. CITY ATTORNEY REPORT 12. MISCELLANEOUS *A. INFORMATIONAL CORRESPONDENCE List available for Review 13. ADJOURN Next Scheduled Meetings: Next Regular Council Meeting January 21st Planning Board January 15 th Growth Policy Update continued Council Workshop Public Safety Funding Fire January 17 th (Thursday) Public Safety Committee Tuesday, January 8 th 6:30 p.m. *Attached 3
01/04/19 CITY OF COLUMBIA FALLS Page: 1 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 38599 2995 3-D SPECIALTIES INC 381.04 206940 12/14/18 STRS-BANDING,BUCKLES,BRCKTS,BA 381.04 2500 430200 242 101000 Total for Vendor: 381.04 38604 2863 BATES, SHAWN 51.50 2680036 12/27/18 WTR-CDL REIMBURSEMENT 51.50 5210 430500 399 101000 Total for Vendor: 51.50 38569 1260 CARQUEST AUTO PARTS 287.11 310773 11/30/18 STRS-CAB AIR ELEMENT 22.75 2500 430200 232 101000 310774 11/30/18 STRS-OWI DEF 44.12 2500 430200 232 101000 310780 11/30/18 STRS-AIR 4.83 2500 430200 232 101000 311138 12/05/18 STRS-BATTERY,CORE RETURN 171.50 2500 430200 212 101000 311397 12/08/18 SWR-HEADLIGHT 3.91 5310 430600 232 101000 311714 12/13/18 STRS-LAMP 40.00 2500 430200 232 101000 Total for Vendor: 287.11 38611 E 997 CENTURYLINK 1,878.35 010219 12/18/18 COURT-TELEPHONES 114.06 1000 410360 345 101000 010219 12/18/18 ADMIN/MGR 50.03 1000 410400 345 101000 010219 12/18/18 FINANCE 254.30 1000 410500 345 101000 010219 12/18/18 COMP SERV 73.93 1000 410580 345 101000 010219 12/18/18 POLICE 420.60 1000 420100 345 101000 010219 12/18/18 FIRE 224.24 1000 420400 345 101000 010219 12/18/18 POOL 76.64 1000 460445 345 101000 010219 12/18/18 STREETS 163.96 2500 430200 345 101000 010219 12/18/18 WATER 284.18 5210 430500 345 101000 010219 12/18/18 SEWER 216.41 5310 430600 345 101000 Total for Vendor: 1,878.35 38597 E 2852 CHARTER COMMUNICATIONS 99.98 0137874122 12/21/51 PD-INTERNET FOR JAN 19 99.98 1000 420100 355 101000 Total for Vendor: 99.98 4
01/04/19 CITY OF COLUMBIA FALLS Page: 2 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 38598 2872 CINTAS FIRST AID & SAFETY 156.60 5012570724 12/21/18 FAC-PW OFF-1ST AID SUPPLIE 15.77 1000 411200 220 101000 5012570724 12/21/18 SWR-1ST AID SUPPLIES 15.16 5310 430600 220 101000 5012570724 12/21/18 STRS-1ST AID SUPPLIES 60.97 2500 430200 220 101000 5012570724 12/21/18 WTR-1ST AID SUPPLIES 40.53 5210 430500 220 101000 5012570725 12/21/18 PD-1ST AID SUPPLIES 24.17 1000 420100 220 101000 Total for Vendor: 156.60 38596 14 CITY OF COLUMBIA FALLS 464.76 122718 12/24/18 FACILITIES-WTR/SWR 116.88 1000 411200 342 101000 122718 12/24/18 FIRE 32.46 1000 420400 342 101000 122718 12/24/18 STREETS 102.35 2500 430200 342 101000 122718 12/24/18 WATER 74.40 5210 430500 342 101000 122718 12/24/18 SEWER 138.67 5310 430600 342 101000 Total for Vendor: 464.76 38612 1145 CITY OF WHITEFISH BUILDING 3,422.90 010219 12/31/18 BUILDING PERMITS FOR DECEMBER 668.85 2394 420500 398 101000 010219 12/31/18 ELECTRICAL PERMITS 520.00 2394 420500 398 101000 010219 12/31/18 MECHANICAL PERMITS 256.10 2394 420500 398 101000 010219 12/31/18 PLUMBING PERMITS 1,977.95 2394 420500 398 101000 Total for Vendor: 3,422.90 38605 2818 Community Development Services 1,417.50 TEDD201807 12/28/18 SVCS 12/1-12/28/18 1,417.50 1000 410100 399 101000 Total for Vendor: 1,417.50 38582 2962 CURTIS, KRISTI 773.85 COLJ FALL 2018 CERT. SCHOOL - DEC. 2-7, 2018 - ANACONDA, MT 122018 12/17/18 CRT-TRAVEL,MEALS,LODGING 773.85 1000 410360 380 101000 Total for Vendor: 773.85 38580 1953 DOYLE & ASSOCIATES, P.C. 6,855.00 6012 12/15/18 FY18 FINCL/COMPL AUDIT,BLDG CO 900.00 2394 420500 353 101000 6012 12/15/18 FY18 FINCL/COMPL AUDIT,BLDG CO 1,985.00 1000 410500 353 101000 6012 12/15/18 FY18 FINCL/COMPL AUDIT,BLDG CO 1,985.00 5210 430500 353 101000 5
01/04/19 CITY OF COLUMBIA FALLS Page: 3 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 6012 12/15/18 FY18 FINCL/COMPL AUDIT,BLDG CO 1,985.00 5310 430600 353 101000 Total for Vendor: 6,855.00 38577 2906 EVENSON TECHNOLOGIES, INC 100.00 20180327 12/11/18 FD-RURAL SALT APPLICATION 100.00 1000 420400 399 101000 Total for Vendor: 100.00 38613 1879 EVERGREEN WASTE CONNECTIONS 439.50 010219 12/31/18 FACILITIES-GARBAGE 72.15 1000 411200 340 101000 010219 12/31/18 STREETS 182.70 2500 430200 340 101000 010219 12/31/18 WATER 72.15 5210 430500 340 101000 010219 12/31/18 SEWER 64.40 5310 430600 340 101000 010219 12/31/18 PARKS 48.10 1000 460400 340 101000 Total for Vendor: 439.50 38600 2967 FERGUSON ENTERPRISES, INC 48.30 6267622 12/11/18 SWR-WOG THRD 48.30 5310 430600 240 101000 Total for Vendor: 48.30 38622 1216 FIRST BANKCARD 2,902.44 1038804 11/24/18 INTERNATION-SUPVSR TRNG 895.00 1000 410400 380 101000 010419 11/26/18 MT SOC OF CPAS-CRSE REGIST 453.99 1000 410500 380 101000 010419 11/26/18 INTERNATION-SUPVSR TRNG 553.94 1000 410400 380 101000 010419 11/28/18 AMZN-CRT,INK CRTDGS 101.99 1000 410360 210 101000 492696 11/29/18 DELTA-FD,K.NACE 278.80 4020 420400 940 101000 492696 11/29/18 AGENT FEE-FD,K.NACE 45.00 4020 420400 940 101000 492697 11/29/18 UNITED-FD,K.NACE 313.80 4020 420400 940 101000 01131lN121 12/05/18 VRZN-GO WIRELESS,PD-C.MCCO 49.95 1000 420100 220 101000 22117277 12/06/18 HOLIDAY INN-ADMN,S.NICOSIA 110.07 1000 410400 380 101000 E51200/34 12/14/18 MURDOCH'S-PD,LITHIUM BATT 39.90 1000 420100 220 101000 010419 12/17/18 SALISH CLG-PD,TRNG B.RICE 60.00 1000 420100 380 101000 Total for Vendor: 2,902.44 38586 2569 FLATHEAD COUNTY OES - FECC 31,070.15 940868 11/15/18 FECC SERVICES 10/1/18-12/31/18 31,070.15 1000 420160 399 101000 Total for Vendor: 31,070.15 6
01/04/19 CITY OF COLUMBIA FALLS Page: 4 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 38608 24 FLATHEAD COUNTY TREASURER 595.00 010219 01/02/19 TECHNOLOGY SURCHARGE 250.00 1000 212201 101000 010219 01/02/19 LAW ENFORCEMENT ACADEMY 345.00 1000 212201 101000 Total for Vendor: 595.00 38589 28 GLACIER BANK 16,115.98 122018 12/14/18 SID BOND-RIVERWOOD-PRINC 9,370.19 3538 490300 610 101000 122018 12/14/18 SID BOND-RIVERWOOD-INT 6,745.79 3538 490300 620 101000 Total for Vendor: 16,115.98 38570 2806 HANSON'S HARDWARE 256.36 590715 12/05/18 STRS-MISC SCREWS 1.46 2500 430200 240 101000 590752 12/07/18 STRS-CARPNTR SQUARE,DRY SQUARE 25.98 2500 430200 212 101000 590773 12/09/18 SWR-MISC SCRWS 10.16 5310 430600 240 101000 590823 12/14/18 FD-LINKS,COLD SHUT,SIGN,CHAIN 53.58 1000 420400 220 101000 590881 12/20/18 PW-CABLE EXTENSION 12.99 1000 410580 212 101000 590788 12/11/18 SWR-DAFT RECYCLE PROJECT 16.47 5310 430600 934 101000 590791 12/11/18 SWR-DAFT RECYCLE PROJECT 33.61 5310 430600 934 101000 590775 12/10/18 STRS-YLW JKT LGHT EXT 59.98 2500 430200 240 101000 590843 12/17/18 STRS-MISC SCRWS 9.48 2500 430200 240 101000 590872 12/20/18 FAC-SPRAY,SOAP,STOR BOX 12.77 1000 411200 224 101000 590730 12/06/18 SWR-PAINT,BRUSH,MISC SCRWS 19.88 5310 430600 240 101000 Total for Vendor: 256.36 38588 1119 HDR ENGINEERING, INC. 2,813.60 1200161299 12/10/18 SWR-LFT STN#2-PUMP MOD/MN 2,813.60 5310 430600 931 101000 Total for Vendor: 2,813.60 38575 2849 J2 BUSINESS PRODUCTS 387.29 768485 12/12/18 FIN-HNG FLDRS,LABEL TAPE,BNDR 25.61 1000 410500 210 101000 768485 12/12/18 WTR-HNG FLDRS,LABEL TAPE,BNDR 10.24 5210 430500 210 101000 768485 12/12/18 SWR-HNG FLDRS,LABEL TAPE,BNDR 10.24 5310 430600 210 101000 768485 12/12/18 BLDG-HNG FLDRS,LABEL TAPE,BNDR 2.56 2394 420500 210 101000 768485 12/12/18 PLNG-HNG FLDRS,LABEL TAPE,BNDR 2.57 1000 411000 210 101000 114418 12/14/18 FAC-FLOOR TOOL 95.00 1000 411200 224 101000 769481 12/19/18 PD-SLIM CASE,CRTDG,BOX STRG,PP 195.77 1000 420100 210 101000 7
01/04/19 CITY OF COLUMBIA FALLS Page: 5 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 769480 12/20/18 FIN-HDMI CABLE 13.73 1000 410500 210 101000 770130 12/27/18 FIN-PEN REFILLR 0.90 1000 410500 210 101000 770130 12/27/18 WTR-PEN REFILL,BLUE COPY PAPER 6.36 5210 430500 210 101000 770130 12/27/18 SWR-PEN REFILL,BLUE COPY PAPER 6.36 5310 430600 210 101000 770130 12/27/18 BLDG-PEN REFILL,BLUE COPY PAPE 0.09 2394 420500 210 101000 770130 12/27/18 PLNG-PEN REFILL,BLUE COPY PAPE 0.10 1000 411000 210 101000 770130 12/27/18 STRS-DRY ERASE MRKRS 1.16 2500 430200 210 101000 770130 12/27/18 WTR-DRY ERASE MRKRS 1.16 5210 430500 210 101000 770130 12/27/18 SWR-DRY ERASE MRKRS 1.16 5310 430600 210 101000 770130 12/27/18 PRKS-DRY ERASE MRKRS 1.15 1000 460400 210 101000 770130 12/27/18 FAC-DRY ERASE MRKRS 1.15 1000 411200 210 101000 770130-1 12/28/18 WTR-YLW COPY PAPER 5.99 5210 430500 210 101000 770130-1 12/28/18 SWR-YLW COPY PAPER 5.99 5310 430600 210 101000 Total for Vendor: 387.29 38579 2571 JIFFY LUBE 80.99 21971817 12/17/18 PD-2014 RAM SVCD. 80.99 1000 420100 361 101000 Total for Vendor: 80.99 38585 2707 KENCO SECURITY AND TECHNOLOGY 72.50 1523300 01/01/19 FAC-(CTY HL)MONITORING/TEST 33.50 1000 411200 366 101000 1521596 01/01/19 FAC-(FD)MONITORING/TEST 39.00 1000 411200 366 101000 Total for Vendor: 72.50 38615 2590 L.N. CURTIS & SONS 256.54 242494 12/19/18 FD-TOWELETTES,ADAPTER 256.54 1000 420400 220 101000 Total for Vendor: 256.54 38595 262 LHC, INC. 1,000.00 A81457 12/19/18 SWR-TEST HOLES 1,000.00 5310 430600 399 101000 Total for Vendor: 1,000.00 38578 2460 LOOSE ENDS UPHOLSTERY,INC 238.00 2018175 12/12/18 PD-#16,REPAIR 238.00 1000 420100 361 101000 Total for Vendor: 238.00 8
01/04/19 CITY OF COLUMBIA FALLS Page: 6 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 38591 1493 MAHUGH FIRE & SAFETY 1,028.00 83853 12/07/18 FD-SUCTION HOSE 878.00 1000 420400 220 101000 83908 12/14/18 FD-GLOVE STRAP,GLOVES 150.00 1000 420400 226 101000 Total for Vendor: 1,028.00 38584 3003 MERIWETHER MECHANICAL AND DRAIN 421.85 232 12/18/18 FD-STN#42 BOILDER MAINT. 421.85* 1000 420400 366 101000 Total for Vendor: 421.85 38572 118 MIDWAY RENTAL AND POWER 190.44 14-989208 12/11/18 FD-HAMMER DRILL,BIT 31.32 1000 420400 390 101000 15-988064 12/12/18 STRS-BOOMLIFT 159.12 2500 430200 397 101000 Total for Vendor: 190.44 38593 282 MONTANA DEPT. OF LABOR & 66.00 122718 12/21/18 FD-BOILER #28313-INSPCT & CERT 66.00 1000 420400 390 101000 Total for Vendor: 66.00 38581 559 MONTANA ONE CALL CENTER 57.05 12142018 12/14/18 STRS-UDIGS 11/16-12/13/18 19.01 2500 430200 318 101000 12142018 12/14/18 WTR-UDIGS 11/16-12/13/18 19.02 5210 430500 318 101000 12142018 12/14/18 SWR-UDIGS 11/16-12/13/18 19.02 5310 430600 318 101000 Total for Vendor: 57.05 38587 722 MORRISON-MAIERLE, INC. 6,378.63 185619 11/30/18 6TH & NUCLEUS AVE-THRU 11/30 5,678.63 2310 470300 354 101000 187807 11/30/18 TA GRANT-SVCS THRU 11/30/18 700.00 1000 410100 399 101000 Total for Vendor: 6,378.63 38603 1247 MURDOCH'S RANCH & HOME KALISPELL 35.97 3345/34 12/13/18 STRS-SHOP TOWELS,BATTERIES 15.98 2500 430200 220 101000 3345/34 12/13/18 STRS-COWHIDE GLOVES 19.99 2500 430200 226 101000 Total for Vendor: 35.97 9
01/04/19 CITY OF COLUMBIA FALLS Page: 7 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 38583 90 NATIONAL FIRE PROTECTION 175.00 7392026Y 12/06/18 FD-MEMBERSHIP RENEWAL 175.00 1000 420400 335 101000 Total for Vendor: 175.00 38618 2477 NEW CASTLE ELECTRIC, INC 82.00 4998 12/15/18 SWR-TBLSHT BLOWN FUES MIXER 82.00 5310 430600 360 101000 Total for Vendor: 82.00 38610 520 NORCO, INC. 97.98 25351000 12/14/18 WTR-BOMBER JCKT,SMOKE LENS 49.79 5210 430500 226 101000 25431248 12/27/18 WTR-BOMBER JCKT 37.65 5210 430500 226 101000 25466632 12/31/18 STRS-CYLINDER RENTAL 10.54 2500 430200 220 101000 Total for Vendor: 97.98 38602 2168 NORTH CENTRAL LABORATORIES 151.44 416584 12/17/18 SWR-PHOS STNDRD,BUFFER SLTN,FI 151.44 5310 430600 222 101000 Total for Vendor: 151.44 38616 1437 NORTHWESTERN ENERGY 2,052.57 010219 12/27/18 FACILITIES-NATURAL GAS 481.70 1000 411200 344 101000 010219 12/27/18 POLICE 161.07 1000 420100 344 101000 010219 12/27/18 FIRE 338.30 1000 420400 344 101000 010219 12/27/18 STREET 316.07 2500 430200 344 101000 010219 12/27/18 WATER 80.28 5210 430500 344 101000 010219 12/27/18 SEWER 675.15 5310 430600 344 101000 Total for Vendor: 2,052.57 38567 2678 O'NEIL PRINTERS, INC 618.00 30391 12/07/18 WTR-WTR/SWR PERMITS 2PRT NCR 147.00 5210 430500 210 101000 30391 12/07/18 SWR-WTR/SWR PERMITS 2PRT NCR 147.00 5310 430600 210 101000 30372 11/27/18 CRT-BUS WNDW ENV (2500) 324.00 1000 410360 210 101000 Total for Vendor: 618.00 10
01/04/19 CITY OF COLUMBIA FALLS Page: 8 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 38571 2816 O'REILLY AUTO PARTS 29.97 4774262241 11/30/18 STRS-BIT 8.99 2500 430200 212 101000 4774262269 11/30/18 STRS-SOCKET 12.99 2500 430200 240 101000 4774262478 12/03/18 STRS-SILICONE 7.99 2500 430200 240 101000 Total for Vendor: 29.97 38619 1495 PLATT ELECTRIC SUPPLY 393.91 U015263 12/12/18 STRS-STRT LIGHTS 393.91* 2400 430200 220 101000 Total for Vendor: 393.91 38606 243 Q BUSINESS SOURCE 121.53 033224827 12/07/18 FIN-W-2,1099 FORMS 121.53 1000 410500 210 101000 Total for Vendor: 121.53 38617 2620 ROBERT PECCIA AND ASSOCIATES 4,000.00 1-FINAL 12/12/18 7TH ST E,MAIN REPAIR 4,000.00 5210 430500 354 101000 Total for Vendor: 4,000.00 38594 1042 SANDS SURVEYING, INC. 1,169.25 31459 12/20/18 PLNG/MLG-11/27-12/19/18 1,169.25 1000 411000 399 101000 Total for Vendor: 1,169.25 38621 2890 SPOKANE HOUSE OF HOSE, INC 43.57 713719 12/12/18 SWR-GARDEN-ASSY 43.57 5310 430600 220 101000 Total for Vendor: 43.57 38576 862 SUCCESSFUL SIGNS AND AWARDS 121.00 68451 12/12/18 CNCL-BRASS METAL PRINT 109.00 1000 410100 220 101000 68438 12/11/18 PLNG-NAMEPLATE,P.SINGER 12.00 1000 411000 210 101000 Total for Vendor: 121.00 38620 246 URECO INC. 4,438.58 17514 11/06/18 STRS-DEICER 4,438.58 2820 430200 221 101000 Total for Vendor: 4,438.58 11
01/04/19 CITY OF COLUMBIA FALLS Page: 9 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 38601 523 USA BLUE BOOK 199.60 753032 12/04/18 SWR-DAFT PARTS 199.60 5310 430600 934 101000 Total for Vendor: 199.60 38592 E 1218 VERIZON WIRELESS 1,171.16 9820250246 12/12/18 ADMIN-CELL PHONES 23.10* 1000 410100 345 101000 9820250246 12/12/18 FINANCE 23.10 1000 410500 345 101000 9820250246 12/12/18 FIRE 103.47 1000 420400 345 101000 9820250246 12/12/18 FACILITIES 23.63 1000 411200 345 101000 9820250246 12/12/18 STREETS 47.26 2500 430200 345 101000 9820250246 12/12/18 POLICE 786.27 1000 420100 345 101000 9820250246 12/12/18 PARKS 23.63 1000 460400 345 101000 9820250246 12/12/18 WATER 70.36 5210 430500 345 101000 9820250246 12/12/18 SEWER 70.34 5310 430600 345 101000 Total for Vendor: 1,171.16 38607 1134 VICTIM-WITNESS ADVOCATE PROGRAM 398.00 010219 01/02/19 VICTIM-WITNESS FEE FOR DEC 398.00 2917 410360 356 101000 Total for Vendor: 398.00 38609 2245 VIRTUAL CIRCUIT IT 657.99 19393 12/20/18 PD-INSTL LERMS & MERGE PD,SIMS 172.00 1000 420100 355 101000 19412 12/27/18 PD-VERIZON CRDS,CONFIG MOB&DIG 373.99 1000 420100 355 101000 19425 12/27/18 WTR-RMVD AVAST 20.00 5210 430500 355 101000 19425 12/27/18 PD-LAPTOP CONNCT ISSUES 52.00 1000 420100 355 101000 19426 12/27/18 PD-LAPTOP CONNCT ISSUES 20.00 1000 420100 355 101000 19435 12/29/18 PWD-ACCESS TO FIN SERVER 20.00 1000 410580 355 101000 Total for Vendor: 657.99 38568 84 WESTERN BUILDING CENTER 462.77 4552104 12/06/18 STRS-LATH-WOOD W/POINT 22.60 2500 430200 220 101000 4552193 12/07/18 STRS-4X8 CDX 29.98 2500 430200 242 101000 4551830 12/04/18 STRS-BOLTS,WASHERS 16.40 2500 430200 240 101000 4551919 12/05/18 STRS-#2 PHILIPS 12.58 2500 430200 212 101000 4552399 12/10/18 FAC-ASSTD FSTNERS 4.32 1000 411200 240 101000 4552929 12/13/18 FD-CHAIN,LINKS,SIGN 47.21 1000 420400 220 101000 12
01/04/19 CITY OF COLUMBIA FALLS Page: 10 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account 4553661 12/20/18 FD-WING CONNECTORS 3.38 1000 420400 220 101000 4553916 12/26/18 FD-ELECTRIC BALLAST 83.97 1000 420400 240 101000 4553972 12/26/18 FD-ELECTRIC BALLAST 15.99 1000 420400 240 101000 4554035 12/27/18 FD-BOLTS,ASSTD FSTNRS,LEDS 27.36 1000 420400 220 101000 4552581 12/11/18 SWR-DAFT RECYCLE PROJECT 41.82 5310 430600 934 101000 4552625 12/11/18 SWR-DAFT RECYCLE PROJECT 27.87 5310 430600 934 101000 4552638 12/11/18 SWR-DAFT RECYCLE PROJECT 9.79 5310 430600 934 101000 4553062 12/15/18 SWR-FACESHIELDS 35.98 5310 430600 226 101000 4553062 12/15/18 SWR-HEATER 25.99 5310 430600 220 101000 4553337 12/18/18 SWR-VAC TRK HOSE ADPTR 17.27 5310 430600 240 101000 4553666 12/20/18 FAC-PHILIPS,NUT,ASSTD FSTNRS, 4.05 1000 411200 212 101000 4552687 12/12/18 STRS-LATH SCREW 7.69 2500 430200 240 101000 4552750 12/12/18 STRS-PLIERS 8.99 2500 430200 212 101000 4552186 12/07/18 WTR-STAPLES,SCWDRVR 9.05 5210 430500 220 101000 4552804 12/12/18 WTR-TLT CONNECTOR 5.99 5210 430500 220 101000 4553490 12/19/18 WTR-LOCTITE ADHESIVE 4.49 5210 430500 220 101000 Total for Vendor: 462.77 38614 E 2733 WEX Fleet Universal 3,537.96 57266031 12/31/18 POLICE-FUEL 1,863.63 1000 420100 231 101000 57266031 12/31/18 FIRE 321.42 1000 420400 231 101000 57266031 12/31/18 PARKS 14.35 1000 460400 231 101000 57266031 12/31/18 WATER 377.40 5210 430500 231 101000 57266031 12/31/18 SEWER 78.57 5310 430600 231 101000 57266031 12/31/18 STREETS 698.02 2500 430200 231 101000 57266031 12/31/18 FACILITY 14.36 1000 411200 231 101000 57266031 12/31/18 TRAILBLAZER-S.NICOSIA 83.34 1000 410400 380 101000 57266031 12/31/18 PD-Rice Training 86.87 1000 420100 380 101000 Total for Vendor: 3,537.96 # of Claims 53 Total: 100,265.46 Total Electronic Claims 6,687.45 Total Non-Electronic Claims 93578.01 13
01/04/19 CITY OF COLUMBIA FALLS Page: 11 of 12 15:45:35 Fund Summary for Claims Report ID: AP110 For the Accounting Period: 12/18 Fund/Account Amount 1000 GENERAL FUND 101000 CASH/CASH EQUIVALENTS $50,223.46 2310 TAX INCREMENT DISTRICT FUND 101000 CASH/CASH EQUIVALENTS $5,678.63 2394 BUILDING CODE ENFORCEMENT FUND 101000 CASH/CASH EQUIVALENTS $4,325.55 2400 SPECIAL LIGHTING DISTRICT FUND 101000 CASH/CASH EQUIVALENTS $393.91 2500 SPECIAL STREET MAINTENANCE DISTRICT FUND 101000 CASH/CASH EQUIVALENTS $2,686.48 2820 GAS TAX FUND 101000 CASH/CASH EQUIVALENTS $4,438.58 2917 CRIME VICTIMS ASSISTANCE FUND 101000 CASH/CASH EQUIVALENTS $398.00 3538 SID 38 FUND - Riverwood 101000 CASH/CASH EQUIVALENTS $16,115.98 4020 CAPITAL PROJECTS FUND - General 101000 CASH/CASH EQUIVALENTS $637.60 5210 WATER ENTERPRISE FUND 101000 CASH/CASH EQUIVALENTS $7,352.54 5310 SEWER ENTERPRISE FUND 101000 CASH/CASH EQUIVALENTS $8,014.73 Total: $100,265.46 14
01/04/19 CITY OF COLUMBIA FALLS Page: 12 of 12 15:45:35 Claim Approval Signature Page Report ID: AP100A For the Accounting Period: 12/18 Council Meeting Date: 01/07/19 and Special Run 12/21/18 $100,265.56 and $50.00 Claims Submitted to Council:$ Claims Denied/Withheld by Council Finance Committee:$ Claim #'s: Prepared By: Sandy Carlson, Finance Director Sandy Carlson Approved by Susan M. Nicosia, City Manager Susan Nicosia City Council to Approve by motion on consent agenda The following claims are significant: -Quarterly billing for 911 Center $31,070.15 (General Fund) -Semi Annual Debt Payment to Glacier Bank for Riverwood SID $16,115.98 (Fund 3538) Note: There was an additional check run on 12/21/18 for Notary renewals to the Secretary of State. The remaining items are routine. Let me know if you have questions. Sandy 15
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Regular Meeting - Transact Routine Business CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 Mayor Barnhart called the meeting to order at 7:00 p.m. with roll call as follows: PRESENT: Mayor Barnhart COUNCIL: Karper, Shepard, Piper and Robinson ABSENT: Lovering and Fisher. ROLL CALL Also present were City Manager Nicosia, City Clerk Staaland, City Attorney Breck and Police Chief Peters. Pledge of Allegiance APPROVAL OF AGENDA: Mayor Barnhart requested a motion to approve the agenda. Councilman Karper moved to approve the agenda, second by Councilman Robinson, and the motion carried unanimously. CONSENT AGENDA: Councilman Robinson moved to approve the consent agenda noting that all claims appeared to be in order, second by Councilman Piper. Motion carried with Council voting as follows: YES: Karper, Shepard, Piper, Robinson and Barnhart NOES: None. ABSENT: Fisher and Lovering. A. Approval of Claims -$ 135,647.79 - December 17, 2018 B. Approval of Payroll Claims - $ 105,529.90 - December 14, 2018 C. Approval of Regular Meeting Minutes December 3, 2018 D. Approval of Plant Investment Fee Agreement, GDRS, LLC, 1531 4 th Avenue West and authorize City Manager to sign. E. Approval of Developer Improvement Agreement, GDRS, LLC, 1531 4 th Ave West and authorize City Manager to sign. VISITOR/PUBLIC COMMENT: (Items not on agenda) Tom Schneider with Eagle Transit said he was here to answer any questions the city may have due to their transportation service. PUBLIC HEARINGS/NOTICES: A. Public Hearing Municipal Code Amendments Continued until complete: The City Council of the City of Columbia Falls, shall conduct public hearings for the purpose of adopting changes to the Columbia Falls Municipal Code Title 1, 2, 3, 5, 6, 8, 9, 10, 12, 13, and 15 pursuant to a comprehensive legal analysis of the codes for compliance with state and federal statutes. PLEDGE AGENDA APPROVAL CONSENT AGENDA APPROVAL VISITOR/PUBLIC COMMENT PUBLIC HEARINGS December 17, 2018 Page 1 22
CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 The City Council is proposing completing the suggested text changes as recommended by the legal analysis and to update other outdated or necessary text changes as identified by City staff or Council. This hearing will be continued until the code changes are complete. Text review will be continued in January and February. City Manager Nicosia said the text review will continue to the January 7, 2019 council meeting. UNFINISHED BUSINESS Lift Station 2 Project City Manager Nicosia said the City received two bids for Lift Station 2 with the low base bid being more than $40,000 over the engineer s estimated price. The bids were reviewed by Public Works Director Bradshaw, HDR Engineers and LHC, the apparent low bidder; they determined to reopen the bid for Lift Station 2 with a clearer understanding of specific requirements. Staff s recommendation is to decline the low bid and reopen the bidding process. The City Clerk will return the two bid bonds received. NEW BUSINESS: A. Columbia Falls TCC recommendation 4 th Ave West (OT Phase) City Manager Nicosia said the City s Urban Transportation met and recommended that the City Council submit a formal letter to MDOT requesting the official start of 4 th Ave West with the study (OT) phase. Nicosia said the Transportation Committee met last week and reviewed the Columbia Falls urban area and potential projects. The study of 4 th Ave West will include, but not limited to a complete analysis of utilities, storm water, surface condition, soil testing and review of traffic data. Nicosia said the current Administrative Rules state we can borrow ahead 3 years, if money is available. Nicosia noted that approving the formal letter this evening will allow for the study phase of the 4 th Ave West from Railroad Street to Hwy 2. MDOT estimates we are 3-5 years away from a completed project. UNFINISHED BUSINESS NEW BUSINESS Councilman Piper motioned to have the Mayor to sign the letter request an OT Phase on 4 th Ave West from Railroad St to Hwy 2, second by Councilman Robinson and the motion carried. B. Approval of Fire Truck purchase Fire Chief Hagen said we have a capital plan for equipment in the Fire Department; and we have slated the replacement of a pumper truck. With some of the taller buildings going up in town we need the ladder capability. December 17, 2018 Page 2 23
CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 Chief Hagen said he has been looking at used trucks and is pursuing a quint truck that is in North Haven, Connecticut, they are asking $115,000. It is a 2002 HME/Central States 105 ft. straight stick ladder, 500 gallon tank, 2,000 gpm pump and 6-man custom cab. It has 29,000 miles, 574 aerial hours and 2600 engine hours. These are all low for the year and price. At the request of Chief Hagen, Kyle Nace (RES) flew out to inspect the truck on Saturday and there were a few minor issues but the company has agreed to address the issues. They did ask that we split the cost of the new rear tires. They have agreed to drive it out here for $3,500. Chief said it would cost double that if we had it shipped. Chief Hagen said the City will insure it as soon as we purchase it, and they will also insure it when they drive it out here. Chief Hagen said his recommendation is to have them drive it out here for $3500. Councilman Piper asked if Kyle would be available to go over it again once it arrives. Chief Hagen said once it gets here, RES and the fire department will inspect it. Hagen also noted that RES will service the truck. Councilman Piper motioned to approve the purchase and pay for transportation of the 2002 Quint Fire Truck, second by Councilman Shepard and the motion carried. City Manager Nicosia provided a spreadsheet of the total cost of the 2002 Fire Truck. The Rural share will be $83,428.99 and the city share will be $56,571.01. The city had originally budgeted $24,000, at the Jan. 7 th meeting Council can approve a budget amendment and a resolution approving a loan from the Cedar Creek Trust of $40,500. Councilman Shepard motioned to approve the City Manager to draft the resolution amending the budget and the CCT loan for the city share of the new Fire Truck, second by Councilman Robinson and the motion carried. ORDINANCES/RESOLUTIONS None. REPORTS/BUSINESS FROM MAYOR & COUNCIL: Mayor Barnhart said he was extremely proud to be a member of this community and the recent win in the Salvation Army Bell Ringing Competition is an example of the caring and giving spirit of the residents of this community. Mayor Barnhart thanked all those who participated in ringing the bell to raise money for those in need and said it was very satisfying to reclaim the title and trophy. ORDINANCES/ RESOLUTIONS REPORTS FROM MAYOR AND COUNCIL Councilman Shepard said Pat Walsh went through the Woodlawn Cemetery and marked most of the veterans graves to put the wreaths up. Shepard also noted that the Night of Lights was very enjoyable. December 17, 2018 Page 3 24
CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 Councilman Piper asked if the gate across 6 th street E. is closed for the year. Nicosia replied yes, it is closed for the winter season. Mayor Barnhart said the opinion on the Columbia Falls Resort Tax in the Sunday Daily Inter Lake was well written. Mayor Barnhart said there was a complaint from a citizen on the corner of 3 rd and 4 th Ave. to turn on truck route, that the trucks were loud when slowing down. Mayor Barnhart said on the highway you cannot restrict trucks from having auxiliary braking systems but noted that in the city we could make restrictions on city streets. Mayor Barnhart would like to see a restriction of using compression (jake) brakes on city streets. City Manager Nicosia said she will look into it. Shepard said when the trucks come off the viaduct you can certainly hear them. CITY MANAGER: A. Manager s Update On-going projects and activities The public safety funding workshop will meet on January 17, 2019 at 6:30. The Public Safety Committee members are Barnhart, Piper, Lovering and alternate Shepard. January 28, 2018 Whitefish will host a FECC interlocal Agreement meeting. MLCT will have a new legislative application put in place to communicate faster and keep cities updated on legislative action. Nicosia met with representatives from the FC Spay and Neuter Task Force and the Flathead County Animal Shelter Advisory Group on how best to address the feral cat problem at River s Edge Parks. They have agreed to work with us on this issue. City Hall will close at noon on Christmas Eve and New Year s Eve. Employees will use vacation or comp time hours as these days are not considered paid holidays. Nicosia reviewed the Building permit activity for 2018 calendar year compared to the 2017 calendar year. 73 building permits were issued totaling about $16 million in value, 8.7 million are residential and 7.2 million are commercial. Last year we issued 64 permits, 5.8 million residential and 4.8 million in commercial. Nicosia also reported that the Wayfinding signs have started going as well as the 25 MPH flashing public safety lights. CITY MANAGER REPORT CITY ATTORNEY REPORT: None. POLICE REPORT: Chief Peters said they have completed Detective interviews and are working on background checks. Chief said they hope to have a decision made soon. December 17, 2018 Page 4 25
CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 INFORMATIONAL CORRESPONDENCE - List available for Review A. REPORTS: a. Finance November b. Police November Activity/Calendar YTD CORRESPONDENCE/ REPORTS ADJOURN: Upon motion duly made by Councilman Karper and seconded by Councilman Robinson the meeting adjourned at 8:09 p.m. ADJOURN Mayor ATTEST: City Clerk APPROVED BY COUNCIL ACTION: January 7, 2019 December 17, 2018 Page 5 26
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CITY OF COLUMBIA FALLS NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, that the City Council of the City of Columbia Falls, Montana, will hold a public hearing on January 21, 2019 at 7:00 p.m. in the Columbia Falls City Hall, 130-6 th Street West, Columbia Falls, Montana, to adopt an amended 2019 FY budget for the Tax Increment District Fund. The City received the estimated tax funding for the Tax Increment District Fund at the end of October, 2018. Based on the estimated tax funding of $294,605, the City Council will amend the 2019 FY appropriations for the 2019 FY. The funds will be spent as provided for in the Tax Increment District Statement of Need. Taxpayers are encouraged to attend the hearing and give written or oral comments on the budget-related item. Written comments may be mailed to the City Clerk, 130 6 th Street West, Room A, Columbia Falls, Montana, 59912. Questions regarding the proposed items can be made by contacting City Manager Susan Nicosia at 892-4391. DATED THIS 7th DAY OF JANUARY 2019 s/barb Staaland, City Clerk Publish: Wednesday January 9 th and Wednesday January 16th 42
RESOLUTION NO. 1786 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA FALLS, MONTANA, AMENDING FUND 4020 GENERAL EQUIPMENT CAPITAL PROJECTS FUND REVENUES AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING JUNE 30 2019. WHEREAS, the City Council appropriated $24,000 for a shared quint purchase in the Fund 4020 General Equipment budget for the 2019 FY; WHEREAS, the Fire Chief investigated several used quints and located a 2002 Quint that met or exceeded all of the desired features for a good price; and WHEREAS, the City Council approved the purchase of a 2002 Quint at the regular meeting held December 17, 2018 in an amount not to exceed $140,000; and WHEREAS, the City share of the $140,000 purchase is $56,571; WHEREAS, the City Council also approved funding the increased capital purchase with a loan from the Cedar Creek Trust Fund in the amount of $40,500; WHEREAS, Section 7-6-4006, MCA provides for the adjustment of appropriations by the governing body for previously unbudgeted revenue that will fund the appropriations; and WHEREAS, Fund 4020 appropriations and revenues/other financing sources will be increased by $40,500; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA FALLS, MONTANA AS FOLLOWS: Section One: Fund 4020 General Equipment Capital Projects Fund is amended as follows: Revenues Increase Amended Total 4020-381070 Proceeds from Loans $40,500 $40,500 Expenditures (Appropriations) 4020-420400-940 New Machinery & $40,548 $64,548 Equipment Section Two: The City Council hereby authorizes the City Finance Director to make the Fund 4020 General Equipment Capital Projects Fund appropriation and revenues amendments for the 2018-19 fiscal year. Section Three: This Resolution shall become effective immediately upon its passage and approval by the City Council. PASSED AND ADOPTED BY THE CITY COUNCIL OF COLUMBIA FALLS, MONTANA THIS 7TH DAY OF JANUARY, 2019, THE COUNCIL VOTING AS FOLLOWS: AYES: NOES: ABSENT: City Clerk APPROVED BY THE MAYOR OF COLUMBIA FALLS, MONTANA THIS 7th DAY OF JANUARY, 2019. Mayor ATTEST: City Clerk 43 Res 1786
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