1. CALL TO ORDER The meeting was called to order at 8:32 a.m. 2. ROLL CALL Mayor Carman Kidd Councillor Doug Jelly Councillor Patricia Hewitt Mitch Lafreniere, Manager of Physical Assets Darrell Phaneuf, Environmental Superintendent Kelly Conlin, Executive Assistant Chris Oslund, City Manager Doug Walsh, Director of Public Works Steve Burnett, Technical & Environmental Compliance 3. REVIEW OF REVISIONS OR DELETIONS TO AGENDA Under Administrative Reports: 11 (b) Memo 017-2018-PW Communication Plan 4. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE None 5. APPROVAL OF AGENDA Recommendation PW-2018-032 Be it resolved that the Public Works Committee agenda for the July 19, 2018 meeting be approved as amended. 6. REVIEW AND ADOPTION OF PREVIOUS MINUTES Recommendation PW-2018-033 Moved by: Councillor Patricia Hewitt
Be it resolved that the Public Works Committee minutes for the June 21, 2018 regular meeting be adopted as presented. 7. CORRESPONDENCE None 8. INTERNAL/EXTERNAL COMMITTEE CORRESPONDENCE None 9. UNFINISHED BUSINESS 9.1 WOOD - New Waste Management Capacity Previous The lifespan of the Haileybury landfill originally reported was inaccurate. EXP has completed an in-depth survey and interpretation of contours of the site and determined the landfill life expectancy is closer to 2.3 years. We are currently waiting on an amended Closure Plan to reflect this change. Work is still on-going. A request has been submitted to the Ministry for a meeting with the Minister at the AMO Conference in August. 9.2 Public Works Staff Training Previous No update One resignation from the Joint Health & Safety Committee due to staffing changes. Chris Guitard has completed his Part 1 Training and will be registered shortly for his Part 2 Training (hopefully in October, 2018). There are two new full-time Water/Sewer Operators due to staffing changes. They will be attending the Maintenance Fest in Walkerton the last week of August. 9.3 Public Works Department Update Previous Public Works staff has completed the street sweeping and are currently working through the flushing of the hydrants.
The two vacancies in the Water/Sewer Department have been filled by Andrew McLean and Tom Tinney. Human Resources will be issuing an internal posting in the near future for the two Equipment Operator vacancies. Vacation schedules are having some impact on operations, however, work continues on the flushing of hydrants, shoulder work on the West Road, etc. 9.4 Full Solid Waste Management Program Previous Steve Burnett will be presenting a report to Council recommending amendments to the current Solid Waste Management By-law specific to the Landfill tipping fee schedule. Staff is working on new signage and tickets as a result of the new tipping fee schedule. The Committee reviewed a memo from Agnico Eagle regarding their work plan for moving materials from the Cobalt Lode Landfill to the Haileybury Landfill. City crews will look after the placement of the material for landfill capping purposes. 9.5 North Cobalt Water Stabilization Project Update Previous Council approved the final stages of the project. The Timiskaming Health Unit will be issuing a Boil Water Advisory in order to complete the work. There were some complications on July 18, 2018 with the change-over. Work was conducted during the night and was intended to be operational by morning; however, the water was not turned on until the early afternoon with the full system operational by 4:30 p.m. Staff was busy fielding questions from the public. Despite these complications, the transition went fairly smoothly and the Health Unit was very cooperative. Eight samples throughout the system were taken at 4:30 p.m. on July 18, 2018 and sent for analysis. The boil water advisory will remain in place. Depending on the analysis of the samples, staff anticipates the boil water advisory being lifted by 5:30 p.m. on Friday, July 20, 2018. The next step in the project is the commissioning of the pump and adjusting the pressures in the North Cobalt system. 9.6 Clean Water Wastewater Fund Update Previous Both filters and wells are now online. No issues have been reported.
Substantial completion was published and notification was sent to the Ministry. Based on preliminary results, the City should see a 700% increase in the removal of iron and manganese in the New Liskeard/Dymond water systems. 9.7 Roads Needs Study Previous Streetscan will be completing the sidewalk scans at some point this summer. Once staff is aware of the date, they will send this information to Council. Streetscan has updated the inventory based on recent road resurfacing projects undertaken by the City. On July 16/17, 2018 40 km of sidewalks were scanned. A report from Streetscan is anticipated by the first week of October. 9.8 Chamber of Commerce parking lot maintenance Previous Staff is recommending that we place large pieces of stone in the driveway, making it narrow enough for a vehicle, however, not passable by the large ONR bus. Staff will coordinate this with Public Works. Doug Walsh will be setting up a meeting with representatives of the ONR, Chamber of Commerce and Little Claybelt Museum to discuss the situation and look at a suitable solution. Doug is concerned that the placement of large stones may result in damage to vehicles. 9.9 Riverside Drive Parking Request Previous The sub-committee met to review various traffic concerns for this area. Staff is recommending status quo with added enforcement on the weekends to ensure parking laws are followed. No update. 9.10 Chieftain Dairy Farms Tile Drainage Previous The engineers report states that the tile was designed to drain to outlet across the road. Ongoing.
The City and Chieftain Dairy Farms have signed off on the Engineer s Report and revisions to the Tile Drainage Plans. Waiting on the Ministry of Transportation to sign-off. 9.11 UV System Haileybury Wastewater plant Previous On going The geotechnical work has been completed and the Engineer is continuing to work on the design. 9.12 PWO-RFP-002-2018: Roadway Rehabilitation Services Previous Roadwork is well underway and nearing completion. There is approximately $91,500 left in the Budget. Discussion was held on using the remaining funds for additional work on Lakeshore Road North (North of Radley s Hill). Doug Walsh advised that there are only enough funds to do three lanes for approximately 200 metres. The Committee discussed doing all four lanes vs. 3 lanes as well as deferring any work until 2019. Recommendation PW-2018-034 Be it resolved that the Public Works Committee recommends proceeding with the resurfacing all four lanes of Lakeshore Road North (from Radley s Hill northward) to the upset limit of the balance in the Roads Program Budget. 9.13 PW-RFP-005-2018: Eng. Services Traffic Impact Study Previous No update Paradigm has completed their field work and the report should be ready in early October. 9.14 Beach Gardens Previous The Cost Sharing Agreement is being reviewed by Rivard Brothers.
The cost sharing agreement for the sewer system upgrades has been executed by both parties. The City has received revised plans which are currently being reviewed. The Ministry of Culture has contacted the City Planner regarding requirements for the archeological site. 9.15 2018 Funding Applications Previous Staff will be focusing on the next round of intakes for the Climate Change grant. Work and discussions are on-going in regards to the upcoming OCIF application (deadline August 27, 2018). Discussion was held on the OCIF application. Approximately $1.6 million is available in funding with an application deadline of August 27, 2018. Doug Walsh reviewed the Albert Street Project which is shovel-ready at a cost of $2.6 million plus engineering/contract administration costs. Steve Burnett reviewed the Haileybury Wastewater Treatment UV system project. RV Anderson is still working on the design of this project and project estimates will not be available until early August. The Committee deferred making a recommendation and suggested moving the next Public Works Committee meeting from August 16, 2018 to August 9, 2018. The Committee requested that staff present a financial analysis on both project at the August 9 th meeting. 9.16 Strategic Plan Update Previous No update Doug Walsh is continuing to work on the goals and objectives. A memo will be presented at the August 14, 2018 Council meeting on the Communication Plan. 9.17 Roadside cutting - New Liskeard Cemetery Previous Chris Oslund has followed up with the Forestry division of Hydro One, however, has not received any information as of yet. Chris Oslund contacted Steve Pollock from Hydro One. Steve indicated they would follow-up, however, nothing has been done to date. Chris will follow-up call. 9.18 DTSSAB Housing Update
Previous Pre-construction work is on-going with one more survey to be completed in regards to the bobolinks. Project should be shovel ready by August. The Species at Risk study has concluded and there was no evidence of bobolink. Public Works will look after bringing the water and sewer service connections to the property line. Planning is still working with DTSSAB on the finalization of the Site Plan. 9.19 370 Broadway Street Algonquin Court Previous Councillor Doug Jelly brought forward a concern in regards to the current ownership of a parking/lot located at 370 Broadway known as Algonquin Court. Currently DTSSAB is the owner and due to liability concerns, is looking to fence in the area which would eliminate access to owners of other buildings in the area. DTSSAB would like to inquire as to whether or not the municipality would be willing to assume ownership. The Committee directed staff to begin the process in assuming ownership. DTSSAB discussed the matter at their June 15, 2018. DTSSAB is not willing to enter into easement agreements with the businesses that use the laneway to access their properties. There are two options available. The first option would be for the City to assume the laneway owned by DTSSAB that provides access to the businesses that front Ferguson Avenue & Main Street. The second option is to close the driveway to the public with fencing. Recommendation PW-2018-035 Be it resolved that the Public Works Committee recommends that the City of Temiskaming Shores acquire the laneway at 370 Broadway Street from the District of Timiskaming Social Services Administration Board; and Further that the Committee confirms there will be no laneway maintenance as per the current practice/policy. 10. NEW BUSINESS 10.1 Directional Signage Whitewood Avenue/Paget Street Dave Treen provided an overview of the request from the owner of 16 Paget Street South. Currently the overhead sign at the intersection indicates Lakeshore Road North with arrow
pointing South and Paget Street North with an arrow pointing North. The concern is that there is a small portion of Paget Street South that is not indicated on the overhead sign. Recommendation PW-2018-036 Be it resolved that the Public Works Committee recommends that staff amend the overhead signs at the intersection of Paget Street & Whitewood Avenue to indicate Paget Street North & Paget Street South with arrows. 10.2 Minimum Maintenance Standards Doug Walsh provided an overview of the new Minimum Maintenance Standards Amendments. The Standards have been expanded to include sidewalks, revised road classifications, bicycle lanes, etc. Additionally, the Road Authority can now declare a significant weather event in which case the standard does not apply until the event has been lifted. The term minimum has been eliminated from most of the Standard. In 2001, none of the former municipalities adopted the MMS by by-law. Doug Walsh is recommending that Council accept them as the Standards for the City. Recommendation PW-2018-037 Moved by: Councillor Patricia Hewitt Be it resolved that the Public Works Committee recommends that Council adopt Ontario Regulation 239/02 as amended by Ontario Regulation 366/18; and Further that the Committee supports the submission of a report to Council for consideration at the August 14, 2018 Regular Council meeting. 10.3 Traffic By-law Revisions Stop Sign Policy/Guidelines Dave Treen reviewed the proposed amendments discussed at the last PPP Committee meeting, specifically the Stop Sign at the intersection of May Street & Whitewood Avenue and the Stop Sign at the intersection of Cosman Crescent and Bolger Avenue. Doug Walsh raised concerns regarding the recommendations from the PPP Committee and suggested that we need to follow Traffic Manual 5 when dealing with regulatory signs such as Stop Signs. Doug has drafted a Stop Sign policy for the Committee s review.
Recommendation PW-2018-038 Be it resolved that the Public Works Committee recommends that a Stop Sign Policy be presented for Council s consideration at the August 14, 2018 Regular Council meeting. Recommendation PW-2018-039 Moved by: Councillor Patricia Hewitt Be it resolved that the Public Works Committee recommends the installation of a Yield Sign at the intersection of Cosman Crescent at Bolger Avenue. 10.4 MTO Request Highway 11 Detour Chris Oslund provided an update on the discussion with the MTO regarding the proposed detour of traffic from Highway 11 North for improvements to the ONR Crossing near Pedersen Construction. Doug Walsh has requested a meeting with the MTO and the ONR to discuss our concerns. 11. ADMINISTRATIVE REPORTS a) Report PW-035-2018: Minimum Maintenance Standarads Amendments b) Memo 017-2018-PW: Communication Plan 12. NEXT MEETING The next meeting of the Public Works Committee is scheduled for August 9, 2018 to commence at 8:30 a.m. 13. ADJOURNMENT Recommendation PW-2018-040 Be it resolved that: The Public Works Committee meeting is adjourned at 10:43 a.m.
COMMITTEE CHAIR RECORDING SECRETARY