THE CORPORATION OF THE TOWN OF NEW TECUMSETH COMMITTEE OF THE WHOLE REPORT CW-2015-10 July 6, 2015 For the consideration by the Council of the Town of New Tecumseth on July 13, 2015 The Committee of the Whole met at 7:00 p.m. on Monday July 6, 2015 in the Council Chambers, 10 Wellington Street East, Alliston, Ontario. MEMBERS PRESENT Mayor R. Milne Deputy Mayor J. Smith Councillor M. Beattie Councillor M. Biss Councillor S. Harrison McIntyre Councillor D. Jebb Councillor R. Norcross Councillor C. Ross Councillor F. Sainsbury Councillor P. Whiteside MEMBERS ABSENT Nil AWARDS AND RECOGNITIONS Mayor Milne recognized and thanked members of Council for attending and/or participating in a number of events/activities over the last couple of weeks. Mayor Milne also extended condolences to Councillor Beattie on the death of a family member. CONFIRMATION OF AGENDA Add: Item CW-3 Additional Information Correspondence Shari Elliott, Elliott & Elliott, July 3, 2015 DISCLOSURES OF PECUNIARY INTEREST Councillor Beattie declared a pecuniary interest with respect to Item CW-7 Community Improvement Plan Sign Improvement Grant application 55 Victoria Street West, Alliston Estate of Erna Lex c/o Sandra Mawby as he is an owner of a building in the area and has a family member that is employed by the organization making application.
Page 2 of 10 ITEMS FOR CONSIDERATION The following items were dealt with: CW-1 COUNCIL ITEMS (a) APPOINTMENT OF ALTERNATE REPRESENTATIVE GIBSON CULTURAL CENTRE That the verbal report of Mayor Milne be received; And that Councillor Beattie be appointed as the alternate representative for the Gibson Cultural Centre. (b) TRAFFIC CALMING MEASURES ON 8 TH AVENUE That the verbal report of Councillor Beattie be received; That the deputation of Jamie Hammill and inquiry of Ron Reid be received; That the necessary by-law be enacted to change the speed limit of 8 th Avenue to 40 km/hr; And that staff be directed to bring forward a report to a future Committee of the Whole meeting with regard to other traffic calming measures on 8 th Avenue. (c) TRAFFIC CALMING MEASURES ON ALBERT STREET Deputy Mayor Smith asked that this be brought forward at another time. (d) UPDATE OF THE FILL BY-LAW That the verbal report of Councillor Harrison McIntyre be received; That the deputation of Carmella Marshall be received; And that staff be directed to update the Fill By-law and bring it forward to a Special Committee of the Whole Meeting on September 21, 2015.
Page 3 of 10 CW-2 COMMITTEE, BOARD AND TASK FORCE SUMMARIES (a). NOTTAWASAGA POLICE SERVICES BOARD That the minutes of the Nottawasaga Police Services Board of April 22, 2015 be received. (b) NOTTAWASAGA POLICE SERVICES BOARD That the minutes of the Nottawasaga Police Services Board of May 26, 2015 be received. (c ) ACCESSIBILITY ADVISORY COMMITTEE That the Accessibility Advisory Committee Summary Report of May 27, 2015 be received; That the Accessibility Plan Annual Status Update as amended and the Multi Year IASR Plan Update included as Attachment 1 to Accessibility Advisory Committee Summary Report of May 27, 2015 be approved; That the Town of New Tecumseth leases and operates a public library in a privately owned property at 55 Queen Street South, Tottenham; And that staff be directed to investigate how the entrance, washroom and parking lot can be upgraded to address accessibility concerns (d) ACCESSIBILITY ADVISORY COMMITTEE That the Accessibility Advisory Committee Summary Report of June 24, 2015 be received; That staff be directed to investigate options to provide one on-street accessible parking spot at 149 Tupper Street East; And that staff be directed to install railings at the newly installed stairs at Coventry Park in Tottenham between the upper area and the laneway.
Page 4 of 10 (e) BANTING HERITAGE PARK COORDINATING COMMITTEE That the Banting Heritage Park Coodinating Committee Summary Report of June 22, 2015 be received; That staff be directed to remove the 2009 Banting Homestead Heritage Park Master Plan from the Town of New Tecumseth web page; And that staff be directed to bring the items from Resolution 2014-112 (Attachment 3 to Summary Report dated June 22, 2015) that have not been completed with regard to the Banting Homestead property grounds maintenance forward to the 2016 budget discussions for consideration by Council. (f) HERITAGE NEW TECUMSETH ADVISORY COMMITTEE That the Heritage New Tecumseth Advisory Committee Summary Report of June 9, 2015 be received. CW-3 TOTTENHAM AERODROME FILL QUALITY ASSESSMENT ACTION PLAN That Report #DCAO-2015-08 be received; That the correspondence from Shari Elliott of Elliott & Elliott dated July 3, 2015 be received; That the deputations of David Francis, Carmella Marshall, Michael Fleishman, Bruce Lyons and Amy DeRuyte be received; And that the following resolution, as introduced by Councillor Harrison McIntyre, be recommended to Council for adoption: WHEREAS the protection of water resources for residents is of vital importance; WHEREAS the Tottenham Aerodrome commenced construction in 2012; WHEREAS the opinion of the solicitor of the Town is that the Site Alteration By-Law 2010-021 can be applied to the Tottenham Aerodrome site; WHEREAS other jurisdictions have experienced contamination in fill operations; BE IT RESOLVED that Town staff be directed to request access to all fill protocol and sampling test records (the Records) kept by the owner of the Tottenham Aerodrome for inspection by the Town and its representatives;
Page 5 of 10 AND FURTHER THAT the Town retain a qualified professional consultant to review the Records of the Tottenham Aerodrome operation and provide a report to the Town on the quality of the fill placed by the owner and the potential for off-site human and environmental impacts; AND FURTHER THAT upon receipt and review of the report by Council that Council may direct staff on any additional steps considered necessary and appropriate to confirm the quality of the fill including borehole sampling and testing; AND FURTHER THAT the owner of the Tottenham Aerodrome pays all costs associated with the foregoing; AND FURTHER THAT the owner of the Tottenham Aerodrome enter into an agreement with the Town to ensure that all future fill placed on the site is clean and meets all appropriate Ministry of Environment and Climate Change standards. CW-4 TOTTENHAM BEETON & DISTRICT CHAMBER OF COMMERCE 2015 GRANTS / DONATIONS APPLICATION That Report #ADMIN-2015-40 be received; And that additional information be brought forward by the two Council representatives for the Tottenham Beeton & District Chamber of Commerce. CW-5 COUNCIL CHEQUE SUMMARY REPORT JUNE 2015 That Report #FIN-2015-15 be received; And that additional information be provided by staff with regard to the Council Public Relations Account. CW-6 FEED-IN-TARRIFF (FIT) APPLICATION FOR RENEWABLE ENERGY ICARUS FIT 4 INC. 55 QUEEN STREET SOUTH (TOTTENHAM MALL), TOTTENHAM TOWN OF NEW TECUMSETH That Report #PD-2015-30 be received; That the deputations of James Calnan and Gus Kokkoros be received; And that the resolution attached to Report #PD-2015-30 in support of the construction and operation of the rooftop solar project on the lands known municipally as 55 Queen Street S., Tottenham be approved.
Page 6 of 10 CW-7 COMMUNITY IMPROVEMENT PLAN SIGN IMPROVEMENT GRANT APPLICATION 55 VICTORIA STREET WEST, ALLISTON ESTATE OF ERNA LEX C/O SANDRA MAWBY FILE NO. D18 CIP 02/15 Councillor Beattie declared a pecuniary interest with respect to Item CW-7 Community Improvement Plan Sign Improvement Grant application 55 Victoria Street West, Alliston Estate of Erna Lex c/o Sandra Mawby as he is an owner of a building in the area and has a family member that is employed by the organization making application. Councillor Beattie did not participate in the discussion nor vote on the matter. That Report #PD-2015-31 be received; That the necessary by-law be enacted authorizing the Mayor and Clerk to execute a Community Improvement Plan Grant Funding Agreement between the Estate of Erna Lex and the Town subject to final clearance by the Town Solicitor and Town staff; And that following the execution of the Agreement, the amount of $2,500.00 be transferred into a Community Improvement Plan Reserve to further be transferred to the applicant, as per the terms of the Agreement. CW-8 SORBARA BEETON SOUTH RESIDENTIAL SUBDIVISION, BEETON EARTHWORKS AGREEMENT PHASE 1 That Report #ENG-2015-33 be received; That the necessary by-law be enacted authorizing the Mayor and Clerk to execute the Earthworks Agreement between N.H.D. Developments Limited, Beeton Meadows Holdings Inc. and the Town to facilitate the pre-grading of Phase 1 of the Sorbara Beeton South Residential Subdivison NT-T-1202 in the community of Beeton, substantially in the form attached to Report #ENG-2015-33 subject to the Town Solicitor s clearance; And that the funds received as part of the Tree Loss Compensation be transferred to the Tree Reserve Fund.
Page 7 of 10 CW-9 RELEASE OF SECURITIES ARVIDA TOTTENHAM LIMITED That Report #ENG-2015-42 be received; And that the Treasurer/Director of Finance be authorized to release the Letter of Credit posted by Arvida Tottenhman Limited, as a security of the construction of the Tottenham Sewage Treatment Plan Works, subject to the payment of any outstanding accounts in accordance with Town policy. CW-10 AWARD OF RFP P15-06 ENGINEERING CONSULTANT SERVICES FOR MUNICIPAL ROAD IMPROVEMENTS IN THE COMMUNITIES OF ALLISTON AND TOTTENHAM, PRE-ENGINEERING AND DESIGN That Report #ENG-2015-44 be received; That Proposal P15-06 Road Improvement Program, Pre-engineering and Design be awarded to C.C. Tatham and Associates Ltd. for the upset fee of $118,565.00 plus HST in accordance with their proposal dated June 2, 2015; That a project contingency allowance in the amount of $21,000.00 be approved for the project within which the Deputy CAO or his designate is authorized to approve amendments to the scope of work; And that the necessary by-law be enacted to authorize the Mayor and Clerk to sign the appropriate documents respecting Proposal P15-06. CW-11 BEETON CREEK IMPROVEMENTS ALLISTON STREAMS COMMITTEE ADJACENT TO WEST COUNTRY RESIDENTIAL SUBDIVISION COMMUNITY OF BEETON That Report #ENG-2015-45 be received; And that the Streams Committee be authorized to proceed with the proposed improvements to the Beeton Creek watercourse adjacent to the West Country Residential Subdivision partially on Town owned lands as outlined in Report #ENG- 2015-45.
Page 8 of 10 CW-12 AWARD OF TENDER NO. T15-25 MICROSURFACING TYPE II WITH SUPERPAVE 12.5FC1 That Report #PW-2015-16 be received; That Tender No. T15-25 be awarded to Duncor Enterprises Incorporated for the tendered price of $216,076.24 plus HST; That a project contingency allowance in the amount of $21, 607.62 be approved within which the Deputy CAO or his designate be authorized to approve amendments to the scope of work; And that the necessary by-law be enacted authorizing the Mayor and Clerk to sign the appropriate documents respecting Tender No. T15-25. CW-13 TOWNSHIP OF ADJALA-TOSORONTIO - RECREATION AGREEMENT That Report #PRC-2015-30 be received; That staff be directed to send a letter to Adjala-Tosorontio requesting payment of $100,000.00 for provision of recreation services for 2014 and payment of $100,000.00 for 2015; And that the letter also extend an invitation to the Council of the Township of Adjala- Tosorontio to meet to discuss an agreement for the provision of recreation services for 2016. CW-14 ESSA TEMPORARY COVERAGE AREA EXTENSION That Report #FIRE-2015-04 be received; That the request from the Township of Essa for a temporary fire services coverage area extension to be serviced by New Tecumseth Fire Rescue be approved; And that the necessary by-law be enacted to amend By-law No. 2003-141 (Essa Fire Agreement) to include the temporary extension area as requested by Essa Township for the period of July 7, 2015 to December 31, 2015 or the completion of the construction period. CW-15 PROPOSED DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT NEW TECUMSETH LAND CORPORATION (VILLARBOIT) NORTH PART LOT 7, CONCESSION 13
Page 9 of 10 6437 AND 6485 14 TH LINE, COMMUNITY OF ALLISTON TOWN OF NEW TECUMSETH FILE NOS: NT-T-1301 AND DEV 301 That Report #PD-2015-32 be received; And that the deputation of Walter Hugo be received. The Committee of the Whole convened into Closed Session at 9:38 p.m. to discuss one matter relating to proposed or pending acquisition or disposition of land by the municipality or local board as authorized per the Municipal Act, Section 239 (2) (c). The Committee of the Whole re-convened into Open Session at 9:45 p.m. to report on one matter relating to proposed or pending acquisition or disposition of land by the municipality or local board as authorized per the Municipal Act, Section 239 (2) (c). Refer to Committee of the Whole (Closed Session) Report No. 2015-07, July 6, 2015. NEW BUSINESS Councillor Ross thanked the Tottenham Community Week Group, the Tottenham Firefighters Association and staff for all of their hard work and assistance with regard to the success of the Tottenham Community Week. Councillor Whiteside advised that Dr. Kelli Leitch, MP s Office had called and indicated that the CP Rail Roadmaster was prepared to meet on Thursday, July 9, 2015 with regard to Council s concerns with the CP railway crossings. Mayor Milne reminded Council that, in accordance with the Procedure By-law, if they wished to place any matter on the Committee of the Whole Agenda, they needed to notify the Clerk prior to 4:30 p.m. on the Wednesday before a regular Committee of the Whole Meeting meeting. Councillor Sainsbury asked that the motion from the Town of Newmarket with regard to community mail boxes be brought forward as a Communication Item to Council on July 13, 2015. PUBLIC NOTICE A Planning Public Meeting will be held on Wednesday July 8th, 2015 at 7:00 p.m. in the Council Chambers at the Administration Centre in Alliston. Please refer to the agenda on the Town s website for a list of items for consideration and related staff reports. ADJOURNMENT This meeting adjourned at 9:50 p.m. Respectfully submitted, Mayor Rick Milne
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