MINUTES OF THE REGULAR PUBLIC MEETING A regular scheduled meeting of the Elk Grove Park District, Cook County, State of Illinois, was held on January 10, 2013, in the Administration Building of said Park District. called the meeting to order at 7:03 p.m. and upon the roll being called,, being physically present at such time and place and the following Park Commissioners, also being physically present at said time and place, answered present: William B. O Malley, President, and Commissioner Ronald J. Nunes, Vice President, and Commissioner John Walz, Commissioner Thomas E. Cooke, Treasurer, and Commissioner Ralph C. Souder, Secretary, and Commissioner No Park Commissioner was permitted to attend the meeting by video or audio conference. Administrative Staff: Mike Brottman, Executive Director Tom Busby, Director of Finance Tammy Miller, Director of Leisure Services Alann Petersen, Director of Parks and Planning Greg Thalmann, Superintendent of Golf Operations Thomas G. Hoffman, Attorney Visitors: Bob Biedke, Resident * * * * * PUBLIC HEARING At 7:04 p.m., announced that the next agenda item for the Board of Park Commissioners was a public hearing (the Hearing ) to receive public comments on the proposal to sell in the amount of not to exceed $8,800,000 General Obligation Limited Tax Park Bonds for the payment of land condemned or purchased for parks, for the building, maintaining, improving and protecting of the same and the existing land and facilities of the District, for the payment of the expenses incident thereto, and for the payment of the costs of issuance, and explained that all persons desiring to be heard would have an opportunity to present written or oral testimony with respect thereto.
Park moved to commence the Public Hearing, and to reconvene the regular meeting upon the conclusion thereof. Park seconded the motion. advised that it has been moved and seconded that we adjourn to the public hearing and reconvene the regular meeting upon the conclusion of the public hearing. He questioned if there was any discussion. There being none, directed that the roll be called for a vote upon the motion. Upon the roll being called, the following Park Commissioners voted: Whereupon the President declared, the motion carried. The President opened the discussion and explained the reason for the proposed issuance of the Park Improvement Bonds are for the payment of land condemned or purchased for parks, for the building, maintaining, improving, and protecting of the same and the existing land and facilities of the District, for the payment of the expenses incident thereto and for payment of the costs of issuance. Whereupon the President asked for additional comments from the Park Commissioners. None were made. Whereupon, the President asked for any oral or written testimony from the Commissioners concerning the proposed issuance of the Bonds. None were made. Whereupon, the President asked for any oral or written testimony from the public concerning the proposed issuance of the Bonds. None were made. The President then announced that all persons desiring to be heard had been given an opportunity to present oral and written testimony with respect to the proposed issuance of the Park Improvement Bonds. Hearing Adjourned 2
Park moved and Park seconded the motion that the Hearing be finally adjourned. After a full discussion thereof, the President directed that the roll be called for a vote upon the motion. Upon the roll being called, the following Park Commissioners voted: Whereupon the President declared the motion carried, and the Hearing was finally adjourned. Upon motion duly made, seconded, and carried, the meeting was finally adjourned. APPROVAL OF MINUTES questioned if there were any additions or corrections to the minutes of the December 13, 2012 Committee of the Whole meeting, or the December 13, 2012 Regular meeting. commented at the December 13, 2012 meeting he advised that he would not be seeking re-election, and retiring from the Park Board on March 28, 2013. He would like to make a correction to that statement. His last meeting will be April 25, 2013, and he will continue his role on all Park Board Committees until that time. There being no other additions or corrections, the minutes were approved by a unanimous voice vote. CORRESPONDENCE advised he received a thank you note from Illinois State University for attending a presentation on the roles and responsibilities of an Executive Director and Commissioner. 3
APPROVAL OF THE PAY REQUEST FROM WILLIAMS ARCHITECTS FOR SERVICES FOR THE PAVILION PARKING LOT PROJECT moved to approve the pay request dated December 20, 2012 from Williams Architects for construction administration services for the Pavilion Parking Lot Project in the amount of $4,247.09. seconded the motion. APPROVAL OF THE PAY REQUEST FROM WILLIAMS ARCHITECTS FOR SERVICES FOR THE PAVILION AQUATICS PROJECT moved to approve the pay request dated December 20, 2012 from Williams Architects for services for the Pavilion Aquatics Project in the amount of $40,512.85 for a portion of the design development phase. seconded the motion. 4
APPROVAL OF THE PURCHASE OF A 2013 TORO GROUNDSMASTER MOWER moved to approve the capital purchase of a 2013 Toro Groundsmaster 7210, Model 30363, including a Polar Trac cab and broom, from Reinders, Inc. of Franklin Park, Illinois through the National Intergovernmental Purchasing Alliance in the amount not to exceed $37,280.89. seconded the motion. LEISURE SERVICES UPDATE Tammy Miller, Director of Leisure Services, reported the Leisure Services update as follows: The Leisure Services Department had a busy December with all the holiday events, which went extremely well. We had another successful New Year s Eve special event with 887 people attending in which half were walk up registrations. The Museum staff presented a history program at Elk Grove High School in the fall, and they were advised today that the High School would like to continue the program in the spring. The January classes have started, and the pottery classes are all thrilled with the new kilns. Events coming up include Inline Hockey and Baseball registration at the Rainbow Falls Community Center on January 12 th, Little Mermaid auditions on January 14 th, a Junior High Teen Dance on January 19 th, the Indoor Sprint Triathlon on January 20 th, a Teen Trip to Wilmot Mountain for snow tubing on January 21 st. The Preschool Open House is Wednesday, February 6 th, and Dancing with the Band at the Adult Center is February 7 th. We are in the process of hiring lifeguards and swim instructors for this summer at Rainbow Falls, so if you are interested please complete an application. Finally, one of our Pirates Cove employees has been in an accident, she is in critical condition and in our thoughts. advised the employee s name is Shannon and she is an Elk Grove resident who attended Elk Grove High School. There is a Facebook page called Support for Shannon and any kind of support would be appreciated. 5
PARKS AND PLANNING UPDATE Alann Petersen, Director of Parks and Planning, reported the Parks and Planning update as follows: Although there has been no snow, we did have the ice rinks open over the winter break and the ice was in good condition. Staff has been working on taking down the holiday lights and decorations, and the Horticulture crews are doing the winter pruning. Staff is also gearing up for the new 2013 Capital Projects. GOLF OPERATIONS UPDATE Greg Thalmann, Superintendent of Golf Operations, reported the Golf Operations update as follows: The Clubhouse staff is getting ready for the season. We will be hosting an Illinois Junior Golf Association event in August in addition to hosting both the Conference and Regional meets for Conant High School this fall. The Maintenance staff is starting the winter maintenance of the equipment. BUSINESS SERVICES UPDATE Tom Busby, Director of Business Services, reported the Business Services update as follows: Later this month we will be meeting with the representative from Moody s to review our rating, and we are looking to maintain our Aaa rating. In September, the IRS audited the District, after speaking with the auditor on Tuesday, the audit is nearly complete, and the District will be receiving a No Change report with no penalties or fines. DIRECTOR S UPDATE Director Brottman reported we have started 2013 off positively, as we received notification that we would be receiving the OSLAD grant dollars for the Fountain Square project. We have also been advised that the Illinois Parks and Recreation Association (IPRA) has recognized the Fountain Square Renovation project as the recipient of the 2012 Outstanding Facility and Parks Award. The park was used all summer long and we have received no complaints from the neighbors. commented that we worked with the community on the project and waited to resubmit it a second time for the OSLAD grant. commented the neighborhood group was very thoughtful and knowledgeable about this park, and they did a great job. 6
OLD BUSINESS advised at the Capitals Committee would like to discuss the Dog Park and the Community Athletic Fields at the next Committee of the Whole meeting. commented that if we were going to rethink the Dog Park, he would like to look at additional lighted soccer fields. commented that the Soccer Association Board has set money aside for field lighting, and he too, would like to discuss it. PAYMENT OF THE BILLS moved to authorize Director Brottman to make payment of the bills in the amount of $89,907.01 for December 13, 2012, $776.56 for December 14, 2012, $566.889.18 for December 20, 2012, and $244,567.83 for January 3, 2013. seconded the motion. Elk Grove Park District SUMMARY LIST OF BILLS PRESENTED FOR APPROVAL ON JANUARY 10, 2013 SUMMARY BY FUND: 12/13/2012 12/14/2012 12/20/2012 01/03/2013 CORPORATE FUND 13,881.68 776.56 291,095.78 57,405.05 AUDIT POLICE 633.68 LIABILITY 49.24 3,009.90 98,311.72 RECREATION FUND 44,672.60 22,798.11 45,619.35 PAVING & LIGHTING FUND 350.00 MUSEUM FUND 169.30 529.94 1,081.80 SPECIAL RECREATION 6,500.00 ASSOCIATIONS 9,085.20 1,155.88 27,768.70 2012 CAPITAL PROJECTS 14,181.15 27,389.57 3,510.96 2009A CAPITAL PROJECTS 5,540.00 2011 CAPITAL PROJECTS 3,928.35 FO RUN GOLF LINKS FUND 2,327.84 210,481.65 9,886.57 BOND & INTEREST FUND $89,907.01 $776.56 $566,889.18 $244,567.83 7
MOTION TO ADJOURN SINE DIE moved to Adjourn Sine Die. seconded the motion. There being no discussion, the motion was approved by a voice vote. CONVENE ANNUAL MEETING moved to convene the Annual Meeting of the Park Board of Commissioners of the Elk Grove Park District. seconded the motion. TEMPORARY CHAIRMAN moved to appoint the Executive Director, Mike Brottman, as the Temporary Chair of the Park District Board. seconded the motion. There being no discussion, the motion was approved by a voice vote. 8 TEMPORARY SECRETARY moved to appoint the Director of Finance, Tom Busby, as the Temporary Secretary of the Park District Board. seconded the motion. There being no discussion, the motion was approved by a voice vote.
PRESIDENT Director Brottman opened the floor for nominations for President of the Park Board. nominated for President of the Park District Board. seconded the nomination. There being no other nominations, Director Brottman called for a roll call vote. was elected the President of the Park Board. SECRETARY opened the floor for nominations for Secretary of the Park Board. nominated for Secretary of the Park District Board. seconded the nomination. There being no other nominations, called for a roll call vote. was elected to the position of Secretary of the Park Board. VICE PRESIDENT opened the floor for nominations for Vice President of the Park Board. 9
nominated for Vice President of the Park Board. seconded the nomination. There being no other nominations, called for a roll call vote. was elected to the position of Vice President of the Park Board. TREASURER opened the floor for nominations for Treasurer of the Park Board. moved to nominate for Treasurer of the Park Board. seconded the nomination. There being no other nominations, called for a roll call vote. was elected to the position of Treasurer of the Park Board. ADJOURNMENT OF ANNUAL MEETING moved to adjourn the Annual Meeting of the Park Board of Commissioners. seconded the motion. 10
ADJOURNMENT moved to adjourn the Regular Meeting of January 10, 2013. seconded the motion. The Regular Meeting of January 10, 2013 adjourned at 7:44 p.m. Respectfully submitted, John R. Walz, Secretary 11