EVERGREEN RIDGE HOMEOWNERS ASSOCIATION MEETING OF THE BOARD OF DIRECTORS OCTOBER 5, 2017 The Regular Board Meeting of the Evergreen Ridge Homeowners Association was held on Thursday, at the home of 21051 Lacebark Lane, Mission Viejo, Ca. 92691. The President, Larry Mann, called the Meeting to order at 6:30 p.m. Directors Present: Directors Absent: Representing Cardinal: Others Present: Michael Allen Jason Fine Brigitte Markwell Larry Mann Ralf Mitschrich None Janet Mehan, CMCA, AMS Senior Account Manager Elmer Lazo Artistic Landscape Greg Pletl Terri Tolmack Janet Mehan reported an Executive Session had been held previous to the October 5, 2017 Regular Meeting to discuss a Small Claims action and conduct a Hearing. EXECUTIVE SESSION The Third Calling of the Annual Meeting was held. Forty-eight ballots were submitted and quorum was 173 ballots. A Motion was duly made, seconded, and unanimously carried to approve the Resolution to have the current Board members remain in office until the 2018 Annual Meeting. ANNUAL MEETING The Homeowner Forum was opened by President, Larry Mann. The owner of account #ER-0030-0124-01 was present to inquire why cupolas and weathervanes were not required any longer, why there is an increase in assessments, how many more years would the increase continue, and to report there were commercial vehicles parked in driveways and the guest spaces. The owner of account #ER-0030-0092-01 was present to request the bushes in the center islands either be removed or trimmed back on Hollyoak and to volunteer to provide the holiday decorations, holiday flyer, and signage for the holiday caroler event scheduled for December 15, 2017. As there were no other owners present who wished to address the Board, the Homeowner Forum was closed. Elmer Lazo from Artistic Landscape was present to review the Association s monthly landscape and irrigation report and answer questions of the Directors. H/O FORUM ER-0030-0124-01 ER-0030-0092-01 H/O FORUM CLOSED ARTISTIC LANDSCAPE
Page 2 A Motion was duly made, seconded, and unanimously carried to approve the proposal from Artistic Landscape to add plant material along Santa Margarita, at cost of $12,269.50. A Motion was duly made, seconded, and carried to approve the September 5, 2017 Regular Meeting Minutes, as written. Brigitte Markwell abstained. A Motion was duly made, seconded, and unanimously carried to accept the July 2017 and August 2017 Financial Statements, subject to audit. A Motion was duly made, seconded, and unanimously carried to ratify the architectural applications from the owner of account #ER-0030-0041-01 to install new windows; from the owner of account #ER-0030-0282-02 to install new windows; and from the owner of account #ER-0030-0117-01 to install drought-resistant landscaping in the front yard. APPROVAL OF MINUTES ACCEPTANCE FINANCIALS RATIFY A Motion was duly made, seconded, and unanimously carried to ratify the proposal from Artistic Landscape, for new color at the monument entries, at a cost of $733.50. A Motion was duly made, seconded, and unanimously carried to ratify the proposal from Quickel Paving to repair the asphalt on Torrey Pine, at a cost of $950.00. The Directors discussed the Association holiday plans and a Motion was duly made, seconded, and unanimously carried to authorize Cardinal to send a check for $315.00 to Terri Tolmack to purchase decorations and prizes for the holiday party. Cardinal was requested to send the holiday flyer with the November statements to the community regarding the festivities. A Motion was duly made, seconded, and unanimously carried to approve the proposal from Inouye, Shively & Klatt to perform the year-end audit and taxes, at a cost of $900.00. The Directors reviewed the correspondence from the owner of account #ER- 0030-0066-01 showing the work truck registration and license. Cardinal was requested to thank the owner for the paperwork submitted and to inform the owners they needed to cover the truck when not in use and when parked in the driveway or community. The cover needed to be on the vehicle within two weeks of receipt of the letter. The Directors agreed to not have a December 2017 Board meeting and due to the New Years holiday in 2018 to hold the January 2018 Board Meeting on January 3, 2018. A Motion was duly made, seconded, and unanimously carried to approve the proposal from Tri County Lighting to replace three light fixtures with sleeves at the Boxwood entry at a cost of $1,323.90. HOLIDAY PLANS FLYER YEAR-END AUDIT/TAXES ER-0030-0066-01 BOARD MEETING DATES TRI COUNTY
Page 3 There being no further business, the Meeting was adjourned 7:55 p.m. Submitted by: Janet Mehan, CCAM, AMS Senior Account Manager ATTEST: ADJOURN SUBMIT ATTEST Ralf Mitschrich, Vice-President Date SECRETARY CERTIFICATION I, Michael Allen, the appointed Secretary of the Evergreen Ridge Homeowners Association, do hereby certify that the foregoing is a true and correct copy of the Minutes of the Meeting of the Board of Directors of the Evergreen Ridge Homeowners Association held on as approved by the Board Members in attendance of the Meeting. SECRET. CERTIFIC. Michael Allen, Secretary Date
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