JEFFERSON COUNTY FIRE PROTECTION DISTRICT NO. 1 (EAST JEFFERSON FIRE RESCUE) BOARD OF COMMISSIONERS & CITY COUNCIL JOINT OVERSIGHT BOARD MINUTES FROM January 20, 2009 CALL TO ORDER Chairman Stapf, Jr. called the meeting to order at 7:00 PM followed by the flag salute. Meeting held at Jefferson County Fire Protection District No 1, Station 1-5, 35 Critter Lane Port Townsend, Washington. COMMISSIONERS, CITY COUNCIL, & ADMINISTRATIVE STAFF City Council Members: David King, Mark Welch, Laurie Medlicott District 1 Members: Rich Stapf, Jr., Jess Bondurant, Jr., Zane Wyll, Sr. Admin Staff: Chief Tandy, AC Boggs, AC Krysinski, AC Pomeroy, District Secretary Lonibeth Harbison, and PIO Keppie Keplinger. Absent: 1. AGENDA CHANGES Following the flag salute Chairman Stapf, Jr. asked everyone to join him in the Station 1-5 bay for the badge pinning ceremony for Chief Chuck Tandy. AC Krysinski conducted the oath of office, the badge pinning ceremony, and presented Chief Tandy with an EJFR commemorative coin. Chief Tandy thanked everyone for coming and said he looks forward to working with everyone. Chairman Stapf, Jr. took the opportunity to again welcome Chief Tandy and he thanked AC Boggs for his serving as Interim Chief for the past year. Chairman Stapf, Jr. asked that the agenda be amended to include an Executive Session pursuant to RCW 42.30.10(g) following Good of the Order. HAND OUTS AC Krysinski Chief s Report Page 1 of 7 January 20, 2009
A. CONSENT AGENDA District Secretary Harbison noted an error in the December 16, 2008, meeting minutes. Page 4, Item D - 50% should be moved from in front of property tax collected to in front of new construction. MOTION: Chairman Stapf, Jr. made a motion to approve the agenda changes requested and the consent agenda including: Minutes from the December 16, 2008 Meeting as corrected General expenditures, warrants dated Dec. 11, Dec 20, and Dec. 31, 2008, in the amount of $91,250.19 EMS expenditures, warrants dated Dec. 11, Dec. 20, and Dec. 31, 2008, in the amount of $52,135.35 December payroll expenditures, warrants dated Dec. 20, 2008, and Jan. 5, 2009, in the amount of $214,305.31. Commissioner Bondurant, Jr. seconded the motion. Motion carried by unanimous vote. 2. PUBLIC COMMENT None 3. PRESENTATIONS Chief Tandy Badge Ceremony See before Consent Agenda 4. CHIEF'S REPORT Chief Tandy reviewed his report in the meeting packets. He noted the following: AC Boggs has agreed to be Safety Officer Received concern about inequity of overtime Working to cleaning this up and establishing adequate tracking Restructuring lines of accountability assigning each AC as supervising officer to a shift and a Volunteer Company officer Working on SOG to establish volunteer FF/EMT testing program to include 100 multiple choice questions, physical agility test, and an oral board interview. Currently rewriting SOG for Residents Program see District 1 New Business, E. At the request of the City Administrator will be attending City Department Head meetings Oversight Member Medlicott asked if he would attend the City s Public Safety Board meetings held the third Tuesday each month. Chief Tandy said he would if schedule allows. AC Boggs referred everyone to his report in their packets. He said he would like to add that he has placed a 3-week for-sale-by-bid ad in the paper for the surplus engine. The engine will be on display at Station 1-1. Page 2 of 7 January 20, 2009
AC Pomeroy reviewed his report in their packets noting that Medtronic Physio- Control reps will be here Jan. 26 & 27 to do annual maintenance and will initiate contract for the new LifePack12s. The EMS Council Meeting on Jan. 6, 2009, included discussions and opinions of our letter of intent to withdraw from the EMS Special Agency Fund Interlocal Agreement. AC Pomeroy said he made it known we are open to suggestions to improve the council with possible restructuring during the 90 day withdrawal period. He said his overall sense is that the EMS Council would continue. After review he feels the EMS Council by-laws cover one agreement and the EMS Special Agency Fund Interlocal agreement is a separate agreement. Some suggested changes might be to assess Districts based on number of personnel that utilized the training resources. If other Districts willing to negotiate may be able to resolve. Commissioner Bondurant, Jr. noted he was disheartened when the EMS Special Agency Fund dropped the $600 per District cost and went to payment based on transports only. Chairman Stapf, Jr. asked the Board if they would like to consider an alternate plan if one were to be presented of just withdraw at the end of the 90 day period. Commissioner Wyll, Sr. and Commissioner Bondurant, Jr. said they would be willing to listen to any proposals but they would have to address the issue of more equitable funding. AC Pomeroy noted he has applied for membership in the Northwest Region EMS Council. AC Krysinski referred to his report that was handed out. He said December was a slow month. Worked through the 2008 ice storm. May Day training on going. Completed the house burn training on Cleveland last week 5. FIREFIGHTER S ASSOCIATION REPORT Volunteer Association Vice President Al Smith reported: Christmas caroling went well with only once cancellation due to weather They adopted a domestic violence family for Christmas buying toys, gifts, food, and gift cards Voted to purchase non-budgeted saws, 1 chain saw and 1 circular saw, for a cost of $2000. Did an in-house presentation and will do a more formal public presentation shortly. Reelected current slate of offices for 2009 6. OVERSIGHT BOARD OLD BUSINESS A. Update Airport Fire Station Planning AC Boggs reported they made one change to the building design in the mezzanine area. He asked if the Board would like to have Ken Horvath start looking for grant Page 3 of 7 January 20, 2009
dollars. He also suggested the Board set up a workshop with the Port to discuss properties, their visions and the Board s visions. He said Lawhead Architects are still waiting for the Port to provide additional site information. Chief Tandy asked that the Board delay asking Ken Horvath to do grant research and allow him and PIO Keplinger a chance to explore grants as they both have grant experience. Noted that PIO Keplinger is currently scheduled to work part-time. 7. OVERSIGHT BOARD NEW BUSINESS 8. DISTRICT NO. 1 OLD BUSINESS 9. DISTRICT NO. 1 NEW BUSINESS A. Approve Payment for LifePack 12s It was noted that at last month s Board meeting the Board authorized AC Pomeroy to act as agent for the District in submitting bids for surplus LifePack 12s from the Shoreline Fire Department. AC Pomeroy submitted the winning bid for $25.000. MOTION: Commissioner Wyll, Sr. made a motion authorizing payment of $25.000 to the Shoreline Fire Department for the LifePack 12s. Oversight Member Medlicott seconded the motion. Motion carried. B. Approve Additional Service Agreement with Medtronic Physio for new LifePack 12s MOTION: Chairman Stapf, Jr. made a motion authorizing Chief Tandy to add the LifePack 12s purchased from the Shoreline Fire Department to the existing service agreement with Medtronic Physio Control as they need to be brought up to date. Commissioner Bondurant, Jr. seconded the motion. Motion carried. AC Pomeroy said there may be some new software and some new hardware needed but it should not exceed the estimated $10,000. C. Improvements to Station 1-2, Marrowstone Island Chairman Stapf, Jr. referred everyone to the email from the volunteers on Marrowstone Island requesting a portable toilet and hand-washing station (copy email in meeting packets). AC Boggs said he is checking into purchasing a compost toilet to be built into the station. He said the estimated cost would be $1,700 plus tax and would be paid for out of facilities budget. He did ask that the crew agree to build a privacy wall and install the toilet. He said they could use hand sanitizers to wash their hands. D. Donations to the Firefighters Association and East Jefferson Fire Rescue Chairman Stapf, Jr. referred to the letter from the EJFR Volunteer Association regarding donations to the Association and the District (copies in meeting packets). Page 4 of 7 January 20, 2009
Included in the letter was the Association s request to be notified in a timely manner of any donations coming into the District. It seems the check for the $500.00 donation made by Templeton s was made out to the JC Fire Department and deposited by the District and an Association member was told by the owner of Templeton s it should have gone to the Association. Chairman Stapf, Jr. noted we are all apart of the same District and he suggested all donated money be put into a separate fund and a small committee be established to determine how to spend the money. PIO Kepplinger could do a press release to see that the items purchased gets into the paper. He said representatives from the District and Association would be on the committee. Oversight Member Medlicott volunteered to represent the Board. **Oversight Member Medlicott wanted to thank everyone for their wonderful support and she wanted to make sure that everyone knew how very grateful she is for their care and concern during the recent loss of her husband. E. Discuss Revamping Resident s Program Chief Tandy said he is currently working on establishing criteria for resident candidates to include timelines, program affiliation, objectives, compensation, their expectations and our expectations. He expects to have it finished within a month. Chairman Stapf, Jr. said he would like to see the addition of 6 residents and the elimination of the Apprentice FF positions. His personal goal is to get this done as soon as possible. He supports the establishment of criteria for testing, hiring practices, and establishing expectations. AC Krysinski said that he and Chief Kier, North Kitsap Fire & Rescue, are discussing holding an internal academy as the colleges are dropping the ball. Chairman Stapf, Jr. said we should not delay the program for an academy and incorporating the colleges at a later date should be a goal. Commissioner Bondurant, Jr. said we need to take our time to be sure we get a good product and not rush into anything. 10. UPCOMING EVENTS 2009 Saturday Snure Seminars, Wonderful World of Employment Jan. 31 Davenport Hotel, Spokane, WA Feb. 7 Red Lion Hotel, Olympia, WA Feb. 21 Embassy Suites Hotel, Lynwood, WA Feb. 19, 2009 Jefferson County Commissioners & Secretaries Association meeting, 7:00 PM, Port Ludlow Fire District, Station 3-1 Page 5 of 7 January 20, 2009
2009 WFCA Conference, Oct. 22-24, 2009, Doubletree Hotel, Spokane City Center, Spokane, WA GOOD OF THE ORDER None EXECUTIVE SESSION Meeting adjourned to executive session for 30 minutes at 8:30 PM pursuant to RCW 42.30.110(g): to evaluate the qualifications of an applicant for public employment or to review the performance of public safety personnel. Meeting reconvened at 9:00PM. MOTION: Commissioner Bondurant, Jr. made a motion to adjourn the meeting at 8:55 PM. Commissioner Wyll, Sr. seconded the motion. Motion carried by unanimous vote. City Council Joint Oversight Board Members Laurie Medlicott, City Council Mark Welch, City Council David King, City Council Jefferson County Fire District 1 Richard Stapf, Jr., Chairman Jess Bondurant, Jr., Commissioner Zane Wyll, Sr., Commissioner Minutes Prepared By: Page 6 of 7 January 20, 2009
Lonibeth Harbison, District Secretary Page 7 of 7 January 20, 2009