Minutes of Regular Board Meeting October 26, 2016 A regular meeting of the Board of Directors of the Desert Recreation District was held at the Indio Community Center Board Room, 45-871 Clinton Street, Indio, California. Board Members Present: Silvia Paz Rudy Gutierrez Joanne Gilbert Rudy Acosta Laura McGalliard Division 1, Vice President Division 2, Director Division 3, President Division 4, Director Division 5, Director Staff Present: Kevin Kalman General Manager Barb Adair Assistant General Manager Troy Strange Director of Planning & Public Works David Corey Director of Finance & Administration Raquel Solomon Information Systems Administrator Noelle Furon Marketing & Public Information Officer Maureen Archuleta Community Services Supervisor Marie Sanchez Human Resources Administrator Courtney Galvan Community Services Coordinator Thaddis Bosley Senior Leader/Basketball Director Kaitlin Newland Interim ASES Coordinator 1. Roll Call: Call to Order: President Gilbert called the meeting to order at 6:00 PM Present: Joanne Gilbert, Laura McGalliard, and Rudy Acosta Late Arrivals: Silvia Paz and Rudy Gutierrez (arrived at approximately 6:09 and 6:12 respectively) 2. Pledge of Allegiance: General Manager Kalman led the pledge of Allegiance. 3. Approval of Agenda: A. Board Member Acosta made the motion to approve the agenda as presented, second by Board Member McGalliard. Roll call taken. mn161026 1
Ayes: Gilbert, McGalliard, and Acosta Gutierrez and Paz 4. Public Statements: Annette Garcia from Coachella Valley Mounted Rangers announced date of annual 3 rd annual Save a Horse, Buy a Cowboy fundraiser. 5. Presentations, Awards and Proclamations: A. PRESENTATION to Recognize Team Members Adyflor Perez-Wilkins, Maureen Archuleta, and Kimberly Batres for their years of dedicated Service to the Desert Recreation District. President Gilbert presented Kimberly Batres and Maureen Archuleta each with Certificates of Appreciation for their 10 years of dedicated service to the District. The Board congratulated them. Team Member Adyflor Perez-Wilkins was not present. B. PRESENTATION by Koff and Associates of the 2016 Comprehensive Compensation and Benefits Study. The 2016 Comprehensive Compensation and Benefits Study results were distributed in writing, and then Tameka Usher from Koff and Associates gave a verbal summary of the Study results that included the methodology used and recommendations, followed by a Q & A session with board members. 6. Consent Calendar: A. REQUEST FOR APPROVAL of minutes for the regular meeting of October 12, 2016. Recommendation: To approve minutes for the regular meeting of October 12, 2016 as presented. B. WRITTEN CORRESPONDENCE October 6, 2016 letter from Palm Desert Resident Recommendation: To receive and File. C. REQUEST FOR APPROVAL of payroll register dated 10/19/2016 mn161026 2
Recommendation: To approve as presented. D. REQUEST FOR APPROVAL of Warrant List(s) dated 10/7/2016 Recommendation: To approve as presented. E. RESOLUTION NO. 16-45 Authorizing the submission of a Community Development Block Grant application to the County of Riverside for senior programming in the unincorporated communities of Indio Hills, Mecca, North Shore and Thermal, and authorize the General Manager to sign the application, accept an award grant funds and to implement the programming. Recommendation: To pass Resolution No. 16-45 authorizing the submission Riverside for senior programming in the unincorporated communities of Indio Hills, Mecca, North Shore and Thermal, and authorize the General Manager to sign the application, accept an award grant funds and to implement the programming. F. RESOLUTION NO. 16-46 Authorizing the submission of a Community Development Block Grant application to the County of Riverside to support afterschool programming in the unincorporated community of Indio Hills. Recommendation: To pass Resolution No. 16-46 authorizing the submission Riverside to support afterschool programming in the unincorporated community of Indio Hills. G. RESOLUTION NO. 16-47 Authorizing the submission of a Community Development Block Grant application to the County of Riverside to support afterschool and teen programming in the unincorporated community of North Shore. Recommendation: To pass Resolution No. 16-47 authorizing the submission Riverside to support afterschool and teen programming in the unincorporated community of North Shore. H. RESOLUTION NO. 16-48 Authorizing the submission of a Community Development Block Grant application to the County of Riverside to support public service programs and activities in the unincorporated communities of Mecca, North Shore, Indio Hills, Mecca, Oasis, Thousand Palms and Thermal. mn161026 3
Recommendation: To pass Resolution No. 16-48 authorizing the submission Riverside to support public service programs and activities in the unincorporated communities of Mecca, North Shore, Indio Hills, Mecca, Oasis, Thousand Palms and Thermal. I. RESOLUTION NO. 16-49 Authorizing the submission of a California Youth Soccer and Recreation Development Grant Program application to the California Department of Parks and Recreation for the North Shore Community Park project. Recommendation: To pass Resolution No. 16-49 authorizing the submission of a California Youth Soccer and Recreation Development Grant Program application to the California Department of Parks and Recreation for the North Shore Community Park project. Board Member Acosta made the motion to approve the Consent Calendar, second by Board Member McGalliard. Roll call taken. Ayes: Gutierrez, Gilbert, McGalliard, Acosta and Paz 7. Consent Items Held Over: 8. Public Hearing: 9. Study Session Items: 10. Action Items A. REQUEST FOR APPROVAL of amended Administrative Policy No. 011 pertaining to the dedication of land or requirement for payment in-lieu thereof, or a combination of both, for park and recreational purposes as a condition of approval of a tentative map or parcel map. Recommendation: To approve amended Administrative Policy No. 011 pertaining to the dedication of land or requirement for payment in-lieu thereof, mn161026 4
or a combination of both, for park and recreational purposes as a condition of approval of a tentative map or parcel map. Board Member Acosta made the motion to pass, second by Board Member Gutierrez. Roll call taken. Ayes: Gutierrez, Gilbert, McGalliard, Acosta and Paz B. REQUEST FOR APPROVAL of Developer Agreement No. 16-10-006-TM between Desert Recreation District and The Rilington Group for the payment of fees in-lieu of parkland dedication for Tract Map 30966 (Encore Homes/Domani Project). Recommendation: To approve Developer Agreement No. 16-10-006-TM between Desert Recreation District and The Rilington Group for the payment of fees in-lieu of parkland dedication for Tract Map 30966 (Encore Homes/Domani Project). Board Member Acosta made the motion to pass, second by Board Member McGalliard. Roll call taken. Ayes: Gutierrez, Gilbert, McGalliard, Acosta and Paz 11. Manager's Report: General Manager Kalman gave Manager s Report; reminder given of final Halloween celebrations this weekend in Indio Hills and Indio on Friday beginning at 4 p.m. and Saturday at 1 p.m. respectively. General Manager Kalman also said how nice it was to support Vice President Paz in her recognition from the Air Quality Management District, Environmental Justice Leaders earlier today and he can see how important this issue is to her. 12. Board Comments/Request for Agenda Items: Division 1 Silvia Paz mn161026 5
Vice President Paz commends staff at the North Shore Beach and Yacht Club as she went there today and was told by a staff member that for safety reasons she couldn t go into one area that was not open to the public and she felt this was good. Division 2 Rudy Gutierrez Board Member Gutierrez congratulated Silvia as well, and noted that he thinks the new shirts distributed to staff look great. Division 3, President Joanne Gilbert President Gilbert stated that she and General Manager Kalman attended a 2x2 with the City of Indio, and she felt it was probably one of the better meetings they have ever had with the City. The city is very supportive of our position regarding the Indian Wells detachment effort. Indio also is very supportive of the pool, and they will give us as much of the park as we need for the pool parking area. They also said the pool project is a priority for their grant writer as well. Division 4 Rudy Acosta Board Member Acosta also said congratulations to Vice President Paz on the recognition given her from the Air Quality Management Board, Environmental Justice Leaders. Division 5 Laura McGalliard Board Member McGalliard congratulated staff on the Walmart grant for The First Tee Coachella Valley and asked who applied for the grant funds, which General Manager Kalman said it was Iliana. Board member McGalliard also said that she likes receiving the press announcements on these types of events, and likes seeing the PSA-type announcements. 13. Closed Session: Open session ended at 7:11 p.m. with a brief recess then closed session began at 7:15 p.m. A. CONFERENCE WITH LEGAL COUNSEL Pursuant to Government Code Section 54956.9(d) (4), the Board will confer with legal counsel pertaining to anticipated litigation initiation of litigation. (1) Case mn161026 6
Closed session ended at 7:31 p.m. 14. Return to Open Session: A. CONFERENCE WITH LEGAL COUNSEL Pursuant to Government Code Section 54956.9(d) (4), the Board will confer with legal counsel pertaining to anticipated litigation initiation of litigation. (1) Case General Manager Kalman reported that no reportable action was taken in closed session. Adjournment: There being no further business to come before the Board, the meeting was adjourned at 7:32 p.m. Kevin Kalman, General Manager Desert Recreation District Joanne Gilbert, President of the Board of Directors for Desert Recreation District mn161026 7