REGULAR AGENDA 33/2013/R The Corporation of the Village of Cumberland Regular Council Meeting December 9 th, 2013 at 5:30 p.m. Village Council Chambers 1. Approval of Agenda 1.1 Agenda for regular council meeting, December 9 th, 2013. Recommend THAT Council approve the agenda for the regular council meeting, December 9 th, 2013. 2. Adoption of Minutes 2.1 Minutes of the village hall meeting held November 18 th, 2013. 1 Recommend THAT Council approve the minutes of the village hall meeting held November 18 th, 2013. 2.2 Minutes of the council meeting held November 25 th, 2013. 3 Recommend THAT Council approve the minutes of the council meeting held November 25 th, 2013. 2.3 Minutes of the committee of the whole meeting held November 10 27 th, 2013. Recommend THAT Council approve the minutes of the committee of the whole meeting held November 27 th, 2013. 2.4 Minutes of the committee of the whole meeting held December 15 2 nd, 2013. Recommend THAT Council approve the minutes of the committee of the whole meeting held December 2 nd, 2013. 3. Delegations 3.1 David Stapley, Program Manager, Comox Valley Conservation 18 Strategy Community Partnership Presentation of the updated Nature Without Borders Report Second Edition.
Village of Cumberland Regular Council Meeting -2- December 9, 2013 4. Unfinished Business 5. Correspondence 5.1 Scott Stanfield, Reporter, Comox Valley Record 19 Press Release from 4 former Mayors on Amalgamation Recommend THAT Council the correspondence from Scott Stanfield, Reporter, Comox Valley Record re: Press Release from 4 former Mayors on Amalgamation. 5.2 Rick Gibson, Race Chairman, Comox Valley Snow to Surf Society 22 2014 Snow to Surf Race, April 27 th, 2014. i) Recommend THAT Council receive the correspondence from Rick Gibson, Race Chairman, Comox Valley Snow to Surf Society re: 2014 Snow to Surf Race, April 27 th, 2014. ii) Recommend THAT Council grant permission to restrict traffic on Comox Lake road on April 27 th, 2014 from the village centre to Comox Lake to the Comox Valley Snow to Surf Society. 5.3 Kevin Wallace, Secretary, Cumberland Fire Rescue Society 23 Christmas Tree Burn Fundraiser, January 4, 2014. Recommend THAT Council receive the correspondence from Kevin Wallace, Secretary, Cumberland Fire Rescue Society re: Christmas Tree Burn Fundraiser. 6. Reports 6.1 Committee of the Whole Recommendations 24 Prepared by the Committee of the Whole Official Community Plan 2012 Review and Revision, Second Draft i) Recommend That Council change the second draft official community plan as follows: section 1.1: replace south with southwest section 1.6: add Carlisle Lane define the term Village centre section 2.2.1 add in other municipalities ii) Recommend That Council change the second draft official community plan as follows:
Village of Cumberland Regular Council Meeting -3- December 9, 2013 iii) iv) section 3.0: replace our and we with their, the, it, etc. section 3.0: replace families with people section 3.0 replace a bias towards with the objective of section 3.4 and Map 3 add and Strathcona Provincial Park section 4, Goal 2, rewrite the second sentence to indicate that complete communities refers to the Village as a whole. Recommend That Council change the second draft official community plan as follows: section 5.1.5 (6): replace are expected to with shall section 5.4.1 p1: correct overview as per LCAG comments section 5.5.1.3 p2: add and rock pits after underground drainage systems section 5.5.5: include 5.5.6(1) in 5.5.5 section 5.5.5: add Use integrated stormwater management practices where appropriate section 6.3.3(5): replace small livestock with animals section 7.3.4.3(3): remove in partnership with a third party section 7.4.4(3): add through rezoning after subdivision section 8.1.3(3): remove resort section 8.1.3(11) and (12): replace shall with should section 8.2.3(5): replace teenagers with adults section 8.2.3(1) and 8.2.5(1): remove work with partners section 8.2.10(2): replace friendly with safe. Recommend That Council approve all changes to the second draft official community plan recommended by the Local Community Advisory Group presented at the November 27, 2013 Committee of the Whole. v) Recommend That Council change the second draft official community plan as follows: section 10.1.4(1)(k): replace foundation with footprint section 10.7.5(4)(j): replace 600 millimetres with 1.2 metres section 10.9.5(1)(c): replace consider with protect in reference to view corridors throughout the document section 10.11.1: remove the word achieve and clause achieve convenience section 10.11.5(4)(i): add or green roof design after elements
Village of Cumberland Regular Council Meeting -4- December 9, 2013 vi) section 10.11.5(4)(m): add through landscaping or sound attenuating fences after noise section 11.2.2(1)(c): remove the example. Recommend That Council change the second draft official community plan as follows: change the designation of a portion of Ulverston Avenue between Egremont Road and First Street to Institutional on Map A, Future Land Use, and to not show that portion of Ulverston Avenue as public road on all maps [for the purpose of closing and removing the highway dedication of that portion of the road which is contingent upon entering into a purchase/sale agreement with School District 71 and subject to the successful closure of the necessary portion of Ulverston Avenue between Egremont Avenue, including all required public consultation and statutory processes] to update the location of the public library in Map B, Existing and Proposed Public Amenities and Facilities. vii) Recommend THAT Council direct staff to bring forward Cumberland Official Community Plan Bylaw No, 990, 2014 for consideration of first and second reading at the January 13, 2014 Council meeting. 6.2 Committee of the Whole Recommendations 26 Prepared by the Committee of the Whole Federal Grant Funding Project List i) Recommend That Council select the stormwater inflow and infiltration project as its first priority for infrastructure funding. ii) Recommend That Council select the water system ultraviolet treatment, chlorination building upgrades and twinning of the supply line projects as its second priority for infrastructure funding. iii) Recommend That Council select the Steven s Lake dam reconstruction as its third priority for infrastructure funding. iv) Recommend That Council authorize the expenditure of up to $15,000 from Community Works Fund for infrastructure funding application pre-planning for the stormwater inflow and infiltration project; and the water system ultraviolet treatment, chlorination building upgrades and twinning of the supply line projects.
Village of Cumberland Regular Council Meeting -5- December 9, 2013 v) Recommend That Council consider the Dunsmuir Avenue revitalization project at its 2014 strategic planning session. 6.3 Amendment to Edwards Industrial Park Development Permit 27 2013-01-DP Prepared by Joanne Rees, Planner i) Recommend THAT Council receive Amendment to Edwards Industrial Park Development Permit 2013-01-DP report dated November 27, 2013. ii) Recommend THAT Council grant the amendment to the Development Permit (File 2013-01-DP) for property legally described as Lot 1, Section 25, Township 10, Comox District, Plan 35738 (4640 Cumberland Road) granted on June 10, 2013 for the purposes of reducing the development setback to the wetland as recommended by Warren Fleenor, R.P.Bio, in his report dated November 14, 2013 which is shown on the replacement Appendix D to the Development Permit, attached to this report as Schedule C. 6.4 2013 Official Community Plan Review & Revision: 33 December 9, 2013 Status Report Prepared by Judith Walker, Senior Planner i) Recommend THAT Council receive the 2013 Official Community Plan Review & Revision: December 9, 2013 Status Report. 6.5 Village of Cumberland Regional Context Statement 36 Prepared by Judith Walker, Senior Planner i) Recommend THAT Council receive the Village of Cumberland Regional Context Statement Status Report. ii) Recommend THAT Council submits a letter to the Board of the Comox Valley Regional District with the revised Official Community Plan schedule, including projected date of completion. 6.6 Volunteer Fire Department Remuneration Policy Amendment 38 Prepared by Mike Williamson, Manager of Protective Services i) Recommend THAT Council receive the Volunteer Fire Department Remuneration Policy Amendment report.
Village of Cumberland Regular Council Meeting -6- December 9, 2013 ii) Recommend THAT Council amend the Volunteer Fire Department Remuneration Policy to allow for advance payment of firefighter remuneration upon approval. 6.7 SPCA Agreement for Pound Facility Agreement 43 Prepared by Rachel Parker, Deputy corporate Officer i) Recommend THAT Council receive the SPCA Agreement for Pound Facility Agreement report. ii) Recommend THAT Council enter into an agreement with the BC Society for the Prevention of Cruelty to Animals for pound services for a term of December 1, 2013 to November 30, 2016 and authorize the mayor and chief administrative officer to execute the agreement. 6.8 2014 Council Meeting Schedule 51 Prepared by Rachel Parker, Deputy Corporate Officer i) Recommend THAT Council receive the 2014 Council Meeting Schedule report. ii) Recommend THAT Council approve the 2014 regular council meeting and village hall meeting schedule. iii) Recommend THAT Council schedule a committee of the whole meeting on January 24, 2014 at 9 a.m. 6.9 2014 Budget Committee of the Whole and Financial Plan Open House 54 Prepared by Michelle Mason, Financial Officer i) Recommend THAT Council receive the 2014 Budget Committee of the Whole and Financial Plan Open House report. ii) Recommend THAT Council hold a Committee of the Whole budget meeting either March 17, 18 or 19, 2014 at 9 a.m. iii) Recommend THAT Council hold a budget open house either Monday March 31, 2014 at 7 p.m. in conjunction with the Village Hall meeting or Tuesday April 22, 2014 at 7 p.m. after first reading of the Financial Plan bylaw. 6.10 2014 Council Appointments 56 Prepared by Rachel Parker, Deputy Corporate Officer i) Recommend THAT Council receive the 2014 Council Appointments report.
Village of Cumberland Regular Council Meeting -7- December 9, 2013 ii) Recommend THAT Council make the following appointments: Acting Mayor Councillor Sproule January to March 2014 Councillor Copeman April to June 2014 Councillor Kishi July to September 2014 Councillor Greening October and December 2014 Comox Valley Regional District Board: Councillor Sproule, Director Councillor Kishi, Alternate Director With Councillor Sproule being primary representative on the Comox Valley Regional District Board Comox Valley Sports Centre Commission With Councillor Kishi being primary representative on the Comox Strathcona Regional Hospital District Board Comox Strathcona Waste Management Board Vancouver Island Regional Library Board: Councillor Greening, Director Councillor Sproule, Alternate Director Heritage Commission: Councillor Greening Councillor Copeman, alternate Maple Lake Fundraising Committee: Mayor Baird 6.11 2014 Council Conferences 63 Prepared by Rachel Parker, Deputy Corporate Officer i) Recommend THAT Council receive the 2014 Council Conferences report. ii) Recommend THAT Council determine how many members it wishes to attend the 2014 Association of Vancouver Island Coastal Communities (AVICC), Union of British Columbia Municipalities (UBCM) and Federation of Canadian Municipalities (FCM) conferences for budgeting purposes.
Village of Cumberland Regular Council Meeting -8- December 9, 2013 6.12 cumberland.ca Website Update 65 Prepared by Rachel Parker, Deputy Corporate Officer Recommend THAT Council receive the cumberland.ca Website Update report. 6.13 November 2013 Recreation Department Report 68 Prepared by Margaret Robertson, Recreation Program Coordinator and Sandra Hryko, Recreation Programmer Recommend THAT Council receive the November 2013 Recreation Department Report for information. 6.14 November 2013 Parks and Outdoor Recreation Report 70 Prepared by Kevin McPhedran, Parks and Outdoor Recreation Coordinator Recommend THAT Council receive the Parks and Outdoor Recreation Coordinator November 2013 report for information. 6.15 Protective Services Report, November 2013 78 Prepared by Mike Williamson, Manager of Protective Services Bylaw Enforcement Report for November 2013 Recommend THAT Council receive the Protective Services Report, November 2013 for information. 6.16 November 2013 Operations Department Report 84 Planning Report for November 2013 Public Works Report for November 2013 Recommend THAT Council receives the November 2013 Operations Department Report for information. 6.17 November 2013 Administration Department Report 91 Prepared by Michelle Mason, Financial Officer Recommend THAT Council receive the November 2013 Administration Department Report for information. 6.18 November 2013 Chief Administrative Officer Report 94 Prepared by Sundance Topham, Chief Administrative Officer Recommend THAT Council receive the November 2013 Chief Administrative Officer Report for information.
Village of Cumberland Regular Council Meeting -9- December 9, 2013 6.19 Council Reports 6.19.1 Mayor Leslie Baird 96 6.19.2 Councillor Conner Copeman 98 6.19.3 Councillor Kate Greening 6.19.4 Councillor Roger Kishi 99 6.19.5 Councillor Gwyn Sproule 100 Recommend THAT the Council reports be received. 7. Bylaws 7.1 The Corporation of the Village of Cumberland Development 101 Cost Charges Amendment Bylaw No. 987, 2013. Recommend THAT Council give fourth reading and adoption to The Corporation of the Village of Cumberland Development Cost Charges Amendment Bylaw No. 987, 2013. 7.2 The Corporation of the Village of Cumberland Water Rates 107 Amendment Bylaw No. 992, 2013. Recommend THAT Council give fourth reading and adoption to Water Rates Amendment Bylaw No. 992, 2013. 7.3 The Corporation of the Village of Cumberland Sanitary Sewer 110 Rates Amendment Bylaw No. 993, 2013. Recommend THAT Council give fourth reading and adoption to Sanitary Sewer Rates Amendment Bylaw No. 993, 2013. 7.4 The Corporation of the Village of Cumberland 2013 2017 Financial 113 Plan Amendment Bylaw No. 994, 2013. Recommend THAT Council give fourth reading and adoption to The Corporation of the Village of Cumberland 2013 2017 Financial Plan Amendment Bylaw No. 994, 2013. 7.5 The Corporation of the Village of Cumberland Inter-Community 115 Business Licence Bylaw No. 995, 2013. Recommend THAT Council give fourth reading and adoption to Inter-Community Business Licence Bylaw No. 995, 2013. 7.6 The Corporation of the Village of Cumberland Garbage Collection 121 and Disposal and Rates Amendment Bylaw No. 996, 2013. Recommend THAT Council give fourth reading and adoption to Garbage Collection and Disposal and Rates Amendment Bylaw No. 996, 2013.
Village of Cumberland Regular Council Meeting -10- December 9, 2013 8. Consent Calendar All matters listed here are considered to be routine and non-controversial and will be received by one motion. There will be no separate discussion of these items unless a member so requests, in which case the item will be removed from the Consent Calendar and considered immediately after the adoption of the Consent Calendar. 8.1 John Duncan, MP, Vancouver Island North re: News Release on Invite 124 to the Youth of Vancouver Island North to take the Canada Day Challenge; 8.2 BC Food Systems Network re: Shocked by changes the BC Government 126 proposes for ALR and ALC; 8.3 Lesley Fox, Executive Director, the Association for the Protection of 127 Fur-Bearing animals re: Request for adoption of non-lethal, evidencedbased wildlife coexistence strategies for our municipality; 8.4 Order of British Columbia re: Call for Nominations for the Order of 134 British Columbia; 8.5 Katy Doran, Principal, Cumberland Elementary School re: Thank you 135 for the delivery of fire safety instruction to the grade three students. 9. New Business 10. Notices, Motions and Announcements Matters considered here may include notices or motions to hold a meeting of the Committee of the Whole, a Village Hall meeting, a public hearing, and notices of motion introduced by a council member. Currently there are no meetings scheduled until 2014 The Village office will be closed at noon on December 24 and December 31 11. Question Period 12. Closed Portion Recommend THAT pursuant to Section 90 (1) of the Community Charter Council close the meeting to the public to consider: personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public 13. Adjournment
VILLAGE HALL MINUTES 29/2013/VH ^;e ^<^ y a ^ The Corporation of the Village of Cumberland Village Hall Meeting November 18th, 2013 at 7:00 p.m. Village Council Chambers Council Present: Mayor Leslie Baird Councillor Conner Copeman Councillor Gwyn Sproule Staff Present: SundanceTopham, Chief Administrative Officer Michelle Mason, Financial Officer Rob Crisfield, Manager of Operations Regrets: Councillor Kate Greening Councillor Roger Kishi The meeting was called to order at 7:00 p.m. 1. Approval of Agenda 1.1 Agenda for Village Hall Meeting, November 18, 2013. Sproule/Copeman THAT Council approve the agenda for the Village Hall Meeting, November 18th, 2013. Carried 2. Unfinished Business 3. New Business 4.1 Village of Cumberland Village Hall Meeting Topics for Discussion Copeman/Sproute THAT Council receive and discuss the following items with members of the Public: 4.1.1 Items brought forward by local residents Carried - 1 -
Village of Cumberland Village Hall Meeting -2- November 18, 2013 Discussion took place on. Machine-built fires and the amount of large burn piles permitted. Status on new fire hall project. Status of new playground at Village Park. 2012 official community review. Status of proposed skateboard park. Purpose of geotechnical survey on Cumberland and Bevan Roads. Comox Strathcona Waste Management Centre landfill expansion. Status of Welcome to Cumberland sign. Comox Lake Road upgrades and costs. Comox Valley Regional District recreation grants. Third Street reconstruction project, design and costs. Status of pavement management plan. Public music venues. Future potential subdivisions. Playgrounds spaces in subdivisions Councillor Copeman left the meeting at 8:00 p.m. 4. Adjournment The meeting was adjourned at 8:25 p.m. Certified Correct: Mayor Corporate Officer - 2 -
REG U LA AGEN[ _-\-em ol' ^ '^^ L<? EB --S' 30/2013/R The Corporation of the Village of Cumberland IncWfpOtXftd 1W8 ^.».<&1*»^ Regular Council Meeting November 25th, 2013 at 5:30 p.m. Village Council Chambers Mayor Leslie Baird Councillor Conner Copeman Councillor Kate Greening Councillor Roger Kishi Councillor Gwyn Sproule SundanceTopham, Chief Administrative Officer Michelle Mason, Financial Officer Rob Crisfield, Manager of Operations Rachel Parker, Deputy Corporate Officer The meeting was called to order at 5:30 p.m. 1. Approval of Agenda 1.1 Agenda for regular council meeting, November 25, 2013. Motion 13-557 Sproule/Kishi THAT Council approve the agenda for the regular council meeting, November 25th, 2013. Carried Unanimously Adoption of Minutes 2.1 Minutes of the council meeting held November 12, 2013. Motion 13-558 Sproule/Kishi THAT Council approve the minutes of the council meeting held November 12th, 2013. Carried Unanimously 3. Delegations None 4. Unfinished Business None - 3 -
Village of Cumberland Regular Council Meeting -2- November 25, 2013 5. Correspondence 5.1 Stuart Hartman, President, Comox Valley Crime Stoppers, Request for Assistance with Funding. Motion 13-559 Greening/Sproule THAT Council receive the correspondence from Stuart Hartman, President, Comox Valley Crime Stoppers re: Request for Assistance with Funding. Carried Unanimously Motion 13-560 Greening/Sproule THAT Council refer the request for funding from Comox Valley Crime Stoppers to the budget process. Carried Unanimously 6. Reports 6.1 Cumberland Heritage Commission Terms of Reference Motion 13-561 Greening/Sproule THAT Council receive the Cumberland Heritage Commission Terms of Reference report. Carried Unanimously Motion 13-562 Kishi/Sproule THAT Council adopt the Heritage Commission Terms of Reference. Carried Unanimously 6.2 Multi Material BC Update Motion 13-563 Sproule/Kishi THAT Council receives the Multi Materials BC Contract Offer-Update report including the additional items. Carried Unanimously Motion 13-564 Copeman/Kishi THAT Council accept the Multi Material BC incentive officer by executing the Statement of Works for Collection of Services Provided by Local Government and Master Services Agreement documents. In favour: Mayor Baird - 4 -
Village of Cumberland Regular Council Meeting -3- November 25, 2013 Opposed: Carried Councillor Copeman Councillor Kishi Councillor Sproule Councillor Greening 6.3 Municipal Auditor Appointment for the 2013 Year-end. Motion 13-565 Sproule/ Copeman THAT Council receive the Municipal Auditor Appointment for the 2013 Year-end report. Carried Unanimously Motion 13-566 Greening/Sproule THAT Council appoints the audit firm of MNP (Meyers Norris Penny)for the 2013 financial year. Carried Unanimously 6.4 Outstanding Action Items Report Motion 13-567 Sproule/Kishi THAT Council receive the Outstanding Action Items Report for information. Carried Unanimously 6.5 Electronic Funds and Cheque Register Report, October 2013 Motion 13-568 Greening/Sproule THAT Council receives the Electronic Funds and Cheque Register Report, October 2013 for information. Carried Unanimously 7. Bylaws 7.1 Water Rates Amendment Bylaw No. 992, 2013 and Sanitary Sewer Rates Amendment Bylaw No. 993, 2013 and Garbage Collection and Disposal and Rates Amendment Bylaw No. 996, 2013. Motion 13-569 Copeman/Sproule THAT Council receive the Water Rates Amendment Bylaw No. 992, 2013 and Sanitary Sewer Rates Amendment Bylaw No. 993, 2013 and Collection - 5 -
Village of Cumberland Regular Council Meeting -4- November 25, 2013 and Disposal and Rates Amendment Bylaw No. 996, 2013 report for information. Carried Unanimously Motion 13-570 Sproule/Kishi THAT Council amend the Water Rates Amendment Bylaw No. 992, 2013 by adding a new section (b) as follows: b) repealing subsection 3(3) and substituting the following: 3) Effective January 1, 2014, invoicing for new connections will commence the month an occupancy permit has been issued and will be prorated for the duration of the remaining quarter. Carried Unanimously Motion 13-571 Sproule/Kishi THAT Council amend the Sanitary Sewer Rates Amendment Bylaw No. 993, 2013 by adding a new section (b) as follows: b) repealing subsection 3(2) and substituting the following: 2) Effective January 1, 2014, invoicing for new connections will commence the month an occupancy permit has been issued and will be prorated for the duration of the remaining quarter. Carried Unanimously Motion 13-572 Sproule/Kishi THAT Council give second and third reading of Water Rates Amendment Bylaw No. 992, 2013 and Sanitary Sewer Rates Amendment Bylaw No.993, 2013 as amended. Carried Unanimously Motion 13-573 Sproule/Kishi THAT Council give first, second and third reading of the Garbage Collection and Disposal and Rates Amendment Bylaw No. 996, 2013. In favour: Mayor Baird Councillor Copeman Councillor Kishi Councillor Sproule - 6 -
Village of Cumberland Regular Council Meeting -5- November 25, 2013 Opposed: Carried Councillor Greening 7.2 The Corporation of the Village of Cumberland 2013-2017 Financial Plan Amendment Bylaw No. 994, 2013. Motion 13-574 Sproule/Kishi THAT Council give third reading to 'The Corporation of the Village of Cumberland 2013-2017 Financial Plan Amendment Bylaw No. 994, 2013'. Carried Unanimously 7.3 Inter-Community Business Licence Bylaw Motion 13-575 Sproule/Kishi THAT Council receive the Inter-Community Business Licence Bylaw 2013, No. 995 report. Carried Unanimously Motion 13-576 Greening/Kishi THAT Council consider first, second and third reading of the Inter- Community Business Licence Bylaw 2013, No.995. Carried Unanimously 8. Consent Calendar All matters listed here are considered to be routine and non-controversial and will be received by one motion. There will be no separate discussion of these items unless a member so requests, in which case the item will be removed from the Consent Calendar and considered immediately after the adoption of the Consent Calendar. 8.1 Larry Cross, President, Association of Vancouver Island and Central Communities re: Resolutions Notice/Request for Submissions Call for Nominations for Association of Vancouver Island Coastal Communities Executive; 8.2 B. McDonald, Inspector, Officer in Charge, Comox Valley RCMP Detachment re: Comox Valley RCMP Second Quarter Policing Report; 8.3 Tracey McGinnis, Chair, Comox Valley Chamber of Commerce re: Comox Valley Airport commission Nominating Entities; 8.5 Michael MacDougall, President, BC Emergency Health Services re: BC Ambulance Service Resource Allocation Plan Update; - 7 -
Village of Cumberland Regular Council Meeting -6- November 25, 2013 8.6 Karen Felker, Coordinator, Honours and Awards Secretariat re: Order of British Columbia - 2014 Call for Nominations; 8.7 Betty Donaldson, Ph.D., President, Community Justice Centre re: Thank you to Councillor Greening as Director on the Board. Motion 13-577 Greening/Kishi THAT the Consent Calendar be received. Carried Unanimously 8.4 Kevin East, Owner/Operator, Ambassador Shuttle Service re: Municipal Notice for Taxi Application; Motion 13-578 Copeman/Sproule THAT Council support the application from Ambassador Shuttle Service to the Passenger Transportation Board to add accessible taxis in the Comox Valley. Carried Unanimously 9. New Business 10. Notices, Motions and Amendments Matters considered here may include notices or motions to hold a meeting of the Committee of the Whole, a Village Hall meeting, a public hearing, and notices of motion introduced by a council member.. Wednesday, November 27, 2013 5:30pm - Committee of the Whole: Official Community Plan Review and Revision Second Draft Official Community Plan. 11. Question Period Questions and comments were received on the Multi Material BC agreements. 12. Closed Portion Motion 13-579 Sproule/Kishi THAT pursuant to Section 90 (1) of the Community Charter Council close the meeting to the public to consider labour relations or other employee relations; and the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interest of the municipality. Carried Unanimously - 8 -
Village of Cumberland Regular Council Meeting -7- November 25, 2013 13. Adjournment The meeting was adjourned at 7:11 p.m. Certified Correct: Mayor Corporate Officer - 9 -
C.O.T.W. MINUTES '~'^j\ fr^3- ^&ln^ 31/2013/COTW The Corporation of the Village of Cumberland lifwwporatod 1898 '.^^f-w^ Committee of the Whole Meeting November 27, 2013 at 5:30 p.m. Village Council Chambers Official Community Plan Review and Revision Second Draft Official Community Plan Council Present: Mayor Leslie Baird Councillor Conner Copeman Councillor Kate Greening Councillor Roger Kishi Councillor Gwyn Sproule Staff Present: Sundance Topham, Chief Administrative Officer Michelle Mason, Financial Officer Rob Crisfield, Manager of Operations Rachel Parker, Deputy Corporate Officer Judith Walker, Senior Planner Guests: Mark Crisp, Stantec Consulting Nigel Gray, MacDonald Gray The meeting was called to order at 7 p.m. 1. Approval of Agenda 1.1 Agenda for the Committee of the Whole meeting of November 27, 2013 Greening/Kishi THAT the Committee approve the Agenda for the Committee of the Whole meeting, November 27, 2013 with the addition of a Council rise and report from an In-Camera meeting about the proposed School District 71 Cumberland Learning Campus; and a presentation from Russell Horswill, Secretary Treasurer School District #71 in section 2.1, regarding the proposed Cumberland Learning Campus Project and its relation to the official community plan. Carried Unanimously - 10 -
Village of Cumberland Committee of the Whole -2- November 27, 2013 1.1 Rise and Report from In Camera Meeting Mayor Baird gave the following statement: AT the in camera portion of the November 12, 2013 Council meeting, the Village of Cumberland agreed in principle to the exchange of a portion of Ulverston Avenue between Egremont Avenue and First Street for a parcel of School District 71 owned land at the corner ofsilecroft Road and Beaufort Avenue. This approval is contingent upon entering into a purchase/sale agreement with School District 71 and subject to the successful closure of the necessary portion of Ulverston Avenue between Egremont Avenue, including all required public consultation and statutory processesection 2. Presentation and Discussion 2.0 Mr. Horswill, School District 71, Overview of the Cumberland Learning Campus Project and its relation to the official community plan Mr. Horswill requested that Council consider changing the future land use for a portion of Ulverston Avenue to the designation of the adjoining properties for the purpose of closing the road. 2.1 Official Community Plan 2012 Review and Revision, Second Draft Presentation by Mark Crisp, Stantec Consulting. Summary Table of Key Revisions for the Second Draft OCP. Local Community Advisory Group comments on Second Draft OCP 2.2 Second Draft Official Community Plan Review Part A: Plan Overview Greening/Sproule THAT the Committee recommend that Council change the second draft official community plan as follows:. section 1.1: replace "south" with "southwest". section 1.6: add "Carlisle Lane". define the term "Village centre". section 2.2.1 add "in other municipalities" Carried Unanimously - 11 -
Village of Cumberland Committee of the Whole -3- November 27, 2013 Part B: Vision and Goals Greening/Sproule THAT the Committee recommend that Council change the second draft official community plan as follows:. section 3.0: replace "our" and "we" with "their", "the", "it", etc.. section 3.0: replace "families" with "people". section 3.0 replace "a bias towards" with "the objective of". section 3.4 and Map 3 add "and Strathcona Provincial Park" * section 4, Goal 2, rewrite the second sentence to indicate that "complete communities" refers to the Village as a whole Part C: Land Use Policy Direction Greening/Sproule THAT the Committee recommend that Council change the second draft official community plan as follows:. section 5.1.5 (6): replace "are expected to" with "shall". section 5.4.1 pl: correct overview as per LCAG comments. section 5.5.1.3 pl: add "and rock pits" after "underground drainage systems". section 5.5.5: include 5.5.6(1) in 5.5.5. section 5.5.5: add "Use integrated stormwater management practices where appropriate". section 6.3.3(5): replace "small livestock" with "animals". section 7.3.4.3(3): remove "in partnership with a third party". section 7.4.4(3): add "through rezoning" after "subdivision". section 8.1.3(3): remove "resort". section 8.1.3(11) and (12): replace "shall" with "should". section 8.2.3(5): replace "teenagers" with "adults". section 8.2.3(1) and 8.2.5(1): remove "work with partners". section 8.2.10(2): replace "friendly" with "safe" Kishi/Greening THAT the Committee recommend that Council approve all changes to the second draft official community plan recommended by the Local Community Advisory Group. Carried Unanimously Councillor Sproule left the meeting at 9:05 p.m. - 12 -
Village of Cumberland Committee of the Whole -4- November 27, 2013 Part D: Implementation Greening/Kishi THAT the Committee recommend that Council change the second draft official community plan as follows:. section 10.1.4(l)(k): replace "foundation" with "footprint". section 10.7.5(4)(j): replace "600 millimetres" with "1.2 metres". section 10.9.5(l)(c): replace "consider" with "protect" in reference to view corridors throughout the document. section 10.11.1: remove the word "achieve" and clause 'achieve convenience". section 10.11.5(4)(i): add "or green roof design" after 'elements". section 10.11.5(4)(m): add "through landscaping or sound attenuating fences" after "noise". section 11.2.2(l)(c): remove the example Carried Unanimously Councillor Copeman left the meeting at 9:37 p.m. Appendix B: Maps Greening/Kishi THAT the Committee recommend that Council change the second draft official community plan as follows:. change the designation of a portion of Diversion Avenue between Egremont Road and First Street to Institutional on Map A,Future Land Use, and to not show that portion of Ulverston Avenue as public road on all maps [for the purpose of closing and removing the highway dedication of that portion of the road which is contingent upon entering into a purchase/sale agreement with School District 71 and subject to the successful closure of the necessary portion of Ulverston Avenue between Egremont Avenue, including all required public consultation and statutory processes]. to update the location of the public library in Map B, Existing and Proposed - Public Amenities and Facilities Carried Unanimously Staff and consultants will confirm or clarify:. 7.1.1: Requirement for reference of Comox Valley Regional Water Supply Strategy by the Regional Growth Strategy - 13 -
Village of Cumberland Committee of the Whole -5- November 27, 2013. section 10.1.5(6): developers' responsibility for mitigation and rehabilitation. section 10.6.5(4)(n): clarify if garage visibility from frontage only and not from rear or side. section 10.10.5(l)(d)(iii): confirm with the Carlisle Lane development permit on "should" rather than "shall" 3. Question Period None 4. Adjournment The meeting was adjourned at 9:56 p.m. Certified Correct: Mayor Corporate Officer - 14 -
C.O.T.W. MINUTES 32/2013/COTW The Corporation of the Village of Cumberland Committee of the Whole Meeting December 2, 2013 Closed Portion at 5:30 p.m. Open Portion at 6:00 p.m. Village Council Chambers 33- msolf ^ <iu< t d? s^a "'S* Incwpwatod tfl98 l^^*j(ctw)t Council Present: Mayor Leslie Baird Councillor Conner Copeman Councillor Kate Greening Councillor Roger Kishi Councillor Gwyn Sproule Staff Present: SundanceTopham, Chief Administrative Officer Michelle Mason, Financial Officer Rob Crisfield, Manager of Operations Rachel Parker, Deputy Corporate Officer The meeting was called to order at 5:33 p.m. 1. Approval of Agenda 1.1 Agenda for the Committee of the Whole meeting of December 2, 2013. Kishi/Sproule THAT Council approve the Agenda for the Committee of the Whole meeting, December 2, 2013. Carried Unanimously 2. Closed Portion Kishi/Copeman THAT pursuant to Section 90 (1) of the Community Charter Council close the meeting to the public to consider negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. Carried Unanimously The open portion of the meeting was called to order at 6:00 p.m. - 15 -
Village of Cumberland Committee of the Whole -2- December 2, 2013 3. Reports 3.1 Background information: New Building Canada Program; previous Building Canada Program; Gas Tax Fund Application Program; and Infrastructure Planning Grant Program Greening/Sproule THAT Council receive the Background information: New Building Canada Program; previous Building Canada Program; Gas Tax Fund Application Program; and Infrastructure Planning Grant Program for information. Carried Unanimously 3.2 Federal Grant Funding - Project List Greening/Sproule THAT Council receive the Federal Grant Funding - Project List report. Carried Unanimously Greening/Sproule THAT the Committee recommend that Council select the stormwater inflow and infiltration project as its first priority for infrastructure funding. Carried Unanimously Greening/Sproule THAT the Committee recommend that Council select the water system ultraviolet treatment, chlorination building upgrades and twinning of the supply line projects as its second priority for infrastructure funding. Carried Unanimously Greening/Sproule THAT the Committee recommend that Council select the Steven's Lake dam reconstruction as its third priority for infrastructure funding. Carried Unanimously Greening/Sproule THAT the Committee forward its recommendations for priority projects for infrastructure funding to Council. Carried Unanimously Greening/Kishi THAT the Committee recommend that Council authorize the expenditure of up to $15,000 from Community Works Fund for infrastructure funding application pre-planning for the stormwater inflow and infiltration project; - 16 -
Village of Cumberland Committee of the Whole -3- December 2, 2013 and the water system ultraviolet treatment, chlorination building upgrades and twinning of the supply line projects. Carried Unanimously Copeman/Kishi THAT the Committee recommend that Council consider the Dunsmuir Avenue revitalization project at its 2014 strategic planning session. Carried Unanimously 3. New Business None Question Period Questions and comments were received on the stormwater project and the reservoir for Coal Valley Estates. Adjourn The meeting was adjourned at 6:50 p.m. - 17 -
- FO 3. From: david stapley Sent: Monday, December 02, 2013 10:27 PM To: mayor.baird; Sundance Topham Cc: 'Jack Minard' Subject: delegation request for Dec 9 Council Meeting Hello Mayor Baird and CAO Topham: The Comox Valley Conservation Strategy is requesting to be a delegation at the Dec. 9 Council meeting for the purpose of presenting the updated Nature Without Borders report second edition. Council may recall that the first edition report was endorsed unanimously by Cumberland Council, along with all other local governments, in 2008. That report has now been updated and recently published. The Report, along with 9 Priority Recommendations for implementing the report, are available on line at: htt&://www,cvconservationstrategy.org/maps-]inks/ The purpose of our delegation is to present a summary overview of the report, the 9 Priority Recommendations and a request for council's endorsement of NWB second edition. Regards, David Stapley Program Manager Comox Valley Conservation Strategy Community Partnership 250-897-1271 www.cvconservationstrategv.org - 18 -
^C-4r^m->< From: Scott Stanfield Date: November 26, 2013 at 10:48:09 AM PST To: Paul Ives Cc: ljangula@courtenav.ca,, Leslie <leslie.baird.mavor@gmail.com> Subject: Fwd: Amalgamation -- latest discussion from 4 former mayors Hi all, We re hoping to get feedback from each of you, in response to this press release from 4 former mayors. Thanks, Scott reporter@comoxvallevrecord.com (250)338-7816x2316 November 22, 2013 Amalgamation Now! Four former Comox Valley Mayors are calling on the provincial government to amalgamate the three municipalities in the Comox Valley as well as a large area of the regional District. Former Cumberland Mayors Fred Bates and Bronco Moncrief are joined by former Courtenay Mayors Ron Webber and Greg Phelps in calling for immediate action rather than more study. "The timing is perfect" says Bates. "If the province led the amalgamation process starting immediately, we could go to the polls next November and elect the first truly regional government for the area. Amalgamation would make us the third largest municipality on the Island!" While many of the details are still being finalized, Phelps says the important part would be the first election which would see a transitional style local government. He says, "We picture an elected body made up of three councillors from Courtenay; two from Corn ox; one from Cumberland; one from areas of the regional district that would be taken in and two at large councillors. The Mayor would also be elected at large- or elected by the whole Valley. Their primary role would be to transition into one larger, more effective group. This would take special skills as well as people who are big picture thinkers. It's just common sense. " - 19 -
Bates says that Bronco Moncrief fought for years to keep Cumberland separate but in recent years has come to recognize that the only way for the village to thrive is to become part of a larger entity. "He came to recognize that it doesn't make sense to have all three municipalities as well as the RD going hat in hand to Victoria and Ottawa for various grants when one stronger voice would be heeded!" Bates adds that, because Moncrief is dealing with some health issues, he will not be active in the amalgamation discussions." Bates says, "I have discussed the idea with dozens of people and there is very little opposition as most people recognize that we have too much government in the Comox Valley. It is just not efficient- and it is going to get worse as local governments struggle to keep costs under control. It is time to work together and rationalize all of our services. We don t need separate fire departments, public works, planning and many others." Another area of concern that Phelps says has been raised is the loss of local identities. However Phelps dismisses those concerns saying "No matter what you call the amalgamated area, people would still refer to geographic locations to describe where they work or live. Cumberland would still be Cumberland, Comox would still be Comox and Courtenay would still be Courtenay." He adds that the lines have been blurred in recent years in many areas like McDonald road, the dividing line between Courtenay and Comox along Lerwick, where subdivisions from each community are divided by a narrow strip of pavement. All four say amalgamation would bring them in line with other services which serve the "Corn ox Valley" and not just individual municipalities. There's a long list Bates says, "St. Joseph's Hospital; the RCMP; the Ambulance Service; North Island College; airport; transit, art gallery, Sid Williams Theatre, sports center, pool and many others that identify themselves as serving "The Valley". The first transitional council would be charged with the task of bringing all government services under one umbrella. It just stands to reason that we can be much more efficient. We don t need three city halls-we need less government, not more!" Courtenay and Comox residents voted on amalgamation in 1993 with Courtenay residents favouring the idea while Comox residents gave the idea a thumbs down, primarily over concerns of possible tax increases. Phelps admits that he has heard that same concern in recent conversations with some Comox residents. While he says the former mayors don't have alt of the answers there are some looming realities. Once the population of Comox reaches 15,000 they will go from paying 70% of their local policing costs to over 90% and that will results in a real jump in - 20 -
their taxes! Perhaps by joining the whole Valley together we can come up with a plan to spread the cost evenly and fairly. Amalgamation made sense 20 years ago and it makes a lot more sense today". Bates says there are many positives that have to be explored such as protecting the environment. "As one local government, we can identify sensitive areas that have to be protected. Years ago the local environment community released a report called "Nature Without Borders" that pointed out the need to work together. I am excited about the possibilities created by amalgamation. Instead of 7 water systems-we can have one; instead of three city halls, we can have one and maybe even house the school district and the regional district as well!" The four Mayors will be sending a letter to the provincial government asking for a meeting to discuss the idea sooner rather than later. Bates says "If we don't get on this immediately, it will be at least another four years before we have the opportunity. We don't need a study. Studies do two things: they either sit on a shelf gathering dust or they get used as a doorstop-we need leadership!" Fred Bates: 250-334-6673 Cell Greg Phelps: 250-702-6878 Cell - 21 -
NOV.//. /UIJ ij:tjflw ii/44 f. 1 Comox Valley Snow to Surf Society 9r^fY^6, 13. V9M 3 PS ZSO-334-3X34 rlck@irlcksifbsoil.es November 27,2013 The Mayor & Council The Village of Cumberland, Town Hall, Cumberland, B.C. By fax 250-336-2321 Dear Madam Mayor and Council: f^ns^'p^t/j'k.i We would request that the Village of Cumberland be again included as part of this coming years Snow to Surf Race being held April 27, 2014. We request permission to bring the Cycle leg of our race into the Village as we have in the past. We would also like to stage the kayaking leg in Comox Lake. In order to achieve this we would ask permission to close Cumberland Lake Park from the hours of 7am until noon on April 27, 2014 for our sole use. We will be launching the kayaks on the BC Hydro Dam side (Fish and Oaitie Club property) and die kayaks would race across making the change over to road bikes at the parking lot of the Park. In order to do this, we would also be opsning up the log.breakwater and closing it up properly when we are finished, As we will have upwards of 400 athletes in this area, we would also like pennission to restrict traffic on the Road going to Cumberland Lake Park from Downtown Cumberland. We would also like to extend you an invitation to attend the finish festivities and awards ceremonies following the 2014 event. The post race festivities commence on the lawns of (he Comox Marina at noon, with the first team expected to arrive after 12:30. The prize giving ceremonies will commence at aproximately 430pjn. This year the limit of taams will be easily reached and with nine na&mbers per team involved in Alpine & Nordic Skiing, Running, Cycling and Canoeing from Mt, Washington to Comox Marina Park, this ranks the largest annual community participation event in the Comox Valley and the largest Race of its kind in Canada and the Pacific Northwest, We are also excited to be bringing back the Parade which will take place down 5"* Street in Courtenay at 5pm on Saturday. We would like to thank the Village of Cumberland for its help and support in staging This worthwhile community event and look forward to the successful 2014 Comox Valley Snow to Surf Race. Yours Sincerely Rick Oibson Race ChAirman - 22 -
[.r^e-o^ ^» --Original Message-- From: Kevin Wallace Sent: Tuesday, December 03, 2013 9:20 PM To: Sundance Topham Subject: Re: Christmas Tree Burning Thank you for your timely response Sundance, L/Il^cf ICF>O, ftynd^f ^J^E~ File No. Understanding the CRIs' parking lot is not a suitable sit for our Christmas tree burn fund raiser, we have chosen another site. As per your conversation with the Fire Chief the members would like to use the site near the BMX Track. This event is a fund raiser for the CVFood Bank where they will receive all the proceeds. On January 4th this event will start ati Oam where we will collect the trees and approximately 4pm a controlled' burn will begin. We would like to request the Villages support in way of clean-up the following day as there will be some ash remaining. Happy Holidays, Kevin Wallace, Secretary Cumberland Fire Rescue Society - 23 -
COUNCI REPORT ^w^e(t) ^ <^ W flj "^. Ff t REPORT DATE: November 27, 2013 MEETING DATE: December 9, 2013 TO: FROM: Mayor and Councillors Committee of the Whole awwponrtwi i8b8 '.w "tfw'' File No. 0550-01 SUBJECT: Committee of the Whole Recommendations: Second Draft Official Community Plan The following items were considered by the Committee of the Whole at its meeting held November 27, 2013 and are now forwarded to Council for its consideration: RECOMMENDATION 1. Official Community Plan 2012 Review and Revision, Second Draft That Council change the second draft official community plan as follows: section 1.1: replace "south" with "southwest" section 1.6: add "Carlisle Lane" define the term "Village centre" section 2.2.1 add "in other municipalities" That Council change the second draft official community plan as follows:. section 3.0: replace "our" and "we" with "their", "the", "it", etc.. section 3.0: replace "families" with "people". section 3.0 replace "a bias towards" with "the objective of". section 3.4 and Map 3 add "and Strathcona Provincial Park" * section 4, Goal 2, rewrite the second sentence to indicate that "complete communities" refers to the Village as a whole That Council change the second draft official community plan as follows:. section 5.1.5 (6): replace "are expected to" with "shall". section 5.4.1 pl: correct overview as per LCAG comments. section 5.5.1.3 p2: add "and rock pits" after "underground drainage systems". section 5.5.5: include 5.5.6(1) in 5.5.5. section 5.5.5: add "Use integrated stormwater management practices where appropriate". section 6.3.3(5): replace "small livestock" with "animals" - 24 - Page 1 of 2
. section 7.3.4.3(3): remove "in partnership with a third party". section 7.4.4(3): add "through rezoning" after "subdivision" * section 8.1.3(3): remove "resort". section 8.1.3(11) and (12): replace "shall" with "should". section 8.2.3(5): replace "teenagers" with "adults" * section 8.2.3(1) and 8.2.5(1): remove "work with partners". section 8.2.10(2): replace "friendly" with "safe" That Council approve all changes to the second draft official community plan recommended by the Local Community Advisory Group presented at the November 27, 2013 Committee of the Whole. That Council change the second draft official community plan as follows:. section 10.1.4(l)(k): replace "foundation" with "footprint". section 10.7.5(4)(j): replace "600 millimetres" with "1.2 metres". section 10.9.5(l)(c): replace "consider" with "protect" in reference to view corridors throughout the document. section 10.11.1: remove the word "achieve" and clause 'achieve convenience". section 10.11.5(4)(i): add "or green roof design" after 'elements" * section 10.11.5(4)(m): add "through landscaping or sound attenuating fences" after "noise". section 11.2.2(l)(c): remove the example That Council change the second draft official community plan as follows:. change the designation of a portion of Ulverston Avenue between Egremont Road and First Street to Institutional on Map A, Future Land Use, and to not show that portion of Ulverston Avenue as public road on ail maps [for the purpose of closing and removing the highway dedication of that portion of the road which is contingent upon entering into a purchase/sale agreement with School District 71 and subject to the successful closure of the necessary portion of Ulverston Avenue between Egremont Avenue, including all required public consultation and statutory processes]. to update the location of the public library in Map B, Existing and Proposed Public Amenities and Facilities Further, I ask that Council directing staff to bring forward "Cumberland Official Community Plan Bylaw No, 990, 2014" for consideration of first and second reading at the January 13, 2014 Council meeting. Respectfully submitted, Leslie Baird, Mayor Chair, Committee of the Whole - 25 - Page 2 of 2
COUNCIL REPORT t -ZlQ' m ^. ^ yy&^s. ^ REPORT DATE: December 2, 2013 MEETING DATE: December 9, 2013 TO: FROM: Mayor and Councillors Committee of the Whole Incoiptwrtiwl <W8 File No. 0550-01 SUBJECT: Committee of the Whole Recommendations: Federal Grant Funding Project List The following items were considered by the Committee of the Whole at its meeting held December 2, 2013 and are now forwarded to Council for its consideration: RECOMMENDATION 1. Federal Grant Funding Project List That Council select the stormwater inflow and infiltration project as its first priority for infrastructure funding. That Council select the water system ultraviolet treatment, chlorination building upgrades and twinning of the supply line projects as its second priority for infrastructure funding. That Council select the Steven's Lake dam reconstruction as its third priority for infrastructure funding. That Council authorize the expenditure of up to $15,000 from Community Works Fund for infrastructure funding application pre-planning for the stormwater inflow and infiltration project; and the water system ultraviolet treatment, chlorination building upgrades and twinning of the supply line projects. That Council consider the Dunsmuir Avenue revitalization project at its 2014 strategic planning session. Respectfully submitted, Leslie Baird, Mayor Chair, Committee of the Whole - 26 - Page 1 of 1
COUNCIL REPORT»w*^-»<33- m ^. 3 ^^^ ^. "^ ^ t incoqwmtwd iwa REPORT DATE: MEETING DATE: November 27, 2013 December 9, 2013 TO: FROM: SUBJECT: FILE: OWNER: FOLIO No.: LEGAL DESCRIPTION: Civic ADDRESS: OCP DESIGNATION Mayor and Councillors Joanne Rees, Planner Amendment to Edwards Industrial Park Development Permit 2013-01-DP 2013-01-DP 0967096 BC Ltd. AGENT: Jamie Edwards 51600820.005 PID: 000-351-440 Lot 1, Section 25, Township 10, Comox District, Plan 35738 4640 Cumberland Road Commercial ZONING: Industrial Two (1-2) RECOMMENDATION i) THAT Council receive 'Amendment to Edwards Industrial Park Development Permit 2013-01-DP' report dated November 27, 2013. ii) THAT Council grant the amendment to the Development Permit (File 2013-01-DP) for SUMMARY property legally described as Lot 1, Section 25, Township 10, Comox District, Plan 35738 (4640 Cumberland Road) granted on June 10, 2013 for the purposes of reducing the development setback to the wetland as recommended by Warren Fleenor, R.P.Bio, in his report dated November 14, 2013 which is shown on the replacement Appendix D to the Development Permit, attached to this report as Schedule C. On June 10, 2013, Council granted a Development Permit for the purposes of the construction of a building containing seven light industrial rental units and a handicap accessible washroom addition to the existing ATCO trailer. The proposed development required, in addition to an Industrial DP, an Environmentally Sensitive Area (ESA) Development Permit (DPA #1). The applicant wishes to amend the Environmental setback from the granted distance of 23.0metres to IS.Ometres. - 27 - Page 1 of 6
BACKGROUND The Development Permit (DP) which was granted in June permitted a 23.0metre (75.0feet) riparian setback to the edge of the wetland. Warren Fleenor, R.P.Bio has recommended that this setback could be reduced to a 15.2metre (49.9feet). A copy of his recommendation is attached as Schedule B of this report. The setback is shown on the drawing, attached as Schedule C to this report, which would replace the existing Appendix D in the DP granted on June 10, 2013. An email request was sent to Margaret Henigman, Ecosystems Specialist for Central and North Vancouver Island at the Environmental Protection of the Ministry of Forests, Lands and Natural Resources. She will be out of the office until December 9, and it is unlikely that her comments will be received by the time of the meeting. However, given that Mr. Fleenor is a Qualified Environmental Professional in good standing with the Ministry and that the Ministry is no longer auditing his Riparian Area Reports because of his consistent compliance, staff recommends that Council grant the reduced setback to 15.2metres (SO.Ofeet). FINANCIAL IMPLICATIONS None STRATEGIC OBJECTIVE None PUBLIC NOTIFICATION Pursuant to the requirements of Bylaw No. 956, notice of Council consideration of the Development Permit have been met by the following: 1. Two Public information meetings (May 13 and May 27) were held at 2660 Dunsmuir Avenue. The meetings were advertised in the Comox Valley Echo newspaper. Notices were mailed to adjacent properties within 75.0metres and were hand delivered to adjacent properties. There were 10 people present on May 13 and one person attended on May 27. General support for the development was received verbally, and one written submission of "great development project" was received. 2. The Public Notice sign was erected at the subject property on May 17. 3. On May 15, 2013, staff mailed a notice to the neighboring properties within 75.0metres of the subject property. The Development Permit and its consideration was placed on the Village website. No comments or submissions had been received. ATTACHMENTS A copy of the draft Development Permit is attached. CONCURRENCE Rob Crisfield, Manager of Operations - 28 - Page 2 of 6
OPTIONS ii) THAT Council receive 'Amendment to Edwards Industrial Park Development Permit 2013-01-DP' report dated November 27, 2013. ii) THAT Council grant the amendment to the Development Permit (File 2013-01-DP) for property legally described as Lot 1, Section 25, Township 10, Comox District, Plan 35738 (4640 Cumberland Road) granted on June 10, 2013 for the purposes of reducing the development setback to the wetland as recommended by Warren Fleenor, R.P.Bio, in his report dated November 14, 2013 which is shown on the replacement Appendix D to the Development Permit, attached to this report as Schedule C. ill) Any other action deemed appropriate by Council. Respectfull\(_submitted, Jostle Rees Pldntier /y^- c^xq-. \p SundanceTopham Chief Administrative Officer - 29 - Page 3 of 6
-0 QJ CfQ n> ^> Q -+» en \^^<\ TT'5.^S"".^-<^ U N<^C/ / / H'^<^s^'^' /-^w/m^//'i>^^. \^^// 7':^'i\'z 8z3 y^>^-^%^/. / 7^\-^ s M ~o i I? a 300 i CO 0 m 3? s I il 5?. o a* m 3 ui 30 0a» 0. ^ /* <</>/ l^"<'y/ 1^^. ;.<' ^/. p ^S4.^//-\ '.^sse 7 /. ""-/ ^7, r>/ w/./'./' /y [/. --^ Path: S:UUR516V^ects utqscff>ft>petties\2013cp-2013.01 _4640Cumt>BrfandRd.mxd - 30 -
current/, ENVIRO N M ENTA ".^u :S55; d..h-2444thsteert ( i.rtenay BC V&N 106?.W.871.1944 w; cuffentenvironmerrtal.ca Schedule B - Biologist's Recommendation November 14,2013 Jamie Edwards 121-750 Comox Rd Courtenay, BC V9N 3P6 Re: Riparian Setback at 4640, Cumberland Road, Cumberland, BC Jamie, This letter is provided, at your request, to present my opinion on riparian setbacks from aquatic habitats at 4640 Cumberland Road. An alternative scenario is proposed in which a straight line is set at a distance of 15.2 m at the rear of the site to improve the development footprint of the site (Figure 1). I have no objections to the proposed realignment for the following reasons; 1. The realignment will result in a net gain of 149 m of dedicated riparian habitat (361 mz gained vs. 212 m lost). 2. With mitigation measures (below), the realignment not result will result In a negative impact to ecological function of the site. Conditions of RealiRnment The following mitigation measures must be completed as part of the proposed realignment: 1. 25 Douglas fir and 10 Sitka spruce conifer trees must be planted in the newly created riparian setback area. 2. As much as possible, care must be taken to preserve as many of the existing confer trees outside of the setback area in the northwest corner of the site. 3. Any exposed soils must be hydroseeded in the setback area. 4. The setback area must be fenced to prevent encroachment Into the setback area. 5. Invasive species (notably Scotch broom) must be completely removed from the riparian setback area for the next seven years. Please cat) with any questions you may have In regards to this letter. Sincerely, CURRENT ENVIRONMENTAL / v. -i^ Warren Fleenor, R.P. Bio. Current Environmental - 31 - Page 5 of 6
Appendix D - SPEA Schedule C - DP Schedule Replacement - 32-1^'IS ai^ii Page 6 of 6
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COUNCI REPORT.jt--^mfc< *^~v6^ ^ t Incwfpttrt^ 1898 REPORT DATE: December 5, 2013 MEETING DATE: December 9, 2013 Wr TO: FROM: SUBJECT: Mayor and Councilors Mike Williamson, Fire Chief/ Manager of Protective Services Protective Services Report, November 2013 RECOMMENDATION THAT Council receive the November 2013 Protective Services Report. SUMMARY Response Type May Fire Rescue First Responder Motor Vehicle Incident Duty Officer Total Monthly 2013: 12 Total 2013: 190 BACKGROUND November has been quiet month as we've had no fire calls for the month. That is a first for us as long as I can remember which is good but we realize the next fire is coming and we will be ready. I have had some other routine responses but nothing out of the ordinary. I have been away for a few weeks on vacation and had Assistant Chief Craig Windley looking after the department which went well. Craig is a twenty year member of the department and our training officer and is well prepared to handle things like many of our other duty officers. The Department has been working a lot on the 2014 budget. - 78 - Page 1 of 3
Membership Regular Members: 24 Firefighter II certified: 12 Junior Members: 3 Probationary Members: 8 Pending Applications: 0 Total: 35 Training The members have really been hitting the books and most of the written JIBC exams have been completed. In the New Year we will be still finishing up with exams and practical evaluation with the majority of the members. In 2014 we will be working at certifying ten more members for Firefighter II. We have trained five practical evaluators in our department so this will help us achieve our goals in the New Year. We have started Captain Mike Bossom on the Fire officer program which he has 70% completed. This is a huge undertaking but Mike is given a good effort and should be finished in May. So certified training is what we have been working on all year and this will be our main objective in 2014. Of course training is expensive and we hope to keep having Council's support to take our Department to a high level of professional certified firefighters FINANCIAL IMPLICATIONS None STRATEGIC OBJECTIVE We are still looking at properties for the new fire hall location. This is difficult but necessary procedure and ongoing. We hope to come up with locations in the New Year. ATTACHMENTS None CONCURRENCE None - 79 - Page 2 of 3
OPTIONS 1. THAT Council receive the November 2013 Protective Services Report. 2. Any other action deemed appropriate by Council. Respectfully submitted, Mike Williamson Fire Chief/ Manager of Protective Services SundanceTopham Chief Administrative Officer - 80 - Page 3 of 3
The Corporation of the Village of Cumberland Bylaw Enforcement Report Date: November, 2013 To: Mike Williamson, Manager of Protective Services From: Darby Arseneautt, Bylaw Enforcement Officer Re: November 2013 Bylaw Enforcement Report Nature of Complaint Animal Control Bears Graffiti Noise/Nuisance Traffic/Parking Unsightly Other Total Received November 2013 Total complaints carried over from October 2013 Total complaints completed and filed November 2013 14 Total Remaining at Month End Animal Control: One complaint was received regarding a dog at large. The dog owner is a known repeat offender and was issued an MTI. One dog was observed by Bylaw Enforcement to be at large in November. An MTI was issued to the owner due to repeated offences. Bears: A large Bore was taken by Conservation Officers in the first week of November due to repeated complaints of bold and aggressive behavior by the bear as he had become conditioned to garbage. Bear complaints stopped completely until the last week of November as another bear has taken over this territory and has discovered unsecured attractants. - 81 -
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