Warsaw Central School Board of Education Reorganization Meeting Agenda July 2, 2018 Meeting Called to Order by District Clerk. Oath of Office for New Board Member, Superintendent of Schools Nomination and Election of Officers for 2018-2019: 1. President, Oath of Office 2. Vice President, Oath of Office Appointment of: 1. District Clerk, Oath of Office 2. District Treasurer 3. District Tax Collector 4. District Medical Officer 5. District Dental Supervisor 6. Purchasing Agent (All Funds) 7. Payroll Certification Officer 8. Legal Counsel 9. Occupational Advisory Council 10. Comptroller of Extracurricular Funds K-12 11. Treasurer of Extracurricular Funds K-12 12. Internal Claims Auditor 13. Records Management Officer and Records Access Officer 14. AHERA LEA Designee 15. School Pesticide Representative 16. Chemical Hygiene Officer Designation of: 1. Official Depository of School Funds 2. Official Newspapers 3. Title IX/Section 504/ADA Officer 4. Homeless Liaison 5. Shared Decision-Making Committee Representatives - Middle/High School & Elementary 6. Technology Committee Representative 7. Representative & Alternate for Executive Board of the Genesee Valley School Boards Association 8. Audit Committee Representatives 9. Finance Committee Representatives 10. Policy Committee Representatives 11. Legislative Liaison 12. Title I Coordinator 13. District Health Coordinator 14. Chief Emergency Officer 15. Title VI Civil Rights Coordinator Authorization of: 1. The District Treasurer to establish all necessary accounts for the District s business affairs. 2. The Superintendent to transfer monies between and within functional unit appropriations. 3. The Superintendent to apply for and receive state and federal grants. 4. The President to sign BANs, RANs and TANs. 5. The Superintendent to approve conference requests for which funds are budgeted. 6. The establishment of petty cash funds in the amount of $25 each for the Middle/High School Office and Elementary School Office, and the amount of $50 each for the Business Office and MHS Student Council. 7. The Middle/High School Principal, Elementary Principal, Business Administrator and MHS Student Council Advisor, respectively, to supervise these petty cash funds. Establishment of: 1. Date and time of regular Board Meetings 2. Tuition rate for non-resident students 3. Pay for substitute teachers 4. Pay for home tutoring 5. Mileage reimbursement rate Page 1 of 2
Warsaw Central School Board of Education Reorganization Meeting Agenda July 2, 2018 6. Pay for Election Inspectors Approval of: 1. Warsaw Central School Board Policy Handbook 2. Organizational Chart 3. Records Retention Schedule: ED-1 Page 2 of 2
Warsaw Central School Board of Education Regular Meeting Agenda for July 2, 2018 at 5:30 p.m. I. Pledge of Allegiance to the Flag II. III. IV. Public Comments Communications Superintendent s Reports V. Unfinished Business A. Approve Emergency Transportation Contracts B. Authorize District Clerk to Advertise for Bids VI. New Business A. Approve 2018-19 Meal Prices B. Approve Auditor s Engagement Letter VII. VIII. IX. New Items By Board Members Approve Special Education Recommendations Personnel X. Adjournment A. Approve Standard Work Day Resolution B. Approve Genesee Area Healthcare Plan Board Member C. Approve Personnel Schedule 439 06/28/18-12:18 PM
Regular Meeting July 2, 2018 The annual reorganization meeting of the Warsaw Central School Board of Education was called to order at p.m. in the Elementary School Building by Tamarah R. Plotz, District Clerk. Members Present: Mrs. Wakefield, Mr. McKeown, Mrs. Royce, Mr. Robb, Mr. Pickard, Mrs. Hulme, Ms. Scaccia Call to Order Roll Call Members Absent: None. Others Present: Mr. Englebert, Mr. Bark, Miss Plotz It was noted that Mr. Englebert, Superintendent of Schools, had signed the Oath of Office. Ms. Mary Jo Scaccia, Board of Education Member, signed the Oath of Office. Moved by, seconded by that be nominated for the office of President of the Board. Moved by, seconded by that nominations for the Office of President be closed and be elected President of the Board for the 2018-19 School Year. Oaths Signed Nom. for President Nom. For Pres. Closed/ Elected signed the Oath of Office and took the Chair. Moved by, seconded by that be nominated for the office of Vice President of the Board. Moved by, seconded by that nominations for the Office of Vice President be closed and be elected Vice-President of the Board for the 2018-19 School Year. signed the Oath of Office. Moved by, seconded by that Tamarah Plotz be appointed as District Clerk for the 2018-19 school year, with the remuneration to be included in her annual salary. Oath Signed Nom. for Vice-Pres. Nom. For VP Closed/ Elected Oath Signed Plotz Apptd. District Clerk Miss Plotz signed the Oath of Office. Moved by, seconded by that Susan Royce be appointed as District Treasurer for the 2018-19 school year, with the remuneration to be included in her annual salary. Oath Signed Royce Apptd. Treasurer Moved by, seconded by that Deborah Tiede be appointed District Tax Collector for the 2018-19 school year, with the remuneration to be included in her annual salary. Tiede Apptd. Tax Collector Moved by, seconded by that the Board authorize Five Star Bank (Main Branch) to assist in the collection of school taxes for 2018-19. Five Star to Assist in Tax Collection Moved by, seconded by that Dr. Gregory Collins be appointed as District Medical Officer for the 2018-19 school year at an annual amount of $15,142, as per contract. Moved by, seconded by that Summit Family Dental Care, DDS, PC be appointed District Dental Supervisors for the 2018-19 school year (no remuneration). Collins Apptd. Medical Off. Summit Dental Care Apptd. Dental Officer
Regular Meeting July 2, 2018 Moved by, seconded by that Kari Grisewood be appointed as Purchasing Agent for all District Funds for the 2018-19 school year (no additional remuneration). Moved by, seconded by that Mr. Englebert be appointed Payroll Certification Officer for the 2018-19 school year (no additional remuneration). Grisewood Apptd. Purchasing Agent Apptd. Payroll Cert. Officer Moved by, seconded by that Jeffrey Erickson of Warsaw, Hodgson-Russ of Buffalo, and Genesee Valley Educational Partnership Labor Relations Department be appointed as Legal Counsels for the 2018-19 school year. Moved by, seconded by that the Genesee Valley Educational Partnership Occupational Advisory Council act as the Warsaw Central School Occupational Advisory Council for the 2018-19 school year. Moved by, seconded by that Kari Grisewood be appointed Comptroller of K-12 extracurricular accounts during the 2018-19 school year (no additional remuneration). Moved by, seconded by that Susan Royce be appointed Treasurer of the K-12 extracurricular accounts during the 2018-19 school year (no additional remuneration). Moved by, seconded by that Donna Mager be appointed Internal Claims Auditor for the 2018-19 school year at her regular hourly rate (with overtime, as appropriate). Moved by, seconded by that Tamarah Plotz be appointed Records Management Officer and Records Access Officer for the 2018-19 school year (no additional remuneration). Erickson, Hodgson-Russ, & GVEP Apptd. Legal Counsels GVEP Adv. Council Appr. as WCS Adv. Council Grisewood Apptd. Compt. of K-12 EC Funds Royce Appt. Treas. of K-12 EC Funds Mager Appt. Internal Claims Auditor Plotz Apptd. RMO & RAO Moved by, seconded by that Edward Papke be appointed AHERA Lead Educational Agency Designee for the 2018-19 school year (no additional remuneration). Moved by, seconded by that Edward Papke be appointed School Pesticide Representative for the 2018-19 school year (no additional remuneration). Papke Apptd. AHERA LEA Designee Papke Apptd. Pesticide Rep. Moved by, seconded by that Edward Papke be appointed Chemical Hygiene Officer for the 2018-19 school year (no additional remuneration). Moved by, seconded by that Five Star Bank and the Bank of Castile be designated as the official depositories of school funds for the 2018-19 school year. Papke Apptd. Chem. Hygiene Officer Offic. Depos. Designated Moved by, seconded by that the Daily News and Warsaw s Country Courier be designated as the official newspapers of the district for the 2018-19 school year. Offic. News. Designated
Regular Meeting July 2, 2018 Moved by, seconded by that Rebecca Manfreda be designated Title IX/Section 504/ADA Officer during the 2018-19 school year (no additional remuneration). Moved by, seconded by that Rebecca Manfreda be designated Homeless Liaison during the 2018-19 school year (no additional remuneration). Manfreda Desig. Title IX/504/ADA Officer Manfreda Desig. Homeless Liaison Moved by, seconded by that the Warsaw Board of Education designate as the Board Representative for the Elementary Shared Decision-Making Committee, and as the Board Representative for the Middle/High School Shared Decision-Making Committee for the 2018-19 school year. Board Reps. for Shared Dec.-Making Designated Moved by, seconded by that the Warsaw Board of Education designate as the Board Representative for the Technology Committee for the 2018-19 school year. Moved by, seconded by that the Warsaw Board of Education designate as the Board Representative and as the Alternate for the Executive Board of the Genesee Valley School Boards Association for the 2018-19 school year. Moved by, seconded by that, and be appointed to the District Audit Committee for the 2018-19 school year. Board Rep. to Technology Com. Designated Board Rep. & Alternate Desig. for GV SBA Exec. Board Audit Committee Reps. Apptd. Moved by, seconded by that, and be appointed to the District Finance Committee for the 2018-19 school year. Moved by, seconded by that, and be appointed to the District Policy Committee for the 2018-19 school year. Finance Committee Reps. Apptd. Policy Committee Reps. Apptd. Moved by seconded by that the Warsaw Board of Education designate as the Board Legislative Liaison for the 2018-19 school year. Legislative Liaison Desig. Moved by, seconded by that Kim Monahan be designated Title I Coordinator during the 2018-19 school year (no additional remuneration). Moved by, seconded by that Jeffrey Mitchell be designated District Health Coordinator during the 2018-19 school year (no additional remuneration). Moved by, seconded by that Officer Timothy McGinnis be designated Chief Emergency Officer during the 2018-19 school year (no additional remuneration). Title I Coordinator Desig. District Health Coordinator Desig. Chief Emergency Officer Desig. Moved by, seconded by that Matthew Wilkins be designated Title VI Civil Rights Coodinator during the 2018-19 school year (no additional remuneration). Title VI Civil Rights Coordinator
Regular Meeting July 2, 2018 Moved by, seconded by that the District Treasurer be authorized to establish all accounts necessary for the transaction of the district's business affairs for the 2018-19 School Year. Treas. To Estab. Accounts Moved by, seconded by that the Superintendent be authorized to transfer monies between and within functional unit appropriations of the budget for the 2018-19 School Year. Supt. Auth. to Transfer Funds Moved by, seconded by that the Superintendent be authorized to apply for and receive state and federal grants for the 2018-19 School Year. Moved by, seconded by that the President of the Board be authorized to sign Bond Anticipation Notes, Revenue Anticipation Notes, and Tax Anticipation Notes throughout the 2018-19 school year. Moved by, seconded by that the Superintendent be authorized to approve conference, convention, workshop requests for which funds are budgeted for staff and the Board of Education (including Board Fiscal Oversight Training required by New York State Law) during the 2018-19 School Year. Supt. Auth. to Apply for State & Fed. Grants President Auth. to Sign BANs, RANs & TANs Supt. Auth. to Approve Conf. Requests Moved by, seconded by that petty cash funds be authorized to be established in the amount of $25 each for the Middle/High School Office and Elementary School Office and in the amount of $50 each for the Business Office and MHS Student Council. Petty Cash Funds Auth. to be Estab. Moved by, seconded by that the Middle/High School Principal, Elementary Principal, Business Administrator and MHS Student Council Advisor, respectively, be authorized to supervise the petty cash funds. Supervision of Petty Cash Auth. Moved by, seconded by that the regularly stated meetings of the Board of Education will convene at 6:30 p.m. on the 2 nd and 4 th Tuesdays of each month (except for Holidays) through the 2018-19 school year, unless otherwise indicated. Meetings will be limited to a maximum duration of three (3) hours (meetings must end no later than 9:30 p.m.) Specific dates are as follows: Board Meetings Schedule Established July 2 2018 August 14, 28 2018 September 11 2018 October 9, 23 2018 November 13, 27 2018 December 11 2018 January 8, 22 2019 February 12, 26 2019 March 12, 26 2019 April 9, 25* 2019 May 14, 28 2019 June 11, 25 2019 The Summer Board Retreat will be from 9:00 a.m. 3:00 p.m.on August 8, 2018 in the Middle/High School Library. The Budget Hearing will be held on May 14, 2019 at the beginning of the Board Meeting scheduled for that date.
Regular Meeting July 2, 2018 The Annual Meeting/Budget Vote will be held on May 21, 2019 from noon until 8:00 p.m. in the Lobby of Warsaw Elementary School. *Required - BOCES Annual Meeting Date Moved by, seconded by that the tuition rate for non-resident students be established at $2,500 for the 2018-19 school year minus any Warsaw District School taxes that the parents pay for property owned within the district. Tuition Rate Established Moved by, seconded by that the substitute teachers' pay be established at $90/day for certified substitutes and at $70/day for non-certified substitutes, $110/day NYS Certified Retired Teacher, and $100/day for Substitute License Nurses for the 2018-19 school year. Sub. Pay Established Moved by, seconded by that the remuneration for a tutor appointed by the school administration be established at $25 per hour for the 2018-19 school year. Tutor Rate Established Moved by, seconded by that the mileage reimbursement rate be established at the IRS Rate for the 2018-19 school year. Mileage Reimb. Rate Established Moved by, seconded by that the remuneration for Election Inspectors be established at minimum wage for the 2018-19 school year. Election Insp. Pay Established Moved by, seconded by that the Warsaw Board of Education Policy Handbook and Code of Ethics be adopted for the 2018-19 school year. Moved by, seconded by that the Board approve the Organizational Chart for the 2018-19 school year. Board Handbook Adopted & Approved Organizational Chart Approved Moved by, seconded by that the Warsaw Board of Education approve the Records Retention Schedule ED-1 for the 2018-19 school year. (This is the standardized statewide schedule.) Records Retention Sched. ED-1 Approved lead the Pledge of Allegiance to the Flag. Pledge to Flag Public Comment Communications Supt. s Reports Moved by, seconded by that the Warsaw Board of Education approve the following emergency transportation contracts: Mary Cariola Summer Rochester School for the Deaf - Summer Emergency Transportation Contracts Approved
Regular Meeting July 2, 2018 Moved by, seconded by that the Warsaw Board of Education authorize the District Clerk to advertise for transportation bids. Moved by, seconded by that the Board of Education approve the following meal prices for the 2018-19 school year: District Clerk Authorized to Advertise for Transportation Bids 2018-19 Meal Prices Approved Breakfast K-5 Students - $1.30 6-12 Students - $1.45 Lunch K-5 Students - $2.20 6-12 Students - $2.35 Moved by, seconded by that the Warsaw Board of Education approve the engagement letter from FreedMaxick and authorize the Business Administrator to execute said letter. Moved by, seconded by that the Board appoint as Clerk Pro Tem for the remainder of the Board Meeting. Auditor s Engagement Letter Approved New Items By Board Members Clerk Pro Tem Appointed The District Clerk was dismissed at, Clerk Pro Tem. p.m. and the following took place as recorded by Tamarah R. Plotz District Clerk Moved by, seconded by that the Board enter Executive Session at p.m. for the purpose of discussing. Executive Session Moved by, seconded by that the Board resume regular session at p.m. Regular Session Moved by, seconded by that the Board approve the following Special Education recommendations: Special Education Recommendations Approved (A) = Amendment Agreement No Meeting Moved by, seconded by that Board approve the Standard Work Day and Reporting Resolution for Employees, and authorize the District Clerk to execute said agreement. Standard Word Day Resolutions Approved Moved by, seconded by that the Board appoint Business Administrator Kari Grisewood as the Genesee Area Healthcare Plan Primary Board Member for the 2018-19 school year, and Director of Instructional Service and Personnel Matthew Wilkins as thealternate GAHP Board Member for the 2018-19 school year. GAH Board Member/Alternate Approved
Regular Meeting July 2, 2018 Yes No Abstain Moved by, seconded by that, upon the recommendation of the Superintendent, the Board approve revised Personnel Schedule 439, as revised. Moved by, seconded by that the regular meeting of the Warsaw Central School Board of Education be adjourned at p.m.; subject to the call of the President. Personnel Schedule 439 Approved Adjournment, Clerk Pro Tem
ORGANIZATIONAL CHART OF THE WARSAW CENTRAL SCHOOL DISTRICT Warsaw Central School Board of Education Superintendent of Schools Payroll Certification Officer District Clerk School Resource Officer Executive Secretary Records Officer District Publicist Annual Board of Education Appointed Positions/Officers In addition to the positions listed (bold) in the chart, the following are also annually appointed positions/officers. Internal Claims Officer Independent Auditor District Medical Officer ***Position Held by Same Person. Business Administrator E.C. Comptroller Purchasing Agent High School Principal Career Coordinator Middle School Principal Elementary School Principal Director of Special Services Director of Facilities II AHERA LEA Designee Cafeteria Manager Director of Instructional Service & Personnel (Including Technology) Transportation Coordinator Assistant Principal *** Assistant Principal *** Assistant Principal/Literacy Coach School Psychologist All Maintenance Staff All Cafeteria Staff Senior Computer Services Assistant District Treasurer Athletic Director Teachers Teachers Clerical Director of Counseling*** Clerical Tax Collector Coaches Teachers Teaching Assistants Teaching Assistants Counselors Extracurricular Activity Treasurer Teaching Assistants School Monitors School Monitors Superintendent of Schools May Assign Supervision of Building Level Staff/ School Monitors Clerical Clerical Administration, as Needed Clerical BOE Approved: July 2018