Minutes of the regular Committee meetings and Board of Harbor Commissioners meeting of the City of Long Beach, held in the Board Room of the Harbor Department Administration Building at 925 Harbor Plaza, Long Beach, California, on Monday, March 23, 2009, at 9 a.m. Present: Commissioners: Sramek, Cordero, Wise, Walter, Hankla Absent: Commissioners: Also present: D. Steinke Executive Director C. Lytle Deputy Executive Director S. B. Rubin Managing Director D. A. Thiessen Managing Director R. G. Kanter Managing Director D. T. Holzhaus Principal Deputy City Attorney A. H. Cherin Executive Officer to the Board D. Smith Government Affairs Analyst K. Adamowicz Director of Real Estate D. L. Albrecht Director of Information Management R. S. Baratta Director of Risk Management R. D. Cameron Director of Environmental Planning G. J. Cardamone Director of Construction Management L. Cottrill Director of Master Planning S. Joumblat Chief Financial Officer A. J. Moro Chief Harbor Engineer H. C. Morris Director of Communications C. Perrone Director of Security R. Rich Director of Maintenance J. Chun Deputy Chief Harbor Engineer E. Shen Director of Transportation Planning D. Sereno Director or Program Management D. B. Snyder Director of Trade Relations President Hankla Presided as Chairperson.
Nick Sramek, Chair Mario Cordero, Vice Chair Regular Agenda: Engineering and Environmental Committee March 23, 2009 1. Amendment to Contract with Siemens Energy and Automation, Inc., for the Advanced Transportation Management and Information System (ATMIS) Project, and CWO HA1259, Draft Supplement. (A. Moro) Recommendation: Approve and refer to Board of Harbor Commissioners. Motion: Hankla Second: Cordero Motion Passes 2. Contract with Zia Consulting & Management, Inc., for program management services supporting the Pier A West Project and associated oilfield relocation work. (D. Sereno) Recommendation: Approve and refer to Board of Harbor Commissioners. Motion: Walter Second: Hankla Motion Passes -2-
Finance and Support Services Committee March 23, 2009 Mario Cordero, Chair Mike Walter, Vice Chair Regular Agenda: 1. Revisions to the Clean Trucks Program. (S. Rubin) Recommendation: Approve and refer to Board of Harbor Commissioners. The following individuals addressed the Board: Bob Curry, California Cartage Company Brian Griley, Southern Counties Express Vic La Rosa, TTSI Anthony Traglio Ryan Wiggins, Communities for Clean Ports Sejal Patel, LAANE & Coalition of Clean and Safe Ports Greg Roche, Clean Energy Ernesto Nevartz Mike Fox, Fox Transportation Candice Kim, Coalition for Clean Air Tom Good, Matson Navigation Todd Campbell, Clean Energy Adrian Martinez, National Resources Defense Council Rich Steins Commissioner Wise requested a budget matrix before this item returns to the full Board. Commissioner Walter requested an update via email regarding truck retrofitting technology and availability. Motion: Approve staff recommendation except 50% fee for port funded 2007 diesel trucks. Grant exemption to port funded trucks purchased or negotiated to date. Motion: Have staff report back on mechanism to direct future Prop 1B funds to LNG trucks only. Approved by the whole. -3-
2. Reductions in the Pre-Order Inventories as part of the Clean Trucks Program. (S. Joumblat) Recommendation: Approve and refer to Board of Harbor Commissioners. Ernesto Nevartz, addressed the Board. Motion: Hankla Second: Sramek Motion Passes -4-
Mike Walter, Chair Nick Sramek, Vice Chair Regular Agenda: Trade Relations and Port Operations Committee March 23, 2009 1. Request for sponsorship from the American Golf Foundation for the Fourth Annual Long Beach Mayor s Trophy Charity Golf Tournament. Cost: $1,600. (H. Morris) Recommendation: Approve. Motion: Sramek Second: Wise Motion Passes 2. Request for sponsorship from International Trade Education Programs for their Annual Scholarship & Fundraising Dinner. Cost: $2,500. (H. Morris) Recommendation: Approve. Thomas Good, ITEP, addressed the Board. Motion: Hankla Second: Wise Motion Passes 3. Request for sponsorship for the Southern California Leadership Council and Center of Economic Development. Cost: $20,000. (A. Cherin) Recommendation: Approve. Motion: Cordero Second: Sramek Motion Passes -5-
Approval of Minutes. Upon motion by Commissioner Walter, seconded by Commissioner Cordero and unanimously carried, the minutes of the regular meeting of March 16, 2009, at 1:00 pm, were declared read and approved as read. Consent Agenda Items Nos. 1 10. Item No. 11 was pulled for discussion. 1. HARRIS STEEL FENCE CO. EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE, UPON SATISFACTION OF CERTAIN CONDITIONS BY CONTRACTOR, CONTRACT FOR SPECIFICATION NO. HD-S2349, FOR PROVIDING AND INSTALLING FENCING MATERIALS DOCUMENT NO. HD-7440 - APPROVED. Communication from G.J. Cardamone, Director of Construction Management, dated March 18, 2009, requesting the Executive Director execute conditional award of Contract with Harris Steel Fence Co., Specification No. HD-S2349, to provide and install fencing materials in the amount of $349,524.25, was presented to the Board. The request was approved by the Executive Director. 2. MANSON CONSTRUCTION COMPANY - ACCEPTANCE OF WORK UNDER SPECIFICATION NO. HD-S2321 APPROVED. Communication from G. J. Cardamone, Director of Construction Management, dated March 18, 2009, advising that Manson Construction Company has satisfactorily completed, as of January 20, 2009, furnishing waterborne construction equipment, as described in Specification No. HD-S2321 and recommending that said work be accepted as complete as of that date, was presented to the Board. The recommendation was approved by the Executive Director. 3. US HYBRID CORPORATION - DOCUMENT NO. HD-7441; LONG BEACH CONTAINER TERMINAL, INC., - DOCUMENT NO. HD-7442; KALMAR INDUSTRIES USA, LLC, - DOCUMENT NO. HD-7443; PORT OF LOS ANGELES - DOCUMENT NO. HD-7173N - EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE AGREEMENTS FOR HYBRID YARD HOSTLER DEMONSTRATION AND COMMERCIALIZATION PROJECT - APPROVED. Communication from Richard D. Cameron, Director of Environmental Planning, dated March 16, 2009, requesting approval of Agreements with US Hybrid Corporation, Long Beach Container Terminal, Inc., Kalmar Industries USA, LLC, Port of Los Angeles, for Hybrid Yard Hostler Demonstration and Commercialization Project, was presented to the Board. The recommendation was approved by the Executive Director. 4. HARBOR REVENUE FUND FUND TRANSFER JOURNALS AND AUTHORIZATION OF TRANSFER OF FUNDS - APPROVED. Communication from Sam Joumblat, Chief Financial Officer, dated March 18, 2009, submitting the following Fund Transfer Journals received from the Department of Financial Management: -6-
AMOUNT DESCRIPTION 877,121.96 Employee Benefits and Insurance Funds Transfer of the February 2009 cost of employees fringe benefits. 10,330.86 Fire Dept. Port Plan Checker for February 2009. 13,337.17 Technology Services Dept. Data processing operations and maintenance for February 2009. 17,509.25 Public Works Dept. Maintenance of traffic signals for 2 nd quarter FY 2009. The 1 st quarter was authorized by the BHC on 2/2/09. 1,624.04 Health Dept. Vector control & laboratory charges for February 2009. 16,680.92 Utility user s tax billed for February 2009. 529.63 Public Works/Fleet Services Bureau Labor charges provided for Welding Fuel System for February 2009. 6,000.00 Public Works Dept. Charges for cleaning of Pump Station 25 as provided by Unites Storm Water. 2,567.06 Water Dept. Charges for services rendered on 12/2/08 and 2/4/09. was presented to the Board. The request was approved by the Executive Director. 5. STEVE PERRY APPOINTMENT. Communication from Lisa Marin, Director of Human Resources, dated March 17, 2009, requesting approval of the appointment of Steve Perry to the position of Port Communications Specialist II at Range/Step 620/03, effective March 24, 2009, was presented to the Board. The request was approved by the Executive Director. 6. EMODAL.COM, LLC PORTS OF LONG BEACH AND LOS ANGELES - EXECUTIVE DIRECTOR AUTHORIZED TO APPROVE A REVISION TO AGREEMENT TO PROVIDE A DRAYAGE TRUCK REGISTRY DOCUMENT NO. HD-7340A - APPROVED. Communication from Douglas L. Albrecht, Director of Information Management, dated March 19, 2009, requesting approval of a revision to the agreement between emodal.com, LLC, the Port of Long Beach and the Port of Los Angeles for hosting the preliminary Drayage Truck Registry, to extend the term for six months and increase the contract by $333,800, was presented to the Board. The request was approved by the Executive Director. -7-
7. M&M LIFTS, INC. EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE, UPON SATISFACTION OF CERTAIN CONDITIONS BY CONTRACTOR, CONTRACT FOR SPECIFICATION NO. HD-S2338, FOR PURCHASE OF ONE TRUCK MOUNTED INSULATED TELESCOPIC AND ARTICULATING AERIAL LIFT WITH MATERIAL HANDLING JIB AND WINCH DOCUMENT NO. HD-7445 - APPROVED. Communication from Randy J. Rich, Director of Maintenance, dated March 16, 2009, requesting the Executive Director execute conditional award of Contract with M&M Lifts, Inc., for Specification No. HD-S2338, to purchase one Truck Mounted Insulated Telescopic and Articulating Aerial Lift with Material Handling Jib and Winch Compressed Natural Gas Powered, in the amount of $173,468.73, was presented to the Board. The request was approved by the Executive Director. 8. P2S ENGINEERING, INC. EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE CONTRACT FOR DESIGN SERVICES AT PEIR J, BERTHS J243-J270, SHORE TO SHIP POWER RETROFIT SUPPLEMENT NO. 1 TO CWO HA 1316 - DOCUMENT NO. HD- 7446 - APPROVED. Communication from Douglas J. Sereno, Director of Program Management, dated March 18, 2009, recommending authorization of a Contract with P2S Engineering, Inc., for design services in the amount of $1,565,000 for the period of five years and approve supplement No. 1 to CWO HA1316 in the amount of $2,520,000, was presented to the Board. The recommendation was approved by the Executive Director. 9. CITYGATE ASSOCIATES, LLC EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE CONTRACT FOR FIREFIGHTING RISK ASSESSMENT SERVICES SUPPLEMENT NO. 1 TO EWO HA 5299 - DOCUMENT NO. HD-7447- APPROVED. Communication from Douglas J. Sereno, Director of Program Management, dated March 18, 2009, recommending authorization of a Contract with Citygate Associates, LLC for firefighting risk assessment services in the amount of $350,000 with a contract term of 12 months, approve supplement No. 1 to EWO HA5299 in the amount of $420,000, and approve a proposed budget in the amount of $520,000, was presented to the Board. The recommendation was approved by the Executive Director. 10. CH2MHILL DOCUMENT NO. HD-7061A - ITERIS DOCUMENT NO. HD-7062A PARSONS TRANSPORTATION GROUP DOCUMENT NO. HD-7063A AND CAMBRIDGE SYSTEMATICS, INC. DOCUMENT NO. HD-7174A - EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE AMENDMENT TO CONTRACTS FOR CONSULTING SERVICES - APPROVED. Communication from Eric C. Shen, Director of Transportation Planning, dated March 23, 2009, requesting approval of an amendment to Contracts with CH2MHill, Iteris, Parsons Transportation Group and Cambridge Systematics, Inc. for a time extension, was presented to the Board. The request was approved by the Executive Director. -8-
Commissioner Walter moved, seconded by Commissioner Sramek that the communications be received and filed and the Items Nos. 1 10 be approved as recommended. Carried by the following vote: 11. ZERO EMISSIONS CONTAINER MOVER SYSTEM - EXECUTIVE DIRECTOR AUTHORIZED TO RELEASE A REQUEST FOR PROPOSALS - DOCUMENT NO. HD- 7448 - APPROVED. Communication from Eric C. Shen, Director of Transportation Planning, dated March 23, 2009, requesting approval to release a Request for Proposals for the Zero Emissions Container Mover System on March 30, 2009, and request staff to prepare and enter into a contract with the USC Keston Institute for Public Finance and Infrastructure Policy for reviewing proposals and developing performance criteria during the RFP process, was presented to the Board. The recommendation was approved by the Executive Director. Commissioner Sramek pulled the item for further discussion. Eric Shen, Director of Transportation provided a staff report. President Hankla commented. Commissioners Wise and Walter had questions that were addressed by staff. Commissioner Walter moved, seconded by Commissioner Sramek that the communication be received and filed and the Item No. 11 be approved as recommended. Carried by the following vote: Regular Agenda. 12. RESOLUTION RESETTING THE REGULAR MEETING OF MONDAY, APRIL 13, 2009 RESOLUTION NO. HD-2495 - ADOPTED. Communication from Alex H. Cherin, Executive Officer to the Board, dated March 18, 2009, recommending adoption of a resolution authorizing resetting the regular meeting time of the Monday, April 13, 2009, Board meeting to 8:30 a.m., was presented to the Board. The recommendation was approved by the Executive Director. -9-
Commissioner Walter moved, seconded by Commissioner Wise that the communication be received and filed and that the resolution entitled A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH SUSPENDING ARTICLE VIII.A AND C OF THE GOVERNANCE BYLAWS AS SET FORTH IN HARBOR DEPARTMENT ORDINANCE NO. HD-2424 RELATING TO THE MEETING SCHEDULE OF THE BOARD OF HARBOR COMMISSIONERS AND ITS COMMITTEES, AND RESETTING THE TIME OF THE REGULAR MEETING AND COMMITTEE MEETINGS OF APRIL 13, 2009, be declared read and adopted as read. Carried by the following vote: 13. CONTRACT FOR EMERGENCY REPAIRS TO DEBRIS NETTING SYSTEM ON THE GERALD DESMOND BRIDGE - APPROVED. Communication from Director of Program Management, dated March 18, 2009, providing a project status update and requesting a determination that there is a need to continue the emergency action to repair debris netting on the Gerald Desmond Bridge. Commissioner Sramek moved, seconded by Commissioner Walter that the communication be received and filed and that Item No. 13 be approved as recommended. Carried by the following vote: 14. TARIFF NO. 4, ITEM 1055 AMENDMENT TO ITEM 1055 OF TARIFF NO. 4 REVISING THE VESSEL MAIN ENGINE FUEL INCENTIVE PROGRAM ORDINANCE NO. HD- 2041 ADOPTED. Communication from Donald B. Snyder, Director of Trade Relations, dated March 10, 2009, requesting approval to amend Item 1055 of Tariff No. 4, revising the Vessel Main Engine Fuel Incentive Program, was presented to the Board. The request was approved by the Executive Director. Commissioner Sramek moved, seconded by Commissioner Walter that the ordinance entitled AN ORDINANCE OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AMENDING ORDINANCE NO. HD-1357, DESIGNATED TARIFF NO. 4, BY AMENDING SECTION 10, ITEM 1055 be declared read the first time and laid over for second reading and adoption. Carried by the following vote: -10-
15. RESOLUTIONS APPROVING THE GUIDELINES FOR PORT OF LONG BEACH PROGRAMS RELATED TO SCHOOLS AND RELATED SITES, HEALTHCARE AND SENIORS FACILITY PROGRAM, AND GREENHOUSE GAS EMISSION REDUCTION PROJECTS RESOLUTION NO. HD-2496 AND RESOLUTION NO. HD-2497 - ADOPTED. Communication from Richard D. Cameron, dated March 19, 2009, recommending adoption of resolutions approving Schools and Related Sites: Guidelines for the Port of Long Beach Grant Programs Healthcare and Seniors Facility Program: Guidelines for the Port of Long Beach Grant Programs Greenhouse Gas Emission Reduction Projects: Guidelines for the Port of Long Beach, was presented to the Board. The recommendation was approved by the Executive Director. Dr. Elisa Nicholas, Children s Clinic, addressed the Board. Commissioner Sramek commended staff for looking at all of the impacted areas. Commissioner Wise moved, seconded by Commissioner Walter that the communication be received and filed and that the resolution entitled A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH ADOPTING A PROGRAM FOR MITIGATION OF CUMULATIVE AIR QUALITY AND NOISE IMPACTS be declared read and adopted as read. Carried by the following vote: Commissioner Wise moved, seconded by Commissioner Walter that the communication be received and filed and that the resolution entitled A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH ADOPTING A PROGRAM FOR MITIGATION OF PROJECT-SPECIFIC AND CUMULATIVE GREENHOUSE GAS EMISSION EFFECTS OR IMPACTS be declared read and adopted as read. Carried by the following vote: Public Comments on Non-Agenda Items. President Hankla acknowledged Gill Hicks on his new employment. New Business. There was no new business. -11-
Closed Session. Adjourned. At 11:25 a.m., President Hankla recessed the Board meeting to hold a closed session: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Closed session pursuant to Section 54956.8 of the Government Code for conference with real property negotiator Karl Adamowicz to discuss financial considerations related to incorporation of Advanced Maritime Emissions Control System technology in the Metropolitan Stevedore Company assignment at Pier G, Berths 212-215. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION Closed session pursuant to Section 54956.9(a) of the Government Code regarding American Trucking Associations, Inc. vs. City of Los Angeles, City of Long Beach, et al., United States District Court, Case No. CV08-04920. At 1:00 p.m., the meeting was again called to order by President Hankla. At 1:02 pm, Commissioner Walter moved, seconded by Commissioner Sramek that the meeting be adjourned sine die. Carried by the following vote: -12-