MEETING TITLE: WAMSS Board Minutes DATE: 02/20/2015 Start Time: 11:05am End Time: 12:17pm Location: UW Eastlake Campus, Seattle, WA RECORDER: Amy Tangonan Secretary BOARD MEMBER PRESENT: Barbi Donovan President; Colleen McDonald Past President*; Elizabeth Witte Western Chapter President; Cheryl Thomas Tresurer; Amy Tangonan Secretary; Heidi Martinez Eastern Chapter President* (* denotes joined by phone) ABSENT: Michele Sabol President -Elect GUEST: Michelle Lyski, Molly Nagel, Rita Rakestraw, Vikki Gore* ITEM DISCUSSION PROPOSED ACTION / RECOMMENDATION/CONCLUSI ON FOLLOW-UP CALL TO ORDER: Barbi Donovan Called the meeting to order at 11:05am None REVIEW OF PREVIOUS MINUTES: Reviewed of Minutes December 5, 2014 Motion made by Cheryl Thomas and 2 nd by Colleen McDonald all in favor to approve the minutes as written. Approved None TREASURER REPORT & FINAL 2015 2016 BUDGET Cheryl Thomas presented the Treasurer Report for budget 2015-2016. The board voted on increasing the annual dues from $40.00 to $50.00 effective June 1, 2015. Motion made by Colleen McDonald and 2 nd by Amy Tangonan all in favored for an increase in annual dues. Approved and attached with minutes None Chapter Reports: Eastern Chapter Heidi Martinez The Eastern Chapter s last meeting was held on December 19 th, 2014 at Confluence Health in Proposed Action Eastern Chapter are looking for volunteers for one in the Scholarship Committee and two in the Nominations committee
Wenatchee. We offered a webinar on Human Resources/Medical Staff Services Overlapping Roles for 1.5 approved CE. The treasury report from December 19, 2014: Current balance is $5351.78. Motion approved to sponsor a $150 gift basket for the 2015 WAMSS Conference in Yakima. I announced we are looking for volunteer(s) for the Eastern Chapter President-Elect position, Scholarship and Nominations Committees. We have a few eastern chapter members looking for CPCS study buddies for upcoming exams and we are trying to get people motivated to get together! We had roundtable discussions on current happenings within hospitals. Our next meeting will be on March 13 th, 2015 at Othello Community Hospital. We partnered with Elizabeth on her survey of which NAMSS recorded webinars the group was interested in and offered to show the second webinar at our next meeting, which is: Contracting & Credentialing: The Good, the Bad, and the Oh So Ugly. Shannon Carlson, our sec/tres has been working with Accuconference on the ability to share webinars to our teleconference groups! We will demo this at our Othello meeting. Western Chapter Elizabeth Witte reported: The Western chapter s last business meeting and CE opportunity was held on December 5, 2014 at St Clare Hospital in Lakewood for 1.5 NAMSS approved CE credits. The topic was Telemedicine Checklists and Delegated Credentialing. We had a good turnout for the meeting, with 18 members attending in person and 18 RSVPs for the teleconference option. Proposed Action: Western Chapter is looking for volunteers for two in Scholarship Committee and two in Nominations Committee. Our next business meeting and CE opportunity will be on March 6, 2015 at Harrison Medical Center in Bremerton for 1.5 NAMSS approved CE credits. It will be a NAMSS recorded webinar and the topic is Page 2 of 5
Physician Assistants: Rules, Regulations and Realities. According to our treasury report for November 1 2014- January 31 2015, we have $ 8193.05 in our Checking account and $ 2531.41 in our Savings account, for a total of $ 10,724.46. Our chapter expenses included Accunconference fees for the Dec chapter meeting, $100 gift card to the speaker at the Dec meeting, and CE certificate purchase from NAMSS. The Western chapter approved sponsoring a gift basket for the 2015 WAMSS conference in Yakima, with a limit of $150. At the chapter business meeting on 12/5 and in the Winter PI newsletter, I asked for a volunteer to put together the basket and deliver it to the conference on April 22. In the absence of any volunteers, I will do it. Rachel Ward, our chapter secretary, has created an email account specific to Western chapter officers and board members to share information: western.chapter.wamss@gmail.com. Rachel has also implemented a great system for tracking the RSVPs of people calling in to the chapter meetings, for the distribution of the CE certificates. Rachel will discuss this in the board meeting today. Committee Reports: Bylaws Committee Michelle Lyski Conference Planning Committee - Colleen McDonald 7 CEU s for the conference Vikki & Heidi is arranging the food for the conference and putting together the social on Wednesday night The speaker at the Conference will be Chris Mobey, the Dean and Assistant Dean of the school, and a pharmacy Bettina has been getting donations from vendors. The favor will be an insulated grocery bag. Communications Committee Molly Nagel Page 3 of 5
Membership & Website: Molly noted she continues to work with Michele Sabol to ensure that all new members have web access. There are 59 members from 2014 who have not yet renewed. Conference: The conference brochure and schedule have been posted on the website. Flyte is working on building the registration module so that members can register online. It should be ready in a week or two at a cost of $750.00. Education Committee - Allison Chapman WAMSS Members Certified Fall 2014: CPCS o Allisun Harding o Brenda Scott o Julie Barry CPMSM o Amy Tangonan o Rachel Ward o Tracy Brossard Currently checked out: CPCS Professional Development Course Workbook The Medical Staff Meeting Companion: Tools and Techniques Acute Care Credentialing and Clinical Privilege Delineation Verify and Comply CPMSM Study Guide Membership Committee Michele Sabol Western Chapter 162 Eastern Chapter 59 Total 221 216 Active members 2 Eastern Associate members 3 Western Associate members New Members 4 Eastern 15 Western Email to Terry Halemba and Molly Nagel with Page 4 of 5
updates/additions to the membership roster as they are received. As of 3/3/15 all new members have been sent a welcome letter. Old Business: New Business: Adjournment of Business: Next Meeting: Scholarship Committee Jean Gambrielle Strategic Planning Committee Vikki Gore Heidi Martinez Nomination Committee Barbi Donovan Job Description Postponed until the next board meeting Communication Chair Replacement: Barbi email Shannon Rochon if she would like to be the new Communication Chair. Shannon Rochon has accepted the position. Leadership Retreat: Barbi mention to the board that there will be a leadership retreat scheduled for May 1 at Allison Chapman place. More information to follow. 2018 Conference Postpone until next board meeting PAY Pal If you chose to pay through pay pal there will be a nominal fee effective June 1, 2015. 12:17pm April 22, 2015 Yakima, Washington May 1, 2015 Leadership Retreat Seattle, Washington September 18, 2015 Board Meeting Ellensburg Kittitas Valley Hospital. Action: Shannon Rochon will be appointed at the next annual WAMSS meeting in Yakima. Action: More information to follow Page 5 of 5