BOARD OF COMMISSIONERS MEETING MINUTES October 1, 2018 The regular meeting and public hearing of the Board of Commissioners of the Township of Upper St. Clair, duly advertised and posted in accordance with law, was called to order at 7:30 PM on Monday, October 1, 2018 in the Board of Commissioners Meeting Room, Township Municipal Building, 1820 McLaughlin Run Road, Upper St. Clair, PA 15241. The Pledge of Allegiance was recited by all present. PRESENT: Commissioner Christie President Commissioner Del Re Commissioner Logan Commissioner Orchowski Commissioner Paoly Commissioner Pardini Matthew R. Serakowski Mark S. Mansfield Mark P. Romito Adam A. Benigni Irving S. Firman Jennifer J. Slagle, P. E. Deborah A. Bakowski Township Manager Assistant Township Manager Director of Finance Director of Community Development Township Attorney Township Engineer Recording Secretary EXCUSED: Commissioner Seitanakis Vice President PUBLIC: Approximately 15 people attended PROCLAMATION AND RECOGNITIONS Commissioner Orchowski stated it is his honor to present a Proclamation designating October 7-13, 2018 as Fire Prevention Week in Upper St. Clair to the Upper St. Clair Volunteer Fire Department. This year s theme is, Look. Listen. Learn. Be aware fire can happen anywhere. Mr. Russell Rauch, Fire Prevention Coordinator, for the Volunteer Fire Department was in attendance to accept the Proclamation for the Department. Commissioner Orchowski also recognized the following Volunteer Fire Department members for their years of service: Mark Krzywicki 15 years Michael Moore 15 years Drew Gerlach 20 years Gerald Kopach, Jr. 35 years Daniel Ferguson 40 years Donald DeLeo 45 years Mr. Rauch introduced the following volunteer members of the fire department that were in attendance: Mr. Keith Scannell, Ms. Abbey Scannell and Ms. Isabella Oprison. Mr. Rauch explained that the fire department is an all-volunteer department and asked for support from the residents. He stated that all firefighters go through extensive training. During a firefighter s first year, they are required to attend approximately 300 hours to gain Firefighter 1 certification. They then continue with training annually of approximately 100 hours. Mr. Rauch stated that currently 75% of the Upper St. Clair Fire Department is Firefighter 1 certified.
October 1, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 2 Commissioner Del Re commented that the voluntary annual contribution really helps support the VFD and is great for the Township residents as it saves the tax payers a great deal of money. He also mentioned that the yearly contributions are very low with only about 33% of Upper St. Clair residents contributing to the Volunteer Fire Department. REVIEW OF BOARD OF COMMISSIONERS REGULAR MEETING MINUTES OF SEPTEMBER 4, 2018 Commissioner Orchowski moved to approve the Regular Meeting Minutes of September 4, 2018. This was seconded by Commissioner Paoly and carried with a 6-0 voice vote. PUBLIC COMMENTS Mr. Jeffrey Valperga, 3331Walther Lane, stated that he had come back before the Board of Commissioners to express his concerns over a continuous problem that he has been experiencing regarding a flooding / sewer problem. He further explained that the Township s Public Works department is very responsive in cleaning up the sewage and has stated that the problem is a very complex one. Mr. Valperga said that Public Works employees have tried to alleviate the problem by bolting down the sewer lids but during the next storm, the lids blew off. Commissioner Christie thanked him for coming to the meeting to express his concerns once again. Mr. Serakowski confirmed that Mr. Kostelich has been working with Mr. Valperga regarding this problem. He asked for confirmation that Mr. Valperga still wants the sewer back flow valve installed. Mr. Valperga responded that he absolutely wants the sewer back flow valve. Mr. Valperga commented that First Energy had cut down every tree along the stream and left the trees laying there. He stated that those trees were washed into the culverts and created many problems. Mr. Valperga stated that Mr. Kostelich and the Public Works employees have made an extra effort to keep the culvert clean. Commissioner Christie commented that he was not made aware of the trees being cut down and left behind. He said that the Township would look into the matter. Mr. Valperga stated that First Energy acquired the sub-station but has quit maintaining the property. He stated that old transformers are being stored there that there are leaking oil into the soil. Mr. Valperga asked for the Township s Code Enforcement Officer to look into this situation. Commissioner Orchowski asked if Mr. Valperga thinks the transformers are leaking to call the DEP South Hills location at 412-442-4000. Mr. Serakowski thanked Mr. Valperga for coming before the Board expressing his concerns. He explained that the Township is in ongoing negotiations with DEP and EPA regarding the Administrative Consent Orders for our region. Mr. Serakowski explained that the next round of agreements is to identify methods of reduction of inflow infiltration and to identify what projects municipalities will undertake under that new agreement. He further indicated that Upper St. Clair is in the process of looking at all of the Township s watersheds to try to identify what projects the Township may be able to accomplish under the next agreement with DEP and EPA.
October 1, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 3 Mr. Serakowski asked Mr. Valperga to continue to work with Mr. Kostelich regarding this situation. OLD BUSINESS CONTINUED PUBLIC HEARING RE. PLC18-0008 1741 PAINTERS RUN ROAD DEAN CAR WASH NONRESIDENTIAL UNIFIED CONDITIONAL USE/PRELIMINARY AND FINAL LAND DEVELOPMENT APPROVAL Mr. Benigni stated that this is the continued public hearing Re. PLC18-0008 1741 Painters Run Road Dean Car Wash Nonresidential Unified Conditional Use/Preliminary and Final Land Development Approval. He reviewed the recommended public hearing procedures. He entered Township Exhibits #12 - #15, Applicant Exhibits #8 - #12, into the record. In October 5, 1992, by Ordinance 1552, the Board of Commissioners granted approval to the Aqua Jet Carwash to construct a self-serve carwash on the subject property. The Board of Commissioners granted the following three (3) modifications: 1. From 130.13. Delete the requirement for separate handicap parking spot for employee. 2. From 130.5.3. The greenway district is established as 10 feet; and 3. From 130.15.3.1.6.1. The front yard is reduced to accommodate the valet stations and auto cashier. In August 1995, the Board of Commissioners granted Unified Conditional Use/Preliminary and Final Land Development Approval to add an oil change facility to the existing car wash on property zoned C2, Highway Commercial District. Three (3) modifications were granted: 1. From 114.27. Sidewalks are not required 2. The greenway district is established as 10 feet; and 3. The front yard is reduced to accommodate the valet stations and auto cashier. In August 2017, Mr. D Orazio purchased subject property and is currently occupying the space as Dean Car Wash. If approved, this Unified Conditional Use/Preliminary and Final Land Development will allow the conversion of a self-serve bay to an automatic bay, demolition of the existing quick-lube building and the conversion of a self-serve bay into two (2) dog wash bays. Mr. Benigni stated that the applicant has not requested any additional modifications to the Township Code. He said that the applicant is requesting Unified Conditional Use/Preliminary and Final Land Development approval in order to allow for alterations to the existing car wash that include the conversion of a self-serve bay to an automatic bay, demolition of the existing quick-lube building and the conversion of a self-serve bay into two (2) dog wash bays. Mr. Beningi explained that the proposed alterations and addition meet the requirements found in Chapter 130, Zoning, of the Township Code. Mr. Benigni stated that providing no additional testimony is needed, Staff recommends that the continued public hearing be closed and that the Board of Commissioners grant approval subject to the conditions outlined in Bill No. 10-18, which may be accomplished by a simple motion and roll call vote.
October 1, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 4 Commissioner Christie asked if there were any comments from the Board or the public. Commissioner Del Re asked if there would be an enclosure for the animal. Mr. D Orazio explained that the unit is premade out of stainless steel with tempered glass and is the size of a bathtub. He said there are two (2) short chains for the owner to attach to the dog s collar. Commissioner Christie asked if there were any comments from the Board or the public and there were none. MOTION AND VOTE TO CLOSE THE PUBLIC HEARING Commissioner Paoly moved to close the public hearing Re. PLC18-0008 1741 Painters Run Road Dean Car Wash Nonresidential Unified Conditional Use/Preliminary and Final Land Development Approval. This was seconded by Commissioner Orchowski and carried with a 6-0 voice vote. MOTION AND VOTE TO ADOPT BILL NO. 10-18 Commissioner Pardini moved to adopt Bill No.10-18 Re. PLC18-0008 1741 Painters Run Road Dean Car Wash Nonresidential Unified Conditional Use/Preliminary and Final Land Development Approval. This was seconded by Commissioner Del Re and carried with a 6-0 roll call vote. NEW BUSINESS RECOMMENDATION RE. PLC18-0009 1242 MORROW ROAD RESIDENTIAL LOT CONSOLIDATION PRELIMINARY AND FINAL SUBDIVISON APPROVAL Mr. Benigni stated that at its regular meeting on September 20, 2018, the Planning Commission reviewed this application for Preliminary and Final Subdivision Approval for the consolidation of 397- H-104 & 397-H-275 at 1242 Morrow Road and recommended approval subject to certain conditions. He explained that the applicant is requesting preliminary and final subdivision approval for a two (2) lot consolidation at 1242 Morrow Road. Mr. Benigni further explained that typically, a lot consolidation is approved administratively; however, there is no recorded plan for this property, thus approval by the Board of Commissioners is necessary. He said that the applicant is not requesting any modifications. Mr. Benigni stated that currently, there are two (2) nonconforming situations on this property. The first is the access for the Lot #1, as the lot does not front on the street as required by the Township Code. The applicant has provided an access easement across Lot #2 and this nonconformity will be permitted to continue. The second nonconforming issue is relative to the rear yard setback for the middle lot. The existing home does not meet the required fifty foot rear yard setback; however, after consolidation of the middle and rear lots (new Lot #1), this nonconforming situation will be brought into conformance. Mr. Benigni stated that it is recommended that the Board grant Final Approval subject to the conditions outlined in Bill No. 11-18 which may be accomplished by a simple motion and roll call vote. Commissioner Christie asked if there were any comments from the Board or the public and there were none.
October 1, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 5 MOTION AND VOTE TO ADOPT BILL NO. 11-18 Commissioner Orchowski moved to adopt Bill No. 11-18 Re. PLC18-0009 1242 Morrow Road Residential Lot Consolidation Preliminary and Final Subdivision approval granting, subject to certain conditions outlined in Bill No. 11-18. This was seconded by Commissioner Logan and carried with a 6-0 roll call vote. RECOMMENDATION RE. 2018-2022 AUDIT PROPOSALS Mr. Romito stated that the Township recently solicited proposals for audit services for the fiscal years ending 2018 through 2022. Proposals were received from two (2) firms. Staff evaluated each firm s proposal including audit approach, experience with similar engagements, government accounting expertise, qualifications of the proposed audit team and overall fees. Mr. Romito explained that the results of Staff s evaluation were discussed with the Budget & Finance Committee on September 24, 2018. Mr. Romito further explained that the proposal submitted by Maher Duessel CPAs was the highestrated proposal based on the evaluation criteria, and also had the lower fee of the two (2) proposals. He stated that Staff recommends that the Board of Commissioners accept the proposal to appoint Maher Duessel CPAs as the Township s auditor for 2018-2022 at a total cost of $129,250. Mr. Romito stated that this may be accomplished by a simple motion and voice vote. Commissioner Christie asked if there were any comments from the Board or the public. MOTION AND VOTE TO APPROVE A CONTRACT FOR 2018-2022 TOWNSHIP AUDITING SERVICES Commissioner Pardini moved to approve a contract with Maher Duessel CPAs for the Township s auditing services for the fiscal years ending 2018 through 2022 with a cost not to exceed $129,250. This was seconded by Commissioner Del Re and carried with a 6-0 voice vote. RECOMMENDATION RE. DEERFIELD MANOR PUMP STATION SERVICE AREA MODIFICATION AGREEMENT Mr. Serakowski stated that Staff is continuing to work with all involved parties refining the Agreement language and anticipates having the matter concluded in October. Staff will be prepared to review further with the Board at the October 29, 2018 Informational and General Affairs meeting. RECOMMENDATION RE. APPROVAL OF CONTRACT Mr. Mansfield stated that Staff is recommending the following contract: A & H Equipment Company Bridgeville, PA AccuBrine NXT-Gen Package includes upgrades to the electrical panels, a new salt, calcium and magnesium calibration system and all new plumbing and valves. $64,100 Mr. Mansfield stated that a simple motion and voice vote will authorize the above action. MOTION AND VOTE TO APPROVE THE ABOVE CONTRACT Commissioner Logan moved to approve the above contract. This was seconded by Commissioner Del Re and carried with a 6-0 voice vote. OTHER BUSINESS
October 1, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 6 Mr. Serakowski stated that the Commissioners had been provided with a copy of the final draft of the C&RC Assessment. He commented that a public meeting is tentatively scheduled for October 22, 2018 at 7:00 PM regarding this Assessment. Mr. Serakowski asked if any of the Commissioners had a conflict to please let him know as soon as possible. Commissioner Orchowski commented on the Rails to Trails meeting that was held recently. He said there are many trail segments and options for connectivity. Commissioner Christie said that the Township has a great resource in Boyce Mayview Park and the Township is trying to be creative in expanding the park by tying it into other recreational systems. ADJOURNMENT Following a motion for adjournment by Commissioner Paoly and a second by Commissioner Pardini, which carried with a 6-0 voice vote, the meeting was adjourned at approximately 8:29 PM. Deborah A. Bakowski Recording Secretary October 2018