BOISE CITY OPEN SPACE AND CLEAN WATER ADVISORY COMMITTEE QUARTERLY MEETING AGENDA WEDNESDAY, APRIL 26, 2017 4:00 P.M. Location: Jim Hall Foothills Learning Center 3188 Sunset Peak Rd Conference Room **AMENDED** I. CALL TO ORDER 5 MINUTES II. NEW BUSINESS A. Minutes January 25, 2017; March 13, 2017 B. Hawkins Ranch Property - Naming New Reserve C. Staff Update on Open Space Management and Trails/Trailhead Efforts in 2017 10 MINUTES 20 MINUTES D. Executive Session: 1) Pursuant to Idaho Code 74-206(c) to acquire an interest in real property which is not owned by a public agency, and Idaho Code 74-206(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. III. ADJOURNMENT
BOISE CITY OPEN SPACE AND CLEAN WATER ADVISORY COMMITTEE MEETING REGULAR SECOND QUARTER MEETING WEDNESDAY, JANUARY 25, 2017 Dick Eardley Boise Senior Center, Boise, Idaho The Boise City Open Space and Clean Water Advisory Committee (Committee) met Wednesday, January 25, 2017. Boise City Department of Parks and Recreation (Department) Members Present: Sara Arkle, Doug Holloway and Bonnie Shelton. Others Present: Peter Barton and Mathew Barton, members of the public; Abigail Germaine, Boise City Legal; Jenn Stevens, minutes recorder. I. CALL TO ORDER: Committee Chair, Brooke Green called the meeting to order at 4:00p.m. A. In the Matter of Attendance: II. Present: Absent: Matt Cryer, Stacey Donohue, Kathryn Elliott, Brooke Green, Katy Jibben, Jeremy Maxand, Michelle Meyers Peter Pengilly, and Scott Raeber (entered at 4:21 P.M.) None IN THE MATTER OF NEW BUSINESS: A. Minutes - Minutes- October 17, 2016; Committee moved to approve to meeting minutes from October 17, 2016 M. Cryer K. Jibben Unanimous B. Minutes - Minutes- October 19, 2016 Committee moved to approve to meeting minutes from October 19, 2016 K. Jibben M. Meyer Unanimous C. Minutes - Minutes- October 26, 2016
2 nd Quarter Meeting January 25, 2017 Page 2 of 4 Committee moved to approve to meeting minutes from October 26, 2016 S. Donohue P. Pengilly Unanimous D. Minutes - Minutes- November 7, 2016 Committee moved to approve to meeting minutes from November 7, 2016 M. Cryer M. Meyers Unanimous E. Minutes - Minutes- November 17, 2016 Committee moved to approve to meeting minutes from November 17, 2016 K. Jibber M. Cryer Unanimous B. Improvement Project Application Materials Summary: S. Arkle reviewed the subcommittee feedback, which was used to create a draft of an application packet for improvement projects. There was an introduction and an application form included in the application packet. The subcommittee suggested the Neighborhood Reinvestment Grant Application as a good example that could be used when creating the new application. Committee moved to approve the application as written, as material to move forward to City Council as a recommendation for adoption. M. Cryer K. Elliott Unanimous
2 nd Quarter Meeting January 25, 2017 Page 3 of 4 DISCUSSION: The Committee asked if the application would be covered in a workshop. D. Holloway reminded the committee that the application would go to City Council next. There could be additional changes that City Council might request. The application would likely go before City Council in a work session. C. Application Process Summary: S. Arkle requested feedback from the Committee about what the process would be like. The Committee discussed the timeline to review the application. The Committee suggested building in flexibility for the first year; to be able to change the timelines if the demand proved the need for more or less frequent review of applications received. The Committee discussed how a response time was needed for getting back to applicants about the status of the application and result - if approved or denied. The Committee recognized there was a need for criteria which identified the start time and completed date for projects. A. Germaine noted a possible solution was a standard contract or agreement that would be entered into, in order to address the specific details with each accepted project applicant. The Committee asked if an application was required. D. Holloway noted the application was intended for outside agencies to be involved. The Committee suggested the application be required for all projects. D. Holloway emphasized that all projects would meet the minimum standards provided in the application. Any internal, City of Boise recommended project would be brought to the Committee in a manner that would far surpass the requirement of the application. The Committee would review all projects before projects were recommended to City Council. S. Arkle offered to create a Frequently Asked Questions (FAQ) page to be added as supplemental material to enhance the application and help understand the process. The Committee discussed the option to have the Department review the different application process options, adding a FAQ and come back to the Committee with a recommendation on the process guidelines. The Committee would meet on a conference call to vote and approve the application process and materials. Committee moved to defer item D. Hawkins Ranch Property- Naming New Reserve and item E. Staff Update on Open Space Management and Trails/ Trailhead Efforts in 2017, to the next regular meeting. S. Donohue S. Raeber
2 nd Quarter Meeting January 25, 2017 Page 4 of 4 Unanimous H. Executive Session: Pursuant to Idaho Code 74-206(c) to acquire an interest in real property which is not owned by a public agency, and Idaho Code 74-206(f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. ENTER EXECUTIVE SESSION K. Jibben S. Raeber ROLL CALL: Matt Cryer, Stacey Donohue, Kathryn Elliott, Brooke Green, Katy Jibben, Jeremy Maxand, Michelle Meyers, Peter Pengilly, and Scott Raeber EXIT EXECUTIVE SESSION M. Cryer J. Maxand ROLL CALL: Matt Cryer, Stacey Donohue, Kathryn Elliott, Brooke Green, Katy Jibben, Jeremy Maxand, Michelle Meyers, Peter Pengilly, and Scott Raeber III. IN THE MATTER OF ADJOURNMENT: There being no further business before the Committee, the Committee adjourned at 5:16 p.m. S. Raeber M. Meyers Unanimous Brooke Green, Chair
BOISE CITY OPEN SPACE AND CLEAN WATER ADVISORY COMMITTEE MEETING SPECIAL MEETING MONDAY, MARCH 13, 2017 Conference Call The Boise City Open Space and Clean Water Advisory Committee (Committee) met Monday, March 13, 2017. Boise City Department of Parks and Recreation (Department) Members Present: Sara Arkle and Doug Holloway. Others Present: Abigail Germaine, Boise City Legal; Jenn Stevens, minutes recorder. I. CALL TO ORDER: Committee Chair, Brooke Green called the meeting to order at 3:04 p.m., quorum was noted. 1. In the Matter of Attendance: II. Committee Members Present: Committee Members Absent: PURPOSE OF SPECIAL MEETING: Matt Cryer, Stacey Donohue, Kathryn Elliott, Brooke Green, Jeremy Maxand, Michelle Meyers, Peter Pengilly, and Katy Jibben joined at 3:23 p.m. Scott Raeber Review Application Packet and Materials for improvement project proposals. III. IN THE MATTER OF NEW BUSINESS: A. Discuss and Vote on Final Application Packet and Materials Summary: S. Arkle reviewed the Boise Open Space and Clean Water Partnership Program Packet, which included the application form, conservation criteria, an example application, frequently asked questions, and sample agreement. The Committee discussed the project timeline and when the application would be available. The due date to turn in the application was clearly stated as August 31 of each year. The Committee gave feedback on the application, which included suggestions to remove a GIS web link because the link was broken, to enhance the definition of connectivity, to remove the year from the form to improve yearly updates, and include the date the application would be available to the public. S. Arkle reviewed a frequently asked questions page that would be posted online as a supplemental document. The information would help users with their understanding of the criteria and support the process of filling out the application. S. Arkle discussed the sample agreement provided for a project after it was approved through the Boise City Council (Council). The agreement made sure City funds were managed to the highest standard. The agreement reserved the right to manage the project, determine accountability measures, and identified timelines based on the scope of the project. The sample agreement provided applicant information about the process in which the applicant would be agreeing to participate in, from the beginning. The Committee moved to approve both the application packet and the sample agreement as a recommendation to Council for adoption.
Special Meeting March 13, 2017 Page 2 of 3 ABSENT: S. Donohue M. Meyers M. Cryer, S. Donohue, K. Elliott, J. Maxand, M. Meyer, P. Pengilly S. Raeber and K. Jibben K. Jibben joined the conference call after the voting for this item at 3:23 pm. B. Review Draft Foothills Priority Connections Map Summary: S. Arkle discussed areas that had potential to be priorities when considering property acquisition. Many of the areas identified had perennial water or were habitat for upland game. Pubic feedback guided priority connections as part of the Ridge to Rivers 10-year Master Plan and identified critical habitat features. The map was created for the Committee to capture the overlapping information, synthesized from many of the conservation resources available. D. Holloway noted that the Committee may be able to review potential properties that would be available in an executive session in an upcoming meeting. He anticipated that Council might have some interest in the Committee reviewing available properties to compare against the potential areas of interest. C. Next Steps Summary: S. Arkle explained that the application packet would likely go to Council in a work session meeting sometime in April 2017. She encouraged the Committee to attended the Council meeting to hear their feedback about the work done to that point. She expected the application to receive some suggested edits from Council, which would be made before sending the application out to the public. The anticipated time to receive the application was August 31, 2017. The Department was working to put together project managers using staff with appropriate expertise, which could be designated to specific project types. There was approximately one month, internally, to evaluate project applications, to create a recommendation to bring to the Committee. The Committee then would have a month to review applications. Project managers would provide recommendations and would be available for comments or questions from the Committee to help with their recommendation to Council. After Council approved a project, an agreement would be made with the applicant. Projects would then go to a project manager who would follow the project through the procurement process, approve invoices, ensure the project stayed on time, collect any needed reports, and provide updates on the project to the Committee. D. Holloway remarked that the media may be interested in the application process and that the public would become aware of the opportunity to request funds from the Committee to support possible projects. He encouraged the Committee to be prepared for the public to be interested in the application and that he expected to be receiving applications right away. He informed the Committee that they might need to meet more frequently in order to review the applications in the timeframe given to provide a response to the applicants. He predicted projects that came to the Committee would be high enough dollar values that the Committee would need to convene as part of a public process. That would likely require the Committee to meet monthly in the future.
Special Meeting March 13, 2017 Page 3 of 3 The Committee asked how the information would be sent out to the community. D. Holloway explained there was a lot of public interest that would spread through word of mouth. The Department would work with the Community Engagement Department to put together a marketing campaign to get the information out as well. There would also be a workshop opportunity provided for the public to attend. The Department would do its best to make sure the word got out. IV. ADJOURNMENT There being no further business before the Committee, the Committee adjourned at 3:31 p.m. M. Cryer K. Jibben Unanimous ABSENT: S. Raeber Brooke Green, Chair
Open Space and Clean Water Advisory Committee Open Space and Trails Update 2017
Managing Our Natural Amenities 1) Science-based decision making 2) Manage invasive species 3) Restore habitat where feasible
Fire Mitigation and Rehab: Reducing the risk to communities adjacent to open spaces 2017 - $100,000 BLM Grant to reduce fuels Table Rock and Military Reserve rehab Firewise Garden at FLC Education integration
Table Rock Rehabilitation 1) restore habitat 2) reduce erosion 3) engage all ages in rehab $100,000 Donation from Friends of Zoo Boise 3500 seedlings 458 volunteers
Managing the Habitat on the Boise River Corridor 2017 accomplishments: Invasive species guide Mapping and removal of 20 invasive species
Trails and Trailheads Dry Creek bridges and connectivity Special Use Policy Around the Next Turn : 10 Year Management Plan for the Ridge to Rivers Trail System