Attachment 3 - a MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD MILWAUKEE, WISCONSIN CALL TO ORDER The regular monthly meeting of the Milwaukee Area Technical College District Board was held in Open Session on Tuesday,, and called to order by Chairperson Dull at 4:06 p.m. in the Board Room, Room M210, at the Downtown Milwaukee Campus of Milwaukee Area Technical College. ITEM 1 a. ROLL CALL Present: Excused: David Dull; Mark Foley; Ashanti Hamilton; Mary Isbister; Grace Maizonet; Lisa Olson and Mary Scheibel.. Ashanti Hamilton arrived at 4:15 p.m.; Mary Isbister arrived at 4:10 p.m. Abdulhamid Ali and Ann Wilson. Mr. Dull extended a welcome to our new board member Dr. Lisa Olson. ITEM 1 b. ITEM 2. COMPLIANCE WITH THE OPEN MEETINGS LAW Chairperson Dull indicated that proper notice of the meeting had been given in compliance with the Wisconsin Open Meetings Law. COMMENTS FROM THE PUBLIC Dorothy Dean, member of the public, expressed concern over the lack of ADA Compliant restrooms at MATC s Oak Creek Campus, omission of people with disabilities from MATC s mission and vision statement, explained the scope of ADA Title I compared to scope and requirements of ADA Titles II & III and distributed ADA informational materials to District Board Members.
Page 2 ITEM 3. APPROVAL OF MINUTES C-1 Regular Board Meeting: August 22, 2017 C-2 Ad hoc Committee Meeting: September 18, 2017 ITEM 4. It was moved by Mr. Foley, seconded by Ms. Isbister, to approve the minutes of the Regular Board Meeting: August 22, 2017 and the Ad hoc Committee Meeting: September 18, 2017. approved. APPROVAL OF CONSENT AGENDA ITEMS a. Bills August 2017 b. Financial Report August 2017 c. Human Resources Report d. Procurement Report e. Annual Affirmative Report ITEM 5. It was moved by Mr. Foley, seconded by Ms. Isbister, to approve the Consent Agenda. approved. BOARD ACTION ITEMS Items 5 a. Resolution (F0021-09-17) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes, Series 2017-2018D of Milwaukee Area Technical College District, Wisconsin. It was moved by Mr. Dull, seconded by Ms. Maizonet, to approve Resolution (F0021-09-17) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes, Series 2017-2018D of Milwaukee Area Technical College District, Wisconsin. Mr. John Mehan, managing director, Robert W. Baird & Co., distributed and reviewed the Final Pricing Summary for the $1,500,000 General Obligation Promissory Notes, Series 2017-2018D. approved, the roll call vote being as follows:
Page 3 Ayes: Dull, Foley, Hamilton, Isbister, Maizonet, Olson and Scheibel - 7 Noes: None. 5 b. Resolution (F0022-09-17) Authorizing the Issuance of $1,500,000 General Obligation Promissory Notes, Series 2017-2018E of Milwaukee Area Technical College District, Wisconsin. It was moved by Mr. Dull, seconded by Ms. Isbister, to approve Resolution (F0022-09-17) Authorizing the Issuance of $1,500,000 General Obligation Promissory Notes, Series 2017-2018E of Milwaukee Area Technical College District, Wisconsin. approved, the roll call vote being as follows: Ayes: Noes: Foley, Hamilton, Isbister, Maizonet, Olson, Scheibel, and Dull 7 None. 5 c. Resolution (F0023-09-17) to Revise Fiscal Year 2015-2016 Renovation/Remodeling (Capital) Projects. It was moved by Mr. Dull, seconded by Mr. Foley to approve Resolution (F0023-09-17) to Revise Fiscal Year 2015-2016 Renovation/Remodeling (Capital) Projects. The Board discussed the resolution which includes a transfer of budgeted funds from the West Allis Campus to the Oak Creek Campus. Mr. Foley mentioned this was also a discussion item at the ad hoc committee meeting and proceeded to give a report of the ad hoc meeting held September 18, 2017. Mr. Foley noted that there are 118 restrooms in the district and 16 of the restrooms have facilities that are more than 30 years old. The estimated cost to renovate all 118 to be ADA current code compliant would be $8 million and it would take 4 to 5 years. Ms. Maizonet asked that any remodeling project include a focus on energy efficiency with regards to lighting, heating, cooling, etc. Ms. Falkenberg stated that ADA Compliance is based on when facilities were remodeled, so they were ADA compliant at the time they were done, but once renovations are started, then we have to be compliant with current ADA compliance guidelines. Ms. Falkenberg stated that all college renovations are required to meet ADA code compliance guidelines.
Page 4 Mr. Foley stated the Oak Creek Campus has been identified as a place needing immediate focus, and the recommendation is to move funds budgeted for the West Allis Campus to address the problem at Oak Creek aggressively and immediately. Ms. Isbister wanted to know if $600,000 is enough to make the difference necessary. Ms. Falkenberg stated it will take care of 4 restrooms in the highest traffic areas of Oak Creek so we do believe that it would make a difference. approved. 5 d. Resolution (BD0033-09-17) to Approve Building Trades Pay Adjustment. It was moved by Mr. Dull, seconded by Ms. Maizonet, to approve Resolution BD0033-09-17) to Approve Building Trades Pay Adjustment. Ms. Falkenberg presented the item as information. approved. 5 e. Hiring, Transfer and Promotion Policy. It was moved by Mr. Dull, seconded by Mr. Hamilton, to approve Hiring, Transfer and Promotion Policy. approved. 5 f. President s Evaluation Instrument. It was moved by Mr. Dull, seconded by Ms. Isbister, to approve President s Evaluation Instrument. Jose Olivieri, attorney, Michael Best, gave a brief update on the President s Evaluation Instrument. approved.
Page 5 ITEM 6. Reports 6 a. Chairpersons Report Mr. Dull: Reminded the board the Wisconsin Technical College District Boards Association will be holding their Fall Meeting in Waukesha on November 1-4. Asked Grace Maizonet to speak to the childcare sign-up sheet for board members to read to the children at Milwaukee Downtown s Child Care Center. Mentioned Franklin Business Park Consortium is continuing to work with Workforce Solutions of MATC. There will be a series of classes for their employees. There will be a CNC programming class utilizing new Haas controllers that will be put in the classrooms. There will be 12 Allis-Roller employees learning CNC programming by a MATC instructor. 6 b. President s Report Dr. Martin: Reported on Workforce Development. The presidents of the Wisconsin Technical College System are positioning the system to be a leader and key provider for Workforce Development. One of the successful programs used was the Second Chance Pell Pilot Program in which MATC was one of only 67 colleges in the nation, and only one in the state, to be awarded with the pilot program. MATC recently enrolled 30 students in the self - contained delivery instruction. MATC will be offering Associate of Arts and Associate of Science programs. Governor Walker will be at Bradley Tech to launch the state-wide Youth Apprenticeship program. Dr. Eileen Schwalbach, former president of Mt. Mary, will help launch the initiative. Ceded her time to Ms. Maizonet who: Stated Masterlock is producing a letter for MATC to bring to the National Coalition of Advanced Technology Centers conference next month where MATC will present on a program which highlights a Masterlock Company and MATC s partnership. Thanked Jonathan Feld for all his efforts at Bradley Tech as well as Christine Manion and MATC faculty who worked with Bradley Tech students, faculty and staff to make a difference in the high school.
Page 6 Ms. Maizonet mentioned her attendance at the WTCDBA Planning Meeting in Madison. She reported that the State is looking at the skills gap with an all hands on deck approach. The plan is to recruit additional workforce from direct-from-high schools technical college graduates, incarcerated population, out of state and out of the country, if need be to fill the skills gap. 6 c. District Student Senate Report Ms. Ikanih reported on the following: District Student Senate (DSS) had their first meeting on September 22, 2017 and elected new board positions. The offices of Student Life and Student Government held their annual board cruise. The offices of Student Life and Student Government sponsored a Welcome Back event and ice cream social for new and returning students and staff. Student organizations also took this opportunity to recruit new members. Student Government celebrated Constitution Day by giving out constitution booklets and flags. 6 d. Milwaukee PBS General Manager s Report Mr. Zachary presented the August Milwaukee PBS General Manager s Report. 6 e. Legislative Matters Report Ms. Zelenkova presented the Legislative Matters Report. Due to Ms. Zelenkova s schedule, this report was given before the Milwaukee PBS General Manager s Report. 6 f. Annual Grants & Foundation Report Ms. Bray and Ms. Randall presented the Annual Grants & Foundation Report as a PowerPoint presentation. 6 g. Audit Advisory Committee Report Mr. Hollow presented the Audit Advisory Committee Report. Mr. Dull announced Mr. Foley as chair of the FY2017-18 Audit Advisory Committee.
Page 7 ITEM 7. Board Monitoring 7 a. Quality Review Process (QRP) Cardiovascular Technology Dr. Dakwar and Mr. Wuehr presented the item as information. 7 b. Enrollment Update Dr. Craig presented the Enrollment Update as a PowerPoint presentation. Board suggestions for increasing enrollment included: Increase strategic use of the website and digital technology. Recruit to the direct-from-high school population with more information and appeal. ITEM 8. NEW BUSINESS 8 a. of Board Structure and Agenda The Board decided to use the current structure for the October board meeting and decide on a plan for FY2017-18 at the conclusion of the October board meeting. Ms. Maizonet stated that the whole board should be present to decide on keeping the current structure or reverting to the former structure, but that this needs to be decided on and settled. It was moved by Ms. Isbister, seconded by Mr. Foley to use the current structure for the October board meeting and decide on a set time for the ad hoc meetings. approved, with one abstention from Dr. Olson. ITEM 9. Future Agenda Items/Events 9 a. 2017 ACCT Leadership Congress, September 25-28, 2017 at the Cosmopolitan Hotel, Las Vegas 9 b. WTDBA Fall Meeting November 1-4, 2017 WCTC Pewaukee 9 c. ACCT Legislative Summit February 11-14, 2018 Washington, DC 9 d. Board Calendar
Page 8 ITEM 10. Closed Session a. Litigation Update ITEM 11. It was moved by Ms. Maizonet, seconded by Mr. Foley to convene into Closed Session pursuant to Sections 19.85(1) (g) of the Wisconsin Statutes to discuss Item 10, Litigation Update to confer with legal counsel with respect to litigation the district is or may become involved in. The Board may reconvene into Open Session to take action on matters discussed in Closed Session under Item 10. approved. Adjournment The meeting adjourned at 7:40 p.m. Respectfully submitted, Gwendolyn Z. Green On behalf of Board Secretary * This meeting may be conducted in part by telephone. Telephone speakers will be available to allow the public to hear those parts of the proceedings that are open to the public. ** may be taken on any agenda item, whether designated as an action item or not. Agenda items may be moved into Closed Session for discussion when it becomes apparent that a Closed Session is appropriate under Section 19.85 of the Wisconsin Statutes. The board may return into Open Session to take action on any item discussed in Closed Session. *** It is anticipated that this item may be discussed in Closed Session pursuant to Sections 19.85(1)(c) and (e) of the Wisconsin Statutes. Reasonable accommodations are available through the ADA Office for individuals who need assistance. Please call 414-297-6610 to schedule services at least 48 hours prior to the meeting.