Unit 356 Board Meeting Minutes Date: Sunday, January 14, 2018 Location: Adobe Bridge Club Attendance: Cindy Shoemaker, Gordon Diss, Steve Reynolds, Carolyn Reynolds, Diana Galis, Suzanne Greenwood. Absent: Mindy Hawkins, Leonard Hall. Cindy called the meeting to order at 11:15 a.m. Motion to approve minutes. Steve moved, Diane seconded. Motion passed unanimously. Cindy welcomed new board members Gordon Diss, Diana Galis and Mindy Hawkins, who were elected at the Unit meeting in December. Treasurer s report: Carolyn distributed the financial report. Congratulations to Steve for being elected as our representative to District 17. This position was previously held by Darwin Afdahl. Charity game funds: Tabled for discussion in February. Cindy is organizing the Senior Olympic Bridge event on January 28th this year only. Adobe is hosting and Jared Boulds is Directing. Motion to keep Officer roles the same. Gordon will be the new Secretary. At the request of Adobe Bridge Club and the Bridge Center of Greater Tucson, a motion was made to increase the table stipend from $10 to $11 per table for the host Club. Steve moved, Carolyn seconded. Motion passed unanimously. Cindy will order name tags for Board members with the Unit logo. I/N Report: Suzanne agreed to contact new members to the Unit and to follow up with them. Suzanne agreed to write a monthly I/N newsletter for the Kibitzer. Cindy distributed the planning meeting document.
Cindy will inform the membership about the cancellation of the April sectional. We will be hosting the Senior Regional from February 26th to March 4th that was previously scheduled for Mesa. The September NLM Regional has been moved to be concurrent with the Fall Sectional (November 14 th to 18 th ) although the first day of that tournament (Wednesday 11/14) will be exclusively the NLM Regional. The March unit game will be held on 3/25 at the Bridge Center of Greater Tucson in Catalina. Awards will be handed out to the Mini-McKenney and Ace of Clubs winners. Suzanne will invite the NLM winners to attend. Cindy will invite the life master winners. Cindy reported that Jud is in charge of the Caddies and Jud and Steve will work together to determine caddies for the Arizona Senior Regional. Diana agreed to order lanyards for all caddies to replace the gold ties. Next meeting: Sunday, February 11 at 11:00 a.m. - Adobe Bridge Club. Meeting adjourned 12:10 p.m.
Date: Sunday, February 11, 2018 Location: Adobe Bridge Club Unit 356 Board Meeting Minutes Attendance: Cindy Shoemaker, Gordon Diss, Mindy Hawkins, Steve Reynolds, Carolyn Reynolds, Leonard Hall, Diana Galis, Suzanne Greenwood. Membership/Webmaster/Kibitzer: Ann Hinge. Cindy called the meeting to order at 11:25 a.m. Motion to approve minutes. Cindy moved, Mindy seconded. Motion passed unanimously. Cindy welcomed new board members and asked Steve, as District 17 Rep, to report on the previous District meeting. Steve indicated that he would forward the District 17 minutes when available. He reported that the Forum for District 17 and 21 will be combined and be published electronically only. Treasurer s report: Carolyn distributed the financial report and stated that we made a bottom line of $5K on the Sectional. President s report: Cindy updated the group regarding charity game funds for the Arizona Senior Regional running from February 26 th to March 4 th, 2018. Arizona Senior Regional: Cindy distributed the Status/Action report for the Senior Regional. Planning details included a site visit to the Tucson Expo Center where decisions can be made regarding signage, lighting, and the potential placement of portable bathrooms, speakers and the photography area. Ron Gagne will be the Photographer. Jud will manage the caddies. Leonard agreed to order new boards and new cards. Steve is in charge of food. Cindy will take care of Marketing and posters. We will be using the Fast Results bulletin for tournament information and results. Diana will coordinate the speakers. They are Lou Quiggle, Mark Itabashi and Dennis Dawson. Customized pencils and tote bags will be given to NLMs. Suzanne and Gordon will coordinate welcome desk volunteers. The March unit game will be held on 3/25 at the Bridge Center of Greater Tucson in Catalina. Awards will be handed out to the Mini-McKenney and Ace of Clubs winners. Suzanne will invite the NLM winners to attend. Cindy will invite the life master winners. Next meeting: Sunday, March 25 at 11:15 a.m. Bridge Center of Greater Tucson.
Unit 356 Board Meeting Minutes Date: Sunday, March 25, 2018 Location: Bridge Center of Greater Tucson Attendance: Cindy Shoemaker, Gordon Diss, Mindy Hawkins, Steve Reynolds, Carolyn Reynolds, Leonard Hall, Diana Galis, Suzanne Greenwood. Membership/Webmaster/Kibitzer: Ann Hinge. Cindy called the meeting to order at 11:30 a.m. and thanked everyone for coming. Motion to approve minutes. Cindy moved, Mindy seconded. Motion passed unanimously. Treasurer s report: Carolyn distributed the financial report. District 17 Rep update: Steve reported he would attend the next District meeting. President s report: Cindy stated there was approximately $340 in charity game funds from the Arizona Senior Regional. This will be included in the March financials. New business: We will add an NLM Director to the Member Appreciation Game and Holiday Party. Cindy announced that Greg West will be on the Conduct and Ethics committee. Cindy distributed a revised Unit Game Calendar. Board approved. The Pro Am will be held on 5/6 at Adobe. Next meeting: Sunday, April 22 at 11:30 a.m. Adobe Bridge Center.
Date: Sunday, April 22, 2018 Location: Adobe Bridge Center Unit 356 Board Meeting Minutes Attendance: Cindy Shoemaker, Gordon Diss, Steve Reynolds, Diana Galis, Suzanne Greenwood. Membership/Webmaster/Kibitzer: Ann Hinge. Absent/Excused: Mindy Hawkins, Carolyn Reynolds, and Leonard Hall. Cindy called the meeting to order at 11:30 a.m. and thanked everyone for coming. A motion was made to approve the minutes from the March Board meeting. Suzanne moved and Steve seconded. Motion passed unanimously. District 17 Rep update: Steve explained that our District is allocated five Regionals per year. These include Phoenix, Albuquerque and Denver. Since Taos and Colorado Springs may forgo a Regional, it is likely that Tucson will get a Regional every year during the late February / early March time slot. Treasurer s report: Steve stated that Carolyn had filed our Annual tax and corporate reports. Charity funds are expected to go to the Community Food Bank. There was approximately $340 in charity game funds from the Arizona Senior Regional. The Pro Am Swiss will be held at Adobe on May 6 th. Over 20 teams have been confirmed. Member Appreciation will be held at Skyline Country Club on June 10. Mindy created the flyer and they have been distributed to clubs and information is posted on the unit website and added to the Kibitzer. The Cactus Flower NLM Regional / fall sectional will be held November 15 18 at the Hotel Tucson City Center. The schedule has been approved. Diana is selecting speakers. Mindy is completing the tournament and speaker flyers. Suzanne will make recommendations for a new regional patch and select I/N gifts. A promotional/marketing plan is complete and ready for rollout. Suzanne Greenwood, I/N rep, will write an article for the Kibitzer on the merits of kibitzing. She will also meet with Diana Galis, past I/N rep, to ensure new members are contacted. Suzanne will decorate/update the unit bulletin board at Adobe Bridge Center. Membership report: The Unit membership of 1,147 is up 23 from last year.
A motion was made for Ann to compensate Ann for the enhancements made to the unit s registration system. One time cost of $300. Steve moved, Gordon seconded. Motion approved unanimously. Next meeting: Sunday, May 6 at 11:30 a.m. Adobe Bridge Center.
Date: Sunday, May 6, 2018 Location: Adobe Bridge Center Unit 356 Board Meeting Minutes Attendance: Cindy Shoemaker, Gordon Diss, Mindy Hawkins, Carolyn Reynolds, Steve Reynolds, Diana Galis, Suzanne Greenwood. Membership/Webmaster/Kibitzer: Ann Hinge. Cindy called the meeting to order at 11:30 a.m. and thanked everyone for coming. Motion to approve the minutes from the April Board meeting. Mindy moved and Caroline seconded. Motion passed unanimously. District 17 Rep update: Nothing new to report. Treasurer s report: Carolyn agreed to send the Unit year end financials to the ACBL. Carolyn will send approximately $340 from the AZ Senior Regional event to the Community Food Bank. Motion to allow the Tournament Chair to sign Board approved contracts as representative for the Unit. Mindy moved, Carolyn seconded. Motion passed unanimously. Member Appreciation will be held at Skyline Country Club on June 10. 66 players have already signed up. There will be a second director for the I/N section. Volunteers are needed to set up and tear down. The Cactus Flower NLM Regional / Fall Sectional will be held November 15 18 at the Hotel Tucson. Several Board members prefer changing the start times from 9:30 and 1:00 to 9:00 and 1:30. Diana has two speakers lined up and looking for a third. Mindy is working on the flyers. Suzanne recommended pens as the I/N gifts as they were both popular and practical. Suzanne Greenwood, I/N rep, will write an article for the Kibitzer on the merits of kibitzing. She will also meet with Diana Galis, past I/N rep, to ensure new members are contacted. Suzanne decorated the unit bulletin board at Adobe Bridge Center and it looks great. Next meeting: We will not meet before the member Appreciation Game at Skyline CC. Next Unit Board meeting will be held on Sunday, June 24 at 11:30 a.m. at the Adobe Bridge Center. Meeting adjourned 11:50 a.m.
Unit 356 Board Meeting Minutes NOTE: The meeting for June 2018 was cancelled.
Date: Sunday, July 15, 2018 Location: Adobe Bridge Center Unit 356 Board Meeting Minutes Attendance: Cindy Shoemaker, Jared Boulds, Gordon Diss, Dan Faulkner, Diana Galis, Suzanne Greenwood, Leonard Hall, Mindy Hawkins, Carolyn Reynolds, Steve Reynolds. Absent: Ann Hinge - Membership/Webmaster/Kibitzer. Cindy called the meeting to order at 11:15 a.m. and thanked everyone for coming. Cindy welcomed new board members Jared Boulds and Dan Faulkner. Jared will become the Unit Treasurer. Previous treasurer, Carolyn Reynolds, will remain on the Board as a member at large. Dan Faulkner will become the tournament coordinator and pursue various educational opportunities for the Unit. Let it be noted that an e-mail vote requesting individual board member response, yea or nay, was conducted July 9, 2018. The board unanimously approved both candidates. E-mail responses were filed and archived. The unit board now has 10 board members, including the I/N representative. The May board meeting minutes were passed without corrections. NLM Sectional at Adobe Bridge Center: Barry Abrams, president, Adobe Bridge Center, requested the unit consider holding an NLM sectional at Adobe Bridge Center. In response to his request and to ensure the venture was thoroughly investigated, a feasibility study with financials was created by Cindy Shoemaker and Jared Boulds and distributed to the board. The prospect of holding an NLM sectional at Adobe was deemed cost-effective and was determined to be of benefit to the NLM community. Additional factors included: date availability, space constraints, historical and national perspective and table fees, to name few. The board determined to offer Adobe $11 per table per session producing an estimated $660 in profit based on a 15 table per four-session outcome. Profit would fluctuate based on the actual table count. The board would provide snacks and lunch on Sunday, produce a flyer and promote the event. Trophies will be awarded to first, second and third place teams. Motion: Steve Reynolds made a motion to pursue a two-day/four session I/N Sectional September 28-29, 2019 at Adobe Bridge Center. Mindy seconded. Motion approved. 2019 board election process: Cindy Shoemaker created a timeline and a notice template. The board determined that annual meeting will be held Sunday, October 7 at Adobe Bridge Center. Diana Galis will head the nominating committee pursuant of a deadline of August 6. The
deadline to send written notice to all bridge clubs requesting each post the notice on bulletin boards/website will be September 27. Review/Update of Unit bylaws: Len Hall (Cindy Shoemaker) will chair a committee to review and recommend updates to the Unit bylaws. The committee will include: Carolyn Reynolds, Steve Reynolds, Jared Boulds. Suggested changes will be posted to the Unit Website and brought up for a vote at the Annual meeting. Current bylaws were distributed. Treasurer s report: Jared will report the Unit financials at the August meeting. District 17 Rep report: Steve Reynolds reported: To date, The Longest Day event raised over $4 million for Alzheimer s research. Bobby Levin will be inducted into the Bridge Hall of Fame. STaC week is scheduled in August. Tournament Chair report: Steve Reynolds updated the board regarding the status of contracts for 2019. He reported that all contracts are complete and signed with the exception of the Skyline Country Club which will be signed within the month. A hard copy of all contracts has been created and is available for reference. Jared will issue deposits to secure events for 2019. Sanction dates for 2020 -- 2023 have been verified and sanctions will be complete within the month. The date for the 2022 April sectional (21-24) is pending as it would be held over Good Friday/Easter weekend. I/N report: Suzanne will send letters to welcome new members and offer a discount to play in a unit game. Mechanical pencils and convention card holders were chosen as the giveaways for the NLM regional in November. Education report: Diana Galis will continue as the Unit s speaker coordinator and will work with Mindy to produce a speaker flyer for the Cactus Flower Regional/Tucson Fall Sectional and the Tucson Winter Regional. Diana is securing speakers for the Tucson Winter Regional. Caddy report: Jud Jones is securing caddies for the NLM Regional/Tucson Fall Sectional and is seeking new caddies in preparation for the Tucson Winter Regional in Feb./March 2019. New caddies would be trained at the NLM Regional/Tucson Fall Sectional. Good and Welfare: Cindy Shoemaker asked for suggestions from the board via e-mail regarding the addition of a charitable event or charity component to an existing event. Upcoming Events:
Fall Pro-Am 10/7 -- Adobe Bridge Center. NLM Regional/Open Sectional 11/8 11/11 -- The Hotel Tucson City Center. Tucson Winter Regional 2/25 3/3, 2019 -- Tucson Expo Center. A synopsis of how the above mentioned events will be marketed and a timeline was presented. The new flyer for the Tucson Winter Regional was distributed. The board was asked to take note of the following: The Tucson Fall Sectional schedule has been revamped. Compact KOs and Swiss team games have been added. A 199 er game was also added to give Ams the opportunity to earn silver points in addition to gold rush events (NLM Regional.) The Tucson Winter Regional schedule is almost identical to the schedule used for the Arizona Senior Regional held earlier this year. Two new hotel options for out-of-town players who attend the Tucson Winter Regional include: Four Points Sheraton Tucson Airport and the Hampton Inn and Suites Tucson Airport. The Comfort Inn and the Red Roof Inn will remain as options. Explore running a 1/2 page ad ($910) or a 1/3 page ad ($615) in the Bulletin for two consecutive months. Steve Reynolds stated that District may offer to pay for each unit to create a full page ad in the Bulletin to promote regionals. Next meeting: Sunday, August 26 at Adobe Bridge Center -- 11:30 am. Meeting adjourned 12:14 p.m.
Date: Sunday, August 26, 2018 Location: Adobe Bridge Center Unit 356 Board Meeting Minutes Attendance: Jared Boulds, Gordon Diss, Dan Faulkner, Diana Galis, Suzanne Greenwood, Leonard Hall, Mindy Hawkins, Carolyn Reynolds, Steve Reynolds. Ann Hinge - Membership/Webmaster/Kibitzer. Absent: Cindy Shoemaker Mindy called the meeting to order at 11:30 a.m. and thanked everyone for coming. Motion: Jared Boulds moved than the July board meeting minutes be approved. Caroline seconded. Motion approved. Membership Report: Ann reported there were currently 1,091 members in the Unit. Unfinished Business: Diana reported that notice of the annual meeting will be posted in advance of the October 7 th election in accordance with the bylaws. The Audit committee will review the financials when transferring the responsibility to Jared. The Unit must make its year-end financial report available. Carolyn assured the committee that Corporation and IRS tax returns have been filed. The Director s Training Class currently has about 25 people enrolled. It will be taught by Kay Afdahl on September 8 th and 9 th at Adobe. 9 am to 4 pm both days. Cost $25. Treasurer s report: There was a slight loss in July which is normal. District 17 Rep report: Steve Reynolds reported: The District is saving money by switching from a printed to an electronic bulletin. The Board is being reduced from 14 to 10 members. Tournament Chair report: Steve is looking in to replacing old tables, possibly with table covers in some instances. The trailer is parked south of Benson Hwy. Review/Update of Unit bylaws: Len suggested that any impeachment vote should need 7, not 6 votes. This is the majority vote increased by one. I/N report: Suzanne will give a free game to any new members transferred in to our Unit. Signs for the upcoming tournaments are underway. The Speaker flyer for the Fall Pro-Am is finished
A Food truck will not be needed since Costco will be delivering pizza. Steve prefers to set up the Tucson Expo Center on the night before the Winter Regional starts. Upcoming Events: Fall Pro-Am 10/7 -- Adobe Bridge Center. NLM Regional/Open Sectional 11/8 11/11 -- The Hotel Tucson City Center. Tucson Winter Regional 2/25 3/3, 2019 -- Tucson Expo Center. Next meeting: Sunday, September 16th at Adobe Bridge Center -- 11:30 am. Meeting adjourned 12:06 p.m.
Unit 356 Minutes September 16, 2018 The meeting of Unit 356 was called to order by President Cindy Shoemaker, 11:38 AM, Adobe Bridge Center. Present were: Jared Boulds, Dan Faulkner, Suzanne Greenwood, Leonard Hall, Mindy Hawkins, Carolyn Reynolds, Steve Reynolds and Anne Hinge Membership/Webmaster/ Kibitzer. Excused absence: Gordon Diss and Diana Galis. The August minutes were approved with correction that any impeachment vote should require 7, not 6 votes. Treasurer s report: Jared Boulds reported a loss of around $155 for the July unit game and $110 loss for the August unit game. A new NLM tournament will be held September 21-22, 2019. Cindy addressed the upcoming calendar with a discussion on how to handle unit games. Jared will update the 2019 calendar. The election process is going as stated by our bylaws. Updating the bylaws has been tabled until next year. The Director Training class had 35 people with 14 taking the Director s test and another 5 to take the test at a later time. The fee was $25 per person, with a $10 refund to each participant. Steve Reynolds did the food. The board gave Kay a plant and $300 gift card for teaching the class. District 17 Rep report: Steve said he will be attending the meeting in Colorado Springs. He is working on revamping the Las Vegas regional. I/N Report: Suzanne stated that trophies/medallions have been ordered for the NLM Regional. Letters to new I/N players have been mailed with a free play. Volunteers have been appointed for the tournament. Dan stated that we resubmitted a change to the 2020 I/N sectional date so it will not conflict with the Jewish Holidays. Cindy stated the audit was nearing completion with an inventory of the tables, boards, etc to be scheduled before the November sectional. We have 19 teams signed up for the Pro/ AM. We are doing a salad theme. Oro Valley Park District will hold a beginner class on bridge. A discussion was held on hosting a spring sectional in April. Mindy Hawkins made a motion to cancel this tournament because we are now holding a yearly regional in February/March, a January and a November sectional and a September I/N sectional. Jared made a motion to table the vote until our next meeting.
Leonard Hall proposed that the Board adopt the ACBL Open Chart for open Unit games, and the Basic+ chart for NLM Unit games, effective November 22. They may be found on the ACBL website under Charts, Rules and Regulations, near the bottom of the front page. Jared Boulds made a motion to adjourn at 12:15 PM seconded by Mindy Hawkins. Respectively submitted, Mindy Hawkins
Date: Sunday, October 7, 2018 Location: Adobe Bridge Center Unit 356 Board Meeting Minutes Attendance: Cindy Shoemaker, Jared Boulds, Gordon Diss, Dan Faulkner, Diana Galis, Suzanne Greenwood, Leonard Hall, Mindy Hawkins, Carolyn Reynolds, Steve Reynolds. Ann Hinge - Membership/Webmaster/Kibitzer. Cindy called the meeting to order at 11:15 a.m. and thanked everyone for a full attendance. Motion: Jared Boulds moved that the minutes from the meeting held Sunday, September 16 be approved. Caroline seconded. Motion approved. District 17 Rep report: Update provided on the pending Las Vegas Regional. Dealing Machine: Adobe has requested that the unit remain a part owner of the current dealing machine purchased about 10 years ago and requested the unit pay half for a used dealing machine to be used as a backup in case the current machine fails or is out for repair. Current unit usage was deemed to be less than 10 percent. Motion: Len Hall moved that the Unit contribute $0 to the purchase of a new and or used dealing machine. Seconded by Mindy. Motion approved. April Sectional: Due to the addition of a yearly regional and an NLM sectional in September, the Board discussed whether to hold the Spring Sectional in April 2019. A $2,000 deposit was put down to hold space at Hotel Tucson prior to knowledge of hosting a yearly regional. Motion: Dan Faulkner moved to keep the 2019 Sectional as scheduled and look to other options for 2020. Seconded by Mindy. Motion approved. Next meeting: Planning session in November -- TBD. Meeting adjourned 12:05 p.m.
Date: Sunday, October 7, 2018 Location: Adobe Bridge Center Attendance: 50 plus unit members Unit 356 Board Meeting Minutes Cindy called the annual meeting to order at 12:25 pm and thanked everyone for attending. Motion: Because the following Unit board candidates have run uncontested (Cindy Shoemaker, Carolyn Reynolds, Steve Reynolds, Jared Boulds and Dan Faulkner) a motion was requested to accept the slate by acclamation: Jud Jones made the motion and John McKethan seconded. Motion approved. Meeting adjourned: 12: 32 pm