PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA January 10, 2019
Parklands West Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida 33431 Phone: (561) 571-0010 Fax: (561) 571-0013 Toll-Free: (877) 276-0889 December 27, 2018 Board of Supervisors Parklands West Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: A Regular Meeting of the Parklands West Community Development District s Board of Supervisors will be held on Thursday, January 10, 2019 at 1:00 p.m., at The Renaissance Center, 28121 Palmira Blvd., Bonita Springs, Florida 34135. The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments 3. Administration of Oath of Office to Newly Elected Supervisor, Francis Percuoco [SEAT 2] (the following to be provided in a separate package) A. Guide to Sunshine Amendment and Code of Ethics for Public Officers and Employees B. Membership, Obligations and Responsibilities C. Financial Disclosure Forms i. Form 1: Statement of Financial Interests ii. Form 1X: Amendment to Form 1, Statement of Financial Interests iii. Form 1F: Final Statement of Financial Interests D. Form 8B Memorandum of Voting Conflict 4. Consideration of Resolution 2019-01, Declaring a Vacancy in Seat 1 of the Board of Supervisors Pursuant to Section 190.006(3)(b), Florida Statutes; and Providing an Effective Date 5. Consider Appointment of Qualified Elector to Fill Vacant Seat 6. Consideration of Resolution 2019-02, Electing the Officers of the Parklands West Community Development District, Lee County, Florida; and Providing for an Effective Date
Board of Supervisors Parklands West Community Development District January 10, 2019, Regular Meeting Agenda Page 2 7. Consideration of Passarella & Associates, Inc., Professional Services Agreement for GIS Services 8. Approval of Unaudited Financial Statements as of November 30, 2018 9. Approval of August 9, 2018 Public Hearing and Regular Meeting Minutes 10. Other Business 11. Staff Reports A. District Counsel B. District Engineer C. District Manager NEXT MEETING DATE: May 9, 2019 at 1:00 P.M. 12. Audience Comments/Supervisors Requests 13. Adjournment If you have any questions, please contact me directly at 239-464-7114. Sincerely, Chesley E. Adams, Jr. District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE: CALL IN NUMBER: 1-888-354-0094 CONFERENCE ID: 8593810
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RESOLUTION 2019-01 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT DECLARING A VACANCY IN SEAT 1 OF THE BOARD OF SUPERVISORS PURSUANT TO SECTION 190.006(3)(b), FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Parklands West Community Development District (the District ) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and WHEREAS, on November 6, 2018, two (2) members of the Board of Supervisors (the Board ) were to be elected by the Qualified Electors of the District, as that term is defined in Section 190.003, Florida Statutes; and WHEREAS, the District published a notice of qualifying period set by the Supervisor of Elections at least two (2) weeks prior to the start of said qualifying period; and WHEREAS, at the close of the qualifying period, only one (1) Qualified Elector qualified to run for the two (2) seats available for election by the Qualified Electors of the District; and WHEREAS, pursuant to Section 190.006(3)(b), Florida Statutes, the Board shall declare the remaining seat vacant, effective the second Tuesday following the general election; and WHEREAS, a Qualified Elector is to be appointed to the vacant seat within 90 days thereafter; and WHEREAS, the Board finds that it is in the best interests of the District to adopt this Resolution declaring the seat available for election as vacant. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT: 2018: SECTION 1. The following seat is hereby declared vacant effective as of January 10, Seat #1 (currently held by Mary Happy Grohowski) SECTION 2. Until such time as the District Board nominates a Qualified Elector to fill the vacancy declared in Section 1 above, the incumbent Board member of that respective seat shall remain in office. 1
SECTION 3. This Resolution shall become effective upon its passage. PASSED AND ADOPTED this 10 th day of January, 2019. ATTEST: PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT Print Name: Chair/Vice Chair, Board of Supervisors 2
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RESOLUTION 2019-02 A RESOLUTION ELECTING THE OFFICERS OF THE PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT, LEE COUNTY, FLORIDA; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Supervisors of the Parklands West Community Development District was notified of the results of the General Election held on November 6, 2018 for Seats 1 and 2; and WHEREAS, the Board of Supervisors of the Parklands West Community Development District desires to elect the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons are elected to the offices shown: Chair Vice Chair Secretary Treasurer Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Treasurer Craig Wrathell Craig Wrathell Chuck Adams Jeff Pinder 2. This resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 10 th day of January, 2019. Secretary/Assistant Secretary Chair/Vice Chair, Board of Supervisors
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Project No. PAI Use Only: 18PLW2905 SECTION 1 GENERAL PROFESSIONAL SERVICES AGREEMENT THIS IS AN AGREEMENT made as of, 2018, between Parklands Lee & West Community Development District ( CLIENT ) and Passarella & Associates, Inc. ( CONSULTANT ). This Agreement is for GIS Services for the Parklands Lee & West Community Development District ( Project ) located in Lee County, Florida. CLIENT and CONSULTANT in consideration of their mutual covenants herein agree in respect of the performance or furnishing of professional services ( Services ) by CONSULTANT with respect to the Project and the payment for those services by CLIENT as set forth below. CLIENT and CONSULTANT each is hereby bound and the partners, successors, executors, administrators, assigns and legal representatives of CLIENT and CONSULTANT are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators, assigns and legal representatives of such other party, in respect to all covenants, agreements, and obligations of this Agreement. SECTION 2 SCOPE OF SERVICES Execution of this Agreement by CONSULTANT and CLIENT constitutes CLIENT S written authorization to CONSULTANT to proceed on the date first above written with the Services described in Exhibit A, ( Scope of Services ) and in the other exhibits listed below. This Agreement will become effective on the date first above written. SECTION 3 COMPENSATION For services provided and performed by CONSULTANT for providing and performing the Task(s) set forth and enumerated in Exhibit A entitled Scope of Services, the CLIENT shall compensate the CONSULTANT as provided in Exhibit B. For Reimbursable Expenses, in addition to payments provided for CONSULTANT and CONSULTANT s Sub-Consultants, CLIENT shall pay CONSULTANT for reimbursable expenses incurred by CONSULTANT as set forth in Exhibit B. Invoices for CONSULTANT s services, Sub-Consultants, and Reimbursable Expenses will be prepared in accordance with CONSULTANT s standard invoicing practices and will be submitted to CLIENT by CONSULTANT at least monthly. The amount billed for these services will be calculated on the basis set forth in Exhibit B. Invoices are due and payable on receipt. If CLIENT fails to make any payment due to CONSULTANT for services and expenses within thirty days after receipt of CONSULTANT s invoice, CONSULTANT may, after giving seven day s written notice to CLIENT, suspend services under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and charges. In the event of a disputed or contested billing, only that portion so contested may be withheld from payment, and the undisputed portion will be paid. If either the CLIENT or CONSULTANT terminates this Agreement, CONSULTANT will be paid for all services performed or furnished in accordance with this Agreement by CONSULTANT through the date of termination on the basis specified in Exhibit B including any costs reasonably incurred by CONSULTANT that are directly attributable to the termination. CONSULTANT will be paid for the 1
charges of CONSULTANT s Sub-Consultants employed to perform or furnish services to the extent such services have been performed or furnished in accordance with this Agreement through the effective date of the termination. CONSULTANT also will be paid for all unpaid Reimbursable Expenses. SECTION 4 STANDARD OF PERFORMANCE The standard of care for all professional consulting and related services furnished by CONSULTANT under this Agreement will be the care and skill ordinarily used by members of the CONSULTANT s profession practicing under the same or similar circumstances at the same time and in the same locality. CONSULTANT makes no warrantees, expressed or implied, under this Agreement or otherwise, in conjunction with CONSULTANT s services. SECTION 5 LIMITATION OF LIABILITY CONSULTANT s total liability to CLIENT for any loss or damage, including but not limited to special and consequential damages arising out of or in conjunction with the performance of services or any other cause, including CONSULTANT s professional negligent acts, errors, or omissions, shall not exceed the CONSULTANT s compensation, and CLIENT hereby releases and holds harmless CONSULTANT from any liability above such amount. SECTION 6 EXHIBITS This Agreement is subject to the provisions of the following Exhibits (if checked) which are attached to and made a part of this Agreement: Exhibit A. Exhibit B. Exhibit C. Exhibit D. Scope of Services Compensation Consultant s Hourly Rate Schedule Reimbursables IN WITNESS WHEREOF, the parties warrant and represent that they are authorized to enter into this Agreement for Professional Services. CLIENT hereby authorizes the performance of the services in Exhibit A and agrees to pay the charges resulting therefrom as identified in Exhibit B. As CLIENT or CLIENT s legal representative, I have read, understand, and agree to the business terms and conditions contained herein including the CONSULTANT s Limited Liability printed on Page 1 of this Agreement. CLIENT: Parklands Lee & West Development District CONSULTANT: Passarella & Associates, Inc. Signature Signature By: Chuck Adams By: Kenneth C. Passarella Name Typed or Printed Name Typed or Printed Title: District Manager Title: President 2
Address for giving notices: Address for giving notices: Parklands Lee & West Community Development District Passarella & Associates, Inc. c/o Wrathell, Hunt and Associates, LLC 13620 Metropolis Avenue, Suite 200 9220 Bonita Beach Road, Suite 214 Fort Myers, Florida 33912 Bonita Springs, Florida 34135 Phone: (239) 274-0067 Phone: (239) 498-9020 Fax: (239) 274-0069 Fax: Attest: Signature (IF CORPORATION, AFFIX CORPORATE SEAL) OR State of County of The foregoing instrument was acknowledged before me this day of, 20, by who is personally known to me or who has produced as identification. Notary Public Name typed, printed or stamped (Seal) 3
EXHIBIT A Exhibit A consisting of two (2) pages referred to and controlled by the terms and conditions contained in the Professional Services Agreement between CLIENT and CONSULTANT for professional services dated, 2018. Services not set forth in this Exhibit A, or not listed or described herein, are expressly excluded from the Scope of the Professional Services of the CONSULTANT. The CONSULTANT assumes no responsibility to perform any services not specifically identified and/or otherwise described in this Exhibit A. Initial: CLIENT SCOPE OF SERVICES CONSULTANT Task Description 1.0 GIS Services 1.1 Consultant will create a GIS web application for Parklands Lee & West Community Development District. Data layers shall include but not be limited to: Parcels STRAP number Parcel owner Owner s address Site address Existing land use Approximate acreage Hyperlink to parcel s property appraiser website Hyperlink to parcel s tax records website Drainage, where construction plans are available Drainage pipes Drainage structures Labels Street names Address numbers Golf course numbers Preserve numbers Community names Lake numbers Document Hyperlinks Construction plans, where available Plat documents Preserves ID number Preserve acreage Preserve area Preserve perimeter Exhibit A 1 of 2
Task Description Platted Easements Type Width Lakes ID number Lake acreage Lake area Lake perimeter The following assumption was used for the development of the Consultant s work scope and costs: ArcGIS Online Licenses and Property data created for this Project will be turned over to Client as requested. Exhibit A 2 of 2
EXHIBIT B Exhibit B consisting of one (1) page referred to and controlled by the terms and conditions contained in the Professional Services Agreement between CLIENT and CONSULTANT for professional services dated, 2018. Initial: CLIENT COMPENSATION CONSULTANT For services provided and performed by CONSULTANT for providing and performing the Task(s) set forth and enumerated in Exhibit A entitled Scope of Services, the CLIENT shall compensate the CONSULTANT as follows: Task Description Fee Type Amount 1.0 GIS Services Parklands Lee & West Community Development T&M $18,000.00 District GIS Web Application Total: $18,000.00 Fee Type Definition: Time and Materials (T&M): For the actual hours expended by the CONSULTANT s professional and technical personnel, multiplied by the applicable hourly rates for each classification or position on the CONSULTANT s hourly rate schedule in effect at the time the services are rendered. The current hourly rate schedule is in included as Exhibit C of this Professional Services Agreement. CONSULTANT shall provide CLIENT with CONSULTANT s annual increases to the current standard billing rate 30 days prior to incurring costs under any rate increases. Exhibit B 1 of 1
EXHIBIT C Exhibit C consisting of one (1) page referred to and controlled by the terms and conditions contained in the Professional Services Agreement between CLIENT and CONSULTANT for professional services dated, 2018. Initial: CLIENT CONSULTANT S HOURLY RATE SCHEDULE CONSULTANT AutoCAD V/GIS Manager Auto CAD IV/GIS Analyst AutoCAD III/GIS Analyst AutoCAD II/GIS Analyst AutoCAD I Reimbursable Expenses $125.00/hr. $110.00/hr. $100.00/hr. $ 90.00/hr. $ 75.00/hr. Cost Exhibit C 1 of 1
EXHIBIT D Exhibit D consisting of one (1) page referred to and controlled by the terms and conditions contained in the Professional Services Agreement between CLIENT and CONSULTANT for professional services dated, 2018. Initial: CLIENT CONSULTANT S REIMBURSABLES CONSULTANT Bond (line dwg. with no aerials or other graphics) Aerial Photos $10.00 (24x36); $20.00 (36x48); $25.00 (36x62) Other sizes $1.67 per square foot (i.e., 2 ft. x 3 ft. = 6 sq. ft. x $1.67 = $10.02) $20.00 (24x36); $40.00 (36x48); $50.00 (36x62) Other sizes - $3.33 per square foot Color Photos 8 x 11 1 st copy of each sheet is $2.75 all additional copies are $1.35 Matte Acetate Vellum (Sepia) Xerox $35.00 (24x36); $70.00 (36x48); $87.00 (36x62) Other sizes - $5.80 per square foot $15.00 (24x36); $30.00 (36x48); $37.50 (36x62) Other sizes - $2.50 per square foot $12.00 (24x36); $24.00 (36x48) $0.08 (8x11); $0.08 (8x14); $0.16 (11x17) Courier Fedex $30.00 ea. $25.00 ea. Exhibit D 1 of 1
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PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT FINANCIAL STATEMENTS UNAUDITED NOVEMBER 30, 2018
PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET GOVERNMENTAL FUNDS NOVEMBER 30, 2018 Major Funds Debt Service General Series 2012 Total Governmental Funds ASSETS Cash - SunTrust $ 242,968 $ - $ 242,968 Investments Revenue account - 42,855 42,855 Reserve account - 362,437 362,437 Prepayment - 726 726 Due from other funds General fund - 134,759 134,759 Total assets $ 242,968 $ 540,777 $ 783,745 LIABILITIES & FUND BALANCES Liabilities: Due to other funds Debt service $ 134,759 $ - $ 134,759 Total liabilities 134,759-134,759 Fund balances: Restricted for: Debt service - 540,777 540,777 Unassigned 108,209-108,209 Total fund balances 108,209 540,777 648,986 Total liabilities and fund balances $ 242,968 $ 540,777 $ 783,745 1
PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GENERAL FUND FOR THE PERIOD ENDED NOVEMBER 30, 2018 Current Month Year to Date % of Budget Budget REVENUES Assessment levy $ 28,426 $ 28,426 $ 142,972 20% Interest & miscellaneous 3 6 - N/A Total revenues 28,429 28,432 142,972 20% EXPENDITURES Administrative Supervisors - - 4,306 0% Management/recording 4,958 9,916 59,497 17% Legal - - 500 0% Engineering fees - - 500 0% Audit - - 7,100 0% Accounting services 400 800 4,797 17% Assessment roll preparation - - 12,500 0% Arbitrage rebate calculation - - 1,200 0% Dissemination agent fees 83 167 1,000 17% Trustee fees - - 4,500 0% Telephone 42 83 500 17% Postage - - 500 0% Printing & binding 86 173 1,035 17% Legal advertising - - 750 0% Annual district filing fee 175 175 175 100% Insurance - 6,042 6,050 100% Contingencies 50 98 1,000 10% Total administrative 5,794 17,454 105,910 16% Water management services Other contractual 2,942 2,942 39,097 8% Electricity 71 71 600 12% Total water management services 3,013 3,013 39,697 8% Other fees and charges Tax collector 349 349 747 47% Property appraiser - - 498 0% Total other fees and charges 349 349 1,245 28% Total expenditures 9,156 20,816 146,852 14% Excess/(deficiency) of revenues over/(under) expenditures 19,273 7,616 (3,880) Fund balance - beginning 88,936 100,593 103,919 Fund balance - ending $ 108,209 $ 108,209 $ 100,039 2
PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES DEBT SERVICE FUND SERIES 2012 FOR THE PERIOD ENDED NOVEMBER 30, 2018 Current Month Year to Date % of Budget Budget REVENUES Assessment levy: on-roll $ 134,407 $ 134,407 $ 685,231 20% Assessment levy: off-roll, direct bill - - 36,077 0% Interest 899 1,672 - N/A Total revenues 135,306 136,079 721,308 19% EXPENDITURES Principal - - 345,000 0% Principal Prepayments 5,000 5,000 - N/A Interest 191,315 191,315 382,630 50% Total expenditures 196,315 196,315 727,630 27% Excess/(deficiency) of revenues over/(under) expenditures (61,009) (60,236) (6,322) Fund balance - beginning 601,786 601,013 589,439 Fund balance - ending $ 540,777 $ 540,777 $ 583,117 3
PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT AMORTIZATION SCHEDULE - SERIES 2012 $8,770,000 Total Date Principal Interest Rate Interest Principal & Interest 11/01/2014 $ - - $ 221,591.25 $ 221,591.25 05/01/2015 285,000.00 4.900% 221,591.25 506,591.25 11/01/2015 - - 214,608.75 214,608.75 05/01/2016 300,000.00 4.900% 214,608.75 514,608.75 11/01/2016 - - 207,258.75 207,258.75 05/01/2017 315,000.00 4.900% 207,258.75 522,258.75 11/01/2017 - - 199,541.25 199,541.25 05/01/2018 330,000.00 4.900% 199,541.25 529,541.25 11/01/2018 - - 191,456.25 191,456.25 05/01/2019 345,000.00 4.900% 191,456.25 536,456.25 11/01/2019 - - 183,003.75 183,003.75 05/01/2020 365,000.00 4.900% 183,003.75 548,003.75 11/01/2020 - - 174,061.25 174,061.25 05/01/2021 380,000.00 4.900% 174,061.25 554,061.25 11/01/2021 - - 164,751.25 164,751.25 05/01/2022 400,000.00 4.900% 164,751.25 564,751.25 11/01/2022 - - 154,951.25 154,951.25 05/01/2023 425,000.00 5.650% 154,951.25 579,951.25 11/01/2023 - - 142,945.00 142,945.00 05/01/2024 445,000.00 5.650% 142,945.00 587,945.00 11/01/2024 - - 130,373.75 130,373.75 05/01/2025 475,000.00 5.650% 130,373.75 605,373.75 11/01/2025 - - 116,955.00 116,955.00 05/01/2026 500,000.00 5.650% 116,955.00 616,955.00 11/01/2026 - - 102,830.00 102,830.00 05/01/2027 530,000.00 5.650% 102,830.00 632,830.00 11/01/2027 - - 87,857.50 87,857.50 05/01/2028 560,000.00 5.650% 87,857.50 647,857.50 11/01/2028 - - 72,037.50 72,037.50 05/01/2029 595,000.00 5.650% 72,037.50 667,037.50 11/01/2029 - - 55,228.75 55,228.75 05/01/2030 625,000.00 5.650% 55,228.75 680,228.75 11/01/2030 - - 37,572.50 37,572.50 05/01/2031 665,000.00 5.650% 37,572.50 702,572.50 11/01/2031 - - 18,786.25 18,786.25 05/01/2032 700,000.00 5.650% 18,786.25 718,786.25 $ 8,240,000.00 $ 4,951,620.00 $ 13,191,620.00 4
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DRAFT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 MINUTES OF MEETING PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of the Parklands West Community Development District held a Public Hearing and Regular Meeting on Thursday, August 9, 2018 at 1:00 p.m., at The Renaissance Center, 28121 Palmira Blvd., Bonita Springs, Florida 34135. Present and constituting a quorum were: Francis Percuoco Chair Robert Wyant Vice Chair Mary Happy Grohowski Assistant Secretary Adam Taloni Assistant Secretary Michael Marion (via telephone) Assistant Secretary Also present were: Chuck Adams District Manager Elliott Erickson Parklands Lee CDD Board Member FIRST ORDER OF BUSINESS Call to Order/Roll Call Mr. Adams called the meeting to order at 1:00 p.m. Supervisors Percuoco, Wyant, Grohowski and Taolni were present, in person. Supervisor Marion was not present at roll call. SECOND ORDER OF BUSINESS Public Comments There being no public comments, the next item followed. THIRD ORDER OF BUSINESS Public Hearing to Hear Comments and Objections on the Adoption of the District s Final Budget for Fiscal Year 2018/2019, Pursuant to Florida Law A. Affidavit of Publication Mr. Adams presented the affidavit of publication for today s Public Hearing and Regular Meeting. 1
PARKLANDS WEST CDD DRAFT August 9, 2018 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 B. Consideration of Resolution 2018-09, Relating to the Annual Appropriations and Adopting the Budget for the Fiscal Year Beginning October 1, 2018, and Ending September 30, 2019; Authorizing Budget Amendments; and Providing an Effective Date Mr. Adams presented Resolution 2018-09. Mr. Marion joined the meeting at 1:01 p.m., via telephone. Mr. Adams reviewed the proposed Fiscal year 2019 budget and stated that, due to minor fluctuations in expenses, compared to Fiscal Year 2018, assessments would have increased; however, instead of increasing assessments, additional fund balance was used to keep assessments flat, year-over-year. The unit counts were corrected and remained the same during the reconciliation process; 28 missing unit counts assigned to a lake tract in Sorrento at Parklands Lee, instead of to the undeveloped tract to the immediate west of Sorrento, were located. Mr. Adams opened the Public Hearing. No members of the public spoke. Mr. Adams closed the Public Hearing. On MOTION by Mr. Percuoco and seconded by Mr. Wyant, with all in favor, Resolution 2018-09, Relating to the Annual Appropriations and Adopting the Budget for the Fiscal Year Beginning October 1, 2018, and Ending September 30, 2019; Authorizing Budget Amendments; and Providing an Effective Date, was adopted. FOURTH ORDER OF BUSINESS Consideration of Resolution 2018-10, Making a Determination of Benefit and Imposing Special Assessments for Fiscal Year 2018/2019; Providing for the Collection and Enforcement of Special Assessments; Certifying an Assessment Roll; Providing for Amendments to the Assessment Roll; Providing a Severability Clause; and Providing an Effective Date Mr. Adams presented Resolution 2018-10. 2
PARKLANDS WEST CDD DRAFT August 9, 2018 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 On MOTION by Mr. Percuoco and seconded by Mr. Taloni, with all in favor, Resolution 2018-10, Making a Determination of Benefit and Imposing Special Assessments for Fiscal Year 2018/2019; Providing for the Collection and Enforcement of Special Assessments; Certifying an Assessment Roll; Providing for Amendments to the Assessment Roll; Providing a Severability Clause; and Providing an Effective Date, was adopted. FIFTH ORDER OF BUSINESS Discussion: Cane Toads Mr. Adams stated the Cane Toad population has become a widespread epidemic throughout Southwest Florida, and was getting worse. He presented a proposal from Pesky Varmints, LLC (PV); PV can assist in reducing the toad population but it will never be fully eradicated. Mr. Elliott Erickson, a Parklands Lee CDD Board Member, found out from several other communities with the same issue that they removed and collected adult toads for chemical extraction to use in setting bait traps to collect and remove tadpoles, thus preventing the toads from reproducing. Mr. Adams and Mr. Erickson were directed to work together to obtain a revised proposal from PV to include eradicating mature cane toads from around the perimeter of the ponds, inspect for eggs and tadpoles, perform the chemical extraction from the mature toads to use to bait tadpoles and then set traps for removal. Mr. Adams was directed to work within the constraints of the budget. SIXTH ORDER OF BUSINESS Consideration of Resolution 2018-11, Adopting the Annual Meeting Schedule for Fiscal Year 2018/2019 Mr. Adams presented Resolution 2018-11. On MOTION by Mr. Percuoco and seconded by Mr. Marion, with all in favor, Resolution 2018-11, Adopting the Annual Meeting Schedule for Fiscal Year 2018/2019, was adopted. SEVENTH ORDER OF BUSINESS Approval of Unaudited Financial Statements as of June 30, 2018 3
PARKLANDS WEST CDD DRAFT August 9, 2018 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 Mr. Adams presented the Unaudited Financial Statements as of June 30, 2018. Assessment revenue collections were at 101% and expenditures were 77%. EIGHTH ORDER OF BUSINESS Approval of May 10, 2018 Regular Meeting Minutes Mr. Adams presented the May 10, 2018 Regular Meeting Minutes and asked for any additions, deletions or corrections. On MOTION by Mr. Wyant and seconded by Mr. Taloni, with all in favor, the May 10, 2018 Regular Meeting Minutes, as presented, were approved. NINTH ORDER OF BUSINESS Other Business In response to Mr. Marion s question regarding vegetation, Mr. Adams confirmed he toured the Enclave neighborhood and spoke to a resident about the issue around the central pond. He also spoke with SOLitude, who was behind in maintaining the grasses that entered the lake when the water levels rose. He will speak with the resident and visit the perimeter of the lake to confirm if erosion is originating from the lot lines or from between the buildings. TENTH OF BUSINESS Staff Reports A. District Counsel: Donald A. Pickworth, Esquire There being no report, the next item followed. B. District Engineer: Banks Engineering, Inc. There being no report, the next item followed. C. District Manager: Wrathell, Hunt and Associates, LLC (WHA) i. Consideration of ADA Site Compliance Proposal for Website Compliance Shield, Accessibility Policy and One (1) Annual Technological Audit Mr. Adams stated complaints were recently filed against numerous governmental entities and CDDs alleging that their websites were not compliant with the Americans with Disabilities Act (ADA) requirements for websites. The suit is seeking injunctive relief, including 4
PARKLANDS WEST CDD DRAFT August 9, 2018 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 attorney s fees and bringing the website into compliance. Although the District was not served, the District s insurance company engaged Roper & Roper, P.A. (R&R) to defend the entities it insures in the lawsuit. R&R filed a Motion to Dismiss, which was successful in initiating a settlement agreement. Mr. Adams provided the terms of the proposed settlement. Management engaged ADA Site Compliance (ADASC) to update each of its clients websites with an ADA Compliance Seal, which links to the District s Accessibility Compliance Policy, and explains that steps are underway to make the website compliant and advises of whom to contact for questions or accommodations, in the interim. Going forward documents that are on the website and have reached their legally required posting threshold will be removed and the remaining documents will be converted to the proper format. ii. NEXT MEETING DATE; September 13, 2018 at 1:00 p.m. The next meeting would be held on September 13, 2018 at 1:00 p.m. If not necessary, the September meeting would be cancelled. ELEVENTH ORDER OF BUSINESS Audience Comments/Supervisors Requests There being no audience comments or Supervisors requests, the next item followed. TWELFTH ORDER OF BUSINESS Adjournment There being no further business to discuss, the meeting adjourned. On MOTION by Mr. Percuoco and seconded by Ms. Grohowski, with all in favor, the meeting adjourned at 1:27 p.m. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 5
PARKLANDS WEST CDD DRAFT August 9, 2018 175 176 177 178 179 180 181 Secretary/Assistant Secretary Chair/Vice Chair 6
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PARKLANDS WEST COMMUNITY DEVELOPMENT DISTRICT NOTICE OF FISCAL YEAR 2019 MEETINGS The Board of Supervisors ( Board ) of the Parklands West Community Development District ( District ) will hold Regular Meetings for Fiscal Year 2019 at 1:00 p.m., at The Renaissance Center, 28121 Palmira Blvd., Bonita Springs, Florida 34135 on the following dates. January 10, 2019 May 9, 2019 July 11, 2019 September 12, 2019 The purpose of the meetings is for the Board to consider any business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provision of Florida law. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for these meetings may be obtained from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431 or by calling (561) 571-0010. There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at the meetings because of a disability or physical impairment should contact the District Office at (561) 571-0010 at least 48 hours prior to the meetings. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office. A person who decides to appeal any decision made at the meetings with respect to any matter considered at the meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. District Manager Parklands West Community Development District