CENTRALIA CITY COUNCIL MEETING AGENDA Tuesday January 23, 2018 7:00 p.m. Council Members Peter Abbarno Council Position No. 3 At Large pabbarno@cityofcentralia.com 360-388-0566 Joyce Barnes Council Position No. 1 At Large jbarnes@cityofcentralia.com 360-269-3827 Lee Coumbs, Mayor Council Position No. 2 At Large lcoumbs@cityofcentalia.com 360-736-9758 Susan Luond Council District No. 4 sluond@cityofcentralia.com 360-523-3793 Cameron McGee Council District No. 1 cmcgee@cityofcentralia.com 360-880-2092 Rebecca Staebler Council District No. 2 rstaebler@cityofcentralia.com 360-269-0909 Max Vogt, Mayor Pro-Tem Council District No. 3 mvogt@cityofcentralia.com 360-269-8700 City of Centralia 118 W. Maple Street Centralia, WA 98531 360-330-7671 Call to Order Pledge of Allegiance Council Attendance 1) Approval of Agenda As Presented 2) Comments by the Public on Non Agenda Items 3) Presentations a. Centralia School District Levy Mark Davalos 4) Reports a. City Council b. City Manager 5) Consent Agenda a. Voucher Approval - January 23, 2018 #214797-214986 $1,568,710.93 b. Payroll Approval - January 19, 2018 #134486-134495 and direct deposits #34394-34485 $132,740.00 c. Consideration of meeting minutes for January 9, 2018 (p 2) d. Consideration to rescind a small works bid and reject remaining bids City Light Yelm Hydroelectric Salvage & Garbage Removal (p 7) e. Consideration of Professional Service Agreement-Yelm Substation Circuit Breaker testing and Fords Prairie Substation new equipment commissioning and new recloser commissioning $72,514.00 (p 8) f. Consideration of Consultant services agreement-general surveying service $25,000 (p 19) g. Consideration of Washington State contract #03512 for generator preventative maintenance and repair agreement $18,000.00 (p 31) h. Consideration of Change Order #1 and Final Acceptance for the Yelm transmission Line emergency declaration repair $292,997.77 (p 50) 6) Consideration of Mayor s appointment of Mary Kurtzbein to the Parks Board 7) Consideration of City Council Committee appointments 8) Consideration of Lodging Tax Advisory Committee Recommendations (p 52) 9) Consideration on first reading of an ordinance adopting the WSDOT 2018 Standard Specifications for road, bridge and municipal construction (p 56) Adjournment City Website www.cityofcentralia.com City of Centralia s Mission Statement Continuously respond to citizens; Provide a clean, safe community in which to live, work and play in a historically rich environment; and Support and promote cultural diversity.
CITY OF CENTRALIA RECORD OF COUNCIL PROCEEDINGS WORKSHOP Tuesday January 9, 2018 6:00 pm Mayor Coumbs called the Workshop to the Borst Avenue Project criteria and options to order at 6:00 pm. Council Attendance: Mayor Coumbs, Mayor Pro-Tem Vogt, Councilor Abbarno, Councilor Barnes, Councilor McGee, Councilor Staebler and Councilor Luond. Mayor Coumbs adjourned the Workshop at 6:43 pm. Submitted By: Deena Bilodeau, City Clerk Approve By: Lee Coumbs, Mayor City of Centralia 2
CITY OF CENTRALIA RECORD OF COUNCIL PROCEEDINGS Tuesday - January 9, 2018-7:00 pm City Clerk Deena Bilodeau called the meeting to order at 7:00 pm. Pledge of Allegiance Councilor Vogt led the pledge of allegiance. Attendance Present: Absent: Councilor Coumbs, Councilor Vogt, Councilor Staebler, Councilor McGee, Councilor Barnes, Councilor Abbarno and Councilor Luond. None. 1. Approval of Agenda - As Presented COUNCILOR ABBARNO MOVED, SECONDED BY COUNCILOR COUMBS, TO APPROVE THE AGENDA AS PRESENTED...motion PASSED...7-0. 2. Swearing in of new and re-elected City Council Members Ms. Bilodeau swore in Max Vogt, Rebecca Staebler, Susan Luond and Cameron McGee. 3. Election of Mayor and Mayor Pro-Tem Ms. Bilodeau called for nominations for the office of Mayor. Councilor abbarno nominated Lee Coumbs for Mayor. Councilor Staebler nominated Max Vogt for Mayor. There being no further nominations, Ms. Bilodeau called for a vote for those in favor of Lee Coumbs for Mayor. Lee Coumbs was elected to the office of Mayor by a 5-2 vote (Councilor Staebler and Council Luond opposed). Ms. Bilodeau called for nomination for the office of Mayor Pro-Tem. Councilor Barnes nominated Max Vogt for Mayor Pro-Tem. Councilor Luond nominated Peter Abbarno for Mayor Pro-Tem. There being no further nominations, Ms. Bilodeau called for a vote for those in favor of Max Vogt for Mayor Pro-Tem. Max Vogt was elected to the office of Mayor Pro-Tem by a vote of 4-3 (Councilor Luond, Councilor Staebler and Councilor Staebler opposed). 4. Comments by the Public on Non Agenda Items Muriel Wheatley, library, addressed the Council and spoke on library events. 3
CITY OF CENTRALIA RECORD OF COUNCIL PROCEEDINGS Tuesday - January 9, 2018-7:00 pm 5. Presentations a. Lewis County Update - Commissioner Fund Commissioner Fund addressed the Council and spoke on Lewis County issues. b. Office of Chehalis Basin Update - Jay Vander Stoep Mr. Vander Stoep and Commissioner Fund addressed the Council and gave an update on the Chehalis Basin. 6. Reports Councilor Abbarno - highlighted the successes of 2017 and stated he was looking forward to 2018. Councilor Barnes - reported she attended a Save the Outdoor Veteran s Pool meeting. Councilor Luond - stated that she wanted the citizens of Centralia know that they could call her anytime. Councilor McGee - stated he was excited to serve on the City Council. Councilor Staebler - stated she was excited to serve on the City Council and spoke on the Downtown Merchant meetings. Mayor Pro-Tem Vogt - stated he was looking forward to 2018. Mayor Coumbs - spoke on the Borst Park lights and noted that $19,000 was raised to help finance the continuation of the event. Emil Pierson - spoke on the Shoreline Management Plan. Chief Nielsen - introduced Pax, the new Canine Officer. Rob Hill - updated the Council on the PFD. 7. Consent Agenda a. Voucher Approval December 26, 2017 #214361, 214387, 214413-214589 $1,184,564.01 and January 9, 2018 #214596, 214604-214770 $1,120,684.79 b. Payroll Approval December 20, 2017 #134406-134416 and direct deposits #34137-34230 $134,840.00 and January 5, 2018 #134417-134485 and direct deposits #34231-34393 $1,263,613.04 c. Consideration of meeting minutes for December 12, 2017 4
CITY OF CENTRALIA RECORD OF COUNCIL PROCEEDINGS Tuesday - January 9, 2018-7:00 pm d. Consideration of a Professional Services Agreement-Water and Wastewater Revenue Sufficiency Analysis $33,015.00 e. Consideration of a Consultant Services Agreement-City Population Projection $8,550.00 f. Consideration to purchase office furniture for the System Operations Center $6,783.06 g. Consideration of bid award-fords Prairie Substation 115-kv Circuit Switchers $79,800.00 h. Consideration of bid award-fords Prairie Substation 12.47-kv Vertical Break Disconnect Switches $33,057.27 I. Consideration of bid award-115-kv Vertical Break Switches $46,985.85 j. Consideration of bid award-capacitor Voltage Transformers $16,057.96 k. Consideration of small works change order #1 and final acceptance-back Yard Tree Trimming $9,895.00 l. Consideration of small works final acceptance-painting of Zimmerman Substation Equipment $13,768.45 m. Consideration of small works final acceptance -Upgrade and Maintenance of Seminary Hill Recloser #105R - $2,926.80 n. Consideration of small works bid-installing Glare Film on Engineering Tech room windows $892.65 COUNCILOR ABBARNO MOVED, SECONDED BY COUNCILOR MCGEE, TO APPROVE THE CONSENT AGENDA AS PRESENTED...motion PASSED...7-0. 8. Consideration of a resolution waiving bidding requirements due to special market conditions to purchase a Used Scissor Lift Community Development Director Emil Pierson reviewed the request with Council. COUNCILOR ABBARNO MOVED, SECONDED BY COUNCILOR MCGEE, TO APPROVE A RESOLUTION WAIVING BIDDING REQUIREMENTS DUE TO SPECIAL MARKET CONDITIONS TO PURCHASE A USED SCISSOR LIFT...motion PASSED...7-0. 9. Consideration of a resolution waiving bidding requirements for a sole source purchase of a Triple Pendulum Bearing Isolator for the Fords Prairie Substation City Light Director ML Norton reviewed the background and the request with Council. COUNCILOR ABBARNO MOVED, SECONDED BY COUNCILOR LUOND, TO APPROVE A RESOLUTION WAIVING BIDDING REQUIREMENTS FOR A SOLE SOURCE PURCHASE OF A TRIPLE PENDULUM BEARING ISOLATOR FOR THE FORDS PRAIRIE SUBSTATION...motion PASSED...7-0. 5
CITY OF CENTRALIA RECORD OF COUNCIL PROCEEDINGS Tuesday - January 9, 2018-7:00 pm Adjournment COUNCILOR ABBARNO MOVED, SECONDED BY COUNCILOR MCGEE, TO ADJOURN THE MEETING AT 8:08 PM...motion PASSED...7-0.. Submitted By: Approved By: Deena Bilodeau, City Clerk Lee Coumbs, Mayor City of Centralia 6
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CITY OF CENTRALIA COUNCIL AGENDA REPORT To: Mayor and City Council Council Meeting Date: January 23, 2018 From: Bret D. Brodersen Department: Finance Subject: Consideration of Hotel/Motel Lodging Tax Fund Grant Allocations Background: The City of Centralia s Hotel/Motel Lodging Tax Advisory Committee received ten (10) proposals totaling $350,500 for tourism-related services to be provided in 2018 grants. The amount projected available in 2018 is $239,100 plus the $28,000 in funding from 2017 that the city had requested an extension on use of the funds. The following is a list of the applicants, their request and the recommendation for allocation from the committee. The committee met on October 9, 2017 to evaluate the applications and presentations. These recommendations were presented to the City Council on November 28, 2017 for consideration. The Council returned the recommendations back to the Lodging Tax Advisory Committee for reconsideration of their recommended allocations for the Chamber of Commerce and Discover Lewis County. The committee met on January 10, 2018. After discussing the allocations the committee returned their recommendations without changes to the Council. APPLICANT REQUEST RECOMMENDATION ARTrails of Southwest Washington $18,000 $ 10,000 Centralia Chehalis Chamber of Commerce $ 40,000 $ 20,000 Historic Fox Theatre $ 45,000 $ 26,500 Centralia Downtown Association $ 76,500 $ 73,100 Lewis County Historical Society $ 12,500 $ 2,500 City of Centralia $ 121,000 $ 121,000 Southwest Washington Fair & Expo Center Interim Events $ 5,000 $ 4,500 Southwest Washington Fair & Expo Center Fair Marketing $ 7,500 $ -0- Discover Lewis County $ 10,000 $ 9,500 S.T.O.P. and Swim $ 15,000 $ -0- Additional information is attached in the committee transmittal attached to this staff report. Financial Impacts: The recommended funding amount above is included in the 2018 budget. Implementation $ 267,100 Annual Ongoing $ X Funds in Current Budget Appropriation/Amendment Required Recommendation: Approve the recommendations from the Lodging Tax Advisory Committee for the grant allocations. Alternatives: 1. Approve the recommendations. 2. Not approve the recommendations 52
DATE: October 11, 2017 FROM: 2017 Lodging Tax Committee TO: City Council Members Rob Hill, City Manager SUBJECT: Recommended 2018 Tourism Grant Recipients The 2017 Lodging Tax Committee met on Monday, October 9, 2017. We reviewed the applicable laws which guided our recommendation decisions. We examined the nine (9) applications submitted, as well as letter requesting a time extension of funding. All applicants made presentations to the committee and responded to interview questions. The attached table lists the organizations which requested tourism grants, the amounts they requested and the grant amount recommended by the committee. Our recommendation continues the grant for the bonded debt obligation of $93,000 for the Event Center and allocates the $146,100 expected to be available in 2018 lodging tax revenues above the debt payment. We also recommend approval of extending the 2017 award for the City of Centralia Sign Project to December 31, 2018 of $28,000. We submit this recommendation, totaling $267,100, for the City Council s review and action. Committee members express their appreciation for the opportunity to participate in this advisory process and thus serve the community and its tourism efforts. Summary of Applicant Projects: The Historic Fox Theatre recommended funding will be used to increase advertising the Historic Fox Theatre and Centralia with the by-line Shop Dine Stay Play as a weekend or overnight destination by using promotions strategically targeting the film series in Seattle, Portland, Tacoma, Longview, Aberdeen and Olympia. Discover Lewis County recommended funding will be used to add the promotion of Centralia as an emphasis in the social media and other adverting campaigns through Discover Lewis County including the printing of trail maps in collaboration with trail groups for printed and online maps. ARTrails of Southwest Washington recommended funding will be used to promote art tourism within Centralia, to visitors from locations fifty miles or more from Centralia. Marketing will include magazines, newspapers, studio guides and websites. Centralia Chehalis Chamber of Commerce recommended funding will provide funding for community events, tourism materials at the visitor center, and on the web. 53
Centralia Downtown Association recommended funding for downtown welcome center including monitored public restrooms with information on downtown shopping, sales, events local lodging and events. Serve as a resource for regional tourism centers like Discover Lewis County and Chamber of Commerce, George Washington and Centralia history including a rotating collection of Centralia s history and Meet me in Centralia marketing campaign. Lewis County Historical Society recommended funding will be used by the primary historical and heritage organization of Lewis County to advertise historical sites throughout Centralia. These sites drive traffic to Centralia from outside the region and the museum assists these visitors with their stay in Centralia to visit the sites. Southwest Washington Fair Interim Events Marketing recommended funding will be used to provide promotional outreach of the Southwest Washington Fair interim events like Garlic Festival, the Bulletfest, and approximately 80 events a year. Southwest Wasington Fair Fair Marketing funding is not recommended at this time. S.T.O.P. and Swim funding is not recommended at this time funding would not increase overnight stays in 2018. City of Centralia recommended continuing 2017 funding for New signage at freeway off ramp to create inviting environment for visitors to Centralia and create a gateway image for visitors, and funding for a bus route from Borst Park to Downtown with stops at the Factory Outlets, encouraging visitors to visit different areas of the community. Sincerely, Max Vogt Lodging Tax Advisory Committee Chairman and Mayor Protem, City of Centralia C: Lodging Tax Committee Members Brittany Walker Jan Nontell Tim Browning Heather Morrow 54
2017 LODGING TAX ADVISORY COMMITTEE RECOMMENDATIONS Grant Amount Recommended APPLICANT - (Requested Amount) $10,000 ARTrails of Southwest Washington ($18,000) $20,000 Centralia Chehalis Chamber of Commerce ($40,000) $26,500 Historic Fox Theatre Restorations ($45,000) $73,100 Centralia Downtown Association ($76,500) $2,500 Lewis County Historical Society ($12,500) $4,500 Southwest Washington Fair Interim Events ($5,000) $0 Southwest Washington Fair Marketing Events ($7,500) $9,500 Discover Lewis County ($10,000) $0 S.T.O.P. and Swim ($15,000) $121,000 ($93,000 for Bond debt and extension of $28,000 sign project City of Centralia ($93,000 bond debt, $28,000 Sign & Banner) TOTAL FUNDS RECOMMENDED FOR GRANTS & BOND DEBT: $267,100 55
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