RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT PALM BEACH COUNTY REGULAR BOARD MEETING NOVEMBER 14, 2018 1:30 P.M. Special District Services, Inc. The Oaks Center 2501A Burns Road Palm Beach Gardens, FL 33410 www.renaissancecommonscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile
AGENDA RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT Compson & Associates 36 SE Third Street Boca Raton, FL. 33432 REGULAR BOARD MEETING November 14, 2018 1:30 p.m. A. Call to Order B. Proof of Publication..Page 1 C. Seat New Board Members D. Administer Oath of Office & Review Board Member Responsibilities and Duties E. Establish Quorum F. Election of Officers Chairman Vice Chairman Secretary/Treasurer Assistant Secretaries G. Additions or Deletions to Agenda H. Comments from the Public for Items Not on the Agenda I. Approval of Minutes 1. August 29, 2018 Regular Board Meeting & Public Hearing Minutes...Page 3 J. Old Business K. New Business 1. Consider Resolution No. 2018-06 Adopting a Fiscal Year 2017/2018 Amended Budget...Page 8 L. Auditor Selection Committee 1. Ranking of Proposals/Consider Selection of an Auditor...Page 13 M. Administrative Matters N. Board Members Comments O. Adjourn
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RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING AUGUST 29, 2018 A. CALL TO ORDER District Manager Michael McElligott called the August 29, 2018, Regular Board Meeting of the Renaissance Commons Community Development District to order at 12:03 p.m. in the Conference Room of Compson & Associates, 36 SE Third Street, Boca Raton, Florida 33432. B. PROOF OF PUBLICATION Mr. McElligott presented proof of publication that notice of the Regular Board Meeting had been published in The Palm Beach Post on August 9, 2018 and August 16, 2018, as part of the District s Fiscal Year 2017/2018 Regular Meeting Schedule, as legally required. C. ESTABLISH A QUORUM Mr. McElligott determined that the attendance of Chairman Robert D Angelo, Supervisor Joseph Sweeney and Supervisor Paul Sheridan constituted a quorum and it was in order to proceed with the meeting. Also in attendance were District Manager Michael McElligott of Special District Services, Inc., District Manager Andrew Karmeris of Special District Services, Inc.; District Counsel Ginger Wald of Billing, Cochran, Lyles, Mauro & Ramsey, and District Counsel Vanessa Steinerts of Billing, Cochran, Lyles, Mauro & Ramsey. D. ADDITIONS OR DELETIONS TO THE AGENDA Mr. D Angelo requested the consideration of Board Member Resignation be moved to the end of the agenda. There were no objections. E. COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA There were no comments from the public for items not on the agenda. F. APPROVAL OF MINUTES 1. May 16, 2018, Regular Board Meeting Mr. McElligott presented the minutes of the May 16, 2018, Regular Board Meeting. Mr. Sweeney moved approval and Mr. D Angelo seconded that the minutes of the May 16, 2018, Regular Board Meeting be approved, as presented, and the motion carried 3-0. Page 3
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING AUGUST 29, 2018 At 12:04, Mr. McElligott recessed the Regular Board Meeting and the Public Hearing was opened. G. PUBLIC HEARING 1. Proof of Publication Mr. McElligott presented proof of publication that notice of the Public Hearing had been published in The Palm Beach Post on August 09, 2018, and August 16, 2018, as legally required. 2. Consider Resolution No. 2018-02 Amending Resolution No. 2018-01 Amending the Date and Time for the Public Hearing Mr. McElligott presented Resolution No. 2018-02, entitled: RESOLUTION NO. 2018-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT AMENDING RESOLUTION NO. 2018-01; AMENDING THE DATE AND TIME FOR THE PUBLIC HEARING TO CONSIDER THE FISCAL YEAR 2018/2019 FINAL BUDGET AND ASSESSMENTS AND AUTHORIZING THE SECRETARY AND DISTRICT MANAGER TO TAKE CERTAIN ACTIONS TO ACCOMPLISH THE INTENT OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mr. Sweeney moved approval and Mr. D Angelo seconded and the motion carried 3-0 adopting Resolution No. 2018-02, as presented. 3. Receive Public Comment on the Fiscal Year 2018/2019 Final Budget No public comments were received on the Fiscal Year 2018/2019 Final Budget. 4. Consider Resolution No. 2018-03 Adopting a Fiscal Year 2018/2019 Final Budget Mr. McElligott presented Resolution No. 2018-03, entitled: Page 4
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING AUGUST 29, 2018 RESOLUTION NO. 2018-03 A RESOLUTION OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT ADOPTING A FISCAL YEAR 2017/2018 BUDGET. Mr. McElligott indicated that the budget being presented for final form was the same budget that the Board had previously seen. After that explanation, Mr. Sweeney moved approval, seconded by Mr. D Angelo and the motion carried 3-0 to adopt Resolution No. 2018-03, approving the final budget and the assessment roll, as presented. At this point the Public Hearing was adjourned and the Regular Board Meeting was reconvened. H. OLD BUSINESS There were no Old Business items to come before the Board. I. NEW BUSINESS 1. Consider Resolution No. 2018-04 Adopting a Fiscal Year 2018/2019 Meeting Schedule Mr. McElligott presented Resolution No. 2018-04, entitled: RESOLUTION NO. 2018-04 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2018/2019 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE. It was pointed out that the November 21, 2019 meeting was the day before Thanksgiving. That date was moved to November 14, 2019. Mr. Sweeney moved approval, Mr. D Angelo seconded and the motion carried 3-0 adopting Resolution No. 2018-04, as amended. 2. Consider Resolution No. 2018-05 Adopting a Statewide Mutual Aid Agreement Mr. McElligott presented Resolution No. 2018-05, entitled: Page 5
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING AUGUST 29, 2018 RESOLUTION NO. 2018-05 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT, STATE OF FLORIDA, APPROVING THE REVISED FLORIDA STATEWIDE MUTUAL AID AGREEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Sweeney moved approval and Mr. D Angelo seconded and the motion carried 3-0 adopting Resolution No. 2018-05, as presented. 3. Consider Appointment of Audit Committee and Approval of Evaluation Criteria Mr. McElligott explained that the current contract for the District s annual audit is expiring and that the board will need to appoint an Audit Committee to proceed with the procedures to advertise for and select a new audit company. A motion was made by Mr. Sweeney, seconded by Mr. D Angelo to appoint the Renaissance CDD Board of Supervisors to be the Audit Committee. That motion carried 3-0. The Regular Board Meeting was recessed at 12:11pm and the Audit Committee convened. Mr. McElligott presented the Audit Committee with the suggested Evaluation Criteria that will be used to evaluate the responses to the advertised id s for audit services. After a brief discussion, a motion was made by Mr. Sweeney, seconded by Mr. D Angelo, to recommend use of the Evaluation Criteria as presented. That motion carried 3-0. The Audit Committee recessed at 12:14pm and the Regular Board Meeting reconvened. A motion was made by Mr. Sweeney, seconded by Mr. D Angelo, to accept the recommendation of the Audit Committee to use the Evaluation Criteria as presented. That motion carried 3-0. Page 6
RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING & REGULAR BOARD MEETING AUGUST 29, 2018 4. Consider Board Member Resignation Mr. Sheridan stated that he is officially resigning on August 29, 2018 at 5 PM. Mr. Sweeney moved acceptance and Mr. D Angelo seconded and the motion carried unanimously accepting Mr. Sheridan s resignation. J. ADMINISTRATIVE MATTERS Mr. McElligott reminded the Board that the next meeting would be the newly scheduled November 14 th, 2018 meeting. K. BOARD MEMBER COMMENTS There were no comments from the Board Members. L. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 12:20 p.m. on a motion made by Mr. D Angelo, seconded by Mr. Sweeney and upon being put to a vote, the motion carried 3-0. Secretary Chair/Vice Chair Page 7
RESOLUTION NO. 2018-06 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2017/2018 BUDGET ( AMENDED BUDGET ), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of Supervisors of the Renaissance Commons Community Development District ( District ) is empowered to provide a funding source and to impose special assessments upon the properties within the District; and, WHEREAS, the District has prepared for consideration and approval an Amended Budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT, THAT: Section 1. The Amended Budget for Fiscal Year 2017/2018 attached hereto as Exhibit A is hereby approved and adopted. Section 2. The Secretary/Assistant Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution. PASSED, ADOPTED and EFFECTIVE this 14 th day of November, 2018. ATTEST: RENAISSANCE COMMONS COMMUNITY DEVELOPMENT DISTRICT By: Secretary/Assistant Secretary By: Chairperson/Vice Chairperson Page 8
Renaissance Commons Community Development District Amended Final Budget For Fiscal Year 2017/2018 October 1, 2017 - September 30, 2018 Page 9
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