KITSAP TRANSIT BOARD OF COMMISSIONERS MEETING MINUTES OF NOVEMBER 20, 2018 Board of Commissioners Present: Daugs, Leslie, Council Member, City of Bremerton Erickson, Becky, Mayor, City of Poulsbo, Vice Chair Fuller, Mark, Teamsters Local No. 589, non-voting member Garrido, Charlotte, Kitsap County Commissioner Gelder, Robert, Kitsap County Commissioner, Chair Medina, Kol, Mayor, City of Bainbridge Island Putaansuu, Robert, Mayor, City of Port Orchard Stern, Ed, Council Member, City of Poulsbo, Wheeler, Greg, Mayor, City of Bremerton Wolfe, Edward, Kitsap County Commissioner Staff Present: Jill Boltz, Clerk of the Board; Jeff Cartwright, Human Resources Director; John Clauson, Executive Director; Ellen Gustafson, Operations Director; Steffani Lillie, Service and Capital Development Director; Charlotte Sampson, Executive Assistant/Deputy Clerk of the Board; Hayward Seymore, Facilities and Maintenance Director; Paul Shinners, Finance Director. Also Present: Ron Templeton, Legal Counsel 1. CALL TO ORDER: Chairperson Gelder called the meeting of the Kitsap Transit Board of Commissioners to order at 8:32AM. 2. AGENDA REVIEW No changes. 3. CHAIRPERSON'S COMMENTS Commissioner Gelder thanked everyone involved with the Kingston service launch. 4. PUBLIC COMMENT Roger Gay, South Kitsap, announced the annual "Shop with a Cop" at the Wai-Mart in Poulsbo, December l 5 t. 5. CONSENT I ACTION ITEMS a. Minutes of November 6, 2018 Minutes of November 20, 2018 Board Meeting 1
Commissioner Garrido moved and Commissioner Putaansuu seconded the motion to approve the Consent Agenda. Discussion: None. Motion passed unanimously. 6. FULL DISCUSSION I ACTION ITEMS a. Resolution No. 18-76, Bid Award- Bow Loading Vessels Chairperson Gelder reminded the Board that this agenda item was pulled from the previous meeting to answer additional questions regarding bonding. Commissioner Erickson addressed concerns with the bonding requirements for the project based on the financial background of Nichols Brothers along with the cost escalation on the Finest. Finance Director Shinners clarified that the cost escalation was not as a result of the shipyard. Erickson stated she will support the motion; however, would like to see the change orders and regular construction progress updates. Commissioner Stern arrived at 8:40AM Commissioner Fuller arrived at 8:41AM Commissioner Wolfe expressed concern for micromanaging every change order and asked for clarification. Erickson clarified the suggestion is that a list of approved change orders be brought to the Board. Executive Director Clauson further clarified the change order authority granted to the Executive Director and policy to bring anything above the ten percent to the Board for approval. Clauson stated that this is current practice and will bring back a progress report as requested. Clauson provided additional information on the Resolution including due diligence performed by staff. Financial and cash position were reviewed and a credit report was run. Staff also looked at the 50% bonding level approved by the Board and determined that if this was changed, all of the bids would have to be thrown out. Commissioner Putaansuu moved and Commissioner Wolfe seconded the motion to approve Resolution No. 18-76, authorizing staff to enter into an agreement with Nichols Brothers Boat Builders for an amount not to exceed twenty three million four hundred seventy-five thousand dollars ($23,475,000}. Discussion: None. Motion passed unanimously. b. Discussion: Bylaws & Optional Provisions Executive Director Clauson explained the Resolution was developed from the Board Composition Review process in addition to other suggested changes and additions. Minutes of November 20, 2018 Board Meeting 2
Commissioner Wheeler addressed concern with the Legislative branch making an Executive branch appointment. Additional concern was raised regarding the new language eliminating the word "or" in Section 4A Voting Members. Clerk of the Board Boltz reminded the Board that the language comes directly from the Resolution adopted by the Board Composition Review Committee and clarified that Bremerton's position on the Board is determined by the City of Bremerton's Charter, which is the legislative action required by state statute. Several Board members pointed out that, while the language in Section 4A has been modified, it does not change the meaning. Attorney Templeton noted that the language in the Resolution adopted by the Board Composition Review Committee cannot be changed without reconvening the Committee. Commissioner Erickson moved and Commissioner Medina seconded the motion to have the At-Large position chosen by Port Orchard City Council for the upcoming two year term. Motion passed unanimously. Chairperson Gelder asked if there is anything that would preclude the Board from reconvening the Board Composition Review Committee. Templeton stated there is no prohibition. Clerk of the Board Boltz pointed out the new section 4D which provides for Subsequent Composition Review with the majority vote of the Board. Commissioner Stern spoke to the changes made for the method of selecting of the At-Large position and the noted that remaining changes are incidental. Chairperson Gelder suggested bringing this back with a recommended path at a later date after reviewing procedurally what can be done. Commissioner Medina asked for additional information on the Optional Provisions. Templeton explained the proposed section is, new using C-Tran's policy as a template. Medina also recommended an amendment to Section 14 to clarify which sections can be modified by the Board and/or the Board Composition Review Committee. Commissioner Putaansuu asked for clarification on the new section of the Bylaws pertaining to the At-Large position and the prescribed process. Minutes of November 20, 2018 Board Meeting 3
Commissioner Erickson moved and Commissioner Medina seconded the motion to have the At Large position be chosen by the Port Orchard City Council for the upcoming two-year term. Discussion: None. Motion passed unanimously. c. Discussion: Board Chair & Vice Chair Commissioner Erickson explained there has been a traditional rotation from Vice Chair to Chair; however, due to other Board commitments she is withdrawing her position as Chair for 2019 and nominated Commissioner Medina. The Board concurred with the nomination. The County Commissioners discussed the rotation of the County representative and agreed to have Commissioner Garrido serve as Vice Chair. The Board concurred. d. Presentation: Electric Bus Executive Director Clauson reminded the Board of the purchase of the Proterra electric bus. Kitsap Transit has grant funding to purchase an additional electric bus and is looking at purchasing a Gillig electric bus. Vehicle Maintenance Supervisor Griffey presented the benefits and limitations of the Proterra electric bus. Griffey explained the benefits to adding the Gillig electric bus to the fleet include extended battery life, interchangeable parts with Gillig diesel buses, ease of preventative maintenance and lower cost. Clauson added that delivery is approximately 18 months from the time of order. Next year staff will be conducting due diligence on charging options as well as the disaster response component. A resolution will be brought forward at the next meeting. e. Presentation: Title VI Requirements- Day Pass Transportation and Land Use Planner Coviello explained that Title VI prohibits discrimination based on race, color or national origin. With the new fare media type, Kitsap Transit needs to determine how to meet or exceed Federal Transit Administration's requirements. The process will document and mitigate any potential impacts. Coviello reviewed the Fare and Service Change Policy, implementation strategies and next steps. A report will be brought back to the Board after the study period. Executive Director Clauson spoke to the mobile application, which is also used by King County Metro. The contract for King County Metro was written to allow use by other agencies and will save Kitsap Transit some of the development costs. Service and Capital Development Director Lillie shared a brief video demonstration of the Mobile Ticketing application. Minutes of November 20, 2018 Board Meeting 4
Commissioner Erickson asked if the app can be used on other modes. Lillie stated that other fare media can be added in the future after the pilot period with the Day Pass and staff has documented the impacts. Commissioner Daugs inquired about use by the elderly who may not have or use the technology. Coviello explained that elderly do not fit into Title IV but those instances can be documented. Clauson reminded Board of the market for the user of the Day Pass, most regular users of the transit system purchase a monthly pass and occasional users will not necessarily want to pay for the Day Pass. f Revised Memo: Holiday Service Schedule A revised memo was provided in the packet reverting the proposed 2019 schedule back to the 2018 schedule. g. December 2018/January 2019 Board Meetings Chairperson Gelder proposed cancelling the December 18th Board Meeting. concurred. The Board Due to the January 1, 2019 Holiday, the extra Tuesday in January and coordination with other Boards and Committees the Board agreed to reschedule the January Kitsap Transit Board of Commissioners Meetings to January sth and 22nd. Commissioner Garrido noted that she would not be available the second Tuesday due to a standing meeting. The Board concurred with the meeting changes. 7. OTHER PUBLIC COMMENTS: Roger Gay, South Kitsap, spoke to needing assurances that the bow loading vessel will not be proprietary and asked if there would be consequences for late delivery. Gay commented on the multiple apps used by Kitsap Transit (TapRide, ORCA and DoubleMap) and suggested consolidating to make it simple for the users. Jerry McDonald, Bremerton, spoke to keeping the public informed on the new vessel construction progress and asked about additional bus service in Bremerton. Clauson reminded the public that expanded service will be implemented based on operator recruitment. 8. GOOD OF THE ORDER Commissioner Daugs noted that she has been approached by senior citizens who would utilize Meals on Wheels if there was a transit option for Sunday. Commissioner Stern acknowledged the success of the Kingston Fast Ferry Launch. Minutes of November 20, 2018 Board Meeting 5
9. ADJOURN: Meeting adjourned at 10:21AM. ADOPTED by the Kitsap Transit Board of Commissioners at a regular meeting thereof, held on the 4th of December, 2018. ~ ~ ~ Clerk of the Board Ro ert G lder, Ch ~ person Minutes of November 20, 2018 Board Meeting 6