A Regular Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present: Mayor Harry J. Parrish II, Council Members Sheryl L. Bass, Andrew L. Harrover, J. Steven Randolph, and Jonathan L. Way; City Manager Lawrence D. Hughes, City Attorney Robert W. Bendall, Chief of Police Douglas W. Keen, Public Works and Utilities Director Mike C. Moon, Deputy Public Works Director Gene Jennings, Assistant Public Works Director Nichalos Gardner, Utilities Finance Manager Mark LeRoy, Finance and Administration Director Patricia A. Weiler, Budget Manager Diane V. Bergeron, Development Services Manager Brian Smith, and City Clerk Andrea P. Madden. Absent were Council Member Aveni, Council Member Wolfe, and Deputy City Attorney Martin R. Crim. Mayor Parrish called the meeting to order at 5:30 p.m. giving the invocation and leading those present in the Pledge of Allegiance to the flag. City Attorney Report. No report was given. City Manager Report. The City Manager reported on the following items: 1. Mr. Hughes reported on a recent press release from Immigration and Customs Enforcement (ICE) regarding the Secure Communities Program. 2. Mr. Hughes stated that he attended a VML Financial Steering Committee meeting and anticipates additional budget cuts from the State. Chief of Police Report. No report was given. Council Time. Council Member Harrover stated that he is looking forward to the July 4 th Celebration. Council Member Randolph stated that on July 1, 2010 at 5:30 p.m., the City Council will conduct an Organizational Meeting. The public is welcome to attend this meeting. Also, a work session to discuss Lake Manassas is scheduled for July 1, 2010 at Public Works, following the Organizational Meeting. Council Member Randolph stated that he too is looking forward to 4 th of July in Manassas and encouraged everyone to attend the event. Council Member Way stated that the 287(g) program has had tremendous success in Manassas. Council Member Bass reported on a newly constructed school in Manassas Park and updated Council on a VML meeting she recently attended. Council Member Bass stated the Chamber of Commerce Dinner and Dance was a great event and a celebration of local businesses. Council Member Bass encouraged everyone to shop locally. Mayor Time.
Mayor Parrish urged the public to attend the Organizational Meeting on July 1, 2010 at 5:30 p.m. Judge Pete Steketee, Chief Judge of the General District Court, will be swearing-in the newly elected Council Members. Mayor Parrish announced the Veterans Parade is scheduled for Saturday, November 6, 2010 in Old Town. The parade will begin at 11:00 a.m. Mayor Parrish invited everyone to attend the festivities in Old Town on July 4, 2010, beginning at 4:00 p.m. Mayor Parrish shared a VML PowerPoint presentation regarding the State Budget and its impacts on local budgets. Consent Agenda. Item 1. 21, 2010. Approve Minutes of the Regular Meeting of June COUNCIL MEMBER HARROVER MOVED that the Minutes of the Regular Meeting of June 21, 2010 be approved. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Council Member Aveni and Item 2. Consideration of Resolution 2010-103-R Amending the FY 2010 Budget by Budgeting and Appropriating $5,720 of State Reimbursement Revenue for Extradition Expenditures. COUNCIL MEMBER HARROVER MOVED that Resolution 2010-103-R amending the FY 2010 Budget by budgeting and appropriating $5,720 of State Reimbursement Revenue for Extradition Expenditures be approved. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Council Member Aveni and Wolfe. MOTION CARRIED. Item 3. Consideration of Resolution 2010-104-R Amending the FY 2010 Budget by Budgeting and Appropriating a $1,600 Reimbursement for Wheelbarrows Used for Community Cleanups in the Neighborhood Services Division. COUNCIL MEMBER HARROVER MOVED that Resolution 2010-104-R amending the FY 2010 Budget by budgeting and appropriating a $1,600 reimbursement for wheelbarrows used for community cleanups in the Neighborhood Services Division be approved. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Item 4. Consideration of Resolution 2010-105-R Amending the FY 2010 Budget by Budgeting and Appropriating $21,948 of Insurance Reimbursement Funds Received for the Repair of Structural Damage to the Roof of the City-Owned Dulles Aviation Building Due to Snow Overloading. COUNCIL MEMBER HARROVER MOVED that Resolution 2010-105-R amending the FY 2010 Budget by budgeting and appropriating $21,948 of Insurance Reimbursement Funds received for the repair of structural damage to the roof of the City-Owned Dulles Aviation building due to snow overloading be approved. Seconded by Council Member Randolph. Roll call vote: AYES:
Council Member Bass, Harrover, Randolph, and Way. ABSENT: Item 5. Consideration of Resolution 2011-08-R Amending the FY 2011 Budget by Budgeting and Appropriating $192,000 from the Capital Reserve Fund to Purchase and Implement New Plan Review, Permitting, Code Enforcement, Licensing and Inspections Software for Community Development. COUNCIL MEMBER HARROVER MOVED that Resolution 2011-08-R amending the FY 2011 Budget by budgeting and appropriating $192,000 from the Capital Reserve Fund to purchase and implement new plan review, permitting, code enforcement, licensing and inspections software for Community Development be approved. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Item 6. Consideration of Resolution #R-2010-78 Authorizing the Purchase of a Replacement Pontoon Boat. COUNCIL MEMBER HARROVER MOVED that Resolution #R-2010-78 authorizing the purchase of a replacement pontoon boat be approved. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Item 7 of the Agenda: The City Clerk read for the second time Ordinance #O-2010-27 Establishing the Water, Sewer and Electric Utility Rates Effective July 1, 2010. The second reading of the ordinance as just read by the City Clerk was exactly the same as the first. COUNCIL MEMBER HARROVER MOVED that Ordinance #O-2010-27 as just read by the City Clerk be enacted upon second reading. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Item 8 was reserved for changes to the Consent Agenda. Item 9 of the Agenda: Consideration of Resolution 2011-01-R Amending the FY 2011 Budget by Transferring to the Capital Projects Fund the Local Contribution for the FY 2011 Capital Improvement Program (CIP). Ms. Bergeron stated that the City Council adopted the FY 2011 CIP in April 2010. The City Council approved the local contribution to the FY 2011 CIP upon adoption of the FY 2011 Budget on May 10, 2010. Resolution 2011-01-R transfers the local contribution to the appropriate Capital Projects Funds. Staff recommends approval of Resolution 2011-01-R. COUNCIL MEMBER HARROVER MOVED that Resolution 2011-01-R amending the FY 2011 Budget by transferring the Capital Projects Fund the Local Contribution for the FY 2011 Capital Improvement Program (CIP) be approved. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass,
Item 10 of the Agenda: Consideration of Resolution 2011-02-R Amending the FY 2011 Budget by Budgeting and Appropriating Funds from the FY 2010 Budget for FY 2010 Outstanding Commitments (Purchase Orders). Ms. Bergeron stated that all budgets and appropriations lapse on June 30, 2010. The City has outstanding obligations for purchase orders issued to vendors, these purchase orders will carryover into FY 2011 with the approval of Resolution 2011-02-R. Staff recommends approval of Resolution 2011-02-R. COUNCIL MEMBER HARROVER MOVED that Resolution 2011-02-R amending the FY 2011 Budget by budgeting and appropriating funds from the FY 2010 Budget for FY 2010 Outstanding Commitments (Purchase Orders) be approved. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Item 11 of the Agenda: Consideration of Resolution 2011-03-R Amending the FY 2011 Budget by Budgeting and Appropriating Funds from the FY 2010 Budget for Capital Projects. Ms. Bergeron stated that the City has outstanding balances in capital projects, which will carryover into FY 2011. Resolution 2011-03-R will budget and appropriate funds as not to exceed amounts; the actual amount to be carried over will be determined with the Accounting Division closes FY 2010. Only the capital projects balances outstanding at that time will be carried over. Staff will report that amount at the September 29, 2010 Finance Committee meeting. Staff recommends approval of Resolution 2011-03-R. COUNCIL MEMBER HARROVER MOVED that Resolution 2011-03-R amending the FY 2011 Budget by budgeting and appropriating funds from the FY 2010 Budget for Capital Projects be approved. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Item 12 of the Agenda: Consideration of Resolution 2011-05-R Amending the FY 2011 Budget by Budgeting and Appropriating Funds from the FY 2010 Budget for Grants and Current Projects. Ms. Bergeron stated that the City has outstanding balances in grants and current projects, which will carryover into FY 2011. Resolution 2011-05-R will budget and appropriate funds as not to exceed amounts; the actual amount to be carried over will be determined with the Accounting Division closes FY 2010. Only the balances outstanding at that time will be carried over. Staff will report that amount at the September 29, 2010 Finance Committee meeting. Staff recommends approval of Resolution 2011-05-R. COUNCIL MEMBER HARROVER MOVED that Resolution 2011-05-R amending the FY 2011 Budget by budgeting and appropriating funds from the FY 2010 Budget for grants and current projects be approved. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Item 13 of the Agenda: First Reading of Ordinance #O- 2011-03 Amending and Reenacting the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, by Amending Section 118-
265 of Article IV, Division 2, of Chapter 118, Relating Generally to Connections with City Sewer; Availability Charge. First Reading of Ordinance #O-2011-04 Amending and Reenacting the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, by Amending Section 118-82, Relating to Water Availability Charges and Service Connection Charges. First Reading of Uncodified Ordinance #O-2011-05 Establishing a Fee Schedule for Utilities; Water Availability and Service Connection Charges. First Reading of Uncodified Ordinance #O-2011-06 Establishing a Fee Schedule for Utilities; Sewers and Sewage Disposal. Mr. Moon explained that availability and service connection charges for new water and sewer connections for residential multi-family units have historically, prior to 2005, been charged at a rate at or below the rate for single family and townhomes. When the rates were revised in 2005, multi-family was charged at a commercial rate, which is not consistent with past practice for sewer or consistent with what surrounding jurisdictions charge. The proposed changes to the code sections for water and sewer and uncodified sections for water and sewer will allow multi-family residential dwelling units to be treated the same as other residential units and be charged availability and service connection charges based on the number of bedrooms. COUNCIL MEMBER HARROVER MOVED that Ordinance #O-2011-03 Amending and Reenacting the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, by Amending Section 118-265 of Article IV, Division 2, of Chapter 118, Relating Generally to Connections with City Sewer; Availability Charge be approved on first reading. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, COUNCIL MEMBER HARROVER MOVED that Ordinance #O-2011-04 Amending and Reenacting the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, by Amending Section 118-82, Relating to Water Availability Charges and Service Connection Charges be approved on first reading. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Council Member Aveni and COUNCIL MEMBER HARROVER MOVED that Uncodified Ordinance #O-2011-05 Establishing a Fee Schedule for Utilities; Water Availability and Service Connection Charges be approved on first reading. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: COUNCIL MEMBER HARROVER MOVED that Uncodified Ordinance #O-2011-06 Establishing a Fee Schedule for Utilities; Sewers and Sewage Disposal be approved on first reading. Seconded by Council Member Randolph. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Council Member Aveni and Items 14, 15, and 16 were reserved for changes to the Agenda.
Item 17 of the Agenda: Presentation on Old Town Parking Issues. Mr. Jennings stated that several meetings have been held between City staff and Old Town Business Association (OTBA) representatives to review and make recommendations regarding parking issues in Old Town. The following actions have been taken as a result of several meetings with OTBA regarding parking issues in Old Town: 1. Additional Utilization of Parking Deck: Additional utilization of the fourth and fifth levels of the parking deck is desired by all. Staff is reviewing with the City Attorney and the Finance Director the City s ability to formally designate Blue Permit spaces in addition to the existing fourhour spaces. Restrictions were placed on what could be done with the spaces that are associated with the financing of the parking deck. 2. Loading Zones on Battle Street: Public Works has removed the loading zone adjacent to Carmello s which was converted back to two-hour parking. In addition, one of the two designated loading zone spaces adjacent to Delisle Antiques was converted to a fifteen-minute parking space. 3. Internal Directional Signage of Parking Deck: Staff is reviewing the current signage to determine if additional signage is needed. 4. Pedestrian Crossing Signage in Old Town: Public Works added pedestrian crossing signage at the intersection of Church Street and West Street and Center Street and East Street. However, the sign near East Street was removed due to several minor collisions with the sign. Staff is looking at an alternate location for placement of the sign. 5. Parking Deck Exterior Signage: VRE has approved the design and specification for the exterior signage; staff is preparing a report for a future Finance Committee meeting. 6. Conversion of Two-Hour Spaces to Three- or Four-Hour Parking: The Transportation Safety Commission recommends no change at this time and places emphasis on the placement of exterior signs on the parking deck. In addition, Public Works has installed Free Parking signs at each entrance to the Depot lot to promote the utilization of this lot. 7. One Way at Battle Street (Prince William): Staff has reviewed and recommends leaving two-way traffic along this section to allow access and exiting of the Depot lot. 8. Commuter Spaces in Old Town: Due to an influx of commuters in Old Town from the Broad Run Station, the commuter spaces (Red Permit) have reached capacity. This is after the City increased the commuter spaces by 70 percent (276 spaces) in 2008 with the opening of the new parking deck. The City is working with the County and it is understood that Prince William County is planning to build an additional 100 spaces of surface parking adjacent to the Broad Run Station by Labor Day. Staff is recommending the temporary conversion of thirtythree spaces, twenty-one on Prince William Street in front of the Manassas Museum and twelve previously designated for commuters in the Museum parking lot, for an interim period that
should coincide with the County s opening of one hundred additional surface parking spaces at the Broad Run Station. Staff has monitored these spaces which are under utilized and would serve as a temporary stop-gap measure. Staff is also reviewing possible paid parking options on the top two levels of the parking deck to provide opportunities for commuters that desire to pay while still providing parking for Old Town patrons. Mr. Moon discussed with Council the many options the City is considering to address the parking concerns and complaints that have been received by staff. Mr. Moon answered questions of City Council and asked that the thirty-three requested spaces be temporarily designated Red Permit parking. COUNCIL MEMBER HARROVED MOVED that the thirty-three parking spaces, twenty-one on Prince William Street in front of the Manassas Museum and 12 previously designated for commuters in the Museum parking lot, be converted temporarily to Red Permit parking with the understanding that the interim spaces will be eliminated once the Broad Run Station has added one hundred surface parking spaced, but no later than October 31, 2010. Seconded by Council Member Bass. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Item 18 of the Agenda: Consideration of Quiet Zone Agreement between Norfolk Southern Railway Company and the City of Manassas for Construction and Maintenance of Railroad Quiet Zone Improvements (NSRR) and Authorize the Mayor to Sign the Agreement. Mr. Gardner explained that Norfolk Southern has submitted an agreement for maintenance and construction of improvements at various crossings in conjunction with City s Quiet Zone. The agreement is between Norfolk Southern Railroad and the City; it has been reviewed and approved to form by the City Attorney. COUNCIL MEMBER WAY MOVED that the Quiet Zone Agreement between Norfolk Southern Railway Company and the City of Manassas for Construction and Maintenance of Railroad Quiet Zone Improvements (NSRR) be approved and the Mayor be given the authorization to sign the Agreement. Seconded by Council Member Bass. Roll call vote: AYES: Council Member Bass, Item 20 was reserved for changes to the Agenda. Item 21 of the Agenda: Citizens Time. Aaron Messier, a resident of Haymarket, spoke on behalf of unborn children and read an excerpt from the All Saints Catholic Church bulletin. Olivia Ruhl, a resident of the City of Manassas, asked the City Council to revoke the license of the clinic that performs abortions in Manassas. Sylvester Verry, a resident of the City of Manassas, stated that he would appreciate City Council taking steps to close the Amethyst Health Center for Women, Inc. in Manassas.
Maureen Wood, a resident of the City of Manassas, asked the City to mow an area near her home and also repair a Cityowned fence that is damaged. Ms. Wood also stated the odor from the MICRON pond continues to be a nuisance to her neighborhood and asked that staff work with MICRON and the neighborhood to find a solution. Ms. Wood also commented on the difficulty finding parking in Old Town and asked the City to look at the utilization of certain lots and permits. Tracy Childs, a resident of the City of Manassas, reported gang graffiti near her neighborhood and stated it has been a problem for months. Ms. Childs asked that someone please address the issue and monitor the area for suspicious activity. Michael McManus, a resident of the City of Manassas, spoke on behalf of all unborn children and stated that life begins at conception. Item 22 of the Agenda: (ADDED) Consideration of a Motion Authorizing a Closed Meeting on Subjects in Accordance with the Amended Freedom of Information Act. COUNCIL MEMBER RANDOLPH MOVED that the City Council convene in a closed meeting to discuss the City Manager s Annual Contract as permitted by Virginia Code 2.2-3711 Paragraphs (A) (1) for which the Virginia Freedom of Information Act permits discussion in closed session. Seconded by Council Member Bass. Roll call vote: AYES: Council Member Bass, Harrover, Randolph, and Way. ABSENT: Council Member Aveni and Mayor Parrish announced that the Mayor and City Council would be included in the closed meeting discussion. Council retired to the closed meeting at 7:22 p.m. Item 23 of the Agenda: (ADDED) Consideration of a Motion Certifying That the Closed Meeting was Conducted in Conformity with Virginia Law. Council returned from the closed meeting at 7:34 p.m. COUNCIL MEMBER RANDOLPH MOVED that the City Council certify that, in the closed meeting just concluded, nothing was discussed except the matters specifically identified in the motion to convene in closed session and lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in the motion. Seconded by Council Member Bass. Roll call vote: AYES: Council Member Bass, Motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 7:46 p.m. MAYOR CITY CLERK DATE APPROVED