BISC Executive Committee Meeting Minutes Wednesday, September 9, 2015 Teleconference-10:00 am September 2015 BISC Executive Committee Attendees: Chairman Stephen Evans, Pacific Western Group of Companies Vice-Chairman Al Smith, Greyhound Lines Secretary Dan Tomlinson, Indian Trails Government Review Committee Chairman Mike Horak, Academy Bus Lines Government Review Committee Vice Chairman- William Norris, Jefferson Lines Vehicle Technical Operations Committee Chairman John Oakman, Coach USA Human Performance Committee Chairman Mike Ferianc, Coach USA Human Performance Committee Vice Chairman- Rick Vaillancourt, Cyr Bus Line Security Committee Chairman Lynette McMillan, Greyhound Security Committee Vice Chairman- Liliana Aguilar, Omnibus Express Workplace Health and Environment Safety Committee Chairman Pam Martinez, DATTCO BISC Executive Director Brandon Buchanan, ABA Immediate Past Chairman Mike McDonal- Eyre Bus Tour and Travel ABA Board Representative-- Alan Glickman, Starr Bus Charter & Tours Coach Builder Supplier Member Louis Hotard, ABC Companies Non-Builder Supplier Representative- Matthew Daecher, Daecher Consulting Group Inc. Dan Ronan-ABA Mike Mattison-- IMG Not in attendance: Vehicle Technical Operations Committee Vice-- Chairman-Jeffrey Gilchrest, Prevost FMCSA Advisor Member Loretta Bitner, Chief of Passenger Carrier Safety Division At Large Member-- Chris Crean, Peter Pan Lines At Large Member Charles Corder, Coach USA Suzanne Te Beau Rohde- BISC General Counsel, ABA Vice President of Government Affairs and Policy Insurance Supplier Member Bob Crescenzo, Lancer Insurance
September Meeting Action Items Responsible: Action Item: Status: ABA Marketing BISC to ABA Members Safety Award Selection Committee Submissions for Norm Littler Safety Award -Closing date of October 31 st. Decision by November 13th Executive Committee Pam Martinez is still waiting for response to her request that interview questions be sent to her. All members should respond VTOC VTOC to submit the new OOS topic they want to pursue on an Action Request Form Dan Ronan Website should go live sometime around September 21 st. We should have some new information at the next Conference call. ABA Staff New Bus Purchase Handout-Brandon mentioned that it should be ready by the next call. He says it will definitely be ready fy the Winter Meeting - Welcome and roll call-10:04 o Stephen welcomed all to the call. o Brandon-roll call - Review/approve prior minutes o Minutes were posted to the Website but not sent to Committee Members o Executive Committee members would like to have the minutes sent as an attachment to the meeting invite. o Approval of the minutes was postponed till the next call - Prior action items follow up o Marketing to ABA Brandon has put a list together with a draft message to be sent to those who have not attended recently. Those who do not attend in general will be part of the marketing push. Stephen mentioned that there is a note going out to members hoping to up our attendance. o Norm Littler Memorial Safety Award Nominations
Stephen reminded all of the closing date of October 31 st so that we have enough time to do everything that needs to be done to be able to give out the Award at the Winter Meeting. Stephen also mentioned that everyone who was nominated last year would still be in the pool for this year and that we have received a couple of new nominees. o Response to Pam s request for Interview questions. Pam Martinez mentioned that she has only received responses from (2) companies and this is not enough Stephen asked that at least those on the Executive Committee respond to this request o VTOC Action Item Request Stephen reminded all that Jefferey had mentioned that VTOC was looking at some new criteria for OOS. Brandon mentioned that as of this time, a form has not been received. He has interacted with CVSA staff and although they are conducive to accepting changes, those would have to wait until 2016 due to having to go through the approval process. Stephen mentioned that it is important to start using the Action items Request as Committees are taking on new issues. o BISC Website Status Dan Ronan informed everyone that the plan is to have the Website go live sometime around September 21 st. There is going to be a space at the top of the page in the navigation bar which will have the different Councils listed. When one of these tabs is selected, there will then be a direct link to each specific Council. This should help users get to the pages that they might be looking for more easily. Stephen thanked Dan for his work on this project and mentioned that this should be very helpful for users. More and more people are relying on the Website and the easier that it can be to navigate, the better. Dan will get a user id and password to Stephen prior to the site going live so that he can go through it and see if something may have been missed or if there is something that we may want to change. Dan asked that Brandon get this to Stephen.
o New bus purchase handout status Brandon mentioned that there has been no additional progress due to scheduling conflicts. Stephen asked for a timeframe and was informed by Brandon that it should be ready by the next call. He said that it will definitely be ready by the time we go to the Winter Meeting. - Winter Meeting Topics and Prep for each Session-Stephen o Executive Committee Meeting Meets for 2 hours on January 9 th from 12 till 2. We will go through the agenda and make assignments. o BISC Orientation BISC and BusMARC will share this session. Mike Mattison mentioned that it is on the IMG agenda as well. o Opening General Session Sunday, January 10 th from 10:30 till 12. Stephen asked if there were any thoughts about changes that may be needed. No response. o Sessions o Topics There will be (6) Topical Sessions. These are the more technical hands-on sessions. Stephen believes that these are the ones that the BISC members will gravitate toward. There will be (9) Education Sessions. These are more general topics and might be better suited to those who may or may not be BISC members. Stephen mentioned that there are (3) themes for the topics. They include Training, Technology, and How to Topics. He asked for feedback on the Topics that were sent out o n what should or should not be included. He mentioned that we need to begin to whittle down the list so that we can start to work on speakers and/or presentations. Member feedback: Louis Hotard
Does your training program provide enough due diligence for litigation How technologies are improving compliance and reducing collisions, paperwork, & costs. Embracing the right safety technologies for your company Better Pre-Trip safety announcements Pam Martinez How can training help with drier recruitment and retention goals? New gadgets and gizmos Matt Daecher How to develop better trainers Assessing if your safety training is really working, is it getting the results you want? NATMI presentation on their Director of Fleet Safety certification program Embracing the right safety technologies for your company Lynette McMillan Behavior Training for drivers Mike Ferianc How can small carriers develop an effective but affordable training program? Liliana Aguilar Security Assessments Stephen Evans NATMI presentation CVSA Intelligent Transportation Systems Technology Forum report/review Emerging technologies o Possibly have someone from ATA come in and discuss how their industry is using them
Bill Norris Al Smith NATMI presentation NATMI presentation o Al mentioned that the NATMI program in considered to be the premier Fleet Safety program in the country o There will be (5) Standing Committee meetings Stephen asked for Committee Chairs to give information of draft agendas, conference calls, speakers, etc VTOC-John Oakman responded that there was (1) conference call and it was very discouraging. He has to spend some time with Jefferey and is not sure when an agenda may come about. Stephen and Brandon will work with John and offer some help resolving issues within the Committee Government Review-Mike Horak had dropped off from the call. Bill will reach out to him for an update. Stephen asked this be done by the end of the week because we would like to have a better game plane and agenda. Human Performance-Rick Valliancourt mentioned that he and Mike Ferianc need to get together and plan on doing so this upcoming week. Workplace Safety-Pam Martinez reports that they are hoping to have a conference call in October. Lynette and Pam will decide whether this will be a co-call between their committees. Pam also mentioned that at the Winter Meeting, she would like to have a session on How to conduct an investigation when there has been a workplace injury. Security-Lynette McMillan is working on an agenda. There will be a conference call in October. Stephen reminded all Chairs that we just need a general idea of what is going to be on the agenda and wants to make sure that there is work being done to accomplish this. o Closing General Session
Monday, January 11 th from 4:30 till 6:00 Committee Chair reports Going over takeaways from the Winter Meeting Presentation of the Norm Littler Safety Award Keynote Speaker Stephen asked if anyone felt that there should be any changed to the format. Pam Martinez responded that she felt that it has worked well the way it is. o Executive Committee Debrief Quick 15 minute debrief at the conclusion of the Winter Meeting to see how everyone feels about how things went - Stephen asked if there were any other topics to be discussed o Louis mentioned that he would like to know if ABA is prepared to make a comment on the NTSB s recent crash report. Stephen agreed that is important to find a way to comment on some of these reports, such as the NTSB s recent crash report where there was too much emphasis on the bus side and not enough on the truck which was the cause of the collision and fire. - Matt Daecher would like to find a way to address owners more on the Safety Award. Stephen and Brandon mentioned that it is discussed at the ABA opening session. - Mike Mattison mentioned that the IMG is working very closely with ABA meeting planners. All looks as though it will work smoothly. The two organizations will stay in close contact as agendas are finalized. Stephen mentioned that he is looking for a successful meeting for both organizations. - The next Executive Conference Call is set for Wednesday, October 14 th at 10:00 eastern. - Stephen once again thanked all and asked for a motion to adjourn - Matt Daecher made the motion and the meeting was adjourned at 11:10