Board of Trustees Don Ruhstaller, President Minutes of the Regular Meeting of the Board of Trustees Wednesday, March 8, 2017 Beverly Holt Boardroom CALL TO ORDER OF THE REGULAR MEETING The regular meeting of the Lincoln USD Board of Trustees was called to order in the Beverly Holt Boardroom, 6225 Harrisburg Pl., Stockton, CA on Wednesday, March 8, 2017 at 6:02PM. President Ruhstaller conducted roll call, established a quorum, and affirmed that the agenda had been posted according to law. 1.02 Public Comment on the Closed Session Agenda There were no comments from the public. 1.03 Adjourn to Closed Session The Board adjourned to closed session to discuss the following: a. Public Employee Discipline, Dismissal, Release b. Conference with Labor Negotiator Agency Negotiator: Michele Tatum Employee Organizations: CSEA and LUTA c. Student Matters 10 cases (1) Expulsion of students 9 cases (2) Parent Request for Student to Ride Bus 1 case d. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Government code Section 54956.9 1 case 1.04 Reconvene in Open Session/Pledge of Allegiance (7:30pm) ROLL CALL/ESTABLISHMENT OF QUORUM Trustees Present Don Ruhstaller, President Tony Yadon, Vice President/Clerk Jenny Van De Pol, Member Kathleen Solari Member Norrie Palmer, Member Anya Bekhtel, Student Trustee Administrators Present Tom Uslan Kelly Dextraze Michele Tatum Rebecca Hall Nancy Martin Shane Conklin Terry Asplund Logan Williams Kelly Sandstrom Chrissy Boettger Kat Bender Thomas Crocker Veronica Tigert Scott Tatum Joan Calonico Nicole Merolla Others Present Bonnie King Thomas Kennedy Rose Kennedy Gaby L Abriel Mendez Edward Mitchell Suzanne Hart Joann Wahl Julie Innes Roli Rodriguez Chris Steffanic Jorge Estrada Dayana Belmontes Carolyn Huong Connor Huong Nancy L Snider Paul Kimball Cody Johnson Molly Hazelwood Jason Ryan Kadie Collette Alishea Conroy Lindy Mitchell Shane Gardner Christie Herriage Jan Taylor Sandra Sanchez Mitchell Rios Ashley Wells Aimee B Donna Bristow Annie Guiao Michael Benner Jerri Rincon Destiny Madrid Wendy Low Lester Low Keagan Low Rachel Foley Matthew Maduli 1
Paige Felkins Family Ian Gromm Family Sherryll Wong Gene Hart Natalie Son Vanetta Martinez Tiffany Fuhrmeister 2. COMMUNICATIONS 2.01 Presentation of Check from Premiere Community Credit Union for the Music Program Premiere Community Credit Union ran a promotion whereby with every new auto loan completed, they would donate a set dollar amount to San Joaquin County Schools to benefit music programs. Tonight the Board accepted a check from Premiere Community Credit Union in the amount of $500.00 for Lincoln Unified music programs. 2.02 Recognition of Lincoln Music Students The month of March is officially designated Music in Our Schools Month by the National Association for Music Education. The purpose is to raise awareness of the importance of music education for all children and to remind citizens that schools are where all children should have access to music. Additionally, this designation provides an opportunity for music teachers to bring their music programs to the attention of the school and the community and to display the benefits that school music brings to students of all ages. The Board of Trustees and Superintendent Uslan recognized 21 music teachers and 220 students who are enrolled in the District s music programs. 2.03 Trustee and Superintendent Reports Trustees and Superintendent Uslan reported on sub- committee meetings and events or activities they have attended since the last regular Board meeting. 3. CONSENT AGENDA 3.01 Consent Agenda Approval Approved as amended Trustee Van De Pol pulled item 4.01 Associate Superintendent of Business Services, Rebecca Hall, pulled item 7.02 By the following vote, the Board approved the consent agenda, as amended. Yadon Palmer 5 0 0 Yes 4. SUPERINTENDENT S CONSENT ITEMS 4.01 Minutes of the Regular Meeting of February 8, 2017 and Minutes of the Special Meeting of February 28, 2017 Pulled by Trustee Van De Pol and moved to later in the agenda 5. EDUCATION SERVICES CONSENT ITEMS 5.01 Extended Study Trip Requests Approved as presented 5.02 Consultant Requests Approved as presented 5.03 Presentation of Findings: Williams and Valenzuela Settlement Case Inspections Information only; no action required 6. HUMAN RESOURCES CONSENT 6.01 Employment, Resignations, Leaves, Releases, Assignments, and Other Personnel Matters Approved as presented 6.02 Reclassification of Staff Secretary to Office Supervisor Village Oaks High School Approved as presented 2
7. BUSINESS SERVICES CONSENT 7.01 Payment Report Ratified as presented 7.02 Claim Against the District This item was pulled by Associate Superintendent Hall and moved to later in the agenda 8. PUBLIC COMMENT 8.01 Public Comment Julie Innes, a teacher at Colonial Heights School, commended the District for instructional technology initiative and requested the Board look into buying more chrome books for the primary grades at each school site. 9. PRESIDENT S REPORT 9.01 President s Report President Ruhstaller reported there was no reportable action from closed session. 9.02 2017 CSBA Delegate Assembly Election Approved as presented The California School Boards Association holds a Delegate Assembly Election for representatives to CSBA Subregion 8- A. By the following vote, the Board voted for George Neely (Lodi USD) and Christopher (Kit) Oase (Ripon USD) as delegates to represent CSBA Subregion 8- A, as presented. Van De Pol Yadon 5 0 0 Yes 10. SUPERINTENDENT S REPORT 10.01 Student Matters 10 cases Approved as presented By the following vote, the Board approved to expel, approve, deny or otherwise take action on student matters as recommended by the Administrative hearing Panels. Yadon Palmer 5 0 0 No By the following vote, the Board approved to modify the settlement agreement for a student to allow for on site transportation. Solari Van De Pol 5 0 0 No 10.02 Women s Freshmen Softball Approved as presented Following Junior Varsity softball tryouts and cuts, there are a sufficient number of freshmen student- athletes who didn t make the team to field a freshmen softball team. The District funded the start- up cost for the program and the funding for the coach. By the following vote, the Board approved the establishment of a women s freshmen softball program, effective immediately. Bekhtel Solari 5 0 0 Yes 10.03 Assistant Principal Calendars Approved as presented Due to impacted schedules, the District is scheduling a restorative practices training approximately one week after the school year is over. It is important that assistant principals attend this training, however, their work calendars will be completed by this time. By the following vote, the Board authorized the Superintendent to pay all assistant principals for one additional day of service, above the established work calendars during the 2016-17 school year only, to attend a restorative practices in- service. 3
Yadon Palmer 5 0 0 Yes 10.04 Safety Recommenations Approved as presented On February 28, 2017, the Governing Board considered the safety recommendation of Safe Schools USA. Three of their recommendations were to install knox boxes at all schools, install video surveillance equipment at all school sites, and purchase emergency procedure flip- charts for all district classrooms. By the following vote, the Board authorized the purchase and installation of knox boxes at all schools, authorized the district to secure bids for video surveillance equipment at all school sites and authorized the purchase of emergency procedures flip- charts for all district classrooms, as presented. Van De Pol Yadon 5 0 0 Yes 4.01 Minutes of the Regular Meeting of February 8, 2017 and Minutes of the Special Meeting of February 28, 2017 Approved as amended The minutes of the special meeting of February 28, 2017 were amended to reflect Trustee Palmers presence at the meeting. By the following vote, the Board approved the minutes of the regular meeting of February 8, 2017 and the amended minutes of the special meeting of February 28, 2017. Solari Van De Pol 5 0 0 Yes 11. EDUCATION SERVICES REPORT 11.01 Physical Education Exemptions Approved as presented Tonight, two eligible students applied for Physical Education Exemptions due to medical conditions. By the following vote, the Board approved waiving the physical education requirements for two eligible students, as presented. Yadon Solari 5 0 0 No 11.02 California School Dashboard Information only; no action required Associate Superintendent of Education Services, Kelly Dextraze, presented to the Board the new Accountability System, California School Dashboard. The Dashboard was designed by the state with the intent to provide a wealth of new information to help parents, educators and the public evaluate schools and districts, identify strengths and weaknesses and provide targeted assistance. This new system replaces the former Academic Performance Index (API), which was based solely on testing results, and the federal requirement to calculate Adequate Yearly Progress (AYP). 12. HUMAN RESOURCES REPORT 12.01 Resolution 17-05: Authorization for Certificated Service Outside of Credential Area with Skills and Experience Adopted as presented Resolution 17-05 authorizes teachers to work in the assignments presented. Local credentialing allows the District to legally satisfy staffing needs. By the following vote, the Board adopted Resolution 17-05: Authorization for Certificated Service Outside of Credential Area with Skills and Experience, as presented. Palmer Van De Pol 5 0 0 Yes 4
13. BUSINESS SERVICES REPORT 13.01 Second Interim Approved as presented The second interim report represents the district s financial statements as of January 31, 2016. The complete report was included in the agenda packet. By the following vote, the Board approve the 2016-17 second interim report, as presented. Solari Palmer 5 0 0 Yes 13.02 Brookside Farm Fencing Project Accepted as presented The fence along Brookside Road at the Brookside Farm property was damaged in the winter storms and is in immediate need of replacement to secure the site. District staff advertised for bids and the contractor for this work was chosen by lowest base bid as required by Public Contract code. By the following vote, the Board accepted the bid from All Steel Fence to replace a portion of fence at the Brookside Farm, as presented. Van De Pol Bekhtel 5 0 0 Yes 13.03 Change Order Number 1, Mable Barron School Roof Approved as presented On November 29, 2016, the Board approved a Development and Finance Agreement with Clark & Sullivan Construction to modernize Mable Barron School. The District requested approval of Change Order Number 1 to reroof the main building at Mable Barron School. During the modernization, the district will replace 19 HVAC units and add solar tubes. Since the roof is old, it is necessary to reroof the main building. By the following vote, the Board approve change order number 1 with Clark & Sullivan Construction to reroof the Mable Barron School main building, as presented. Yadon Solari 5 0 0 Yes 13.04 Hapara Education Software Authorized as presented Hapara provides classroom instructional management tools for K- 12 teachers, learners, and administrators who wish to organize, manage and monitor learning with the help of technology. Hapara is cloud- based and enables teachers to view students browsing activities during class for an individual student, group of students or the entire classroom. Teachers can also share assignments or other resources with students using Hapara. District technology staff have reviewed other software programs and recommended Hapara. By the following vote, the Board authorized the District to enter into a three (3) year contract with Hapara, as presented. Yadon Van De Pol 5 0 0 Yes 13.05 Resolution 17-06: Palo Alto Networks Equipment Adopted as presented During the September 7, 2016 Board meeting, the Board authorized the District to request proposals for a new internet web filter/firewall system. District technology staff tested four different filters. Palo Alto Network products is the best product for our district. The filter allows the District to block most proxy servers, which students try to use to bypass the district filter, acts as a firewall, and protects the district network from hackers. By the following vote, the Board adopted Resolution 17-06: Palo Alto Networks Equipment, authorizing the District to contract with Palo Alto Networks for data communications produces and services pursuant to California Public Contract Code Section 20118, as presented. 5
Palmer Yadon 5 0 0 Yes 7.02 Claim Against the District Approved as presented By the following vote, the Board approved the claim against the District, as presented. Van De Pol Yadon 5 0 0 No 14. INFORMATION President Ruhstaller announced that the next regular Board meeting would be held on Wednesday, March 22, 2017 in the Brookside School Multi- use Room, 2962 Brookside Rd., Stockton, CA. 15. ADJOURNMENT There being no further business to discuss, President Ruhstaller adjourned the meeting at 9:18pm. Respectfully Submitted, Approved and entered into the proceedings of the Board this 22nd day of March, 2017. Tom Uslan, Superintendent & Secretary to the Board Don Ruhstaller President of the Governing Board 6