City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: FROM: The Honorable Mayor and City Commission Jane A. Hines, CMC, City Clerk DATE: 4/21/2011 RE: Approval of First Amendment to Agreement with Granicus for Document/Webhosting, MinutesMaker, and Related Support Services RECOMMENDATION: It is recommended that the City Commission adopt the Resolution approving the First Amendment to Agreement with Granicus for Webhosting, MinutesMaker, and related support services. REASONS: In September 2008 the City Commission approved an Agreement with MCCi and Granicus for an automated agenda system including webhosting, minutesmaker, and related support services. The system has proven to be very successful enabling the public to get agenda documents from the City's website, and to observe a live telecast of the City Commission Meeting. The Granicus Agreement carries a monthly managed services fee in the amount of Nine Hundred Fifty Four Dollars ($954.00). This Amendment enables Granicus to continue with managed services, extending the term of the Agreement from September 19, 2010 through September 18, 2012 in the same monthly amount of $954.00, for a total amount of Twenty-Two Thousand Eight Hundred Ninety-Six Dollars ($22,896.00). FUNDING SOURCE: Funding for these managed services fees are available in Information Techology Department Account No. 10.559.5467. ATTACHMENTS: Resolution First Amendment to Agmt 255
RESOLUTION NO. 2011- Attachment number 1 Page 1 of 2 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE FIRST AMENDMENT TO AGREEMENT WITH GRANICUS FOR WEBCASTING, ANNOTATED MINUTES, AND RELATED SERVICES, IN AN AMOUNT NOT TO EXCEED TWENTY-TWO THOUSAND EIGHT HUNDRED NINETY-SIX DOLLARS ($22,896.00), EXTENDING THE TERM OF THE AGREEMENT TO SEPTEMBER 18, 2012, ATTACHED HERETO AS EXHIBIT A ; AUTHORIZING THE MAYOR TO EXECUTE SAID AMENDMENT TO AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach was desirous of overhauling our paperless agenda system and to provide more access to public records; and WHEREAS, MCCi is a fully-customizable web-based agenda management package that will enable us to produce professional hardcopy and/or electronic agendas that are easier to access and navigate through; and WHEREAS, the Granicus system works with the MCCi system enabling the City to broadcast those agendas on the web, providing remote access to the full agenda packet to elected officials, staff and the public, and to produce annotated minutes; and WHEREAS, on September 18, 2008, the City Commission via Resolution No. 2008-1310 approved an Agreement with the Granicus system; and WHEREAS, the City being satisfied with Granicus services desires to approve the First Amendment to Agreement to continue the webcasting, annotated minutes and related services, and extending the term of the Agreement from September 19, 2010 through September 18, 2012, in an amount not to exceed Twenty-Two Thousand Eight Hundred Ninety-Six Dollars ($22,896.00), payable monthly in the amount of Nine Hundred Fifty-Four Dollars ($954.00), attached hereto as Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of First Amendment to Agreement. The First Amendment to Agreement with Granicus for webcasting, annotated minutes and related services, extending the term of the Agreement from September 19, 2010 through September 18, 2012, in an amount not to exceed Twenty-Two Thousand Eight Hundred Ninety-Six Dollars ($22,896.00), payable monthly in the amount of Nine Hundred Fifty-Four Dollars ($954.00), attached hereto as Exhibit A, be, and the same, is hereby approved. Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Amendment to Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution shall become effective upon adoption. R2011- Granicus First Amendment To Agmt Webcasting And Mins Page 1 of 2 256
PASSED AND ADOPTED this 21 st day of April 2011. Attachment number 1 Page 2 of 2 Norman S. Edelcup, Mayor ATTEST: Jane A. Hines, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY Hans Ottinot, City Attorney Moved by: Seconded by: Vote: Mayor Edelcup (Yes) (No) Vice Mayor Thaler (Yes) (No) Commissioner Aelion (Yes) (No) Commissioner Gatto (Yes) (No) Commissioner Scholl (Yes) (No) R2011- Granicus First Amendment To Agmt Webcasting And Mins Page 2 of 2 257
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