NINTH MEETING OF THE INTER-AMERICAN COMMITTEE ON PORTS FIFTEENTH MEETING OF THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS June 18 to 20, 2014 Washington, DC NEWSLETTER 1. The CIP: The Inter-American Committee on Ports (CIP) of the Organization of American States (OAS) has the objective to serve as a permanent Inter-American forum of the Member States of the Organization for the strengthening of hemispheric cooperation in the area of port sector development, with the active cooperation and participation of the private sector. To accomplish these objectives, the CIP holds regular meetings every two years. The main objectives of the Ninth Meeting of the CIP include assessing compliance with the resolutions and mandates adopted at its eighth meeting (Cartagena, Colombia, 2013), and review the progress made in implementing the Cartagena Action Plan 2014-2015 and, very importantly, to approve its extension until 2016; approve the budget of the CIP Secretariat for 2015-2016, stimulate relationships with the private sector and civil society, considering new proposals from the authorities and associate members, elect members and authorities of the Executive Board for the period 2014-2016; where appropriate, establish Technical Advisory Groups and / Working Groups for the biennium 2014-2016; among others. 2. The Executive Board of the CIP (CECIP): is responsible for executing the Committee's policies and resolutions. The Executive Board holds regular and special meetings and is comprised of one Chairman, two Vice Chairpersons and the chairpersons of the TAG are, elected for a two year period. The 15 th Meeting of the CECIP, to be held on June 19, 2014 the main objectives are to evaluate the accomplishments of the six existing TAG s approve a venue and date for the next CECIP meetings, among others. The Chairman of the CECIP is the delegation of Peru, the first Vice-Chair is Saint Vincent and the Grenadines and the second Vice-Chair is Colombia. The other delegations that are part of the CECIP are Argentina, Bolivarian Republic of Venezuela, Panama, Mexico, United States and Uruguay. 3. The Technical Advisory Groups (TAGs) are advisory groups of the Inter-American Committee on Ports (CIP), whose primary objective is to provide technical advice to the Committee on specific aspects of hemispheric port sector development. There are currently four TAGs:
(i) Logistics, Innovation and Competitively TAG Chaired by Mexico Member States: Argentina, Bolivia, Ecuador, Colombia, Costa Rica, El Salvador, United States, Honduras, Paraguay, Panama, Peru, Dominican Republic, Uruguay and Venezuela. Associate Members: Instituto Nacional de Logística de Uruguay (INALOG), Asociación de Despachante de Aduana (Uruguay); Instituto de Investigación y Desarrollo Marítimo (INDESMAR, Perú); Terminal Internacional del Sur (TISUR, Perú); Internacional de Contenedores Asociados de Veracruz (ICAVE, México); and PROINTEC (Chile). (ii) Corporate Social Responsibility and Women in Ports TAG Chaired by Panama. Member States: Argentina, Ecuador, Honduras, Mexico, Nicaragua, Paraguay, Peru, Suriname, Uruguay and the Bolivarian Republic of Venezuela. Associate Members: North American Marine Environmental Protection Agency (NAMEPA) (iii) Tourism, Inland Ports and Waterways, Ship Services and Navigation Safety TAG Chaired by Argentina. Member States: Brazil, Dominican Republic, Ecuador, El Salvador, Honduras, Paraguay, Peru, Uruguay, Suriname and the Bolivarian Republic of Venezuela. Associate Members: Cruise Lines International Association (CLIA) (iv) Public Policy, Legislation and Regulation TAG Chaired by Uruguay. Member States: Brazil, Chile, Colombia, Costa Rica, Ecuador, El Salvador, Honduras, Nicaragua, Paraguay, Peru and the Bolivarian Republic of Venezuela. (v) Sustainable Management and Environmental Port Protection Tag Chaired by Venezuela. Member States: Argentina, Bolivia, Brazil, Dominican Republic, Ecuador, El Salvador, Honduras, Mexico, Nicaragua, Panama, Peru, Suriname, United States and Uruguay. Associate Members: International Association of Dredging Companies (IADC), North American Marine Environmental Protection Agency (NAMEPA), Cruise Lines International Association (CLIA) and Rightship of Australia, (vi) Port Protection and Port Security TAG Chaired by United States. Member States: Argentina, Bolivia, Ecuador, Colombia, Chile, Honduras, Mexico, Nicaragua, Panama, Peru, Saint Vincent and the Grenadines, Surinam, Uruguay and the Bolivarian Republic of Venezuela. Associate Members: Environmental Systems Research Institute (ESRI) 4. Place and date of the meetings: The meetings will be held from Wednesday June 18 to Friday 20, 2014. At the General Services Building of OAS, 1889 F Street NW, Room Ruben Dario. 8 th Floor. 5. Draft agenda and rules of procedure of the meetings: The draft agendas for the meetings of the Executive Board were prepared by the CIP Secretariat in coordination with the Executive. CIP Rules and Procedures will govern the meetings. 6. Secretariat of the Meeting: Jorge Durán Chief of the Secretariat Inter-America Committee on Ports (CIP) Organization of American States (OEA) 1889 F. Street, N.W. Washington, D.C., 20006, United States Telephones: +1 (202) 370-5465/9706; Fax: +1 (202) 458-3517 E-mails: jduran@oas.org y cip@oas.org Web site: www.oas.org/cip -2-
7. Participants: The meeting of the Inter-American Committee on Ports is open to the participation of representatives and advisors of the OAS Member States, observer States, international, national and regional organizations, associate members of the Technical Advisory Groups (TAGs) and special guests from the academia and the public and private sectors. 8. Registration of participants: Representatives of Member States and Observer States before the OAS should register by note of accreditation from their Chancellery addressed to the Secretariat of the CIP/OAS. Their registration is free. In addition, they can also register at the site of the meetings beginning at 08:00 hours on Wednesday, June 18, 2014. In addition, every representative must fill out the attached registration form. Representatives of international organizations should register by a note of accreditation from their organization addressed to the Secretariat of the CIP/OAS. Their registration is free. In addition, they can also register at the site of the meetings beginning at 08:00 hours on Wednesday, June 18, 2014. In addition, every representative must fill out the attached registration form Special guests are representatives of the institutions that have signed cooperation agreements with the OAS, and associate members of the Technical Advisory Groups (TAGs) that are up to date with their annual contributions, as well as speakers, sponsors and other individuals that will support the meetings. Their registration must be completed by sending a written or electronic communication, in response to the invitation sent by the Secretariat of the CIP/OAS. Their registration is free. Special guests may register at the site of the meetings beginning at 08:00 hours on Wednesday, June 18, 2014. In addition, every guest must fill out the attached registration form and send it where instructed. Guests are individuals who do not qualify in the above noted categories but have a special interest in participating in the meetings, and have the right to attend all the social and technical activities. Their registration must be completed by filling out the attached registration form and sending it to the indicated recipient, by fax or email 9. Languages: Simultaneous interpretation services into Spanish and English will be provided. 10. Hotel: Hotels with special rates (rates are in American Dollars): HOTEL TARIFA ESPECIAL CONTACTO DIRECCION State Plaza $199 Single Rhina Portillo 2117 E Street NW, Washington, Dc Hotel (Breakfast included) Phone: 202-833-6966 20037 $214 Double (Breakfast included) $249 Plus (Breakfast included) Email: rportillo@stateplaza.com http://www.stateplaza.com/ The Beacon Hotel *Taxes not included $210.43 (No breakfast) Edith Mendoza Phone: 202-787-1784 1615 Rhode Island Ave NW, Washington, Dc -3-
* Taxes not included Email: e.mendoza@capitalhotelswdc.com Rosa Mija Phone: 202-296-2100 ext 7262 20036 http://www.beaconhotelwdc.com/ The Concordia $189 breakfast) *Taxes Included (No Aida Wahia Phone: 202-557-2203 Email: reservations@theconcordia.com 1250 New Hampshire Ave NW, Washington, Dc 20036 http://www.theconcordia.com/ Churchill Hotel $229 * Taxes not included Mary Perrin Tel: 202-909-2125 Email: mary.perrin@thechurchil.com 1914 Connecticut Ave NW, Washington, Dc 20009 http://www.thechurchillhotel.com/ *NOTE: Please be advised that the indicated rates are special rates and that room availability is limited. Thus, reservations have to be made as soon as possible. 11. Visa Requirements: All international visitors or foreign citizens, with the exception of those countries that participate in the Waiver Program (traveling only with a valid passport), need a valid visa in their passport to enter the U.S. It is recommended to request and check the requirements to obtain the respective visa with the country s US Embassy or Consulate. Passport must be valid for at least six months. For more information please check the web site: http://www.travel.state.gov/ 12. Currency and Exchange: Currency unit is the US Dollar (USD). Exchange currency is available at the airport or at banks in the city. 13. Travel Expenses: All costs related to travel, insurance, accommodation, and personal expenses must be borne by either the traveler or their sponsoring institutions. 14. United States Airport: It is recommended to arrive at the Ronald Reagan Washington National Airport (DCA). 15. Customs: Customs procedure is personal and should be done at the first touchdown point in the US. 16. Weather Conditions: Average weather during April is between 13 and 19 C (59 and 66 F). 17. Dress Code: For work sessions and protocol receptions please use business formal. 18. Electricity Voltage: US electricity voltage is 110 V. 19. Local/standard Time: Eastern Time Zone, UTC /GMT - 5h. -4-
20. International Dialing Code: +001. For calls from the US to most countries dial 011 followed by the country code and phone number. Telephone area code for Washington is (202). 21. Airport Reception and Transportation: We recommend use either taxi or shuttle services from the Ronald Reagan National Airport (DCA) or from the Washington Dulles International Airport (IAD). Ronald Reagan National Airport is 5 miles / 8 kilometers and Washington Dulles International Airport is 26.2 miles from Downtown / 42.16 kilometers. Taxi rate within Washington, DC is $4.25 (first mile) and $1.50 for each additional mile (http://www.mwaa.com/reagan/1193.htm). For further information please visit the following links: http://www.aeropuertosdelmundo.com.ar/americadelnorte/usa/aeropuertos/washingtondulles.php#transpor te and http://www.metwashairports.com/reagan/1179.htm 22. Points of Interest in Washington DC: Please visit the website http://washington.org/ -5-
ORGANIZATION OF AMERICAN STATES Inter-American Council for Integral Development Inter-American Committee on Ports NINTH MEETING OF THE INTER-AMERICAN COMMITTEE ON PORTS (CIP) FIFTEENTH MEETING OF THE EXECUTIVE BOARD OF THE CIP (CECIP) Washington, DC June 18 to 20, 2014 REGISTRATION FORM I. TO BE COMPLETED BY ALL PARTICIPANTS: Country: First and Last Name: Job Title: Institution: Telephone: Fax: E-mail: Number and Name of companion(s): Date Signature Please send to the CIP Secretariat: Fax (202) 370-5465 and/or e-mail: cip@oas.org and mswoboda@oas.org -6-
VII RE ORGANIZATION OF AMERICAN STATES Inter-American Council for Integral Development Inter-American Committee on Ports NINTH MEETING OF THE INTER-AMERICAN COMMITTEE ON PORTS (CIP) FIFTEENTH MEETING OF THE EXECUTIVE BOARD OF THE CIP (CECIP) Washington, DC June 18 to 20, 2014 HOJA RESERVATION FORM Name: Address: PERSONAL INFORMATION City: Phone: Country: Fax: E-mail: Credit Card: No. Expiration Date: Name on Card HOTEL Name of Hotel Room Type Check in date Check out date FLIGHT INFORMATION Arrival date Airline Flight No. Arriving from Other information Departure date Airline Flight No. Departing to Other information Please complete this form and send to the contact person of your hotel of choice with a courtesy copy to Ms. Mona Swoboda mswoboda@oas.org -7-