Montgomery Township District No. 1 Board of Fire Commissioner s Meeting 35 Belle Mead-Griggstown Road PO Box 130 Belle Mead, NJ 08502 Minutes of June 12, 2012 Call To Order -- The regularly scheduled meeting of the Board of Fire Commissioners was called to order at 7:32 p.m. by Chairman Spohn, following proof of publication in accordance with the Open Public Meetings Act. Notice of the meeting was posted at the municipal building and advertised as required by law. Roll Call -- Upon Roll Call the following Commissioners were present: W. Spohn, E. Fedun, W. Hyncik, T. Karsay, and J. Kessler. Also present: J. Huxley, P. Kopecky, B. Griswold, T. Stys, and M. O Connor. Approval of May 12, 2012 Minutes The Board reviewed the minutes of the May 12, 2012 regular meeting. A Motion was made to accept the Minutes of the May 12, 2012, board meeting. Motion made by Kessler. 2 nd by Fedun. Motion passed without objection. TREASURER S REPORT Monthly Bills/Financial Statement Review -- A copy of the Treasurer s report (attached) was made available to each Commissioner with a list and description of the bills to be paid. The Curtis Service Corporation bill paid this month ($1469.19) will be moved from the Maintenance to the Repairs appropriation. Firefighter One invoices for $80.00, $56.00, $396.00 and $232.00 (total $764.00) will be deleted from this month s bills as those items did not come from this vendor. An additional $1400.00 payable to ERT consultants, LLC for a Swiftwater Rescue class held on June 2 nd and 3 rd will be added to the bills paid tonight. The $4530.00 payment to Tasc Fire Apparatus for the annual Hurst equipment service that was withheld from payment last month pending receipt of an itemized statement will be paid tonight (deleted from the total of bills paid last month, so included in the total sum of bills paid tonight). Reimbursement to the Chief s Account for EMT bags from Moore Medical ($767.45) is included in the list of bills for $69.69 more than previously approved because sales tax was charged. The invoice will be paid for the amount approved ($697.76) and the chief will submit a NJ ST3 to pursue credit for the sales tax. The accountability tags approved last month from The Fire Store (not to exceed $204.90) were purchased for $203.50 from Breathe Safe, and the invoice included in the bills paid tonight. Commissioner Hyncik, Chief Financial Officer, certified there were sufficient unencumbered funds to pay the bills as presented.
The sum of $7100.70 was deposited in the TD Bank Investment account, representing a $779.70 refund from SaveLives.com for the return of the EMS helmets ($1039.60 less 25% restocking fee) and the 2010 and 2011 insurance reimbursements from the fire company in the amount of $6321.00. The fire company reimburses the fire district for its property and vehicle coverage included in the fire district s policies. Commissioner Hyncik will provide his recommendation as to where the funds on deposit at Bank of America should be transferred, due to BOA s loss of GUDPA approved status. A Motion was made, seconded and passed to accept the Treasurer s Report with changes as noted above and to pay the bills. Motion made by Spohn. 2 nd by Karsay. Motion passed without objection. RESOLUTION 2012-32 PAYMENT OF BILLS A Resolution passed authorizing payment of the bills in the amount of $39,815.77, which amount includes payment to ERT Consultants of an additional $1400.00 hereby approved and chargeable to the Training appropriation, includes payment to Tasc Fire Apparatus of $4530.00 (Hurst Tool service) which payment was deleted from the bills last month, and which reflects the deletions of $764.00 in Firefighter One invoices for materials not received and of $69.69 from reimbursements to the Chief s Account in connection with the Moore Medical supplies EMT bags. Abstention: Spohn abstained from voting on the Sunrise Office System invoice. EMS PRESENTATION Peggy Gladstone and Peter Jozwick appeared on behalf of the EMS to provide information on equipment and/or supplies the EMS could use in providing services to the fire fighters and for medical emergencies. They explained that the helmets requested last year were not suitable for EMS use and that the fire district has received a refund for their return. They would like to update their antiquated GPS equipment to improve response time to emergency scenes. Three quotes were provided for portable, voice-activated units (Garmin Nuvi 3490 LMT): Garmin.com $349.99, plus shipping; GPSStore.com $349.00, including shipping; and Best Buy $369.99, including shipping). Commissioner Spohn suggested they review with EMS officers any needs for the rehab trailer and return at the July meeting. A Motion was made, seconded and passed to purchase GPS units for use by the EMS. Motion made by Hyncik. 2 nd by Karsay. Motion passed without objection. RESOLUTION 2012-33- AUTHORIZING PURCHASE FOR EMS USE A Resolution passed authorizing the purchase of five (5) Garmin Nuvi 3490 LMT units for use by Montgomery EMS, pursuant to lowest quote from GPSStore.com at a cost not to exceed $1750.00, including shipping, chargeable to the 2012 EMS appropriation.. MEETING UPDATES Emergency Services No report.
Fire Prevention No meeting report. The letter regarding fire safety inspections for multi-unit rentals was well received by township officials. Officials indicated their intent to act on addressing the issue. Township Fire Prevention officers will track progress, which could take a minimum of three months if an ordinance is to be passed. OLD BUSINESS EMS Helmets The refund from Savelives.com was received and deposited. TASC Fire and Hurst Equipment Chairman Spohn got the detailed summary of work performed during the annual Hurst tool service. He spoke with the Eastern Seaboard Hurst representative who informed that the company does not object to fire district using any authorized Hurst dealer, and that Hurst does not dictate or govern the prices their dealers charge for services. Chairman Spohn recommended that the board shop for prices next year prior to signing a service agreement. Chief Huxley questioned whether the air bags were tested as part of the annual service and it appears they were not. Fitness Classes Commissioner Fedun received Denise Maderma s insurance certificate. She will contact Ms. Maderma to get her contract and will inquire into any additional certifications she may have. Chairman Spohn will arrange to have the board and the fire company named as additional insureds on her liability policy. Fitness classes will continue through June, but will not be held in July and August due to presumed dwindling attendance during the summer. Commissioner Karsay reported that 8 people have attended the seven classes since May, with an average of 4-5 people per class. Commissioner Fedun will work with the fire company s fitness committee to investigate interest and program alternatives. The board would like a committee report in the fall. Weight Room - Commissioner Spohn stated it might be wise for the fire company to formally take on responsibility for the operation and maintenance of the weight room. The commissioners don t rent the room and don t monitor its use, but they own the equipment in it. He suggested the board sell the exercise equipment to the fire company for a minimal sum and relinquish any interest therein, and the fire company accept full responsibility for the management, care and day-to-day use of the room, which they are in a better position to monitor than the commissioners are. The old exercise equipment that was removed from the room is presently in storage at the old high school. The Education Foundation has expressed an interest in it. It has no market value and is of no use to the fire district. A motion was made, seconded and passed to ask the fire company if it has any interest in having the old exercise equipment and if not, to donate it to the Education Foundation. Motion by Hyncik. 2 nd by Fedun. Motion passed without objection. RESOLUTION 2012-34- AUTHORIZING DONATION OF EXERCISE EQUIPMENT Surplus old exercise equipment, no longer in use for fire district purposes, of no market value, and of which the board desires to dispose, shall be donated to Montgomery Township Volunteer Fire Company #1 should it want any of the equipment, and in the alternative or in addition, it shall be donated to Montgomery Township Education Foundation, who has expressed in interest in the equipment. Commissioner Fedun is authorized to effect the donation(s) to either the fire company and/or the Education Foundation, in as is condition with no statement or warranties as to the equipment s safety or fitness for any purpose, and upon execution of a Waiver and Release by an officer of the donee(s) authorized to accept donations and execute such documents on behalf of the donee(s).
NEW BUSINESS 2012 SFSG - Chairman Spohn executed a voucher to claim the 2012 Supplemental Fire Services Grant funds from the township ($1779.50). CHIEF S REPORT Board members reviewed and discussed the Chief s Report dated June 12, 2012 (copy attached). There were a total of 23 calls during the month of May. Hose Testing Results - Seven 100 lengths of 5 hose failed, most of which was on 45-102. The chief wants to increase the storage capacity on 45-102 so he requests ten (10) lengths of 100 be purchased, as well as one (1) length of 50 and one (1) length of 25. Quotes were presented from Firefighter One $6195.00, shipping unknown; Breathe Safe $6759.00, including shipping; and Safe- T $6267.05, including shipping. AED There is one in the chief s vehicle and he would like to have one in the other vehicles. They are carried primarily to benefit our firefighters. The board suggested staggering purchases, buying three at this time for the engine (45-102), the ladder (45-116) and the rescue (45-151), and equipping the tanker, other engine and brush truck at a later date. Quotes for three (3) AED s and accessories, like the ones in Hillsborough that our members train with and are certified on, were presented from AED Superstore $5767.50; Heart Smart Technology $4710.00; and American AED, Inc. $ 4681.80 all quotes include shipping. Baltimore Fire Expo Six members would like to attend; registration will be $1440.00, plus the cost of transportation and hotel. Training/Meeting Room Upgrades The chief requested audio equipment and miscellaneous hardware to improve presentations, and seminar tables. Chairman Spohn requested to opportunity to speak with fire company representatives to discuss their needs and to research alternatives prior to decisions being made on these purchases. These items were tabled. RESOLUTION 2012-35 AUTHORIZING PURCHASES & REIMBURSEMENTS A Resolution passed authorizing the following expenditures: 1. Purchase of ten (10) 100 lengths of 5 rubber hose with Storz, one (1) 50 length of 5 rubber pony hose w/ Storz and one (1) 25 length of 5 rubber pony hose w/ Storz, pursuant to lowest quote at a cost not to exceed $6267.05, including shipping, chargeable to the 2012 General Operating appropriation. The vendor shall be Firefighter One, unless its quote does not include shipping and shipping costs bring the total above the next lowest quote, in which case the vendor shall be Safe-T, who provides free shipping. 2. Purchase three (3) Philips Heart Start FRx AED s and miscellaneous hardware, pursuant to lowest quote at a cost not to exceed $5705.00, including shipping, chargeable to the 2012 Supplies appropriation. The chief will research discounts available and the vendor shall be the lowest of those quoted after comparison of options and discounts. 3. Encumber $2791.38 in the 2012 Training appropriation for registration and hotel costs associated with attendance at the Baltimore Fire Expo, for reimbursement to attendees upon submission of receipts for actual expenses incurred.
4. Authorize the expenditure of up to $2250.00 to ERT Consultants, LLC, for Swiftwater Rescue Technician Recertification to be held in August, 2012, chargeable to the 2012 Training appropriation. Resolution Ayes: Spohn, Karsay, Hyncik, Fedun, Kessler. Nays: None Absent: None. ENGINEER S REPORT: (attached) Repairs and Service M. O Connor discussed repairs and service which occurred between May 8, 2012 and June 12, 2012. - 45-102 brake repair completed and primer rebuilt. - 45-116 broken latch replaced and brake chamber replaced. - UL reinspection on 45-116 and 45-102. - All portable gas cans filled. Bergies made various repairs to trucks including valves from the hose tests and repacking brakes, etc. Their invoice for these repairs is $1868.43. A Motion was made, seconded and passed to pay Bergies for these truck repairs with tonight s bills. Motion by Spohn. 2 nd by Kessler. Motion passed without objection. RESOLUTION 2012-36 AUTHORIZING EXPENDITURE FOR TRUCK REPAIRS A Resolution passed authorizing payment of $1,868.43 to Bergies for truck repairs, chargeable to the 2012 Repairs appropriation, and to add this payment to the bills to be paid this evening. Resolution Ayes: Spohn, Karsay, Hyncik, Fedun, Kessler. Nays: None Absent: None. ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned at 9:15 pm. The next regularly scheduled Board meeting is to take place on Tuesday, July 10, 2012 at 7:30 pm. Motion made by Kessler. 2 nd by Karsay. Motion passed without objection.