CALL TO ORDER, ROLL CALL, FLAG SALUTE SPECIAL PRESENTATIONS PUBLIC COMMENT CONSENT AGENDA (for approval) 1. Agenda 2. Agenda Bill D10-2019-01... Page 03 2.1. Regular Meeting Minutes... Page 04 2.2. Special Joint Board Meeting Minutes from November 20, 2018... Page 07 2.3. Financial Recap (provided at meeting) GENERAL ADMINISTRATIVE DISCUSSION 1. 2018 December Revenue and Expense Report (provided at meeting) FIRE CHIEF BRIEFING PFAS COMMITTEE REPORTS 1. EF&R Finance Administrative Committee (no meeting held) 2. Local 2878 3. Volunteer Workgroup NEW BUSINESS 1. Elect Chair, Vice Chair, EF&R Board Directors, EF&R FAC Members 2. County Fire s Association General Liability Insurance... Page 09 3. 175 Newport Way NW OLD BUSINESS 1. Maple Hills Fire Station 79 Update 2. Potential FD27 Merger Status EXECUTIVE SESSION GOOD OF THE ORDER KING COUNTY FIRE PROTECTION DISTRICT 10 BOARD OF FIRE COMMISSIONERS Regular Meeting Agenda January 7, 2019 Eastside Fire & Rescue s Headquarters 175 Newport Way NW, Issaquah, WA 98027 4 p.m. Regular Meeting CALENDAR REVIEW District 10 Board February 11, 2019, 4 p.m., Headquarters King County Fire Chiefs & s Banquet January 16, 2019, 6 p.m., Museum of Flight (RSVP required) Legislative Day January 24, 2019, Olympia (RSVP required) Tentative EF&R Special Board Meeting (Board Orientation) February 14, 2019 Page 1 of 9
Fireground 101 April 27, 2019, Bellevue Training Center (RSVP required) Issaquah City Council 1st and 3rd Monday at 7 p.m., Issaquah City Hall Sammamish City Council 1st and 3rd Tuesday at 6:30 p.m., Sammamish City Hall Carnation City Council 1st and 3rd Tuesday at 7 p.m., Carnation City Hall North Bend City Council 1st and 3rd Tuesday at 7 p.m., Mt. Si Senior Center SIGNING OF THE DOCUMENTS/ADJOURN REGULAR MEETING Page 2 of 9
King County Fire Protection District 10 Board of s AGENDA BILL D10-2019-01 January 07, 2019 SUBJECT: December Monthly Board Minutes & Financial Recap Approval SUMMARY STATEMENT: The Board Secretary submits completed minutes for the prior month s meetings to the Board for review prior to the regular board meeting. The Board acts upon the minutes first directing any needed changes to be noted on the document in ink, initialed by the Board Secretary, and then approving said minutes amended as noted. District 10 utilizes the Auditing Officer Certification method (RCW 42.24.080) of approving normal and usual ongoing expenditures for payroll, utilities, and other goods and services, on behalf of the Board of Fire s. Monthly, those expenditures are provided for review and oversight by the Board pursuant to state law (RCW 42.24.180). Items requiring Board approval in advance of payment are presented on separate Agenda Bills to obtain approval and are included on the Consent Agenda when paid after said approval. Items paid but rejected by the Board after they have been paid, will become receivables and immediate collection by the agency audit officer will commence. Expenditure Required: $ Amount Budgeted: $ SUMMARY Funds Utilized: STATEMENT: General Fund RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. ALTERNATIVE(S): Approve the attached Consent Agenda stipulating any items rejected and ordering the collection thereof. EXHIBITS: Prior month s Minutes, together with any hand-noted changes, as directed by the Board. Special Joint Board meeting minutes. Prior month s Financial Recap together with Accounting Certification. Prior month s Blanket Vouchers certified by an Agency Audit Officer. Originator: SF Administrative Review: 12/31/18 Action: Date: 01/07/19 Motion By: 2 nd : District Secretary: Page 3 of 9
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 KING COUNTY FIRE PROTECTION DISTRICT 10 Board of s Regular Meeting Minutes December 10, 2018 The regular meeting of the Board of Fire s of King County Fire District 10 was held on December 10, 2018, at Eastside Fire & Rescue Headquarters (HQ), located at 175 Newport Way NW, Issaquah, WA 98027. Present: Vice Chair Alan Martin (Acting Chair) Anita Sandall Larry Rude Gloria Hatcher-Mays Board Secretary Jamie Formisano Fire Chief Jeff Clark Deputy Chief Greg Tryon Deputy Chief Jon Parkinson Deputy Chief Richard Burke Audience: Lilly Hansen, Board Chair, Fire District 27 Eric Hollis,, Fire District 27 Fire Chief Chris Connor, Fire District 27 Dean dealteriis, Local Union 2878 David Geller, BVFF Board member Absent: Chair Don Smith (excused) Budget Analyst Scott Faires (excused) Call to Order, Roll Call, and Flag Salute: Acting Chair Martin called the meeting to order at 4:00 p.m. and led the flag salute. The regular meeting of King County Fire Protection District 10 (KCFD 10) was recessed and the Board of Volunteer Firefighters (BVFF) meeting was called to order at 4:00 p.m. The BVFF meeting was adjourned at 4:02 p.m., and the regular meeting of KCFD 10 was reconvened. Citizen Input: Union President dealteriis briefed on the Eastside Firefighters Benevolent Fund s successful food drives to assist the Issaquah and Snoqualmie Food Banks. Consent Agenda: Items listed below were distributed to the Board in advance for review and were enacted with one motion. IT WAS MOVED BY COMMISSIONER RUDE, SECONDED BY COMMISSIONER SANDALL TO: Approve the Consent Agenda. MOTION CARRIED, 4 0. Discussion ensued. UAgenda Bill D10-2018-25 Board Minutes and Financial RecapU: Regular Meeting Minutes Financial Recap General Administrative Discussion: Page 4 of 9
50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 November Revenue and Expense Report: Included as an attachment. Due to the change of date to the D10 meetings, the King County Revenue report may not align, and the data may not be provided timely. Discussed the option of providing the report electronically to be discussed at a subsequent meeting. Fire Chief Briefing: EF&R Budget: A detailed briefing shall be presented at the January D10 Board meeting. PFAS update: The study is on track and the data shall be presented later in the year with a final report presented in January 2019. EF&R is working with an Issaquah Lobbyist on moving forward a legislative agenda to request additional State funding for the next level of testing as well as remediation testing in the future. PFAS shall also be discussed during Legislative Day on January 24, 2018. Fall City: Board of s voted to put the merger on the February 12, 2019 Special Election. Discussed avenues to engage with community members to educate on the merger. AMR: Current negotiations resulted in a no vote for the contract resulting in AMR supporting a strike. EF&R is developing a contingency plan for potential transport increases. Paradise Fire: EF&R Headquarters is adopting a family affected by the fire for the holidays. If you are interested in participating, please contact the Board Secretary. Committee Reports: EF&R Finance Administrative Committee: Reviewed the current Knox Box Program and options to address future needs. The MVA Pilot program shall be brought to the EF&R Board with a recommendation to suspend until further notice. Local 2878: The Union has a PR committee to support the Fall City merger. www.fallcityyes.com. Volunteer Workgroup: None New Business: 1. Agenda Bill D10-2018-26 (Letter of Agreement Battalion Chief Reorganization): IT WAS MOVED BY COMMISSIONER HATCHER-MAYS, SECONDED BY COMMISSIONER RUDE TO: Approve Letter of Agreement Battalion Chief Reorganization. MOTION CARRIED, 4 0. 2. Agenda Bill D10-2018-27 (Revised District 10 Policy Manual): IT WAS MOVED BY COMMISSIONER HATCHER-MAYS SECONDED BY COMMISSIONER RUDE TO: Approve the Revised District 10 Policy Manual. Discussion ensued. MOTION CARRIED, 4 0. 3. Discussion and approval of the 2019 Agenda Calendar: Reviewed and discussed the agenda calendar. Recommendation to include a Tour of the North Bend Training Page 5 of 9
98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 Facility. Discussed a Community Calendar to be visible to the s for opportunities to participate in community events. Old Business: 1. Station 79 update: Discussed current appraisal, which is lower than expected and results in the s not being able to sell due to the sale price. Recommendations to research additional options, including leasing to the HOA. EF&R staff shall prepare options for a decision to be brought to the Board and shall ensure communication to the HOA. Good of the Order: Discussed the Boards authority and process to reallocate budget funds. The current policy allows for reallocation of funds based on Board approval. Calendar Review: EMTG Graduation - December 13, 6p.m., Shoreline College HQ Closed December 25-28, 2018 FAC December meeting cancelled District 10 Board January 7, 2019, 4 p.m., Headquarters King County Fire Chiefs & s Banquet January 16, 2019, 6 p.m., Museum of Flight (RSVP required) Legislative Day January 24, 2019, Olympia Tentative EF&R Special Board Meeting (Board Orientation) February 14, 2019 Fireground 101 April 27, 2019, Bellevue Training Center (RSVP required) Issaquah City Council 1 st and 3 rd Monday at 7 p.m., Issaquah City Hall Sammamish City Council 1 st and 3 rd Tuesday at 6:30 p.m., Sammamish City Hall Carnation City Council 1 st and 3 rd Tuesday at 7 p.m., Carnation City Hall North Bend City Council 1 st and 3 rd Tuesday at 7 p.m., Mt. Si Senior Center Adjournment: Acting Chair Martin adjourned the meeting at 4:45 p.m. Signing of Documents: Attestation: District Secretary Page 6 of 9
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 KING COUNTY FIRE PROTECTION DISTRICTS 10 and 27 BOARD OF FIRE COMMISSIONERS Special Joint Meeting Agenda November 20, 2018 Eastside Fire & Rescue 175 Newport Way NW 1 p.m. A special joint meeting of the Board of Fire s of King County Fire District 10 and Fire District 27 was held on November 20, 2018, at Eastside Fire & Rescue Headquarters, located at 175 Newport Way NW, Issaquah, WA 98027. Present: Absent: Chair Lilly Hansen (D27) Chair Don Smith (D10) Eric Hollis (D27) Dan Meredith (D27) Vice Chair Alan Martin (D10) Anita Sandall (D10) Larry Rude (D10) (late arrival) Fire Chief Chris Connor (Fall City D27) Fire Chief Jeff Clark (EF&R) District Secretary Melinda Wall (Fall City D27) District Secretary Jamie Formisano (EF&R) Gloria Hatcher-Mays (D10) (unexcused) Call to Order, Roll Call, and Flag Salute: Chair Smith called the meeting to order at 1:05 p.m. and led the flag salute. Introductions were made. Public Comment: Local 2878 Vice President, Dean dealteriis, introduced himself as the new Union President effective December 1, 2018 and looks forward to the future partnership. Old Business: 1. Meeting minutes: The meeting minutes from the Special Joint Board meeting on April 17, 2018 were approved unanimously. New Business: 1. Discuss Potential Merger and Merger Operations Preparation: D10 discussed a future agenda item to potentially move the regularly scheduled D10 meeting to the 2 nd Wednesday of the month to align with the EF&R Board meeting. Received input from D27 s that Wednesdays are not ideal but will make it work. Page 7 of 9
38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 Chief Connor reviewed the steps taken by D27 in preparation for the election, which have included public comments, open houses, a Petition to Merge, approval by the Boundary Review Board, and a calendar moving forward that address next steps. D27 Special Meeting is taking place on December 6, 2018 to approve a Resolution for a February 2019 ballot measure. Potential effective merger date, of April 1, 2019 was discussed. Chief Clark discussed impacts of two (2) vacant positions and overtime costs. D27 stated they have reviewed other Cost Models from other agencies for cost comparison. Stated the s are not in agreement with the merger. Discussed transitional issues and costs; and ensuring transparency to the public. EF&R has submitted a draft agreement for a second Battalion Chief to be assigned at the Fall City Station for the next year. This agreement allows for housing of the EF&R BC and guarantees a BC response to calls in Fall City s response area. D27 expresses support of this agreement; Meredith recommends having the agreement separate from the merger. Discussed the transitional document created by the Chiefs, which is comprehensive and only awaiting the execution portion of the plan. The Labor groups have identified how the workgroups will transition and will continue meeting to discuss impacts. The Volunteers/Reserves group will take the same steps to discuss impacts. Discussed renaming the District and agreed it would be a group discussion as well as establishing the Joint Board. Committed to the Fall City identity remaining untouched. 2. Joint Board Direction to the Fire Chiefs: Continue moving forward with the established timeline. Share the department s transition documents when available. Good of the Order: The Labor groups briefed on the discussions taking place and agreements made to allow for full integration of the Fall City members. This includes vacation bids, promotional opportunities, and specialty station picks. Adjournment: The meeting was adjourned at 1:45 p.m. Page 8 of 9
WASHINGTON FIRE COMMISSIONERS ASSOCIATION December 19, 2018 TO: FROM: King County Fire s Association Kitsap County Fire s Association Pierce County Fire s Association Skagit County Fire s Association Snohomish/Island County Fire s Association Thurston County Fire s Association Roger Ferris, Executive Directory SUBJECT: County Fire s Association General Liability Insurance I have heard from the majority of you regarding my December 5 th memo informing you that the general liability insurance under the WFCA s policy would no longer be available to county associations effective January 1, 2019. It has become clear that we made a mistake in accepting Enduris s determination that the WFCA s relationship with county associations was insufficient to warrant continuation of coverage. I am in the process of discussing available options with Enduris to maintain the coverage under the WFCA general liability insurance policy. I am confident that we will be able to work out a satisfactory solution for county associations and I will keep you informed as we work through this process. Thank you. RF/ne LOCATION: James R. Larson Forum Bldg., 605 11th Ave. S.E., Suite 205, Olympia, WA 98501 MAILING ADDRESS: P. O. Box 134, Olympia, WA 98507 TELEPHONE: (360) 943-3880 1-800-491-9322 FAX: (360) 664-0415 EMAIL: wfca@wfca.wa.gov WEB SITE: www.wfca.wa.gov Page 9 of 9