MACONAQUAH SCHOOL CORPORATION 7932 S Strawtown Pike Bunker Hill IN 46914 6:00 p.m. September 26, 2018 The Maconaquah Board of School Trustees held a public hearing to discuss the proposed 2019 budget on Wednesday, September 26, 2018, at 6:00 p.m. in the Administration Building. Board members present were Mr. Greg Bevington, Mr. Robert Daine,, Mrs. Christy Householder, Mr. James Jenkins,, and Mr. Tim White. Dr. James Callane, Superintendent, and Mrs. Melissa Cunnyngham, Attorney, were also present. Mr. Keith Dinn and Mr. David Scheblo were absent. 6:03 p.m. September 26, 2018 The Maconaquah Board of School Trustees met in regular session on Wednesday, September 26, 2018, at 6:03 p.m. in the Administration Building. Board members present were Mr. Greg Bevington, Mr. Robert Daine, Mrs. Christy Householder, Mr. James Jenkins, and Mr. Tim White. Dr. James Callane, Superintendent, and Mrs. Melissa Cunnyngham, Attorney, were also present. Mr. Keith Dinn and Mr. David Scheblo were absent. 1. Call to Order The meeting was called to order at 6:10 p.m. by President Robert Daine. 1.1. Roll Call 1.2. Additions or Deletions to Agenda Dr. Callane asked to add an item under item #6 - Personnel: Caron Boggs - Part-time Secretary to Director of Exceptional Learners/Personnel 1.3. Approve Agenda Motion was made by Mrs. Householder, seconded by Mr. White, to approve the agenda as amended. Roll call: ayes unanimous, nays none. 2. Excellence in Education 2.1. Student Rotarian The September Student Rotarian of the Month is Olivia Smith. Olivia is currently president of National Honor Society, president of Student Council, and senior class secretary. She is also a member of the volleyball team, Sunshine Society, and Spanish Club. In addition, she serves as a student representative on the United Way Board. Olivia is currently ranked number one in the senior class and she will graduate with an Academic Honors Diploma in June. She plans to attend Purdue University to major in Nursing and Anesthesiology. Olivia is the daughter of David and Tammy Smith. 2.2. Kids Hope USA- Nancy Franklin Mrs. Nancy Franklin presented information on Kids Hope. This is a national, Christian-based, program where one church is matched with a school. Mentors are vetted
through the application process, two references, and a criminal background check. They complete a training program prior to entering the program, as well as on-going training. Mentors are matched with one student. Every mentor is matched with a prayer partner. We currently have 16 mentors, with 4 substitute mentors. The mentor s goal is to be a consistent, caring adult for a child. Mrs. McPike added that she has been very grateful for this program and the positive changes that have been seen in our students. She also noted that we have teachers who have mentored students outside of this program as well. 2.3. Check and Connect - Elizabeth Resler Mrs. Elizabeth Resler presented information on the Check and Connect program at Pipe Creek Elementary. The program is currently in its third year and is focused on social-emotional needs of students. Students are matched with a staff member who is NOT their teacher. Teachers are asked to check in with their student each morning, quickly, maybe 1-2 minutes. They have a list of ideas/questions to make a connection. Teachers again meet briefly with their student prior to the end of school, to review their day, set goals, and celebrate their successes. Mrs. Resler asked that if there is any interest in helping with this program, please contact her or Mrs. Fulton at Pipe Creek. 3. Approval of Minutes - Regular Meeting - August 22, 2018 Motion was made by Mr. Bevington, seconded by Mr. White, to approve the minutes as presented. Roll call: ayes unanimous, nays none. 4. Financial Business 4.1. Receipts, Expenditures, Balances and Investments 4.2. Claims August 1, 2018 through September 26, 2018 Dr. Callane presented vouchers for approval. Motion was made by Mr. White, seconded by Mrs. Householder, to approve the vouchers as recommended. Discussion was held. Roll call: ayes unanimous, nays none. 5. Visitor s Comments (limit to 5 minutes per person / 30 minutes total) There were no visitor comments. 6. Personnel Report 6.1. Retirements Steve Bluse - Director of Grounds (effective June 1, 2019) Corie Armes - Deputy Treasurer (effective September 21, 2018) 6.2. Resignations Josh Whaley - Science Teacher - Middle School (effective July 31, 2018) Faith Hatcher - Girls JV Basketball Coach - High School Jerid Ramos - Custodian - Middle School Tammy Shaffer - Part-time Secretary to Director of Exceptional Learners/Personnel 6.3. Recommendations Angie Gingerich - Deputy Treasurer John Bowman - 5th Grade Boys Basketball Coach - Mac El 2
Brandon Jackett - Percussion Instructor - High School Heather McCray - Intercession Teacher - Secondary Math Nick Atkins - Intercession Teacher - Secondary Math Craig Miller - Intercession Teacher - Secondary Math Brad McManus - Intercession Teacher - Secondary Math Ariel Barcus - Intercession Teacher - Secondary Language Arts Jessica Galbreath - Intercession Teacher - Secondary Language Arts PJ Hatcher - Intercession Teacher - Secondary Language Arts Ashly Driver - Intercession Teacher - Elementary Madisyn Gray - Intercession Teacher - Elementary Evie Powell - Intercession Instructional Assistant - Elementary Amanda Pete - Intercession Teacher - 2nd Grade Shayla Elmore - Intercession Teacher - 3rd Grade Jennifer Walsh - Intercession Teacher - 4th Grade Victoria Shone - Intercession Teacher - 5th Grade Jamie Dausch - Intercession Instructional Assistant - Elementary Kathy Cade - Intercession Reading Enrichment Teacher Tonya Whitaker - Intercession Bus Driver Vicki Boruff - Intercession Bus Driver Teresa Wahlig - Intercession Bus Driver Tifani Wagoner - Intercession Bus Driver Amy Sparks - Intercession Bus Driver Brandi Bowman - In-school Suspension/Study Hall Coordinator - Middle School Kenny Cole - Special Education Instructional Assistant - Middle School Amanda Rickard - Title 1 Instructional Assistant - Pipe Creek Jennifer Lorona - 5th Grade Cheerleading Coach - Mac El Amy Stoll - Cafeteria Manager - High School (effective October 22, 2018) Michael Sommers - Student Council Co-Sponsor - Middle School Caron Boggs - Part-time Secretary to Director of Exceptional Learners/Personnel Motion was made by Mrs. Householder, seconded by Mr. White, to approve the Personnel Report as presented. Roll call: ayes unanimous, nays none. 7. Old Business 7.1. Construction Payment Dr. Callane presented a request for payment from bond revenue for work completed on the corporation facilities improvements project. Payments requested under the Series 2016A & Series 2016B bonds: Koorsen Fire & Security, $4,000.00; Gibson Teldata, $723.63; Hamstra Builders, $62,222.85; for a total of $66,946.48. A separate payment was made to Huston Electric, $6,000.00. Another separate payment was made to Millwright Solutions, $42,700.00; Koorsen Fire & Security, $10,257.00; and Royal Custom Painting, $4,000.00; for a total of $56,957.00. Total of all payments is $129,903.48. Motion was made by Mrs. Householder, seconded by Mr. Jenkins, to approve the construction payments as presented. Roll call: ayes unanimous, nays none. 7.2. Construction Update 3
Dr. Callane reported that the last project awaiting completion is the pole vault pit. Warranty is being extended and work is being completed. Mr. Mike Glassburn and Mr. Mike Chism at the high school have been working tirelessly on cleaning out the vocational areas. 8. New Business 8.1. Classified Employee Handbook Revisions Dr. Callane presented the updated Classified Employee Handbook. A committee of administrators and classified employees from each group participated in meetings to update and revise the handbook. Revisions are noted in RED in the index and in each section. In addition, a section on Personal Background Checks, References, and Mandatory Reporting of Convictions and Substantiated Child Abuse and Arrests was added to match current legal requirements. Thanks to Corie Armes for her assistance in updating this handbook. Dr. Callane recommended approval of the revised handbook. Motion was made by Mr. White, seconded by Mr. Bevington, to approve the revised Classified Employee Handbook as presented. Discussion was held. Roll call: ayes unanimous, nays none. 8.2. Declaration of Surplus Property Dr. Callane reported that as we have been clearing the vocational wing at the high school, a collection of unusable items (list provided to board) has been established for the purpose of an auction in the near future. In order to auction these items, they will need to be declared surplus property. If there is not enough to hold an auction, we may consider a sealed bid sale or other avenue to dispose of property. These items are no longer needed and/or are unfit for the purpose for which they were intended. Therefore, the Board declares these items have reached the end of their useful life for the school corporation to be surplus property. School administration is authorized to take all actions necessary to dispose of the surplus property in accordance with Indiana law. Motion was made by Mrs. Householder, seconded by Mr. Jenkins, to declare the items listed as surplus personal property as presented. Discussion was held. Roll call: ayes unanimous, nays none. 8.3. Field Trip Requests Dr. Callane presented a field trip request from Mr. Carnagua to take 7th & 8th grade band students to Kings Island, Mason, Ohio, on Saturday, May 18, 2019. Students will perform in the Music in the Parks Festival. Another request was made by Miss Hileman to take high school students to Franklin Central High School, Friday, January 18 - Sunday, January 20, 2019. Students will compete in the State Thespians competition and conference. Dr. Callane recommended approval of both trip requests. Motion was made by Mr. Bevington, seconded by Mr. White, to approve the field trip requests as presented. Roll call: ayes unanimous, nays none. 4
8.4. Proposed Policy Revisions - Second Reading & Approval Dr. Callane reviewed proposed revisions to policy #5771 - Search and Seizure to address the use of metal detector wands, as recommended by our board attorneys. These policy revisions were presented at our August meeting for first reading and discussion, and are being presented again tonight for second reading and approval. Dr. Callane recommended approval of the policy revisions as presented. Motion was made by Mrs. Householder, seconded by Mr. Bevington, to approve the policy revisions as presented. Roll call: ayes unanimous, nays none. 8.5. Approval of Donations Dr. Callane presented a donation in the amount of $200.00 from an anonymous donor, for student activities at Pipe Creek; and a donation in the amount of $200.00 from Tim and Nina White, to high school athletics. Dr. Callane expressed his appreciation for these generous gifts and recommended approval. Motion was made by Mr. Bevington, seconded by Mrs. Householder, to approve the donations as presented. Roll call: ayes unanimous, nays none. 9. Superintendent Comments Homecoming was exciting with great momentum through the week and at the game! Great energy and thanks to everyone who helped! Vocational area is looking great, attended a meeting today regarding future opportunities. Intercession and Fall Break are coming up. We currently have about 350 students signed up for intercession. 10. Student Representative Comments There were no student representatives present. High school is working on appointing students through Student Council. 11. Board Member Comments Mr. Jenkins expressed his enthusiasm for a great game and great energy during Homecoming. Mr. White added that our football team is 21st in the media pole. Beyond football, there are a lot of exciting things happening at Maconaquah! Mrs. Householder stated that she is thankful to have been asked to attend the FCA tour today. The girls golf season is over and they had a great season! Thanks to staff for all the enthusiasm! Mr. Bevington stated that he enjoyed the excitement of Homecoming. Spirit is on the uptick at the high school! He offered his congratulations to Steve Bluse on his retirement. Mr. Daine commended our athletes and coaches for great success with fall athletics. He has been very happy with free student attendance. Mr. Daine also announced that Janette Merritt and Kenny Cole will sit on the Future Braves Fund committee. The committee will be bringing bylaws for board approval in the future. 5
Mr. White stated that funds are starting to come in and we have secured a $2,000 bid to name the weight room. Work session scheduled for October 22 at 6:00 p.m. for policy revisions. 12. Adjournment There being no further business, upon a motion by Mrs. Householder, seconded by Mr. White, the meeting was adjourned at 6:59 p.m. Roll call: ayes unanimous, nays none. BOARD OF SCHOOL TRUSTEES ABSENT Mr. Robert Daine President Mrs. Christy Householder Assistant Secretary Mr. Keith Dinn Vice President Mr. James Jenkins Member Mr. Greg Bevington Secretary ABSENT Mr. David Scheblo Member Mr. Tim White Member 6