X12 I Transportation Subcommittee Wednesday, October 6, 2004 Miami, FL Control # ASC X12I/2004-39 Open Chairman Doug Anderson, Kleinschmidt, called the meeting to order at 8:00 on Wednesday October 6, 2004. Eighteen meeting participants introduced themselves, and approved the minutes from the June 2004 meeting in Chicago, IL. Nominating Committee Report Tom Bolling, Norfolk Southern, chair of the nominating committee, gave the following report: Doug Anderson is willing to serve another term as Chair of X12I; no other candidates have expressed interest. Shanda Marvin, Procter & Gamble, is willing to serve as vice-chair; no other candidates have expressed interest. The committee elected Mr. Anderson and Ms. Marvin by unanimous voice vote. Task Group Reports Task group chairs gave the following reports: TG 1 XML June Arnold, BNSF, the TG1 chair, was unable to attend this meeting; Rita-Marie Cimini-Fernandez, UPS, and Dana Morton, FedEx, gave the report in her absence. Ms. Cimini-Fernandez reported that she had met with Marcel Jemio, DISA, to make the changes recommended by TAS in response to feedback on the Interested Party module in TG1 s Status message. They made several other minor corrections. TG1 continues to work on the Status message, Ms. Morton reported that TG2 has created a form that they will send to all X12I members soliciting their input on the Freight invoice. Work group participation is heavily weighted toward the Small Package carriers, and the work group needs additional input from Ocean, Rail, and other Motor carriers. The work group also needs input from members more familiar with the financial business processes. Ms. Morton reported that WG2 s session was productive, particularly because of Mr. Jemio s involvement. An open issue for WG2 is whether a DM has been entered for the Status Message work yet. Mr.
Anderson, Ms. Morton, and Mr. Jemio will all follow up to determine if DISA has entered the DM yet. Ms. Cimini-Fernandez relayed several questions/concerns from X12C: The MMDDYY format commonly used in the United States is not a part of the Core Components Technical Specification (CCTS). Will this present a problem? Consensus of the workgroup was it would pose a problem. The Amount CCT points to the EDIFACT code list; X12 points to the ISO currency code. These need to be harmonized. The Unit of Measure codes also need to be harmonized. Verna Schultz, RailInc, volunteered to work with staff at UBL to harmonize these codes. TG 2 Air TG 2 did not meet TG 3 Motor Bill Lohse, Data-Tronics, called the meeting to order Monday 4 October at 09:00. Fifteen meeting participants introduced themselves and approved the minutes from the last meeting in June. Sue Donarski, Schneider National, provided an update on the XML work underway at UCC. UCC has merged with the European Article Numbering authority (EAN) and the new organization has changed its name to Global Standards One (GS1). GS1 s requirement to use the Global Location Number (GLN) to identify carriers in GS1 documents remains an unresolved issue. X12I/TG3 is on the on record as endorsing optional usage of the GLN. Mr. Battista gave an update on activities at the NIT League ITAC. Don Kozacki, Bureau of Customs and Border Protection, gave an update on the Customs multi-modal manifest. Frank Napoli, LMI, provided status on DoD s Motor Automated Carrier Interface. Chris Driscoll, ATA/TMC provided an update on publication of the ATA 5010 implementation guide. Mr. Anderson provided a Steering committee update.
The task group reviewed nine referred DMs with the following disposition: Approved 3 Deferred 5 Disapproved 1 TG 4 Ocean TG4 did not meet TG 5 Rail The task group convened on Monday, 4 October at 09:00, with nine people in attendance, and elected Pete Varone, RailInc, as chair, and Tom Bolling, Norfolk Southern, as vicechair. It then considered nine referred DMs with the following disposition: Approved 1 Disapproved 1 Deferred 7 TG 6 Technical Review Chairman Tom Bolling, Norfolk Southern, convened TG6, Technical Review, on Tuesday, 5 October at 10:30, to review the nine referred Data Maintenance requests. Final disposition was: Approved 4 Deferred 4 Disapproved 1 TG 7 Information and Procedures Doug Anderson, Kleinschmidt, called the TG7 meeting to order on Wednesday 6 October at 07:30. Members requested the following changes for the next trimester meeting: Kim Santos, CBP, requested that TG9 meet in the same room as other X12I task groups Ms. Morton requested that X12I/TG1/WG2 meeting time for Thursday be changed to end at 12:00 noon, rather than 5:00 PM. Ms. Morton suggested that X12I/TG1/WG1 might need time on the schedule in February. June Arnold (BNSF) should let us know if her task group needs some extra time.
TG 8 Travel and Tourism TG 8 did not meet TG 9 Customs Chairman Kim Santos, CBP, convened TG9-Customs on Tuesday, 5 October at 09:00 with 21 participants in attendance. Kim Santos TG9 Chair Verna Schultz Vice Chair Charles Bennett Secretary The task group reviewed four DM s, approved 3, and disapproved 1. Mr. Santos provided updates on the status of the Customs and Border Protection implementation of the Trade Act 2002 that mandated participation in CBP s Automated Manifest Systems (sea, rail, air), the new vessel reporting requirement for the BAPLIE vessel stowage plan transaction set and the upcoming pilot of the CBP ACE/eCP truck manifest. TG 10 Multimodal Sue Donarski, Schneider National, called the TG 10 meeting to order at 8:30 AM. Nineteen meeting participants introduced themselves. Dana Morton, FedEx, the chair of X12I/TG1/WG2 provided an update on the on the multimodal freight invoice. She reported that slots and modules have been created, but the work group needs more invoice expertise participation both here at the meeting, and during its conference calls. The small package and LTL carriers are well represented, but the work group needs more participation from Ocean, Rail, and Truckload carriers. TG 11 Logistics TG 11 did not meet. ebxml Update No update was given on ebxml. UN/CEFACT Update Ms. Schultz reported that UN/CEFACT has published a revised Core Components Technical Specification (CCTS). The UN/CEFACT transportation committee would also like to renew working ties with X12I. Ms. Schultz and Sue Probst intend to write a white paper emphasizing the commonality between CICA and UN/CEFACT XML. X12 Syntax Sets Update Mr. Anderson reported there are no new transaction sets (TSs) currently under development, but the 359 TS is still pending. Ms. Schultz advised it might be ready for
vote by the June meeting. This TS will enable carriers to update their company profile information in CBP s ACE system. That functionality is currently available via CBP s online web portal or by use of a highly customized MEDPID (EDIFACT) Transaction Set. New Work Projects Mr. Anderson reported there are no new work projects under consideration. Steering Committee Update Mr. Anderson provided an update from the Steering Committee: DISA reports there are currently 340 X12 member organizations down from about 360 at the last meeting. At the last meeting, X12C raised the issue of non-members participating on the X12 listservs. They became concerned because some participants who are not members of X12 distributed some member only information. Because of these concerns, a new policy has been established subcommittees (or other X12 work groups) may have two listservs, one public, and one private. Anyone may participate fully in the public listserv. All X12 members will have read-only rights to the private listserv, but only voting members of the subcommittee sponsoring the listserv will have full read/write access. Mr. Anderson indicated there will be no changes to the X12I listserv as a result of this new policy. The steering committee announced a new web portal will be developed that will allow users to submit queries about X12N/HIPAA related issues. The site will be moderated, and the moderator will forward queries to an appropriate subject matter expert to provide an answer to the submitter of the query. Eventually, the service will expand to permit queries related to all X12-related topics. A discussion ensued regarding the impact of this service on the revenue model for X12. The tenor of the discussion was that many of the HIPAA-related queries would be about the TR3 implementation guides, for which there is little or no revenue stream. If that is the case, how can DISA justify the cost of providing this service? A task group has been studying the revenue model for X12, and has proposed a number of changes: o Dues for member organizations will increase an average of 27%. Under the current proposal, however, the increase will depend upon the organizations status and gross revenues. For example, a commercial company with revenue of $50 billion or more that currently pays about $5,000 annually would pay $9,000 annually under the new proposal.
o The cost of the table data that DISA sells to software vendors, VANs, and application developers would increase from $2,000 to $20,000. o Other than the table data, X12 documents (such as the standard manuals) would be available to members at no additional charge under the original proposal. Tentative deployment date for this new revenue model is January 2005. Mr. Anderson reported that all of the subcommittee (except X12G Government whose dues would decrease under then new model) voiced objections to the plan, with many members saying it would be difficult to justify the increased dues to their management. X12F suggested a flat rate hike of 15% across the board. DISA will re-evaluate the plan and report back to the steering committee. (note, a second proposal with an across the board increase of 15% (with the exception of Government), increase in publication prices, and sharp increase in table data charges was provided at the Thursday Steering Committee meeting.) The steering committee also discussed the possibility of charging members to attend the trimester meetings; a number of possible alternative scenarios were considered. Comments from X12I members suggested they would find it easier to justify continuing to buy publications, such as standards manuals, than to justify paying higher dues. Other comments suggested it is untenable that developing the TR3 implementation guides for HIPAA should eat up large portions of X12 s budget, and return little or no revenue. Mr. Anderson said he will try to obtain a financial statement from DISA, so that the Subcommittee will be able to better understand where the funds come from, and where they are currently allocated. Mr. Anderson then asked a series of questions so he could report back to the steering committee. 1. If X12 implemented an across the board 15% dues increase, would that present a problem for your company? Consensus answer: Yes, it would be a problem justifying the additional cost. 2. Has your company already budgeted next year s dues? Consensus answer: Yes.
3. Would it be an issue for you to justify X12 charging meeting fees? Consensus answer: Yes. Mr. Anderson also solicited other suggestions from the floor for raising the revenue stream. X12 has published a new code of conduct for anyone who will function as a liaison to other organizations. Contact Mr. Anderson if you need to see a copy of the code of conduct. It was suggested that June Arnold would write an article about the development process for the CICA-based shipment status message. The article will be published n the X12 newsletter. Old Business There was no old business. New Business The subcommittee officially congratulated Mr. Anderson on receiving the Edward Guilbert award at the X12 general session on Monday 4 October. Adjournment Mr. Anderson adjourned the meeting at 09:20 AM.