AIAA Congressional Visits Day 2018 Training Webinar Slides

AIAA Congressional Visits Day 2018 Training Webinar Slides

CVD 2018 Schedule Tuesday, 20 March 1:00 p.m. 5:00 p.m.: Formal, in-person training session The Boeing Company Large Conference Room (in the main lobby) 929 Long Bridge Drive Arlington, VA 22202 Getting there Metro: Crystal City or Pentagon City stations, Blue/Yellow lines 10 to 15 minute walk Taxi/Uber/Lyft Limited street parking available (2 hour limit!) 2

CVD 2018 Formal Training Agenda 1:00 p.m. 1:15 p.m.: Welcome by Public Policy Chair and CVD Program Working Group co-chairs 1:15 p.m. 2:00 p.m.: High-level review of key issues and recommendations, pertinent legislation, and outreach folder documents 2:00 p.m. 2:15 p.m.: General information 2:15 p.m. 2:30 p.m.: Socio app review 2:30 p.m. 3:15 p.m.: Mock Hill meeting 3:15 p.m. 3:30 p.m.: Break 3:30 p.m. 4:00 p.m.: Remarks from Boeing government relations rep 4:00 p.m. 5:00 p.m.: State Teams organize 3

CVD 2018 Schedule Wednesday, 21 March All Wednesday events are on Capitol Hill 7:30 a.m.: Doors to congressional buildings open 9:00 a.m.: Your meetings begin (as per your team s schedule) Lunch hours: On your own Several cafeterias and other food options are located in the congressional office buildings Several dining options located around Capitol Hill 5:00 p.m. 7:00 p.m.: AIAA sponsored reception in Room 2168 Rayburn House Office Building ( The Gold Room ) AIAA Executive Director Dan Dumbacher to make remarks Rep. John Culberson (R-TX) to address attendees 4

CVD App (Socio)

About Socio This useful tool will provide you with the following features: Event overview Event schedule Team agendas Important documents Direct links to House and Senate directories Direct links to AIAA social media accounts Reception speaker details Important announcements Real-time meeting survey Networking with other attendees To Do list of DC attractions 6

Download Instructions Download Socio App by visiting this website on your iphone or Android Phone: https://socio.events/app/get After the app is installed, please Sign Up and setup your Profile! Go the Events Tab and select Search for an Event Search for and find AIAA Congressional Visits Day Select Join Now and use the Passphrase CVD2018 7

2018 Key Issues

2018 A&D Policy Pillars Funding Stability and Competitiveness R&D and Innovation Workforce Development and Enhancement 9

2018 AIAA CVD Logistics & Best Practices

Before you go Participants are responsible for making their own travel/hotel plans Communicate/coordinate with your state s Team Captain Research the members of Congress whose offices you will be visiting Know their stance on relevant issues Know their districts (are there any research universities, aerospace companies, thirdtier suppliers, NASA centers, or major airports?) Are they members of a pertinent committee? Participants are responsible for scheduling their meetings with congressional offices Be persistent when scheduling your meetings (it may take several calls!) and always follow up More than likely to be offered a meeting when a team member is a constituent Coordinate all appointments with your Team Captain! Download the Socio event app! 11

Of note Your luggage and other personal belongings should be left behind at your hotel! Dress accordingly Plan for the weather (umbrella, top coat, etc.) Wear business formal attire http://cpd.degroote.mcmaster.ca/student-services/mba-dresscode/business-formal-attire/ Lots of walking, so wear comfortable shoes Bring a camera/smart phone to document the event Upload photos to AIAA s social media sites using Socio app Can also submit photos to AIAA (communications@aiaa.org) Don t forget to tweet about your experiences (#AIAACVD) 12

Map of Capitol Hill North Senate Side The Mall Room 2168: Location of Evening Reception House Side 13

Getting Around the Hill Nearest Metro stations: House side: Capitol South (Blue/Silver/Orange lines) Senate side: Union Station (Red line) Plan your meetings accordingly! Roughly a 20 minute walk from the House side to the Senate side and vice versa Security checkpoints at each building s street level, public entrance(s) Tunnels between the House buildings and the Senate buildings Cafeteria locations (all are open to public): House side: Longworth and Rayburn buildings Senate side: Dirksen and Russell buildings 14

Washington Metro Map 15

Know Who You are Talking With The Member Chief of Staff: Runs the office, member s top advisor Legislative Director: Plans legislative initiatives and strategies; supervises other legislative staff Legislative Assistant: Specializes in specific issues, monitors bills and committee meetings in those areas; drafts floor statements and speeches Legislative Correspondent: Receives and responds to all constituent communications Committee Staff: Serve either the majority or minority members of the committee 16

Making the Most of CVD Research Know your Audience! Select Select portions of the Key Issue(s) that fits them the best Plan Select the speaker to present the issue (work with team captain) Polish Make sure the presentation is well thought out and prepared Notes: In a 30 minute meeting, it is common for a member of Congress to speak for 25 minutes. You must have an elevator speech prepared! Some congressional offices are very small don t be surprised if your meeting is conducted in a small side office, the front lobby, or even out in a hallway! 17

What We Are Trying to Accomplish Sharing our Key Issues Explain why they are important to our community What can we do to get the member more engaged in these important issues? What information can our community provide to assist their legislative efforts? Other ways we can help and be a resource? 18

Successful Advocacy At the Meeting Present Present your advocacy in the most polished professional way possible Be succinct in your delivery! Focus Pay full attention to the message delivery; no cell phones and no private side conversations Respond Be responsive to questions and have supporting information handy Action Take necessary notes for follow up Show Appreciation Thank the member or staffer for their time and support 19

Successful Advocacy After the Meeting Follow up Provide any requested information in a timely manner Thank Send a thank you note, it can t hurt! Report Feedback on your visits Real-time survey made available to teams Can submit responses after each meeting Reflect Reflect on what went right and wrong, and how to make CVD 2019 better 20

At All Times Be Respectful and Focused Remember we are here at CVD for AIAA s advocacy Not YOUR company s, project s, or personal cause Keep a clear focus on AIAA s issues Make sure your message is AIAA s message! Make sure the message is polished! Make sure the message counts! Turn these things off while advocating for AIAA: Personal electronics Personal political views Personal views Rivalries with competing companies, programs, agencies 21

Outreach Folders AIAA Public Policy brochure 2018 Key Issues State aerospace fact sheet AIAA Members by State document CVD reception invitation Steve Sidorek s business card 22

State Team Captains Alabama Chris Crumbly (chris@vonbrauncsi.org) Arizona Matt Angiulo (matthew_j_angiulo@raytheon.com) California John Kucharski (john_kucharski07@yahoo.com) Colorado Tracy Copp (tcopp@ball.com) Delaware Tim Dominick (timothy.dominick@orbitalatk.com) Florida Jarvis Hudson (jarvis.l.hudson@lmco.com) and Kevin Simmons (ksimmons@bluecubesat.com) Georgia Bob Greene (aeronautcorp@live.com) Iowa Nick Wijaya (nawijaya@iastate.edu) Kansas Minisa Childers (mchilders@txtav.com) Maine Tim Dominick (timothy.dominick@orbitalatk.com) Maryland Michael Barton (maroonspace@gmail.com) Massachusetts Phil Hattis (phattis@draper.com) Louisiana Glen Guzik (glen.a.guzik@nasa.gov) Michigan Austin Harper (austin.p.harper@gmail.com) and Patrick McNally (pjmcn@umich.edu) 23

State Team Captains (cont d) Minnesota Cristin Finnigan (cristin.finnigan@gmail.com) Mississippi Reed Clay (rmc329@msstate.edu) Nevada Marty Waldman (email2mart@gmail.com) New Jersey Ken Knopp (ken.knopp@faa.gov) New Mexico Mark Fraser (ippon@earthlink.net) New York David Paris (davidsparis@twc.com) North Carolina Samantha Magill (samantha_magill@haci.honda.com) Ohio Amber Abbott-Hearn (amber.abbotthearn@gmail.com) Pennsylvania Tom Fagan (tlfaganjr@gmail.com) South Carolina Theo Spanos (theodoros.a.spanos2@boeing.com) Tennessee Ron Schlagheck (ron_schlagheck@mac.com) Texas Thomas Moore (thomas.z.moore@swri.org) Utah Scotty Nowlin (scotty.nowlin@gmail.com) Virginia Steve Dunn (steven.dunn@jacobs.com) Washington Nasrin Barry (nasrinbarry@yahoo.com) 24

Region Deputy Directors-Public Policy Region I Tim Dominick timothy.dominick@orbitalatk.com Region II Robert LaBranche robert.labranche@gmail.com Region III Amber Abbott-Hearn amber.abbotthearn@gmail.com Region IV Thomas Moore thomas.z.moore@swri.org Region V Cristin Finnigan cristin.finnigan@gmail.com Region VI Matt Angiulo matthew_j_angiulo@raytheon.com 25

AIAA POC Steve Sidorek Director, Public Policy and Government Relations 703-264-7541 steves@aiaa.org 26