AVIATION AUTHORITY REGULAR BOARD MEETING Thursday, 9:00 A.M. Boardroom Level 3 at Tampa International Airport DRAFT AGENDA Any person who desires to appeal any decisions made at this meeting will need a record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceeding is made which includes the testimony and evidence upon which the appeal is based. Any person requiring reasonable accommodations to attend any public meeting because of a disability or physical impairment must submit a written request to Joseph W. Lopano, Chief Executive Officer, Hillsborough County Aviation Authority, Post Office Box 22287, Tampa, FL 33622 or via facsimile at (813) 870-7868. Such request must be received at least 48 hours before the meeting. If you have any questions, please call (813) 870-8701.
DRAFT AGENDA Page 2 TABLE OF CONTENTS A. CALL TO ORDER... 4 B. PLEDGE OF ALLEGIANCE... 4 C. APPROVAL OF THE AGENDA... 4 D. PUBLIC COMMENTS... 4 E. APPROVAL OF THE MINUTES - Regular Authority Meeting August 4, 2016... 4 F. MANAGEMENT REPORT... 4 G. APPROVAL OF THE CONSENT AGENDA... 4 1. Amendment No. 3 to Lease Agreement Exhibit A, United States Postal Service, Tampa International Airport, Resolution No. 2016-93... 5 2. Amendment No. 4 to Maintenance Contract for Electronic Visual Information Display System (EVIDS), Signature Technologies, Inc., DBA Com-Net Software Specialists, Tampa International Airport, Resolution No. 2016-74... 6 3. Approval for Demolition and Disposal: Cepero Building, 4710 West Cayuga Avenue, HCAA Project No. 6000, Tampa International Airport, Resolution No. 2016-71... 8 Approval for Demolition and Disposal: Reliable Aviation Building, 6530 Tampa Executive Airport Road, HCAA Project No. 6210-16, Tampa Executive Airport, Resolution No. 2016-72. 8 4. Approval of Use and Permit Agreement for Off-Airport Rental Car Concession Sixt Franchise USA, LLC d/b/a Flizzr Rent A Car, Tampa International Airport, Resolution No. 2016-85... 10 5. Approval of Agreement for Off-Airport Parking Concession, ESA P Portfolio Operating Lessee, LLC d/b/a Extended Stay America, Tampa International Airport, Resolution No. 2016-86... 12 6. Authorization to Dispose of Surplus Property, Tampa International Airport... 14 7. Construction Contract, Perimeter Intrusion Detection System, HCAA Project No. 6220 15, MCS of Tampa, Inc., Tampa International Airport, Resolution No. 2016-90... 16 8. Increase in Not-to-Exceed Authorization for Audio and Video Equipment utilizing State of Florida Contract No. 880-000-09-1, Audio Visual Innovations, Inc., Tampa International Airport... 18 9. Letter of Agreement for Temporary Use of Overflow Parking Lots for Non-NFL Events at Raymond James Stadium, Tampa Sports Authority, Tampa International Airport, Resolution No. 2016-70... 19 10. Purchase Order, Licensing Solution Providers (LSP) of Microsoft Software and Services utilizing State of Florida Contract No. 43230000-15-02, SHI International Corp., Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports... 21 11. Purchase Order, Business Automobile Insurance, Willis of Florida, Inc., Tampa Executive, Peter O. Knight, Plant City and Tampa International Airports... 23 12. Purchase Order, Airport Liability Insurance, Willis of Florida, Inc., Tampa Executive, Peter O. Knight, Plant City and Tampa International Airports... 25 H. POLICIES OR RULES FOR CONSIDERATION OR ACTION... 27 1. Hillsborough County Aviation Authority Three-Year Overall Disadvantaged Business Enterprise Goal FY 2017 2019, Resolution No. 2016-92... 27 I. COMMITTEE REPORTS... 29
DRAFT AGENDA Page 3 TABLE OF CONTENTS (Continued) J. UNFINISHED BUSINESS... 30 1. Capital and Operating Budget for FY 2017, Resolution No. 2016-87... 30 K. NEW BUSINESS... 32 1. Construction Contract, Airfield Pavement Rehabilitation, HCAA Project Nos. 6160 15 & 8800 16, David Nelson Construction Co., Tampa International Airport, Resolution No. 2016-91... 32 2. Construction Contract, Airport Support Facilities - Fence, HCAA Project No. 5820 12, George G. Solar & Company, Inc., Tampa International Airport, Resolution No. 2016-79... 34 3. Selection of Design Professional, Automated Transit System (ATS) Design Professional, Tampa International Airport... 35 4. Contract for Noise and Operations Management System, Harris Corporation, Tampa International Airport, Resolution No. 2016-77... 36 L. PRESENTATIONS - None... 38 M. STAFF REPORTS... 38 N. ADJOURNMENT... 38
DRAFT AGENDA Page 4 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. APPROVAL OF THE AGENDA D. PUBLIC COMMENTS E. APPROVAL OF THE MINUTES - Regular Authority Meeting August 4, 2016 F. MANAGEMENT REPORT G. APPROVAL OF THE CONSENT AGENDA
DRAFT AGENDA Page 5 G. CONSENT ITEM 1. Amendment No. 3 to Lease Agreement Exhibit A, United States Postal Service, Tampa International Airport, Resolution No. 2016-93 I. Background: On June 26, 1968, Authority and United States Postal Service (USPS) entered into a Lease Agreement Exhibit A (Lease) for 12.8 acres of land on which USPS constructed the U.S. Post Office building. The original term of the Lease was June 19, 1970 through June 18, 1990, with eight five-year renewal options, six of which have been exercised to date. The Lease currently terminates on June 18, 2020 with two five-year renewal options remaining at the discretion of the Authority s Chief Executive Officer or designee. II. Proposal: This Amendment No. 3 updates federally-mandated provisions relating to nondiscrimination, clarifies the methodology for establishing the square footage of the U.S. Post Office building, and clarifies the rental rate for the U.S. Post Office building beginning with renewal term Option 7 if such renewal term option is requested by the USPS and approved by the Authority s Chief Executive Officer or designee. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2016-93. V. Resolution: Resolution No. 2016-93 approves and authorizes execution of Amendment No. 3 to Lease Agreement Exhibit A at Tampa International Airport with the United States Postal Service; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 6 G. CONSENT ITEM 2. Amendment No. 4 to Maintenance Contract for Electronic Visual Information Display System (EVIDS), Signature Technologies, Inc., DBA Com-Net Software Specialists, Tampa International Airport, Resolution No. 2016-74 I. Background: On April 5, 2012, the Board awarded a Maintenance Contract to Signature Technologies, Inc., DBA Com-Net Software Specialists (Signature) for the purpose of furnishing all labor, materials and equipment for the performance of full service maintenance and reliable operation of the dynamic Electronic Visual Information Display System (EVIDS) at Tampa International Airport. The term of the Contract is April 12, 2012 through April 11, 2017, with two, one-year options to renew at the discretion of the Authority, in the not-to-exceed amount of $2,045,100 for the initial five year term. The Contract has been amended three times to add the ability to purchase viewing licenses, software upgrades, hardware, software modules, support services for Automated Passport Control Kiosks, ivalidate and iqueue products, and for extra work orders at a not-to-exceed amount of $800,000. The current not-to-exceed Contract amount is $2,845,100. II. Proposal: Amendment No. 4 authorizes adjustments to the monthly fees to support increases and decreases in required licenses or equipment related services and the monthly maintenance fees. Adjustments within the total not-to-exceed amount as approved by the Board shall be authorized by the Chief Executive Officer or his designee. Additionally, Amendment No. 4 exercises the two, one-year renewal options, thereby revising the end date of the Contract to April 11, 2019. The new total not-to-exceed Board authorization amount is $4,323,140. III. Funding: This item is included in the O&M Budget.
DRAFT AGENDA Page 7 G2 (Continued) IV. Recommendation: Management recommends adoption of Resolution No. 2016-74. V. Resolution: Resolution No. 2016-74 approves and authorizes the execution of Amendment No. 4 to Maintenance Contract for Electronic Visual Information Display System (EVIDS) at Tampa International Airport with Signature Technologies, Inc., DBA Com-Net Software Specialists; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 8 G. CONSENT ITEM 3. Approval for Demolition and Disposal: Cepero Building, 4710 West Cayuga Avenue, HCAA Project No. 6000, Tampa International Airport, Resolution No. 2016-71 Approval for Demolition and Disposal: Reliable Aviation Building, 6530 Tampa Executive Airport Road, HCAA Project No. 6210-16, Tampa Executive Airport, Resolution No. 2016-72 I. Background: Under Board Policy P852, Real Estate Services Land Disposition, a building or structure permanently affixed to real property may be demolished or otherwise disposed of only upon approval by the Board by resolution. Staff has identified two facilities for demolition. The Cepero Building located at 4710 West Cayuga Avenue was built in 1964, was used for a specialty food manufacturing business, and was acquired under the Drew Park land acquisition program. The Cepero Building is in poor condition. Property such as the Cepero Building acquired in Drew Park for airport expansion has been acquired in accordance with FAA Advisory Circular No. 150/5100-17, Land Acquisition and Relocation Assistance for Airport Improvement Program (AIP) Assisted Projects. Demolition of the Cepero Building is consistent with the FAA Advisory Circular. The Reliable Aviation Building located at 6530 Tampa Executive Airport Road was built in 1970 and was used for an aircraft hangar and repair business. Tampa Executive Airport was acquired by the Authority in 1985. Reliable Aviation is no longer in operation and their tenancy was terminated by Letter of Agreement dated May 31, 2016. The Reliable Aviation Building is in poor condition. In order to bring the building to a leasable condition, significant funds would need to be expended to make structural repairs and update interior finishes. The building is surplus to the Authority s needs. II. Proposal: This item establishes the following buildings as surplus and authorizes demolition and disposal by one or more qualified demolition contractors procured in accordance with Standard Procedure S410.10:
DRAFT AGENDA Page 9 G3 (Continued) Building and Address Resolution No. Cepero Building, 4710 West Cayuga Avenue 2016-71 Reliable Aviation Building, 6530 Tampa Executive Airport Road 2016-72 The total engineering estimate for demolition of the two buildings is $97,627, including asbestos surveys and abatement. III. Funding: These items are included in the Capital Budget. IV. Recommendation: Management recommends adoption of Resolution Nos. 2016-71 and 2016-72. V. Resolution: Resolution No. 2016-71 declares the building located at 4710 West Cayuga Avenue (Cepero Building) as surplus; approves and authorizes the demolition and disposal of such building; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents. Resolution No. 2016-72 declares the building located at 6530 Tampa Executive Airport Road (Reliable Aviation Building) as surplus; approves and authorizes the demolition and disposal of such building; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 10 G. CONSENT ITEM 4. Approval of Use and Permit Agreement for Off-Airport Rental Car Concession Sixt Franchise USA, LLC d/b/a Flizzr Rent A Car, Tampa International Airport, Resolution No. 2016-85 I. Background: Sixt Franchise USA, LLC d/b/a Flizzr Rent A Car (Flizzr) is a wholly owned subsidiary of Sixt Rent A Car (Sixt) and is a low cost brand that is being introduced to the Tampa Bay market. Sixt currently has a Use and Permit Agreement for Off-Airport Rental Car Concession and will be occupying space in the new ConRAC when it opens in October 2017. Flizzr desires to operate an off-airport vehicle rental concession near Tampa International Airport. Flizzr will co-locate with Sixt at their location on West Cypress Street. After Sixt relocates to the ConRAC, it is intended that Flizzr will continue to operate as an off-airport rental car concession at the same West Cypress Street location. II. Proposal: This item approves and authorizes a Use and Permit Agreement for Off-Airport Rental Car Concession (Agreement) with Flizzr to operate and to provide transportation for Airport Customers to its off-airport location by courtesy vehicle. The Agreement commences on and expires on September 30, 2017. The Authority may terminate the Agreement, with or without cause, upon 30 days written notice. In accordance with Authority Policy P822, Flizzr will pay a privilege fee of eight and one-half percent (8.5%) of Gross Receipts and an annual courtesy vehicle permit fee of $100 for each authorized vehicle. The Agreement provides two methods by which Flizzr can account for and report nonairport business which is exempt from inclusion in Gross Receipts: a flat 5% or a signed affidavit stating an Airport Customer did not arrive at Tampa International Airport within 24 hours and/or did not utilize a courtesy vehicle for transportation to or from Flizzr s off-airport facilities. The method chosen is to remain in place throughout the term of the Agreement. Finally, a Transportation Facility Charge (TFC) of $2.00 per rental transaction day will be collected from Flizzr.
DRAFT AGENDA Page 11 G4 (Continued) III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2016-85. V. Resolution: Resolution No. 2016-85 approves and authorizes execution of the Use and Permit Agreement for Off-Airport Rental Car Concession at Tampa International Airport with Sixt Franchise USA, LLC d/b/a Flizzr Rent A Car; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 12 G. CONSENT ITEM 5. Approval of Agreement for Off-Airport Parking Concession, ESA P Portfolio Operating Lessee, LLC d/b/a Extended Stay America, Tampa International Airport, Resolution No. 2016-86 I. Background: ESA P Portfolio Operating Lessee, LLC d/b/a Extended Stay America (ESA) desires to operate an off-airport parking business near Tampa International Airport. ESA operates the Extended Stay America Hotels currently located on Memorial Highway and in the Westshore Area. II. Proposal: This item approves and authorizes an Agreement for Off-Airport Parking Concession (Agreement) with ESA to operate an off-airport parking business and to provide transportation for airport customers to its off-airport location by courtesy vehicle. Offairport parking operators are defined in Authority Policy P823 as an entity that is engaged in the business of operating parking facilities located off Tampa International Airport property and providing transportation to and from Tampa International Airport using the Airport s roadway system. The Agreement commences on and expires on September 30, 2018. The Authority may terminate the Agreement, with or without cause, upon 30 days written notice. In accordance with Authority Policy P823, ESA will pay a privilege fee of eight and one-half percent (8.5%) of Gross Receipts and an annual courtesy vehicle permit fee of $50 for each authorized vehicle. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2016-86.
DRAFT AGENDA Page 13 G5 (Continued) V. Resolution: Resolution No. 2016-86 approves and authorizes execution of the Agreement for Off- Airport Parking Concession at Tampa International Airport with ESA P Portfolio Operating Lessee, LLC d/b/a/ Extended Stay America; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 14 G. CONSENT ITEM 6. Authorization to Dispose of Surplus Property, Tampa International Airport I. Background: The following property has been determined to be surplus and obsolete and serves no useful function or the continued use is uneconomical or inefficient. Description Qty Asset Number Year Procured Ford Pickup 1 102484 2004 Chevy Tahoe 1 100335 2005 Chevy Tahoe 1 107487 2008 Ford Explorer 1 104270 2000 Speed Sign 1 107813 2006 Mud Pump 1 102418 1999 Trailer 1 101265 1995 Gator Cart 2 106599/106600 2008 Cushman 1 120168 2008 Gem Vehicle 3 105065/106717/106748 2008 Riding Mower 1 107517 2008 Fertilizer Spreader 1 106741 2006 Closure Sign 1 123617 2011 Concrete Saw 1 102361 1990 Concrete Mixer 1 810 1994 Computer Room Raised Flooring 1,000 3055375F 2009 II. Proposal: Designate the above property as surplus and authorize disposal in accordance with Chapter 274, Florida Statutes. The surplus property will be publicly advertised and auctioned at Tampa Machinery or on GovDeals.com, an internet based auction system. III. Funding: N/A
DRAFT AGENDA Page 15 G6 (Continued) IV. Recommendation: The Chief Executive Officer recommends the Board designate the above property as surplus and authorize disposal in accordance with Chapter 274, Florida Statutes. The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 16 G. CONSENT ITEM 7. Construction Contract, Perimeter Intrusion Detection System, HCAA Project No. 6220 15, MCS of Tampa, Inc., Tampa International Airport, Resolution No. 2016-90 I. Background: This project includes installing a Perimeter Intrusion Detection System to provide intrusion detection and surveillance capabilities at Tampa International Airport. A low bid solicitation was advertised on June 15, 2016. II. Proposal: On July 27, 2016 a bid was publicly opened and read aloud as follows: Company Name Bid Amount MCS of Tampa, Inc. $714,784.56 There was no W/MBE expectancy for this Contract. Per Authority Policy P410, staff may authorize use of the Owner s Direct Purchase Program with respect to construction materials and supplies, if appropriate. The lowest responsive and responsible bidder is MCS of Tampa, Inc., a certified W/MBE firm. III. Funding: This item is included in the Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2016-90. V. Resolution: Resolution No. 2016-90 approves and authorizes the award and execution of the Construction Contract for Perimeter Intrusion Detection System, HCAA Project No.
DRAFT AGENDA Page 17 G7 (Continued) 6220 15, at Tampa International Airport with MCS of Tampa, Inc. in the amount of $714,784.56; authorizes staff to use Owner s Direct Purchase Program, if appropriate; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 18 G. CONSENT ITEM 8. Increase in Not-to-Exceed Authorization for Audio and Video Equipment utilizing State of Florida Contract No. 880-000-09-1, Audio Visual Innovations, Inc., Tampa International Airport I. Background: On December 3, 2015, the Board authorized the issuance of purchase orders to Audio Visual Innovations, Inc. for the purchase of audio and video equipment utilizing State of Florida Contract No. 880-000-09-1 in an amount not-to-exceed $456,000 for the term December 3, 2015 through February 18, 2017. FY 2016 IT Capital funds were reallocated to upgrade critical audio visual needs within conference rooms at a cost of $200,000. This resulted in a total amount spent to date of $438,000. Authority Policy P410 authorizes the utilization of federal, state, local or multi-state cooperative purchasing contracts to purchase goods and services without obtaining three quotes or advertisement. II. Proposal: This item authorizes an increase of $150,000 to the not-to-exceed amount of purchase orders to be issued to Audio Visual Innovations, Inc. for the purchase of audio and video equipment to complete the remaining projects under State of Florida Contract No. 880-000-09-1, for a new total not-to-exceed amount of $606,000. III. Funding: This item is included in the Capital Budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize an increase in the not-toexceed amount for the purchase orders to be issued to Audio Visual Innovations, Inc. and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 19 G. CONSENT ITEM 9. Letter of Agreement for Temporary Use of Overflow Parking Lots for Non-NFL Events at Raymond James Stadium, Tampa Sports Authority, Tampa International Airport, Resolution No. 2016-70 I. Background: The Tampa Sports Authority (TSA) has requested renewal of its authorization for temporary use of the land to the east of Tampa International Airport and west of Dale Mabry Highway, commonly known as Overflow Parking Lots 11, 12, and 13, for parking during non-nfl events held at Raymond James Stadium. II. Proposal: The Term of the Letter of Agreement (LOA) will be October 1, 2016 through September 30, 2017. Should the Authority at any time during the Term require the use of all of the Overflow Parking Lots, the Authority will deliver to TSA written notice of its intent to terminate the LOA which termination shall take effect 60 days from the date of delivery of the written notice. Should the Authority at any time during the Term require the use of less than all of the Overflow Parking Lots, the LOA will be amended by letter from the Authority s Chief Executive Officer to identify the remaining Overflow Parking Lots that will be included in the LOA. The LOA may be terminated by TSA, with or without cause, if TSA is not in default of any of the terms and conditions of the LOA or in the payment of any fees or other charges to the Authority, upon 30 days written notice to the Authority. The use of the Overflow Parking Lots will be for non-nfl events listed on Exhibit B to the LOA. Should additional events be scheduled for which the Overflow Parking Lots are required, Exhibit B may be revised by letter from TSA without formal amendment of the LOA. TSA has provided required insurance and has agreed to indemnify the Authority for its use of the Overflow Parking Lots. As consideration for the use of the Overflow Parking Lots, TSA agrees to pay to the Authority 40% of the rate charged to its customers and $2.00 for each space utilized by its employees during the Term of the LOA. During the Term of the LOA, Authority will be constructing the new ConRAC facility. The use of Lot 13 will be intermittently needed by Authority to park rental cars displaced by the construction of the ConRAC facility. Should rental cars be parked in
DRAFT AGENDA Page 20 G9 (Continued) Lot 13 and TSA need Lot 13 for an unanticipated event, the rental cars will be moved upon 30 days written notice to Authority. III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2016-70. V. Resolution: Resolution No. 2016-70 approves and authorizes execution of the Letter of Agreement for Temporary Use of Overflow Parking Lots for Non-NFL Events at Raymond James Stadium at Tampa International Airport with the Tampa Sports Authority; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 21 G. CONSENT ITEM 10. Purchase Order, Licensing Solution Providers (LSP) of Microsoft Software and Services utilizing State of Florida Contract No. 43230000-15-02, SHI International Corp., Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports I. Background: The Authority utilizes Microsoft software and services as a standard for its server and desktop solution. Desktop and server applications include, but are not limited to, Microsoft Office, Microsoft Project, Microsoft Visio, Microsoft Windows, and SQL Server. On July 10, 2014, the Board authorized the issuance of purchase orders to SHI International Corp. for Microsoft software and services, utilizing State of Florida Contract No. 252-001-09-1 in a total amount not to exceed $575,000. On August 6, 2015, the Board authorized an increase in the total not to exceed amount of such purchase orders, to $800,000. Current spend under the existing Board authorization is $741,088.99. In 2016, the State of Florida awarded Contract No. 43230000-15-02 for Microsoft software and services to SHI International Corp. Authority Policy P410 authorizes the utilization of federal, state, local or multi-state cooperative purchasing contracts to purchase goods and services without obtaining three quotes or advertisement. II. Proposal: Authorize the issuance of purchase orders to SHI International Corp. for Microsoft software and services utilizing State of Florida Contract No. 43230000-15-02 for the period of through January 31, 2019, with one, three-year renewal option at the discretion of the Chief Executive Officer or designee, for a total not-toexceed amount of $950,000, including the renewal option. III. Funding: This item is included in the O&M Budget.
DRAFT AGENDA Page 22 G10 (Continued) IV. Recommendation: The Chief Executive Officer recommends the Board authorize the issuance of purchase orders to SHI International Corp. and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 23 G. CONSENT ITEM 11. Purchase Order, Business Automobile Insurance, Willis of Florida, Inc., Tampa Executive, Peter O. Knight, Plant City and Tampa International Airports I. Background: The Authority s current Business Automobile policy expires on September 30, 2016. Willis of Florida, Inc. (Willis), the Authority s liability insurance broker, approached thirteen insurance companies including the incumbent carrier, Preferred Aviation Underwriters, and requested quotations for the Authority s Business Automobile coverage for the renewal period October 1, 2016 through September 30, 2017 at the current coverage level of $1 million each occurrence and aggregate with a $0 liability deductible, a $1,000 collision deductible for passenger vehicles and a $5,000 collision deductible for fire rescue vehicles. II. Proposal: The following premium quotation was received: Preferred Aviation Underwriters $138,330 The other twelve companies approached declined to provide a quote due to category of business (airport) or because their premium cost would not be competitive with the incumbent carrier. The proposed premium of $138,330 received from Preferred Aviation Underwriters is $14,209 or 11% higher than the expiring premium of $124,121. This premium increase is primarily due to additional vehicles added during the year (114 to 121) and an increase in rates. The term of the policy is one year. Additional premiums may be paid to Preferred Aviation Underwriters or refunded during the policy term as vehicles are added or deleted from the Authority s fleet. The premiums will be adjusted at the rates reflected in the quotation. Staff and the Authority s insurance consultant, Siver Insurance Consultants, have reviewed the Business Automobile quotation and current Authority loss history and recommend that the Authority accept the Preferred Aviation Underwriters quotation.
DRAFT AGENDA Page 24 G11 (Continued) III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize issuance of the purchase order to Willis for the purchase of the Business Automobile policy; authorize additional premiums to be paid based on the rates provided in the quotation from Preferred Aviation Underwriters for newly purchased vehicles added to the Business Automobile policy; and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 25 G. CONSENT ITEM 12. Purchase Order, Airport Liability Insurance, Willis of Florida, Inc., Tampa Executive, Peter O. Knight, Plant City and Tampa International Airports I. Background: The Authority s current Airport Liability Insurance policy expires on September 30, 2016. Willis of Florida, Inc. (Willis), the Authority s liability insurance broker, approached six insurance companies including the incumbent carrier, Global Aerospace, Inc., and requested quotations for the Authority s Airport Liability coverage for the renewal period October 1, 2016 through September 30, 2017. The Authority requested Willis solicit quotations at the current coverage level of $300 million with $150 million for war coverage with a zero deductible. II. Proposal: The following premium quotations were received: Global Aerospace, Inc. $112,000 AIG Aviation $190,000 Starr $245,000 The proposed premium of $112,000 received from Global Aerospace, Inc., is the same as the current year s expiring premium. The term of the policy is one year, however Global Aerospace, Inc. has offered to issue an endorsement with this policy which includes the options of renewing this policy at the quoted premium for a second and third year. The three year premium guarantee is subject to the maintenance of an acceptable loss ratio in each year. Staff and the Authority s insurance consultant, Siver Insurance Consultants, have reviewed the Airport Liability quotations and recommend that the Authority accept the Global Aerospace, Inc. quotation at the $300 million coverage level.
DRAFT AGENDA Page 26 G12 (Continued) III. Funding: This item is included in the O&M Budget. IV. Recommendation: The Chief Executive Officer recommends the Board authorize issuance of the purchase order to Willis for the purchase of the Airport Liability policy; authorize the Chief Executive Officer to renew this Airport Liability policy at the quoted premium for a second and third year at the same terms and conditions; and authorize the Chief Executive Officer or his designee to execute all other ancillary documents. The Board may act on this by motion; no resolution is required.
DRAFT AGENDA Page 27 H. POLICIES OR RULES FOR CONSIDERATION OR ACTION 1. Hillsborough County Aviation Authority Three-Year Overall Disadvantaged Business Enterprise Goal FY 2017 2019, Resolution No. 2016-92 I. Background: As a recipient of financial assistance from the United States Department of Transportation (USDOT), the Authority is required to set an overall goal for Disadvantaged Business Enterprise (DBE) participation in USDOT assisted contracts every three years. Under 49 CFR Part 26, the overall goal must be prepared using a two-step process that (1) determines the relative availability of DBEs in the relevant market area and (2) adjusts the goal based on past participation and other evidence. Once the adjusted goal is set, the Regulations require analysis of the portion of the goal that will be met by race and gender-neutral measures. The current overall DBE goal was established by the Board in November 2013 for FY 2014, 2015 and 2016 as 12.4%. This current overall goal is contained in Attachment 1 to the Hillsborough County Aviation Authority DBE Policy and Program. II. Proposal: The proposed overall goal for FY 2017, 2018 and 2019 is 12.3%. The proposed overall goal was calculated using the two-step process with regards to DBE subcontracting opportunities for each of the seven Authority projects anticipated to receive federal financial assistance in FY 2017, 2018 and 2019. Staff estimates that 2.0% of the proposed overall goal of 12.3% will be obtained by using race-neutral means of facilitating DBE participation. This item has received FAA approval. This item amends Attachment 1 to the Hillsborough County Aviation Authority DBE Policy and Program for Projects Funded by USDOT to establish the Authority s three-year overall DBE goal for FY 2017, 2018 and 2019 as 12.3%. This item also amends the DBE Policy and Program for Projects Funded by USDOT to correct a scrivener s error in the definition of Veteran-owned small business.
DRAFT AGENDA Page 28 H1 (Continued) III. Funding: N/A IV. Recommendation: Management recommends adoption of Resolution No. 2016-92. V. Resolution: Resolution No. 2016-92 approves and authorizes the Hillsborough County Aviation Authority three-year overall disadvantaged business enterprise goal FY 2017-2019; corrects a scrivener s error in the Authority s DBE Policy and Program for Projects Funded by USDOT; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 29 I. COMMITTEE REPORTS
DRAFT AGENDA Page 30 J. UNFINISHED BUSINESS 1. Capital and Operating Budget for FY 2017, Resolution No. 2016-87 I. Background: The Authority s FY 2016 budget reflected a strategy for sustaining Tampa International Airport s reputation for excellent customer service for its passengers, residents, guests, employees and tenants, all while transforming the facility for the future. The past year has seen the Authority begin significant construction all around the Tampa International Airport campus. The FY 2017 proposed Capital and Operating Budget takes the Authority through the completion of Phase 1 of the Master Plan, and to the opening of both an expanded Main Terminal and a new consolidated rental car facility. II. Proposal: With passenger levels returning to a record 19.3 million, revenues are projected to reach a record breaking $215.1 million. Net operating expenses are projected at $122.3 million, right on track with the 2013 Business Plan. Expenses include 12 new staff positions in support of growth, safety and security. After revenue sharing of $8.4 million and annual debt service, which will remain flat at $50 million, the Authority s FY 2017 Operating Budget is projected to generate $33.8 million for capital improvements and reserves. The $88.3 million FY 2017 capital improvement projects will utilize $27.7 of this available Authority funding, and capital equipment is estimated to use another $2.7 million. Other sources of funding for the FY 2017 Capital Budget include federal and state grants, passenger facility charges, and debt. On July 21, 2016, the Authority met with representatives of the signatory airlines serving Tampa International Airport to review the proposed Capital and Operating Budget. The airlines are in support of the initiatives and have accepted the Budget, including the establishment of terminal rental rates and landing fees. In accordance with the terms of the Authority s revenue bond trust indenture, the proposed FY 2017 Budget has been reviewed and approved by Ricondo & Associates, the airport consultant.
DRAFT AGENDA Page 31 J1 (Continued) Estimated signatory airline fees and charges for FY 2017 are summarized below: Average terminal rental rate per square foot $129.38 Airsides A, C, E and F rental rate per square foot $86.96 Landing fees per 1,000 pounds of landed weight $1.667 On August 4, 2016, the proposed Capital and Operating Budget for FY 2017 was presented to the Board Members for their review, accompanied by a comprehensive presentation. The proposed Budget provides for an increase in both revenues and expenses while still maintaining a contribution to reserves in excess of $3.4 million. III. Funding: N/A IV. Recommendation: The Chief Executive Officer and the airport consultant recommend adoption of Resolution No. 2016-87 V. Resolution: Resolution No. 2016-87 adopts the Capital and Operating Budget for Fiscal Year 2017 and establishes the estimated signatory airline rates and charges.
DRAFT AGENDA Page 32 K. NEW BUSINESS 1. Construction Contract, Airfield Pavement Rehabilitation, HCAA Project Nos. 6160 15 & 8800 16, David Nelson Construction Co., Tampa International Airport, Resolution No. 2016-91 I. Background: The purpose of this project is to rehabilitate pavements for Taxiways E, U, G, N1 and S, to remove and reconstruct connecting Taxiways between the FBO Apron and Taxiways S and D, to remove Taxiway F, to partially remove Taxiway E, and to remove and replace existing airfield markings throughout the majority of the airfield at Tampa International Airport. A low bid solicitation was advertised on June 3, 2016. II. Proposal: On July 11, 2016 bids were publicly opened and read aloud as follows: Company Name Bid Amount David Nelson Construction Co. $13,945,809.25 Ajax Paving Industries of Florida, LLC $14,946,567.00 Prince Contracting, LLC $15,268,375.00 A DBE goal participation rate of 11.1% was prescribed and a DBE goal participation rate of at least 11.3% is incorporated into this Contract. Per Authority Policy P410, staff may authorize use of the Owner s Direct Purchase Program with respect to construction materials and supplies, if appropriate. The lowest responsive and responsible bidder is David Nelson Construction Co. III. Funding: This item is included in the Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2016-91.
DRAFT AGENDA Page 33 K1 (Continued) V. Resolution: Resolution No. 2016-91 approves and authorizes the award and execution of the Construction Contract for Airfield Pavement Rehabilitation, HCAA Project Nos. 6160 15 & 8800 16, at Tampa International Airport with David Nelson Construction Co. in the amount of $13,945,809.25; authorizes staff to use Owner s Direct Purchase Program, if appropriate; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 34 K. NEW BUSINESS 2. Construction Contract, Airport Support Facilities - Fence, HCAA Project No. 5820 12, George G. Solar & Company, Inc., Tampa International Airport, Resolution No. 2016-79 I. Background: This project includes realignment of the perimeter security road and fence in the vicinity of the airport support facilities at Tampa International Airport. A low bid solicitation was advertised on May 18, 2016. II. Proposal: On June 30, 2016 bids were publicly opened and read aloud as follows: Company Name Bid Amount George G. Solar & Company, Inc. $344,123.00 Leisure Construction, Inc. $364,995.89 David Nelson Construction Co. $383,505.00 A W/MBE expectancy participation rate of 11.5% was prescribed and a W/MBE expectancy participation rate of at least 40.5% is incorporated into this Contract. The lowest responsive and responsible bidder is George G. Solar & Company, Inc., a certified W/MBE firm. III. Funding: This item is included in the Capital Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2016-79. V. Resolution: Resolution No. 2016-79 approves and authorizes the award and execution of the Construction Contract for Airport Support Facilities Fence, HCAA Project No. 5820 12, at Tampa International Airport with George G. Solar & Company, Inc. in the amount of $344,123.00; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 35 K. NEW BUSINESS 3. Selection of Design Professional, Automated Transit System (ATS) Design Professional, Tampa International Airport I. Background: On June 29, 2016, a request for qualifications was issued for an Automated Transit System (ATS) Design Professional for Tampa International Airport. The selected Design Professional will provide the technical expertise required to support the Authority in the operation, maintenance and/or replacement of its Automated Transit Systems. II. Proposal: One (1) qualified response was received, evaluated by staff and is listed below: 1. Lea & Elliott, Inc. No specific expectancy for W/MBE participation was established; however, in the event the Authority engages Lea & Elliott, Inc. to perform construction administration, inspection or implementation services for a construction project, the Authority will require a minimum 8.0% participation by W/MBEs for that work effort. III. Funding: This item is included in the Capital Budget. IV. Recommendation: The Chief Executive Officer recommends ranking the order of firms as listed above. The Board may request presentations from the firms prior to the vote and may vote either by motion or by clear indication, to rank firms in order of preference and authorize staff to negotiate a contract; no resolution is required.
DRAFT AGENDA Page 36 K. NEW BUSINESS 4. Contract for Noise and Operations Management System, Harris Corporation, Tampa International Airport, Resolution No. 2016-77 I. Background: In February 2001, the Authority and BAE Systems Integrated Defense Solutions, Inc. entered into a five year agreement for the purchase of equipment, software license, installation, testing, support and training for a noise and operations management system. In December 2006, the Authority entered into a five year sole source agreement with BAE Systems Information and Electronics Systems Integration, Inc. for the application services, software licenses, installation, and training for a noise and operations management system. In September 2011, the Authority entered into a five year agreement with ITT Corporation for continued maintenance of the software and hardware for a noise and operations management system. The five year agreement will expire on September 30, 2016. Through acquisitions and name changes, BAE Systems Information and Electronics Systems Integration, Inc. was acquired by ITT Corporation and named Exelis. Harris Corporation ultimately acquired Exelis. II. Proposal: On January 6, 2016, a Notice of Intent to Sole Source was advertised. No responses were received. This Contract will provide for the software, hardware, hosting, support, training, equipment improvements and incidental tasks for Symphony EnviromentalVue, Symphony PublicVue, Harris NextGen Surveillance Data, and maintenance of the Authority s noise monitoring stations. The Contract s core licensing and service cost is $114,911 for the first year. The total authorization over five years will be $700,000.
DRAFT AGENDA Page 37 K7 (Continued) The term of this Contract is October 1, 2016 to September 30, 2017, with four, one year renewal options at the discretion of the Chief Executive Officer or his designee. No specific expectancy for W/MBE participation was established. III. Funding: This item is included in the FY2017 O&M Budget. IV. Recommendation: Management recommends adoption of Resolution No. 2016-77. V. Resolution: Resolution No. 2016-77 authorizes the execution of the Contract for Noise and Operations Management System at Tampa International Airport with Harris Corporation; and authorizes the Chief Executive Officer or his designee to execute all other ancillary documents.
DRAFT AGENDA Page 38 L. PRESENTATIONS - None M. STAFF REPORTS N. ADJOURNMENT