Council OPEN MINUTES

Council OPEN MINUTES Minutes of a Meeting of the Council to hear submissions on the Draft 2018 2028 Long Term Plan held in Council Chamber, 401 Grey Street, Hamilton East on Monday 7 May 2018 at 10.02am. Chairperson Deputy Chairperson Present Staff Cr AD Livingston Cr TS Mahuta Cr JM Hayman Cr J Hennebry Cr K Hodge Cr ST Husband Cr ST Kneebone Cr FC Lichtwark Cr MD Minogue Cr BT Quayle Cr RM Rimmington Cr RM Simcock Cr GWH Vercoe Cr KA White V Payne Chief Executive (until 12.30pm) C Crickett Director Integrated Catchment Management T May Director Science and Strategy M Garrett Chief Financial Officer C McLay Director Resource Use N Williams Director Community and Services J Cox Democracy Advisor Doc # 12418363

Apologies There were no apologies noted. Confirmation of Agenda (Agenda Item 2) The agenda was accepted as presented Cr Livingston moved/cr Simcock seconded. WRC18/133 THAT the agenda of the meeting of the Waikato Regional Council of 7 May 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (WRC18/133) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest note 2018 2028 Long Term Plan hearings (Agenda Item #4) Doc #12344425 The report provided council with a copy of the individual submission received during consultation on the 2018 2028 Long Term Plan, Tauhei flood protection scheme, water user charges and information gathering fees, and Matangi boundary adjustment and analysis of those submissions. Cr Simcock moved/cr Hodge seconded. WRC18/134 THAT the report 2018 2028 Long Term Plan hearings (Doc #12344425 dated 28 April) be received. The motion was put and carried (WRC18/134) The Chair noted for members the number of submitters who would form the presentations for the Hearings and acknowledged the submitters present. Submitter 193 Sport Waikato Matthew Cooper and Michelle Hollands of Sport Waikato presented their submission. Submitter 174 Piako Flood Protection Committee Dr Richard Cookson Richard Cookson spoke to members on behalf of the Piako Flood Protection Committee. Copy of notes read Doc # 12423239. Doc # 12418363 Page 2

Submitter 023 Greg Rzesniowiecki Greg Rzesniowiecki spoke to his submission. Submitter 264 and W40 Balle Bros Group Brendan Balle and Kelly Diehl spoke to the submission on behalf of Balle Bros Group. Handout provided Doc # 12432973. Submitter W38 Agricultural Business Associates Fred Phillips Fred Phillips spoke to the submission of Agricultural Business Associates. presentation was given to the members. Doc #12420115. A Submitter 063 Waikato River Care Dawn Metcalfe and Michelle Archer spoke to the submission of Waikato River Care. Notes were provided to members and a presentation was provided. Doc # 12420118, 12420012. Cr Husband out of the meeting at 11.01am and in the meeting at 11.07am. Submitter 252 Waikato Tainui Te Whakakitenga Inc Lorraine Dixon spoke to the submission of Waikato Tainui Te Whakakitenga Inc. Cr Minogue out of the meeting at 11.26am. Cr Mahuta out of the meeting at 11.27am. Crs Husband, Lichtwark out of the meeting at 11.37 am. Submitter 110 The Sculpture Park @ Waitakaruru Arboretum Dorothy and John Wakeling spoke to the submission of The Sculpture Park at Waitakaruru Arboretum. A presentation was provided to members Doc #12419135. Cr Husband in the meeting at 11.40am. Cr Lichtwark in the meeting at 11.46am. Cr Mahuta in the meeting at 11.49am. The meeting adjourned at 12.03pm and reconvened at 12.35pm. Doc # 12418363 Page 3

Submitter 026 LandSAR New Zealand Submitter 004 Peter Zimmer Peter Zimmer spoke to the submission of LandSAR on behalf of the author Pat Waite. A copy of notes were provided to members Doc # 12433752. Crs Kneebone and Husband in the meeting at 12.37pm. Cr Minogue in the meeting at 12.39pm. Submitter 226 Waipa District Council Mayor Jim Mylchreest, Deputy Mayor Grahame Webber and Lorraine Kendrick (Manager Water Services) spoke to the submission on behalf of Waipa District Council. Submitter 262, T33 James Alexander Hope Alex Hope spoke to his submission. The presentation was made to councillors in Te Reo and Jillian Tipene provided the interpretation for members. A copy of notes were provided to members Doc # 12433872. The presentation was recorded by video. Submitter 120 Waikato District Council Gavin Ion (Chief Executive) and Deputy Mayor Dynes Fulton spoke to the submission on behalf of Waikato District Council. Submitter 230 Parkhill Farms (Grahame Webber) Grahame Webber spoke to the submission on behalf of Parkhill Farms. Cr Mahuta out of the meeting at 2.23pm. Submitter 198 Porter Group Scott Bicknell of Boffa Miskell spoke to the submission on behalf of Porter Group. Submitter 175 Graeme Gleeson Graeme Gleeson spoke to his submission. He provided members a presentation Doc# 12418834. Cr Husband out of the meeting at 2.48pm Doc # 12418363 Page 4

Submitter 254 Cycling New Zealand Andrew Matheson spoke to the submission on behalf of Cycling New Zealand. Members received a copy of the Waikato Regional Bikes in Schools Plan. The meeting adjourned at 3.05pm and reconvened at 3.15pm. The meeting moved to include a remote session whereby a number of presentations were made from the Taupo Office. Submitter 092 Lake Taupo Catchment Jane Penton member of the Lake Taupo Catchment Committee spoke to the submission. A copy of notes was provided electronically Doc# 12421769. Cr Lichtwark in the meeting at 3.18pm. Cr Husband in the meeting at 3.21pm. Cr Rimmington out of the meeting at 3.22pm. Submitter 256 Lakes and Waterways Action Group Trust Jane Penton spoke to the submission for the Lakes and Waterways Action Group Trust. A copy of notes was provided electronically Doc# 12421769. Submitter 225 Taupo District Council Gareth Green (Chief Executive) spoke to the submission for Taupo District Council. Submitter W12 Crowley Farms John Crowley spoke to the submission for Crowley Farms. Crs Husband and Vercoe out of the meeting at 3.40pm. Submitter 268 & W36 Taupo Lake Care Jocelyn Reeve spoke to the submission on behalf of Taupo Lake Care Inc. The meeting adjourned at 3.55pm and reconvened at 11.15 Tuesday 8 May 2018. Doc # 12418363 Page 5

Council OPEN MINUTES Minutes of a Meeting of the Council to hear submissions on the Draft 2018 2028 Long Term Plan held in Council Chamber, Hauraki District Council, Corner William Street and Bellmont Road, Paeroa on Tuesday 8 May 2018 at 11.15am Chairperson Deputy Chairperson Present Staff Cr AD Livingston Cr TS Mahuta Cr JM Hayman Cr J Hennebry Cr K Hodge Cr ST Kneebone Cr FC Lichtwark Cr MD Minogue Cr BT Quayle Cr RM Rimmington Cr GWH Vercoe Cr KA White M Garrett Chief Financial Officer C Crickett Director Integrated Catchment Management T May Director Science and Strategy C McLay Director Resource Use N Williams Director Community and Services J Cox Democracy Advisor Doc # 12418363 Page 6

The Chair opened the meeting and acknowledged Hauraki District Council for the use of the Council Chambers for the meeting. The Chair welcomed the presenters for the day. Submitter 184 Denis Tegg Denis Tegg spoke to his submission. Members were provided with a presentation Doc# 12433167. Submitter 214 Peter Hudson Peter Hudson spoke to his submission. Submitter W34 Sanford Limited Alison Undorf Lay and Campbell Barr (of North Island Mussels Limited) spoke to the submission of Sanford Limited. A copy of the presentation notes were provided to members. Doc # 12433873. Submitter 079 Maureen Coleman Maureen Coleman spoke to her submission, noting she is the president of the Thames Valley Deer Stalking Association. Copy of notes Doc # 12432165. The meeting adjourned at 12.14pm and reconvened at 12.58pm. In reconvening the meeting the Chair acknowledged for members and the public the apologies of Councillors unable to make the meeting. Apologies Cr Simcock for absence Cr Husband on other council business Accepted. Submitter 233 Hauraki District Council. Mayor John Tregidga spoke to the submission of the Hauraki District Council. Submitter 107 Matamata Piako District Council Mayor Jan Barnes spoke to the submission of the Matamata Piako District Council. Doc # 12418363 Page 7

Submitter 258 Thames Coromandel District Council Mayor Sandra Goudie spoke to the submission of the Thames Coromandel District Council. Submitter 251 Waikato Federated Farmers Andrew McGiven (President) spoke to the submission of Waikato Federated Farmers. Cr Mahuta out of the meeting at 2.13pm. Submitter 202 Waihou Piako Catchment Committee Robert Hicks (Chair) spoke to the submission of the Waihou Piako Catchment Committee. Notes were provided for members Doc # 12434150. Cr Mahuta in the meeting at 2.18pm. Submitter 266 Fiona Knight Fiona Knight spoke to her submission. Submitter 053 Bill Barclay Bill Barclay spoke to his submission. Submitter 275 Graeme Tangney Graeme Tangney spoke to his submission. Notes were provided for members Doc # 12434667. The meeting adjourned at 2.55pm and reconvened at 3.10pm. Submitter 208 Ian Preece Ian Preece spoke to his submission. Cr Quayle and Kneebone in the meeting at 3.12pm. Submitter 167 Peter Wood Peter Wood spoke to his submission. Doc # 12418363 Page 8

Submitter 146 Joyce Birdsall Joyce Birdsall spoke to her submission. Submitter 166 Anthony Jacobs Anthony Jacobs spoke to his submission. Submitter 255 Tairua Residents and Ratepayers Association Inc Anthony Jacobs and Joyce Birdsall spoke to the submission on behalf of the Tairua Residents and Ratepayers Association Inc. Notes were provided to members Doc # 12432161. Submitter 181 Peter Buckley Peter Buckley spoke to his submission. Submitter 050 Primary Land Users Group Submitter 188 Andy Loader Andy Loader spoke to his submission and the submission of Primary Land Users Group. Submitter W5 Oji Fibre Murray Parrish spoke to the submission of Oji Fibre. Cr Rimmington out of the meeting at 4.23pm. Submitter 212 Bruce Cameron Bruce Cameron spoke to his submission. Submitter W18 and W20 Gulf Mussel Farms Jake Bartram and Faye Braithwaite spoke to the submissions of Gulf Mussel Farms. Submitter 132 Coromandel Kauri Dieback Forum Trust Chris Twemlow spoke to the submission of the Coromandel Kauri Dieback Forum Trust. The meeting was adjourned at 4.50pm and reconvened at 10.00am Wednesday 9 May 2018. Doc # 12418363 Page 9

Council OPEN MINUTES Minutes of a Meeting of the Council to hear submissions on the Draft 2018 2028 Long Term Plan held in Council Chamber, 401 Grey Street, Hamilton East on Wednesday 9 May 2018 at 10.00am. Chairperson Deputy Chairperson Present Staff Cr AD Livingston Cr TS Mahuta Cr JM Hayman Cr J Hennebry Cr K Hodge Cr ST Husband Cr ST Kneebone Cr FC Lichtwark Cr MD Minogue Cr BT Quayle Cr RM Rimmington Cr RM Simcock Cr GWH Vercoe Cr KA White V Payne Chief Executive Officer M Garrett Chief Financial Officer C Crickett Director Integrated Catchment Management T May Director Science and Strategy C McLay Director Resource Use N Williams Director Community and Services J Cox Democracy Advisor Doc # 12418363 Page 10

Apologies Apology for lateness from Cr Mahuta Accepted Submitter 186 Momentum Kelvin Eglington (CEO) and Leonard Gardner (Chair) spoke to the submission from Momentum. A presentation was provided to members Doc # 12419686. Cr Mahuta in the meeting from 10.02am. Cr Minogue out of the meeting at 10.11am. The meeting adjourned at 10.15 and reconvened at 10.22am. Submitter 160 & W49 Hamilton City Council Mayor Andrew King, Cr Martin Gallagher, Chris Allen (General Manager City Infrastructure), Sean Murray (General Manager Venues, Tourism, and Major Events Group) spoke to the submission of Hamilton City Council. Cr Hodge and Rimmington and Husband in at 10.24am. Cr Minogue in the meeting at 10.30am. Cr Mahuta in the meeting at 10.47am. Cr Kneebone out of the meeting at 10.55am. Submitter 211 Waitomo District Council Mayor Brian Hanna spoke to the submission of Waitomo District Council. Submitter 249 South Waikato District Council Mayor Jenny Shattock and Criag Hobbs (CE) spoke to the submission of South Waikato District Council. Crs Vercoe, Husband, Lichtwark and Hayman out of the room at 11.39am. Submitter 261 Roderick Aldridge Roderick Aldridge spoke to his submission. A copy of his notes were provided to members Doc # 12432158. Cr Lichtwark in the meeting at 11.43am. Cr Minogue out of the meeting at 11.44am and in the meeting at 11.47am. Cr Vercoe in the meeting at 11.49am. Doc # 12418363 Page 11

Cr Simcock out of the meeting at 11.50am. Cr Hayman in the meeting at 11.51am. Crs Rimmington and Hennebry out of the meeting at 11.52am. Submitter 145 Go Eco Anna Casey Cox and Sonia Fursdon spoke to the submission of Go Eco. Supporting information was circulated to members electronically. Doc# 12434372, 12434470, 12434471. Cr Simcock in the meeting at 11.53am. Cr Hennebry in the meeting at 11.54am. Cr Husband in the meeting at 11.57am. Submitter 192 Living Wage Waikato Anna Casey Cox, Caroline Casey, Jo Wrigley and Danna Glendining, spoke to the submission of Living Wage Waikato. Submitter 199 & 200 Whaingaroa Harbour Care Fiona Edwards spoke to her personal submission and that of Whaingaroa Harbour Care. Cr Mahuta out of the meeting at 12.12pm and in the meeting 12.15pm. Submitter T12 Brian Frost Brian and Bridget Frost spoke to their submission. Cr Kneebone in the meeting at 12.33pm. Submitter T18 Tauhei Flood Protection Scheme Keith Holmes spoke to the submission of the Tauhei Flood Protection Scheme. A presentation was provided to members, Doc # 12435162. Cr Livingston out of the meeting at 12.37pm and in the meeting at 12.39pm. Cr Mahuta out of the meeting at 12.45pm. Cr Rimmington in the meeting at 12.51pm. Submitter T24 Neil Rowling Neil Rowling spoke to his submission. Doc # 12418363 Page 12

Submitter 257, T37 Lower Waikato Catchment Committee Malcolm Lumsden (Chair) spoke to the submission of the Lower Waikato Catchment Committee. Submitter 122 Franklin Waikato Drainage Advisory Subcommittee Matthew Dean (Chair) spoke to the submission of the Franklin Waikato Drainage Advisory Subcommittee. The Chair recognised Standing Order 4.2 and recognised that the meeting was required to resolve where they were to continue over the three hours without a break. The Chair noted that two more submitters would be heard before the meeting would break for lunch. Cr Simcock moved/cr Quayle seconded WRC18/135 THAT the meeting continue beyond the three hours before an adjournment. The motion was put and carried (WRC18/135) Submitter 227 Rowena Kaleopa Rowena Kaleopa spoke to her submission. Cr Husband out of the meeting at 1.40pm. Cr Lichtwark out of the meeting at 1.41pm. Cr Hennebry out of the meeting at 1.50pm. Submitter T31 Carolyn Hopa Carolyn Hopa spoke to her submission. Cr White out of the meeting at 1.53pm. Crs Hennebry, Husband and Lichtwark and Mahuta in the meeting at 1.53pm. Cr White in the meeting at 1.55pm. The meeting adjourned at 1.57pm and reconvened at 2.32pm. Submitter 221 Waikato River Authority Julian Williams (Acting CEO) Spoke to the submission of the Waikato River Authority Doc # 12418363 Page 13

Cr Husband in the meeting at 2.35pm. Submitter W24 Contact Energy Todd Baldwin (Environmental Manager) spoke to the submission of Contact Energy. Submitter 271 Central Waikato Catchment Committee Maxine Moana Tuwhangai (Chair) spoke to the submission of the Central Waikato Catchment Committee. A presentation was provided Doc# 12435202. Cr Rimmington out of the meeting at 3.02pm. Submitter W32 Mercury Submitter W33 Rotokawa Joint Venture Mark Henry spoke to the submissions of Mercury and Rotokawa Joint Venture. Submitter W25 Genesis Energy Richard Matthews spoke to the submission of Genesis Energy. Notes were provided to members Doc #12438823. Cr Rimmington in the meeting at 3.12pm. Cr Kneebone out of the meeting at 3.27pm and in the meeting at 3.30pm. Submitter 265 Surf Life Saving Eastern and Northern Region Matthew Williams (CE) and Chris Emmett spoke to the submission of Surf Life Saving Eastern and Northern Region. A presentation and notes were provided to members Doc # 12433170, 12435349. Cr Mahuta out of the meeting at 3.42pm and in the meeting at 3.44pm. Submitter 269 The Rail Opportunity Network Rob Weir (Chair) and Sue Moroney spoke to the submission of The Rail Opportunity Network. The Chair recognised Standing Order 4.2 and acknowledged the meeting had continued for six hours and noted the meeting required a resolution to continue. Cr Rimmington moved/cr Kneebone seconded Doc # 12418363 Page 14

WRC18/136 THAT the meeting continue beyond the six hours until the presentation of the scheduled submissions are complete. The motion was put and carried (WRC18/136) Sue Moroney continued the presentation of the submission. Crs Husband, Minogue and Vercoe noted their apologies for early departure. Crs Husband, Minogue and Vercoe out of the meeting at 4.08pm. Submitter 108 Mid Northern North Island TB Free Committee Chris Irons (Chair) spoke to the submission of the Mid Northern North Island TB Free Committee. Cr Mahuta out of the meeting at 4.18pm. Cr Lichtwark out of the meeting at 4.20pm. Waikato Regional Council Chief Executive Submission Vaughan Payne (CE) spoke to the CE Submission. Doc# 12331861. It was noted for members the submission would be further discussed at the meeting on Friday 11 May 2018. Prior to adjourning the meeting for the day, Cr Livingston acknowledged some apologies for Friday 11 May 2018. Apologies for Friday 11 May 2018 Cr A Livingston (absence) Cr R Simcock (absence) Crs Vercoe and Rimmington may be an apology for early departure (on other council business.) Accepted The meeting adjourned 4.22pm and reconvened at 9.00am Friday 11 May 2018. Doc # 12418363 Page 15

Council OPEN MINUTES Minutes of a Meeting of the Council to hear submissions on the Draft 2018 2028 Long Term Plan held in Council Chamber, 401 Grey Street, Hamilton East on Friday 11 May 2018 at 9.01am. Chairperson Present Staff Cr TS Mahuta Cr JM Hayman Cr J Hennebry Cr K Hodge Cr ST Husband (from 9.04am) Cr ST Kneebone Cr FC Lichtwark Cr MD Minogue Cr BT Quayle Cr RM Rimmington (from 9.54am, until 12.20pm) Cr GWH Vercoe (until 9.30am) Cr KA White V Payne Chief Executive Officer M Garrett Chief Financial Officer C Crickett Director Integrated Catchment Management T May Director Science and Strategy C McLay Director Resource Use N Williams Director Community and Services J Cox Democracy Advisor Doc # 12418363 Page 16

In reconvening the meeting and noting the apology of Cr Livingston, Cr Mahuta assumed the Chair for the meeting. Submitter 224 Coastguard Northern Region Callum Gillespie (CE Northern Region) and Wally Hopkins (Raglan Coastguard) spoke to the submission of Coastguard Northern Region. A presentation was provided to members Doc # 12448330. Cr Husband in the meeting at 9.04am. Submitter 089 & T11 Donald Stobie Donald and Craig Stobie spoke to their submission. Notes were provided to members Doc # 12449624. Cr Vercoe out of the meeting at 9.30am. Submitter 205 Dairy NZ David Burger (Strategy and Investment Leader Responsible Dairy) and Justine Young spoke to the submission of Dairy NZ. Cr Husband out of the meeting at 9.32am and in the meeting at 9.33am. Cr Lichtwark out of the meeting at 9.51am. Submitter 80, T10, W17 Auckland Fish and Game Anna Sintenie and David Klee spoke to the submission of Auckland Fish and Game. Notes were provided for members Doc # 12451495. Cr Rimmington in the meeting at 9.54am. Cr Husband out of the meeting at 9.54am. Cr Lichtwark in the meeting at 10.00am. Cr Husband in the meeting at 10.02am. Submitter 242 Hamilton Grey Power Roger Hennebry spoke to the submission of Hamilton Grey Power. Submitter 241 Roger Hennebry Roger Hennebry spoke to his submission. Doc # 12418363 Page 17

Crs Minogue and Kneebone out of the meeting at 10.33am. The meeting adjourned at 10.34am and reconvened at 10.45am. Submitter 191 Daniel van Rensburg Daniel van Rensburg spoke to his submission. members Doc # 12449862. A presentation was provided to Submitter 250 Fonterra Phillipa Fourie spoke to the submission of Fonterra. A presentation was provided to members Doc # 12449858. Submitter 218 Steven Stark Steven and Theresa Stark spoke to their submission. Notes were provided to members Doc # 12451706. Submitter 81 Rotorua Rural Community Board Shirley Trumper spoke to her submission on behalf of the Rotorua Community Board. Crs Hayman, Husband and Kneebone out of the meeting at 11.30am. Cr Husband in the meeting at 11.32am. Cr Kneebone in the meeting at 11.34am. Submitter W19 Coromandel Marine Farmers Association Submitter W51 Tikapa Moana Enterprises Paul David (Barrister), Tom Hollings (Executive Officer), Gilbert James (President), and Merilyn Connolly (of Tikapa Moana Enterprises) spoke to the submissions of Coromandel Marine Farmers Association and Tikapa Moana Enterprises. Notes were provided to members Doc # 12448716 and 12447609. Cr Hayman in the meeting at 11.45am. Submitter 246 Tom Macrae Submitter 244 Mischele Rhodes Submitter 245 Hamilton Residents and Ratepayers Association Mischele Rhodes (President of the Association), spoke to her submission, the submission of Hamilton Residents and Ratepayers Association, and the submission of Tom Macrae. Doc # 12418363 Page 18

Cr Kneebone and Lichtwark out of the meeting at 12.08pm. Cr Kneebone in the meeting at 12.10pm. Cr Lichtwark in the meeting at 12.11pm. Cr Minogue out of the meeting at 12.11pm and in the meeting at 12.15pm. Cr Husband out of the meeting at 12.15pm. Cr Rimmington out of the meeting at 12.20pm. Submitter 123 Waikato Regional Economic Development Agency Establishment Board Dallas Fisher (Chair of Establishment Board) and Harvey Brookes spoke to the submission of Waikato Regional Economic Development Agency Establishment Board. A presentation was provided to members Doc # 12449676. Cr Husband in the meeting at 12.32pm. Cr Hennebry out of the meeting at 12.32pm. Submitter 211 Tuwharetoa Maori Trust Board Topia Rameka (Chief Executive) spoke to the submission of Tuwharetoa Maori Trust Board. Cr Hennebry in the meeting at 12.35pm. Waikato Regional Council Chief Executive Submission Vaughan Payne (Chief Executive) and Janine Becker (Finance Manager) spoke to the report Doc # 12331861. Meeting closed at 1.15pm. Chairperson Doc #12418363 Doc # 12418363 Page 19