1 of 92 Cold Spring School District Board of Trustees AGENDA Regular Meeting Monday, September 14, 2015 Cold Spring School Auditorium 2243 Sycamore Canyon Road, Santa Barbara, CA 93108 Public Comments Members of the public are encouraged to attend Board meetings and to address the Board concerning any item on the agenda or within the Board's jurisdiction. In order to conduct district business in an orderly and efficient manner, the Board requires that public presentations to the Board comply with the following procedures: Persons wishing to address the Board are requested to turn in a Request to Address the Board form prior to the agenda item or prior to the Public Comments period if the item is not on the agenda. During the Pubic Comments agenda item (Item 8), members of the public may bring before the Board matters that are not listed on the agenda. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law. (Education Code 35145.5, Government Code 54954.2) Members of the public may address the Board on any item on the agenda either before or during the Board s consideration of the item. A Request to Address the Board must be turned in prior to the agenda item. Individual speakers shall be allowed three (3) minutes to address the Board on each agenda or nonagenda item. The Board shall limit the total time for public input on each item to 15 minutes. Accessibility In compliance with the American Disabilities Act, if you need special assistance to participate in the meeting or need this agenda provided in disability-related alternative format, please contact the Superintendent/Principal s Office at (805) 969-2678. Reports/Attachments Members of the public may request a copy of the agenda, or a copy of the documents constituting the agenda packet, of any meeting of the Board of Trustees.
2 of 92 REGULAR SESSION 1. CALL TO ORDER 5:00 p.m. (5 minutes) Bryan Goligoski, President Michael Wasserman, Vice-President Jennifer Miller, Clerk of the Board John Murphy, Trustee Kim Ferrarin, Trustee 2. ADJOURN TO CLOSED SESSION CLOSED SESSION The Board will be discussing the following during Closed Session: 2.A. Public Employee Performance Evaluation (Gov. Code sec. 54957(e)) Title: Superintendent/Principal RETURN TO REGULAR SESSION ADJOURNMENT TO PUBLIC HEARING ON the SUFFICIENCY OF INSTRUCTIONAL MATERIALS The Board of Trustees of the Cold Spring School District has scheduled a Public Hearing to hear community input regarding the Sufficiency of Textbooks ADJOURNMENT AND RETURN TO REGULAR SESSION 3. PLEDGE OF ALLEGIANCE 4. ANNOUNCEMENT OF CLOSED SESSION ACTION 5. APPROVAL OF MINUTES 5.A. August 24, 2015 Regular Session 6. RECOGNITIONS, RECEIPT OF GIFTS, ACKNOWLEDGEMENTS AND ACCEPTANCES 7. BOARD COMMENTS - COMMUNICATION/CORRESPONDENCE Individual Board members may share information or correspondence with the Board, staff, and the public.
3 of 92 8. PUBLIC COMMENTS During this time, the Board President may acknowledge requests to speak on a topic not on the agenda. Persons wishing to address the Board should make a written request prior to this agenda item. 9. CONSENT AGENDA The following items are routine and may be enacted by approval of a single motion. There will be no separate discussion of these items. Any item may be removed from the Consent Agenda upon request of a Board member. Recommended that the board approve the following items as presented: 9.A. 9.B. 9.C. 9.D. 9.E. FINANCE ITEMS: 1. Warrants (attachment) 2. Regular Payroll: $124,019.98 3. Other financial items since preparation of the agenda Sixth grade Educational Trip to Pali Camp Overnight and out of the County Fundraiser Request: Chorus Applications for Use of School Facilities Recommended Personnel items 10. SUPERINTENDENT REPORT 10.A. 2015-16 Enrollment and Staffing Report 10.B. Preliminary CAASPP Fifth Grade Science Report 10.C. Update on K-6 Math Program Mari Callahan 10.D. Preliminary California Assessment of Student Progress and Performance (CAASPP) Results 10.E. Set Date for State of the District Presentation 11. BUSINESS AND FINANCE 11.A. Approval of the 2014-15 Unaudited Actuals 11.B. Adoption of Resolution 2015-16 3, Resolution for Adopting the Gann Limit 11.C. Review and/or Approval of an Agreement for Architect Services with the Firm of Kruger, Bensen, and Ziemer (KBZ) for the Construction of an Administrative Building. 11.D. Review and/or Approval of an Agreement for Services with to develop an updated, current projection cost for the Construction of an Administrative Building project.
4 of 92 12. ACTION AGENDA 12.A. Adoption of Resolution 2015/16-4, Resolution Regarding Sufficiency of Instructional Materials 13. CONFERENCE AGENDA Conference items may recognize people and programs, provide reports, request operational actions, discuss proposals, or make recommendations. The Board may comment, provide direction or take action on these items. Generally, items requiring action will be placed on a following agenda. 13.A. Review and Discussion of Board Policy and Administrative Regulation 5117(a) (b): Inter-district Attendance 14. ADJOURNMENT
5 of 92 Cold Spring School District Board of Trustees MINUTES - Regular Meeting Monday, August 24, 2015 Members Present Bryan Goligoski, President Michael Wasserman, Vice-President John Murphy, Trustee Staff Present Dr. Tricia T. Price, Superintendent/Principal Coral Godlis, Executive Assistant Mary Stark, Interim CBO Taiwo Madison, DFS Guests Jenn Hall and Will Hall 1. CALL TO ORDER The meeting was called to order at 2:51 P.M. 2. ADJOURN TO CLOSED SESSION 2.A. The Board will hear an appeal from parents regarding an interdistrict transfer denial (Board Administrative Regulation 5117 (a)) 3. PLEDGE OF ALLEGIANCE 4. ANNOUNCEMENT OF CLOSED SESSION ACTION The Board voted three to zero to overturn the transfer denial (Board Administrative Regulation 5117 (a)) in order to maintain reasonable class size, gender balance, provide continuity for students, and pending a modification of Board Policy. The Motion carried unanimously. 5. APPROVAL OF MINUTES 5.A. July 13, 2015 Regular Session President Goligoski Motioned, Trustee Murphy seconded, to approve the Minutes of July 13, 2015. The Motion carried unanimously. 6. RECOGNITIONS, RECEIPT OF GIFTS, ACKNOWLEDGEMENTS, AND ACCEPTANCES There were no recognitions to report.
6 of 92 7. BOARD COMMENTS COMMUNICATION/CORRESPONDENCE A parent expressed concern about off leash dogs on school campus. The Board would like to post new signs at the gates reminding dog owners to be aware that children are present. The intention is to keep the school campus available for the community to use while making it a safe and healthy environment for the students. 8. PUBLIC COMMENTS There were no public comments to report. 9. CONSENT AGENDA 9.A. 9.B. 9.C. FINANCE ITEMS: 1. Warrants (attachment) 2. Regular payroll: $117,592.85 3. Other financial items since preparation of the agenda (attachment) Applications for Use of School Facilities Recommended Personnel items 1. Assignment: 9 classified 2. Resignation: 1 classified 3. Leave: 1 certificated 25% Vice President Wasserman Motioned, Trustee Murphy seconded, to approve the Consent Agenda. The Motion carried unanimously. 10. SUPERINTENDENT REPORT 10.A. Opening of School Timeline Teachers will begin on Thursday, August 27 for Professional Development. Class list will be posted on Tuesday, September 1. The first day of school is Wednesday, September 2. 10.B. Update on 2015-16 Enrollment Report and Staffing Report Enrollment is currently at 159 students. 10.C. Report on Request for Qualifications (RFQ) Process (Architect)-Mary Stark CBO Stark reported the progress the district has made with the RFQ process. There will be a presentation at the September Board meeting. The plan is to break ground for the new administration building July 2016. 10.D. Governor s Budget Update 45 Day Revise - Mary Stark CBO Stark reported to the Board the Governor s Budget update. There will be a onetime $60,000 increase to the District s budget based on the 2014-15 P2 ADA count of 158 student. CBO Stark included a Pocket Budget Guide for the understanding and convenience of the Board.
7 of 92 10.E. CSBA Talking Points for Board Members Regarding CAASPP Results The CAASPP results are in. Parents will receive the results in September. 80%- 90% of Cold Spring School student were assessed at a proficient level. 11. ACTION AGENDA 11.A. Recommendation to Extend Board Member Leave Not to Exceed 90 Days Trustee Murphy Motioned, Vice President Wasserman seconded, to approve the recommendation to extend Board member leave not to exceed 90 days. The Motion carried unanimously. 11.B. Review of Teacher Induction Memorandum of Understanding for 2015-16 Vice President Wasserman Motioned, President Goligoski seconded, to approve the Teacher Induction Memorandum of Understanding for 2015-16. The Motion carried unanimously. 11.C. Review of Job Description for Math, Language Arts, and Testing Coordinator President Goligoski Motioned, Trustee Murphy seconded, to approve the Job Description for Math, Language Arts, and Testing Coordinator. The Motion carried unanimously. 11.D. Review of Job Description for Next Generation Science Standards Teacher on Special Assignment Vice President Wasserman Motioned, Trustee Murphy seconded, to approve the Job Description for Next Generation Science Standards Teacher on Special Assignment. The Motion carried unanimously. 12. CONFERENCE AGENDA 12.A. Review and/or Approval of Revisions to Dolphin Center Handbook Superintendent Price and CBO Stark presented the revised Dolphin Center Handbook to the Board. This revised edition encompasses parents and staff feedback that was collected from a survey given in the spring of 2015. Some changes included: an increase in the registration fee from $25 to $30 per family, the hourly rate increased to $7.50, as well as a new process for late or delinquent payments. President Goligoski Motioned, Vice President Wasserman seconded, to approve the revisions to the Dolphin Center Handbook upon further review by the District. The Motion carried unanimously.
8 of 92 12.B. Review and/or Approval of Agreement with Brandis Tallman for Placement Agent Services for Administration Building Financing Trustee Murphy Motioned, President Goligoski seconded, to approve the Agreement with Brandis Tallman for Placement Agent Services for Administration Building Financing. The Motion carried unanimously. 13. ADJOURNMENT The regular meeting of the Cold Spring School District Board of Trustees was adjourned at 5:01 P.M. Clerk of the Board
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PROJECTED ENROLLMENT REPORT, 2015-16 Board Agenda Packet 9-14-15 25 of 92 Teacher K 1st 2nd 3rd 4th 5th 6th Total Ishikawa 14 Gonzales 13 29 Carey 19 18 Campbell 21 21 Lewis 11 23 Katzenstein/sub 12 Orwig/Wooten 21 20 Edwards 14 27 Thorpe 12 Pierce/Gradias 21 21 158 TOTALS 27 19 21 23 21 26 21 158 without SDC 27 19 20 23 21 24 20 155 K,1,2,3 90 by 6 is 15 average class size 4,5,6 68 by 4 is 17 average class size K-6 average 158 by 10 is 15.8 9/11/2015
26 of 92 SUPERINTENDENT S REPORT 10.B. September 14, 2015 BOARD AGENDA ITEM TO: FROM: RE: Board of Trustees Tricia T. Price, Superintendent/Principal Preliminary California Assessment of Student Progress and Performance (CAASPP) Fifth Grade Science Report Twenty-two fifth graders took the fifth grade state science assessment in the spring; following are the results as compared to 2014 results: PERFORMANCE LEVEL % of Students 2014 2015 ADVANCED 59% 77% PROFICIENT 20% 18% BASIC 17% 5% BELOW BASIC 0% 0% FAR BELOW BASIC 3% 0%
27 of 92 SUPERINTENDENT S REPORT 10.C. September 14, 2015 BOARD AGENDA ITEM TO: FROM: RE: Board of Trustees Tricia T. Price, Superintendent/Principal Update on K-6 Math Program Mari Callahan Mari Callahan, Librarian and Math, Language Arts, and Testing Coordinator, will update the board on K-6 math, giving an overview of the K-5 program, Bridges, and the sixth grade program, CPM.
28 of 92 SUPERINTENDENT S REPORT 10.D. September 14, 2015 BOARD AGENDA ITEM TO: FROM: RE: Board of Trustees Tricia T. Price, Superintendent/Principal Preliminary California Assessment of Student Progress and Performance (CAASPP) Math and ELA Reports In Spring 2015, Cold Spring 3 6 grade students participated in a year-end assessment as part of the California Assessment of Student Performance and Progress. The CAASPP assessments are an academic check-up, designed to give teachers the feedback they need to improve instruction. The tests measure critical thinking, analytical writing, problem solving, and subject area knowledge, providing teachers with multiple sources of actionable information about student strengths and areas where students need additional support. It is important to note that these scores not be compared to scores previously received on the STAR Program tests because this test is based on the new Common Core State Standards, involves different types of test questions, and will not be reported using the STAR Program reporting categories. Preliminary reports indicate the following test outcomes for Cold Spring students: ELA % Proficient or Advanced MATH % Proficient or Advanced Grade Three 74% 80% Grade Four 69% 74% Grade Five 82% 85% Grade Six 94% 83% Individual student reports have been sent home to parents, along with information regarding how to interpret results. Results will be finalized and made public in mid- to late-september.
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41 of 92 SUPERINTENDENT S REPORT 10.E. September 14, 2015 BOARD AGENDA ITEM TO: FROM: RE: Board of Trustees Tricia T. Price, Superintendent/Principal Set Date for State of the District Presentation Board members have expressed an interest in scheduling an evening to present an overview of District initiatives, including curriculum and instruction, facilities, enrollment, safety, and professional development. Attendees will be provided time to ask questions. This item is on the agenda to give the Board an opportunity to calendar this presentation. Up to two Board members can participate in the presentation.
42 of 92 BOARD AGENDA ITEM 11.A. TO: FROM: RE: Board of Trustees Mary Stark Chief Business Official Approval of the 2014-15 Unaudited Actuals Education Code Section 42100 requires that on or before September 15, the governing board of each school district approve an annual statement of all receipts and expenditures for the preceding fiscal year. This information is presented as attached in the Unaudited Actuals Financial Report, a state prescribed format using Standardized Account Code Structure (SACS). Once approved, the Unaudited Actuals Financial Report is filed with the County Superintendent of Schools. The County Superintendent of Schools will verify the mathematical accuracy of the statements and transmit a copy to the State Superintendent of Public Instruction. The information in the Unaudited Actuals Financial Report will then become the basis for the 2014-15 Independent Financial Audit Report prepared by the district s independent audit firm, Christy White & Associates. The firm will be onsite for field work on Friday, September 25. Fiscal Impact: The 2014-15 Unaudited Actuals Financial Report certifies that the district has met the state required 5% minimum Reserve for Economic Uncertainties. RECOMMENDATION: I recommend that the board of Trustees approve the FY 2014-15 Unaudited Actuals Financial Report as presented. Tricia T. Price, Superintendent/Principal **2014-15 Unaudited Actuals report will be provided at the meeting.**
43 of 92 BOARD AGENDA ITEM BUSINESS & FINANCE 11.B. September 14, 2015 TO: FROM: RE: Board of Trustees Mary Stark, Chief Business Official GANN Limit After the passage of Proposition 13, which restricted annual property tax growth in California, some feared that state spending increases would prompt lawmakers to increase other taxes to compensate for the reduction in property tax revenues. As such, the Gann Limit was proposed as a mechanism to limit state spending. The GANN Limit is a constitutional amendment that was approved by voters in 1979 to limit the growth of expenditures in state and local government spending by linking year-to- year changes in expenditures to changes in inflation (per capita income) and caseload (average daily attendance). Education Code Section 42132 requires that on or before Sept. 15, the governing board adopt a resolution to identify the estimated appropriations limit for the district for the current fiscal year (2015-16) and the actual appropriations limit for the district for the preceding fiscal year (2014-15). The GANN limit calculations are presented as part of the 2014-15 Unaudited Actual Financial Report. Fiscal Impact: Appropriations for the 2014-15 and 2015-16 fiscal years do not exceed the GANN limitations. I recommend that the Board of Trustees approve Resolution 2015/16-3 adopting the Gann Limit Calculation. Tricia T. Price, Superintendent/Principal
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85 of 92 ACTION 12.A September 14, 2015 BOARD AGENDA ITEM TO: FROM: RE: Board of Trustees Tricia T. Price, Superintendent/Principal Public Hearing and adoption of Resolution 2015/16-4, Resolution Regarding Sufficiency of Instructional Materials The Williams Case resolution requires school districts to hold a public hearing within the first eight weeks of each school year and adopt a resolution stating that the district has sufficient or insufficient instructional materials for each student. The Cold Spring School District does have sufficient textbooks and instructional materials for each student, including English learners, in mathematics, science, history-social science, and English/language arts. These materials are consistent with the cycles and content of the curriculum frameworks. I recommend that the Board of Trustees adopt Resolution 2015/16-4 regarding the sufficiency of instructional materials. Tricia T. Price, Superintendent/Principal
86 of 92 Cold Spring School District Board of Trustees NOTICE OF PUBLIC HEARING Monday, September 14, 2015 6:00 PM Cold Spring School Auditorium 2243 Sycamore Canyon Road, Santa Barbara, CA 93108 District resolution regarding sufficient or insufficient textbooks and instructional materials. The Board of Trustees of the Cold Spring School District have scheduled a Public Hearing to determine if there are sufficient textbooks for all students in the core academics areas of mathematics, science, history social science, and English/language arts. The Public Hearing is part of the Board s Regular Session Board Meeting.
87 of 92 COLD SPRING SCHOOL DISTRICT RESOLUTION #2015/16-4 RESOLUTION REGARDING SUFFICIENCY OR INSUFFICIENCY OF INSTRUCTIONAL MATERIALS: (Education Code Section 60119) WHEREAS, the governing board of Cold Spring School District, in order to comply with the requirements of Education Code Section 60119 held a public hearing on September 14, 2015 at 6:00 P.M., which did not take place during or immediately following school hours, and; WHEREAS, the governing board provided at least 10 days notice of the public hearing posted in at least three public places within the district that stated the time, place, and purpose of the hearing, and; WHEREAS, the governing board encouraged participation by parents, teachers, members of the community, and bargaining unit leaders in the public hearing, and; WHEREAS, sufficient textbooks and instructional materials were provided to each student, including English learners, in mathematics, science, history-social science, and English/language arts, including the English language development component of an adopted program consistent with the cycles and content of the curriculum frameworks, and; NOW, THEREFORE, BE IT IS RESOLVED, that for the 2015-16 school year, the Cold Spring School District has provided each pupil with sufficient textbooks and instructional materials consistent with the cycles and content of the curriculum frameworks. Authorized District Officer: Tricia T. Price Delegated Power or Duty: Limitations and Restrictions: PASSED AND ADOPTED this 14 th day of September 2015 by the following vote: AYES: NOES: ABSTENTIONS: (Signature of Board Clerk/Secretary)
88 of 92 CONFERENCE 13.A. September 14, 2015 BOARD AGENDA ITEM TO: FROM: RE: Board of Trustees Tricia Price, Superintendent/Principal Review and Discussion of Board Policy (BP) and Administrative Regulation (AR) 5117(a)(b): Inter-district Attendance At their August 24, 2015 meeting, Board members requested that there be a review and discussion of BP and AR 5117(a)(b), Inter-district Attendance, at the September 14, 2015 meeting. Included in your materials are the policy and administrative regulation for your review.
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