HELD: MARCH 27, 2018 8:00 PM PRESENT: Mayor Coleman; Council Representatives Brunello, D Amico, Hargate, Lombardo, Mastrangelo, Murphy, Stickan; Clerk of Council Cahill; Police Chief Cook; Fire Chief Turner; Service Director Evans; Building Commissioner Grabfelder; City Engineer Mader; Finance Director Filippo; Law Director Paluf. ACTION ON MINUTES: The reading of the Minutes of a Council Meeting held March 13, 2018 was dispensed with. Ms. Stickan moved to accept the Minutes as written; seconded by Mr. Lombardo. Ayes: Brunello, D Amico, Hargate, Lombardo, Mastrangelo, Stickan. Abstain: Murphy. Motion carried. DEPARTMENT HEAD REPORTS: Fire Chief's Report: Chief Turner announced on Saturday, March 31 st, the Fire Department will be hosting resident training for the National campaign, Stop the Bleed, from 11:00 AM until 1:00 PM. Many of the local businesses have already received this instruction. Police Chief's Report: Chief Cook met with Dr. Kelly and Dr. Barnes from the Mayfield School system to discuss safety. The School system is proposing a resource officer in every school in the Mayfield School District and they will share in the cost. Chief Cook is discussing the proposal with the Mayor and will present a plan. Mrs. Murphy stated she attended the March for our Lives Rally in Cleveland and is pleased that the Police Chief, Mayor, Mayfield School Superintendent and Asst. Superintendent are discussing measures to enhance security throughout the system. Mrs. Murphy asked Chief Cook on the status of the drug take back program. Chief Cook announced a drug take back box will be installed at the Police Station. Service Director's Report: Director Evans reported the Street Sweeping Contractor completed one-third of the city and plans to complete the route by the end of this week. The Household Hazardous Waste Collection concluded on March 24 th. The next HHWC will be June 11 thru June 23 rd. The Service Department will collect computers and associated items during the month of April for recycling. Shred Day will be held on Saturday, April 14 th. Director Evans requested approval of a motion on tonight s agenda authorizing advertising for bids for a sidewalk plow. Item #11 on tonight s agenda is annual legislation authorizing internet auction of items no longer needed for municipal purposes. There is no current list of items; however, as the items become available they will be able to be auctioned. Building Commissioner's Report: Mr. Grabfelder informed Council the part-time inspector will begin next week and is scheduled to work on Saturdays. Items #5, 6, & 7 on tonight s agenda have been requested by the Planning & Zoning Commission. President Brunello stated a Committee of the Whole meeting has been scheduled for April 10 th at 7:30 PM to discuss the proposed legislation. Mr. Grabfelder stated the Court dismissed the charges against the property owner of the house on Highland Road. Mr. Grabfelder and Mr. Paluf will be refiling the violation under the new ordinance to the Court.
HELD: March 27, 2018 - PAGE 2 OF 6 City Engineer's Report: Mr. Mader stated the Phase II report is complete and will be submitted to the EPA this week. The Municipal Complex Improvements will be starting on April 2 nd with the removal of the frost slabs by the Police/Fire station and City Hall. Emails will be sent providing communication on the progression of the work. By the end of April, the Community Center is scheduled to be completed. The 2018 Road Program will be advertised next week with a bid opening date of April 19 th. The temporary repairs on Brainard Road have been added to the program. Mr. Mader and Mr. Evans visited the roads recommended by the contractor that have the suggested product applied. Mr. Mader has reservations that the application used may not be a solution for Lyden and Locklie. Finance Director's Report: Director Filippo requested approval of #1 on the Agenda, authorizing an Economic Development Grant Payment to Brainard Crossing Holdings LLC. Sixty-percent of the main building is leased and the grant payment required is $80,000. This is the last year of this grant. There is First Reading of item #10 authorizing $250,000 payment to Swagelok for their Economic Development grant. The grant calls for a 50% rebate of withholding tax not to exceed $250,000. Swagelok has met the requirements of the grant with a payroll in excess of $35,000,000. Fifty percent of their withholding tax is greater than $250,000 for the year 2017; therefore, the grant payment is $250,000. Alloy-Bellows has not met the grant requirements so they will not receive a payment this year. Director Filippo is requesting suspension of the ordinances for transfers on tonight s agenda. Item #3 is an ordinance authorizing a transfer from the General Fund to the Capital Fund in the amount of $1,000,000. Item #4 is an ordinance authorizing a transfer from the General Fund to the Police Pension in the amount of $305,000 and to the Fire Pension Fund in the amount of $305,000. These transfers will allow the General Fund balance to reflect an accurate amount. COMMITTEE REPORTS: Commission on Aging: Ms. D Amico stated the Commission on Aging held a meeting on March 19 th with new member Ms. Kutnick in attendance. The Commission discussed the annual picnic in June and ideas to increase participation. Ms. D Amico attended the Partnership on Aging s fundraiser on March 20 th and stated it was extremely successful and well attended. The Partnership on Aging will be celebrating 40 years and will be holding a fundraising event in November. Park and Recreation Commission: Ms. Stickan stated the Park and Rec Commission met on March 15 th and reviewed the Children s Easter Party. The next meeting will be held on April 19 th at 7 PM. Safety and Service Committee: Ms. Stickan stated Safety and Service Committee met this evening and discussed items on tonight s agenda. The ATV ordinance was revisited and may be brought before Council in April. Drainage Committee: Mrs. Murphy scheduled a Drainage Committee meeting for April 10 th at 7 PM. Legislative & Finance Committee: Mr. Hargate stated the L/F committee met this evening and discussed proposed Resolution 5-2018 with the Service Director. The L/F committee recommends adoption of the Resolution for a brush chipper. The L/F committee discussed proposed Resolution 6-2018 with the Fire Chief. The L/F committee recommends adoption of
HELD: March 27, 2018 - PAGE 3 OF 6 the Resolution for the 2018 Chevrolet Tahoe. The L/F committee discussed proposed Resolution 7-2018 with the Fire Chief. The L/F committee recommends adoption of the Resolution for a Lifepack 15 Cardiac Monitor. The L/F committee discussed the transfer ordinances on tonight s agenda with the Finance Director and recommend and request suspension and passage this evening. Requisitions were approved for: Marshall Equipment Company for a lawnmower in the amount of $5,794.99; dues of $5,200 for the 2018 Heights-Hillcrest Technical Rescue Team; 2013 golf cart for the Park from Southeast Golf Cart Company in the amount of $3,870; purchase of a 2017 model utility vehicle for use at the Park in the amount of $8,822.81. Mr. Hargate scheduled a Legislative and Finance Committee meeting for April 10 th. Planning and Zoning Commission: Mr. Mastrangelo expressed deepest sympathy in the passing of Planning and Zoning Commission member Tony Valentino. The Planning and Zoning Commission met on March 26 th and scheduled a public hearing on April 23 rd for Ed Conkey, 5635 Highland Road, for a variance for proposed oversized accessory building in rear yard. Mr. Paluf announced the conditional use permit to operate a child day care center from the home of Mario and Wendy Monastero at 5832 Lynford Circle is not required. Law Director's Report: No report. MAYOR'S REPORT: Mayor Coleman informed Council that Mr. Valentino had served on Planning and Zoning Commission for several years and also on the Park and Recreation Committee. Mr. Valentino was a great friend to the City and will be greatly missed. Mayor Coleman will be seeking to fill the vacancy on the Planning and Zoning Commission and invited Council to refer replacement candidates. Mayor Coleman stated the Master Planning Grant application has been filed and will inform Council of any notification received. Mayor Coleman stated the Partnership on Aging Council of Governments met and discussed changes to the bylaws. A summary of the changes will be provided to Council for consideration. Council President s Report: Mr. Brunello stated a Community Day Meeting will be held on March 28 th at 7:30 PM at City Hall. ITEMS TO BE ADDED TO THE AGENDA: No items were added. MEETING OPENED TO THE PUBLIC: There were no comments from the public. NEW BUSINESS: MOTION AUTHORIZING PAYMENT: A motion was made by Mr. Mastrangelo authorizing an Economic Development grant payment in the amount of $80,000.00 to Brainard Crossings Holdings, LLC, pursuant to the terms specified in the Development Agreement approved by Resolution 24-2013; seconded by Mr. Lombardo. Ayes all; motion carried. MOTION TO ADVERTISE: A motion was made by Ms. D Amico to authorize the Clerk to advertise for bids for a municipal tractor and snow plow; seconded by Mr. Lombardo. Ayes all; motion carried. ENACTMENT OF ORDINANCE 9-2018: Council listened to the First Reading in title only of Proposed Ordinance 9-2018 which description is An Ordinance authorizing transfers and
HELD: March 27, 2018 - PAGE 4 OF 6 declaring an emergency. (General Fund to Capital Improvement Fund $1,000,000) (Mayor Scott E. Coleman and Council as a Whole) Council was asked to suspend the Second and Third readings to allow the transfer as projects will be starting. Mr. Hargate moved to suspend the Second and Third readings; seconded by Ms. Stickan. Ayes all; motion carried. Mr. Hargate moved to enact Ordinance 9-2018; seconded by Ms. Stickan. carried. Ayes all; motion ENACTMENT OF ORDINANCE 10-2018: Council listened to the First Reading in title only of proposed Ordinance 10-2018 which description is: An ordinance authorizing transfers and declaring an emergency. (General Fund to #502 Police Pension Fund $305,000; General Fund to #503 Fire Pension Fund $305,000) (Mayor Scott E. Coleman) Council was asked to suspend the Second and Third Readings by the Finance Director to accurately reflect the general fund balance. Mr. Hargate moved to suspend the Second and Third readings; seconded by Mr. Lombardo. Ayes all; motion carried. Mr. Hargate moved to enact Ordinance 10-2018; seconded by Ms. Stickan. Ayes all; motion carried. FIRST READING PROPOSED ORDINANCE 11-2018: Council listened to the First Reading in title only of Proposed Ordinance 11-2018 which description is: An Ordinance amending Section 1123.21 of Chapter 1123 of the Codified Ordinances of the City of Highland Heights by the addition of Section 1123.21(a)(1)C pertaining to fences and repealing all legislation inconsistent herewith and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Proposed Ordinance 11-2018 was referred to the Legislative and Finance Committee. FIRST READING PROPOSED ORDINANCE 12-2018: Council listened to the First Reading in title only of Proposed Ordinance 12-2018 which description is: An ordinance amending Section 1123.05(e)(1) and 1123.05(e)(1) C of Chapter 1123 of the Codified Ordinances of the City of Highland Heights pertaining to accessory uses and repealing all legislation inconsistent herewith and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Proposed Ordinance 12-2018 was referred to the Legislative and Finance Committee. FIRST READING PROPOSED ORDINANCE 13-2018: Council listened to the First Reading in title only of Proposed Ordinance 13-2018 which description is: An Ordinance amending Section 1323.04 of Chapter 1323 of the Codified Ordinances of the City of Highland Heights by the addition of Section 1323.04 pertaining to parking pads and repealing all legislation inconsistent herewith and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Proposed Ordinance 13-2018 was referred to the Legislative and Finance Committee. FIRST READING PROPOSED RESOLUTION 8-2018: Council listened to the First Reading in title only of Proposed Resolution 8-2018 which description is: A Resolution authorizing the purchase of twenty-two (22) Motorola APX 900 UHFR2 Model 2 Portable radios with accessories and programming from Motorola Solutions, Inc. for use by the Police Department in
HELD: March 27, 2018 - PAGE 5 OF 6 an amount not to exceed Twenty-Six Thousand Six Hundred Thirty-Six Dollars ($26,636.00) and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) FIRST READING PROPOSED RESOLUTION 9-2018: Council listened to the First Reading in title only of Proposed Resolution 9-2018 which description is: A Resolution authorizing the Mayor to execute a contract with Statewide Ford Lincoln Mercury, Inc., for the purchase of one (1) 2018 Ford Utility Police Interceptor and two (2) 2018 Ford Sedan Police Interceptor vehicles, in an amount not to exceed Eighty-Five Thousand Dollars ($85,000.00), including any trade-in allowance, pursuant to the Ohio Cooperative Purchasing Act, and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) FIRST READING PROPOSED RESOLUTION 10-2018: Council listened to the First Reading in title only of Proposed Resolution 10-2018 which description is: A Resolution authorizing the Finance Director to make a payment to Swagelok Company from Nontax Revenues in the amount of Two Hundred Fifty Thousand Dollars ($250,000) pursuant to the Economic Development Grant Agreement dated July 28, 2015 and declaring an emergency. (Mayor Scott E. Coleman) FIRST READING PROPOSED RESOLUTION 11-2018: Council listened to the First Reading in title only of Proposed Resolution 11-2018 which description is: A Resolution authorizing the City to allow for the sale or disposal of municipal property determined to be no longer needed for municipal purposes by way of internet advertising and auction and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) SECOND READING PROPOSED RESOLUTION 5-2018: Council listened to the Second Reading in title only of proposed Resolution 5-2018 which description is: A Resolution authorizing the mayor to execute a contract with Vermeer Mid Atlantic for the purchase of a Vermeer BC1200XL 12 brush chipper, pursuant to the Ohio Cooperative Purchasing Act in an amount not to exceed Forty One Thousand Dollars ($41,000.00) including any trade-in allowance and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) SECOND READING PROPOSED RESOLUTION 6-2018: Council listened to the Second Reading in title only of proposed Resolution 6-2018 which description is: A Resolution authorizing the Mayor to execute a contract with Tim Lally Chevrolet for the purchase of a 2018 Chevrolet Tahoe, pursuant to the Ohio Cooperative Purchasing Act in an amount not to exceed Thirty-Six Thousand, Five Hundred Dollars ($36,500.00), and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) SECOND READING PROPOSED RESOLUTION 7-2018: Council listened to the Second Reading in title only of proposed Resolution 7-2018 which description is: A Resolution authorizing the Mayor to execute a contract with Physio-Control, Inc. for the purchase of One (1) Lifepack 15 Cardiac Monitor and associated equipment, pursuant to the Ohio Cooperative Purchasing Act in an amount not to exceed Thirty Thousand Dollars ($30,000.00), and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) President Brunello announced a Committee of the Whole meeting for April 10 th at 7:30 PM. A Committee of the Whole meeting has been scheduled for May 1 st at 7 PM for the purpose of the Cleveland Water Main discussion.
HELD: March 27, 2018 - PAGE 6 OF 6 ADJOURNMENT: A motion was made by Ms. Stickan and seconded by Ms. D Amico to adjourn the meeting. Ayes all; motion carried. Said meeting adjourned at 8:36 p.m. Clerk of Council President of Council